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Item 9CCITY OF SOUTHLAKI MEMORANDUM (August 6, 2013) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Public Works Director Subject: Authorize staff to proceed with the Brumlow Avenue Roadway Improvement Project and approve Engineering Design Services contract with Teague Nall and Perkins for the design of Brumlow Avenue Improvements in the amount of $65,000 Action Requested: Authorize staff to proceed with the Brumlow Avenue Roadway Improvement Project and approve Engineering Design Services contract with Teague Nall and Perkins for the design of Brumlow Avenue Improvements in the amount of $65,000. Background Information: The purpose of this item is to allow the city to take advantage of possible funding opportunities to improve a portion of Brumlow Avenue through alliances with third party agencies. Currently, Brumlow Avenue is indicated on the city's Master Thoroughfare Plan as a 4-lane divided roadway; however, the construction of any portion of Brumlow Avenue between SH 26 and the Brumlow Avenue/North Carroll Avenue/ Continental Blvd. roundabout is not shown on the city's approved five year Capital Improvement Plan. This item authorizes staff to proceed with the interim Brumlow Avenue Roadway Improvement Project and approve an Engineering Design Services contract with Teague Nall and Perkins for the design of Brumlow Avenue Improvements in the amount of $65,000. The reason for this request outside of the normal CIP planning and budgeting procedures is that the time to take advantage of these possible opportunities is limited. Construction of SH 26 has begun and TxDOT will be constructing northbound dual left turn lanes on SH 26 at Brumlow Avenue. The city of Grapevine will also be constructing an additional free right -turn lane at northbound Pool Road and SH 26, resulting in two through lanes feeding directly into Brumlow Avenue located in Southlake. Without interim improvements to Brumlow, TxDOT will be striping off one of the left turn lanes from SH26 as well as one of the through lanes from Pool Road. This will be necessary because the existing Brumlow Avenue does not include the required transition length on the north side of the intersection to accept two through lanes of traffic. The city's consultants will be designing additional transition improvements to be constructed to allow for the two through lanes of traffic. The city's consultants will also be pursuing outside funding opportunities to construct these transition improvements by a separate City of Southlake project concurrently or soon thereafter. Later this year, if authorized, staff will amend the FY 2013 CIP to include this project. Funding, in the amount of $145,000, is currently available in Roadway Impact Fees for the associated consulting fees for the design of the roadway improvements and to procure additional project funding for construction of the improvements. Note that the improvements will be limited to the widening of Brumlow Avenue to 4 lanes from SH26 to the landscaping business located on the west side of Brumlow Avenue. Upon approval of the project by the City Council, staff also intends to execute a consulting services contract with Jerry Hodge of Hodge and Associates to negotiate possible funding for the construction of the aforementioned portion of Brumlow Avenue on behalf of the city. The funding included in this authorization and the proposed FY2013 CIP amendment is not intended to complete the Master Thoroughfare Planned improvements (4 lane divided arterial) for this roadway; although, the proposed improvements will be adding roadway capacity until the Master Thoroughfare plan improvements are constructed Funding for the completion of those Master Thoroughfare Plan improvements for Brumlow Avenue will be required in future year Capital Improvement Plan budgets. Financial Considerations: No funding is currently authorized in the city's approved Capital Improvement Program for this project. This item will authorize staff to establish a Brumlow Avenue interim Improvement project with $145,000 of existing Roadway Impact Fee funds. Third party funding opportunities will be sought to construct these improvements. If approved, staff will amend FY2013 CIP to include funding in the amount of $145,000 for this interim improvement project. Strategic Link: The authorization of this project and approval of the design services contract item will link this request to the City's strategy map relative to the focus area of Infrastructure by investing to provide and maintain high quality public assets. Furthermore, the request also addresses another corporate objective: Optimize resources through collaboration and partnerships to reduce costs and add service value. This interim project proposes to implement a proposed Tier 1 recommendation of the Mobility Plan element of the Southlake 2030 Comprehensive Plan that will be considered in the near future. In addition, this proposed interim improvement will be responsive to the City