2002-08-06 City of Southlake
CITY COUNCIL MEETING
August 6, 2002
MINUTES
CITY COUNCIL PRESENT: Mayor Rick Stacy, Deputy Mayor Pro Tem Greg Standerfer;
Councilmembers: Carolyn Morris, Rex Potter, Keith Shankland, and Tom Stephen.
CITY COUNCIL ABSENT: Mayor Pro Tem W. Ralph Evans.
STAFF PRESENT: City Manager Billy Campbell, Assistant City Manager Shana Yelverton, Finance
Director Sharen Elam, Planning Director Bruce Payne, Senior Planner Dennis Killough, Public Works
Director Pedram Farahnak, Deputy Director of Public Works Charlie Thomas, Director of Public Safety
Rick Black, Police Chief Marlin Price, Deputy Director of Administrative Services Malcolm Jackson,
Assistant to the Public Works Director Valerie Bradley, Economic Development Director Greg Last,
Human Resource Director Harold Cates, Deputy Director of Community Services Steve Polasek,
Economic Development Specialist Betsy Boyett, City Attorney Debra Drayovitch, Acting City Secretary
Kim Bush, City Manager's Office Intern Ben Thatcher, Public Information Officer James Kunke, and
Deputy City Secretary Lori Farwell.
WORK SESSION: The work session was called to order by Mayor Rick Stacy at 5:47 p.m.
Mayor Stacy announced a special guest in the audience: Craig Miller, son of Southlake residents Cindy
and Blake Miller, is a five year old who won a national poetry contest for Kraft Macaroni and Cheese. In
addition to getting his picture on the box, he won a college scholarship and a trip to Disney World. Craig
presented each of the Council an autographed box of Macaroni and Cheese.
REGULAR SESSION:
Agenda Item No. 1, Call to order. The regular session was called to order by Mayor Stacy at 6:09 p.m.
Agenda Item No. 2A, Executive Session: Mayor Stacy announced that the City Council would be going
into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with city
attorney; Section 551.072, deliberation regarding real property; Section 551.074, deliberation regarding
personnel matters; Section 551.087, deliberation regarding economic development negotiations. City
Council adjourned for Executive Session at 6:09 p.m. Executive Session began at 6:22 p.m. and ended at
6:45 p.m.
Agenda Item No. 2B, Reconvene: City Council reconvened the regular meeting at 6:54 p.m. There was
no action necessary as a result of the Executive Session.
Agenda Item No. 3, Invocation was presented by Deputy Mayor Pro Tem Greg Standerfer.
Agenda Item No. 4, Reports:
A. Mayor's Report — Mayor Stacy announced upcoming meetings / events.
B. City Manager's Report — 1) Economic Development Specialist Betsy Boyett gave a report on the
Sister Cities youth trip to Toyoma, Japan. 2) The City Manager reported that the city newsletter has
CITY COUNCIL MEETING MINUTES, AUGUST 6, 2002, PAGE 1 OF 6
once again been recognized and is one of three finalists for a Savvy Award. The winner will be
announced in September. He said that Public Information Officer James Kunke has been the driving
force in creating our award - winning newsletter and also announced that James will be leaving the City
of Southlake to work for the City of Lewisville with his last day being August 16. 3) Brian Stebbins
gave a report on the TIF and on Town Square.
C. SPIN Report — none
D. Library Report — Board member Brent Burford reported on the Library's statistics and upcoming
events.
E. Committee Reports — President of Southlake Crime Control and Prevention District, Martin Schelling,
provided an overview of the 2001 Annual Report to the City Council.
F. Local Business Report — Nelson J. Nelson with Trees of the Field gave a brief presentation regarding
his store.
Consent Agenda:
5A. Approval of the minutes of the regular City Council meeting held on July 16, 2002. Approved as
presented.
5B. Approval of reimbursement to Southlake Baseball Association (SBA) of up to $25,000 from SPDC
Matching Grant