Council Critical Business Outcome No. 4: Improve mobility by proactively completing traffic analysis of key areas. Citizen Input/ Board Review: None Legal Review: None Alternatives: The City Council may approve or deny the authorization of this project and approval of this contract. Supporting Documents: Conceptual Drawing -Interim Brumlow Avenue Improvements SH 26/Brumlow Avenue Intersection Layout TNP Design Services Agreement Staff Recommendation: Authorize staff to proceed with the Brumlow Avenue Roadway Improvement Project and approve Engineering Design Services contract with Teague Nall and Perkins for the design of Brumlow Avenue Improvements in the amount of $65,000. Staff Contact: Robert H. Price, P.E., Public Works Director Cheryl Taylor, P.E., City Engineer qw- �f N C aEE w- • s W S "O � 3 m c 0 li o -- ` EM (D N AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is made this day of . 2013 by and between the City of Southlake, Texas (hereinafter referred to as "CITY"), and Teague, Nall and Perkins, Inc. (hereinafter referred to as "ENGINEER"). WrIEREAS, CITY desires to make improvements to the BruMlOW Avenue north of SH 26 and the DART Railroad to provide adequate transition from the improved SH 26 intersection. This project is to be known as Design of Brumlow Avenue Widening Improvements and hereinafter referred to as the "Project". WHEREAS, ENGINEER is qualified, able, and desirous of performing the necessary engineering work upon which the Project is based and is willing and able to work with CITY staff to organize and coordinate the professional services necessary to complete the Project. NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER agrees to perform, the engineering work for the Project, as more fully described herein below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as compensation, the payments on the dates and in the amounts herein specified, all in accordance with the terms more fully set out below and as provided in Attachment A which is attached hereto and incorporated by reference as if fully set forth herein. I. ARTICLE ENGINEERING SERVICES A. Scope of Work ENGINEER will provide the supervision, direction, personnel and equipment to perform the engineering services outlined in Attachment A in accordance with the terms set forth in this Agreement and in Attachment A. B. Definitions. Services refer to the professional services performed by ENGINEER pursuant to this Agreement. C. Changes. CITY, without invalidating the Agreement, may order changes within the general scope of the work required by the Agreement by altering, adding to and/or deducting from the work to be performed. If any change causes an increase or decrease in ENGINEER's cost of, or the time required for, the performance of any part of the Services under the Agreement, an equitable adjustment will be made by mutual agreement and this Agreement shall be modified in writing accordingly. D. Coordination with Owner. The CITY shall make available to ENGINEER for use in performing Services hereunder all existing plans, maps, field notes, statistics computations and other data in the CITY's possession relative to existing facilities and to the Project. E. Site and Local Conditions. ENGINEER has the right to examine the site in order to become acquainted with local conditions and accepts conditions at the site unless otherwise noted in writing to the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER from its responsibilities specified hereunder. Necessary arrangement for access to any site by ENGINEER's employees will be made with CITY. F. Assignment and Subcontractors/Third Party Rights. The rights and obligations covered herein are personal to each party hereto and not to any third party and for this reason neither this Agreement nor any contract hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER subcontract any of its obligations under this Agreement without the prior consent of CITY. G. Independent Contractor. ENGINEER covenants and agrees that it will perform the work hereunder as an independent contractor, and not as an officer, agent, servant, or employee of CITY; that ENGINEER shall have exclusive control of and exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors, and consultants; that the doctrine of respondent superior shall not apply as between CITY and ENGINEER, its officers, agents, employees, contractors, subcontractors, and consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between CITY and ENGINEER. H. Disclosure. By signature of this contract, ENGINEER warrants to CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interests, direct or indirect, in property abutting the proposed Project and business relations with abutting property owners. ENGINEER further warrants that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. Finally, Engineer warrants that it has submitted to the 2 City a completed Conflicts of Interest Questionnaire as required by Chapter 176 of the Texas Local Government Code. I. Approval by CITY. Approval by CITY of this Agreement shall not constitute or be deemed to be a release of t he responsibility and liability of ENGINEER, its officers, agents, employees, and subcontractors for the accuracy and competency of the Services performed under this Agreement, including but not limited to surveys, designs, working drawings and specifications and other engineering documents. Such approval shall not be deemed to be an assumption of such responsibility and liability by CITY for any negligent act, error, or omission in the performance of ENGINEER's professional services or in the conduct or preparation of the subsurface investigations, surveys, designs, working drawings and specifications or other engineering documents by ENGINEER, its officers, agents, employees and subcontractors, it being the intent of the parties that approval by CITY signifies the CITY's approval of only the general design concept of the Improvements to be constructed. J. Indemnification. ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYE EES FROM AIV T AIVU ALL UAIVIAUrZO LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON OF DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION OR NEGLIGENTACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES, INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL, AT ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH CLAIMS AND DEMANDS. K. No Third Party Beneficiary. For purposes of this Agreement, including its intended operation and effect, the parties specifically agree and contract that: (1) this Agreement only affects matters/disputes between the parties to this Agreement, and is in no way intended by the parties to benefit or otherwise affect any third person or entity, notwithstanding the fact that such third person or entities may be in a contractual relationship with CITY and ENGINEER, or both; and (2) the terms of this Agreement are not intended to release, either by contract or operation of law, any third person or entity from obligations they owe to either CITY or ENGINEER. L. Successors and Assigns. 3 CITY and ENGINEER each bind themselves and their successors, executors, administrators and assigns to the other party to this Agreement and to the successors, executors, administrators and assigns of such other party with respect to all covenants of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in this Agreement without prior written consent of the other. a Mn l 1 leCLE CITY'S RESPONSIBILITIES CITY will: 1. Provide full information as to CITY's requirements for the Project; 2. Assist ENGINEER by placing at ENGINEER's disposal all information in CITY's control or knowledge which is pertinent to the Project, including executed right- of-way easements and final field survey data; 3. Examine all work presented by ENGINEER and respond within reasonable time and in writing to the material submitted by ENGINEER; 4. Pay all costs incident to advertising for obtaining bids or proposals from Contractors; ✓. Give prompt written notice to EI`VGIIVEER whenever l0.11 Y UUJCIVCJ UI VlllerVVlJe becomes aware of any defect in ENGINEER's work or in Contractor's work; 6. Designate in writing a person to act as its representative with respect to this Agreement, such person having complete authority to transmit instructions, receive information, and make or interpret the CITY's decisions; 7. Provide all information and criteria as to the CITY's requirements, objectives, and expectations for the Project including all numerical criteria that are to be met and all standards of development, design, or construction. 8. Provide to the ENGINEER all previous studies, plans, or other documents pertaining to the Project and all new data reasonably necessary in the ENGINEER's opinion, such as site survey and engineering data, environmental impact assessments or statements, zoning or other land use regulations, etc., upon all of which the ENGINEER may rely; and 9. Arrange for access to the site and other private or public property as required for the ENGINEER to provide its services. 4 III. ARTICLE COMPENSATION FOR ENGINEERING SERVICES TL... / ITV 1. .II rnli^ln�rrn t__ _ _1_ _� _1_ .�_• The C11I I shall compensate ENG311NCCR lv( ServICE2S rendered under this Agreement, In accordance with the following: For the completion of the work contemplated in Article I, the ENGINEER shall be paid a total maximum fee for this contract which shall not exceed $65,000 including all expenses, direct costs and labor as billed monthly by ENGINEER. Basic Engineering Services will be compensated on a lump sum basis of $54,000. Special Services will be compensated on an hourly basis not to exceed $11,000 ($7,500 for ROW Survey and Exhibits and $3,500 for fire hydrant relocation plan). IV. ARTICLE TIMES OF BILLING AND PAYMENT The ENGINEER shall bill CITY monthly for costs incurred in accordance with the work performed provided the limits set out in Article III hereof have not been exceeded. Payment shall be -A Ie V.Ithin thirty 130`, days of receipt by CITY of a pr oper ly prepay ed aild iorreit Invoice from ENGINEER. ENGINEER's invoices shall be accompanied by such records or other written proof as CITY deems necessary to verify the billings. Remittances shall be made to ENGINEER's office at 1100 Macon Street, Fort Worth, Texas 76102. If CITY fails to make payment due ENGINEER within thirty (30) days of the day when payment for services and expenses is due under the terms of this Agreement, ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in Chapter 2251 of the Texas Government Code. V. ARTICLE ADDITIONAL ENGINEERING SERVICES In addition to performing the engineering services set out in Article I, hereof, ENGINEER agrees to perform additional services as requested by CITY from time to time and CITY agrees to compensate ENGINEER for such services in accordance with ENGINEER's standard hourly fee (see Attachment B) as determined by the actual costs incurred and by actual time expended, such services to be one or more of the following: Make or prepare detailed description of sites, maps, or drawings related thereto 5 and outside the scope of the Project; 2. Appearances before courts or boards on matters of litigation or hearings related to the Project; 3. Preparation of environmental impact assessments or statements for any governmental agency; 4. Miscellaneous engineering work for CITY not related to the Project; 5. To provide resident project construction inspection, unless such inspection is not required, in writing, by the CITY; 6. Preparation of Right —of -Way documents and/or easements; 7. Design of utility relocations; 8. Other services agreed to by the parties in writing and incorporated herein. VI. ARTICLE STANDARD OF CARE In ncrfnrminn itc mr^f 1 .-.�r..'.... r- +L.., Cnl/"IAICC D ...:II ....,. that degree of .,___ _.--I _I.•II Is N` """""'5 ILO N1 %J1 cJalolial xl VIt cJ, a Ic LIM%JIIMI-ER will UJC LI Idl UC%I CC UI fall C dI IU JRIII ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the services are provided. No warranty, express or implied, is made or intended by the ENGINEER's undertaking herein or its performance of services, and it is agreed that the ENGINEER is not a fiduciary with respect to the CITY. VII. ARTICLE PERIOD OF SERVICE This Agreement shall be effective upon execution by CITY and ENGINEER, and shall remain in force until work is completed on the Project or until terminated under the provisions hereinafter provided in Article VIII. VIII. ARTICLE TERMINATION The CITY may terminate this Agreement at any time for convenience or for any cause upon ten (10) days written notice to the ENGINEER. Upon receipt of such notice the ENGINEER shall immediately discontinue all services and work and the placing of all orders or the entering into contracts for supplies, assistance, facilities, and materials in connection with the performance of this Agreement and shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this Agreement. The ENGINEER, upon termination, shall be paid for all services rendered through the date of termination together with any additional reimbursable expense then due. IX. ARTICLE OWNERSHIP OF DOCUMENTS 1. All completed or partially completed reports prepared under this Agreement, including the original drawings in both paper and electronic formats, shall become the property of CITY if this Agreement is terminated. Upon completion and payment of the contract, the final design, drawings, specifications and documents in both paper and electronic formats shall be owned by CITY. 2. Reuse, change or alteration by CITY or others acting by or on behalf of CITY of such documents without the permission of ENGINEER shall be at CITY's sole risk. X. ARTICLE INSURANCE E 1\YG11\YEER shall carry and maintain at all tildes relevant hereto, at EIVGINEER's expense, insurance of the type and of minimum coverage limits as follows: 1. Workers Compensation - Statutory Employer's Liability- Limits as required bythe State of Texas. 2. Comprehensive General Liability, Bodily Injury and Property Damage including contractual liability in a combined single limit - $500,000 per occurrence. 3. Comprehensive Automotive Liability, Bodily Injury and Property Damage in a combined single limit - $1,000,000 per accident. Certificates of insurance for the above coverage in a form acceptable to CITY, evidencing the coverage required above, shall be provided to CITY upon execution of this Agreement. Such certificates shall provide that the insurer will give CITY not less than ten (10) days' notice of any material changes in or cancellation of coverage. In the event any subcontractor of ENGINEER, with or without CITY's consent, provides or renders services under this Agreement, ENGINEER shall ensure that the subcontractor's services are covered by the same insurance limits as set forth above. ENGINEER shall not commence work under this Agreement until it has obtained 7 Professional Liability (Errors and Omissions) Insurance as required hereunder and such insurance coverage has been approved by CITY. Such insurance shall be in the minimum amount of $1,000,000 and shall include coverage of Contractually Assumed Liability. The insurance coverage prescribed herein shall be maintained until one (1) year after CITY's acceptance of the construction project and shall not be canceled without prior written notice to CITY. In this connection, upon the signing and return of this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as evidence that the insurance coverage required herein has beell obta111eU by E VGIIVCCR1 an 1 such certificate shall contain the provision that such insurance shall not be cancelled or modified without thirty (30) days prior written notice to CITY. ENGINEER shall notify CITY within ten (10) days of any modification or alteration in such Professional Liability (Errors and Omissions) Insurance. XI. ARTICLE AUTHORIZATION, PROGRESS AND COMPLETION CITY and ENGINEER agree that the Project is planned to be completed by February 28, 2013. ENGINEER shall employ manpower and other resources, and use professional skill and diligence to meet the schedule; however, ENGINEER shall not be responsible for schedule delays resulting from conditions beyond its control. By mutual agreement, CITY and ENGINEER may modify the Project schedule during the course of the Project and if such modifications affect ENGINEER's compensation, it shall be modified accordingly, subject to CITY's approval. I, is understood that this Agrees i sent conteii iplates fish anu complete engineering services for this Project, including any and all Services necessary to complete the work. For additional Engineering Services, the authorization by CITY shall be in writing and shall include the definition of the services to be provided, the schedule for commencing and completing the services, and the basis for compensation as agreed upon by CITY and ENGINEER. XII. ARTICLE NOTICE Any notice required under this Agreement will be in writing and given either personally, by registered or certified mail, return receipt requested, or by a nationally recognized overnight courier service, addressed to the parties as follows: If to CITY: Shana Yelverton City Manager City of Southlake 1400 Main Street, Suite 460 Southlake, Texas 76092 0 Phone: 817-748-8400 Fax: 817-748-8010 If to ENGINEER: Robert W. Jenkins, P.E. Traffic Engineering Manager Teague Nall and Perkins, Inc. 1100 Macon Street Fort Worth, Texas 76102 Phone: (817) 336-5773 All notice shall be effective upon the date of receipt. XIII. ARTICLE SEVERABILITY In the event that any provision of this Agreement shall be found to be void or unenforceable, such finding shall not be construed to render any other provisions of this Agreement either void or unenforceable. All provisions, which are void or unenforceable, shall not substantially affect the rights or obligations granted to or undertaken by either party. XIV. ARTICLE VENUE -LAW Venue of any suit or cause of action under this Agreement shall lie exclusively in Tarrant County, Texas. This Agreement shall be construed in accordance with the laws of the State of Texas. IN WITNESS WHEREOF the parties have caused this Agreement to be executed in two equal originals on the date and year first above mentioned. CITY OF SOUTHLAKE: By: John Terrell, Mayor ATTEST: By: City Secretary ENGINEER: TEAGUE NALL AND PERKINS, INC. By: Robert W. Jenki s P.E., Traffic Engineering Manager THE STATE OF TEXAS § COUNTY OF TARRANT § Before me on this day personally appeared known to me [or proved to me on the oath of or through (description of identity card or other document)] to be the person whose name is sub ibed to the foregoing instr ent, and that he/she is the duly authorized of and acknowledged to me that he she ex cuted the same for he oses and c nsideration therein expressed. Given under my hand and seal of q%ce this 3l day of (2A.D.' . N. 1-7 1 jI il � v 6t, �, (SEAL) N tary Pu tate of Texas Pd� P�e1 PAULA R SULLIV o,• ;� NyPublic Notary's Name Printed _UK STATE OF TEXAS Mycwm Exp. June 6,2016 10 ATTACHMENT A Scope of Services PROJECT NAME: Design of Brumlow Avenue Widening Improvements SCOPE: Provide the following engineering services associated with designing interim widening improvements (to 5 lane section) for Brumlow Avenue north of the DART railroad for a distance of approximately 1,450 feet. I. GENERAL A. Design Meetings 1. The ENGINEER will meet with the CITY staff during the development of the preliminary and final plan phases of the PROJECT. B. Project Management, Administration and Coordination 1. The ENGINEER will establish and maintain PROJECT schedules and budgets, develop monthly progress reports, prepare invoices, and meet with other entities on an as needed basis for the duration of the PROJECT's design. 2. Supervision of Subconsultants - It is not anticipated that Subconsultants will be needed on the PROJECT. 3. It is anticipated that the Contractor for TxDOT's ongoing SH 26 project will be provided the opportunity to do the work under a separate contract with the CITY. The ENGINEER will tabulate the bid items, prepare plans and specifications for the work, and coordinate with the contractor to secure a bid for the additional work. If a reasonable bid cannot be obtained with the existing Contractor, additional bids will be sought from local contractors for the work. 4. The ENGINEER will assist the City in communicating and coordinating with TxDOT by briefing TxDOT and its Contractor on the proposed improvement design. 11 C. Data Collection 1. Collect, compile and evaluate existing data collected from the CITY, or other entities that supply needed existing information for the design of the PROJECT. 2. Provide location map/schematic to the affected utility companies. These schematics will be used by the utility companies to show approximate locations of their facilities which are or may be affected by the PROJECT. 3. Obtain As -Built Drawings, Record Drawings and/or future plans for the following facilities in the PROJECT area including: - Box or Pipe Culverts - Roadway - Water lines - Sanitary Sewer Lines - Storm Drain Lines - Underground and/or Overhead Telephone Lines - Underground and/or Overhead Electrical Lines - Gas Lines - Other Utilities Known to Serve the PROJECT Area Plot the preliminary information obtained above for later use in the field to help surveyors tie existing utility locations. The locations of utilities tied from field surveys will be shown on the paving and drainage plans. 4. Identify potential utility conflicts and provide this information to utility companies. D. Surveying 1. Establish control along Brumlow based on and tied to establish City horizontal and vertical control points. 2. Confirm property research provided by City and establish ROW. 3. Collect topography within the ROW for the project's approximately 1,180 feet of widening. 4. Develop 1 foot contours within the ROW of the section to be widened. 12 II. PRELIMINARY DESIGN PHASE A. Roadway Design 1. The ENGINEER will develop a preliminary design of proposed 5-lane roadway improvements. The preliminary design will include the proposed horizontal and vertical alignments. These plan sheets will contain topographic information, existing right-of-way lines, locations of driveways, typical sections, pavement edges, limits of structures, limits of retaining walls, if any, drainage facilities including pipes and ditches, limits of sidewalks, limits of barriers and any other information necessary for pavement construction. Upon completion, the preliminary design will be submitted to the CITY for review. The preliminary design must be approved by the CITY prior to the start of the final design phase. B. Other Roadway Design Elements 1. A Project Title Sheet will be prepared as required and included in the Plans. 2. Roadway typical sections will be prepared for paving sections of the PROJECT. 3. Curbs and sidewalks are not anticipated to be part of the plans. 4. Miscellaneous details will be developed as necessary to describe various types of construction such as minor retaining walls, driveway culvert extensions, etc. when no such City standard details are available. 5. Erosion control plan will be prepared. C. Water and Sanitary Sewer Replacement Plans 1. The Engineer will identify potential utility conflicts, but it is not anticipated that the Engineer will prepare plans to replace and upgrade existing water and sanitary sewer lines. D. Quantities and Cost Estimate 1. PROJECT quantities will be calculated and tabulated for consideration and negotiation with the contractor. 13 2. The ENGINEER'S opinion of probable construction costs will be prepared for the entire PROJECT using current unit cost data. E. Preliminary Plans for Review 1. Submit two (2) sets of preliminary plans for CITY review. 2. Submit plans to utility companies for review. The performance of utility companies in relocating their facilities is beyond the scope of this agreement. III. FINAL DESIGN PHASE A. Prepare Final Design Plans 1. Incorporate CITY review comments and directives from the preliminary design plans, in the preparation of final construction plans. B. Calculate Final Quantities and Cost Estimates 1. Revise the preliminary quantities and opinion of probable costs per changes in the final design and CITY review comments. C. Prepare Contract Documents and Specifications 1. Compile special provisions necessary for the PROJECT. 2. Compile specifications necessary for the PROJECT. Prepare any special specifications that may be needed. The CITY will provide a copy of their contract documents in digital format. 3. Compile and develop a list of general notes necessary for the PROJECT. 4. Prepare complete contract documents and specifications for bidding purposes. D. Submit final plans, specifications, and cost estimates for CITY review. 1. Submit two (2) sets of final bid documents for CITY review and approval. 2. Submit detailed drawings and plans/specifications to appropriate regulatory agencies and utility companies to obtain clearance. The 14 performance of utility companies in relocating their facilities is beyond the scope of this agreement. IV. SPECIAL SERVICES The following Special Services will be provided on an hourly basis if needed. A. If ROW is required for the widening improvements, provide ROW survey and Exhibits needed for up to 4 parcels. B. Provide utility relocation plan for the 3 — 4 fire hydrants that may need to be relocated as part of the roadway expansion. V. CONSTRUCTION PHASE A. If necessary, assist the CITY in the advertisement of the PROJECTfor bid. The CITY shall bear the cost of advertisement. The ENGINEER shall provide all necessary printing of construction plans, specifications and contract documents for use in obtaining bids, awarding contracts, and constructing the PROJECT. The ENGINEER shall be responsible for dispersing all plans and specifications from its office to prospective bidders. B. If necessary, assist the CITY in the opening and tabulation of the construction bids for the PROJECT and recommend to the CITY as to the proper action on all proposals received. C. Assist in the preparation of formal Contract Documents and in coordinating their execution by the respective parties. D. Consult and advise the CITY; issue such instructions to the Contractor as in the judgment of the ENGINEER are necessary; and prepare routine change orders as required. E. Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data which the Contractor is required to submit, only for conformance with the design concept of the PROJECT and compliance with the information given by the Contract Documents; and assemble written guarantees which are required by the Contract Documents. F. Prepare or review monthly and final estimates for payments to Contractor, and furnish to the CITY any necessary certifications provided by the Contractor, as to payments to subcontractors and suppliers. 15 G. Conduct, in company with the Contractor, a final inspection of the PROJECT for conformance with the design concept of the PROJECT and compliance with the Contract Documents; and approve in writing final payment to the Contractors. H. Revise contract drawings, with the assistance of the CITY's Resident PROJECT Representative to reflect available information as to how the work was constructed. The CITY's Resident PROJECT Representative will provide the ENGINEER a red -lined set of drawings depicting changes during construction. The ENGINEER shall revise original design drawings, noting changes during construction, and submit a set of Record Drawings to the CITY. UT ATTACHMENT B TEAGUE NALL AND PERKINS, INC. Standard Rate Schedule for Time and Expense Contracts Effective January 1, 2013 to December 31, 2013* Engineering / Technical From - To Principal $170 - $240 Per Hour Project Manager $120 - $220 Per Hour Senior Engineer $110 - $220 Per Hour Engineer $ 85 - $150 Per Hour Landscape Architect / Planner $110 - $180 Per Hour Landscane Designer It 70 - $120 Per H­.:r Designer $ 85 - $130 Per Hour Senior Designer $100 - $160 Per Hour CAD Technician $ 60 - $100 Per Hour Senior CAD Technician $ 75 - $110 Per Hour IT Consultant $120 - $150 Per Hour IT Technician $ 85 - $120 Per Hour Clerical $ 50 - $ 80 Per Hour Resident Project Representative $ 70 - $120 Per Hour Survevin Survey Manager $130 - $190 Per Hour Registered Professional Land Surveyor $120 - $150 Per Hour S.I.T. / Senior Survey Technician $85 - $110 Per Hour Survey Technician $70 - $100 Per Hour 1-Person Field Crew w/Equipment** $120 Per Hour 2-Person Field Crew w/Equipment** $145 Per Hour 3-Person Field Crew w/Equipment** $165 Per Hour 4-Person Field Crew w/Equipment** $190 Per Hour Flagger $40 Per Hour Abstractor (Property Deed Research) $85 Per Hour Subsurface Utility Engineering Wnwirhi Rate SUE Engineer $160 Sr. Utility Location Specialist $ 95 Utility Location Technician $ 75 1-Person Designator Crew w/Equipment $115 2-Person Designator Crew w/Equipment $135 2-Person Vacuum Excavator Crew w/Equipment $220 (Travel and Stand-by) SUE QL-A Test Hole (0 < 4 ft)*** $900 per hole SUE QL-A Test Hole (>4 < 6 ft)*** $1,100 per hole SUE QL-A Test Hole (>6 < 8 ft)*** $1,310 per hole SUE QL-A Test Hole (>8 < 1Oft)*** $1,530 per hole SUE QL-A Test Hole (>10 < 12ft)*** $1,770 per hole SUE QL-A Test Hole (>12 < 14ft)*** $2,000 per hole Direct Cost Reimbursables Photocopies: $0.154/sf letter, legal and 11" x 17" size bond paper, B&W $0.7701/sf letter, legal and 11" x 17" bond paper, color Prints: $0.154/sf Plots: $0.154/sf $0.50/sf $1.00/sf Mileage $0.565/mile letter, legal and 11" x 17" bond paper, B&W & color 11" x 17" size bond paper, B&W & color 22" x 34" and larger bond paper or vellum, B&W & color 22" x 34" and larger mylar or acetate, B&W All Subcontracted and outsourced services shall be billed at rates comparable to TNPs billing rates shown above. * Rates shown are for calendar year 2013 and are subject to change in subsequent years. ** Equipment includes Truck, ATV, Robotic Total Station, GPS Units and Digital Level. *** Pricing includes 2-Person crew, designating for excavation, vehicle costs, and field supplies.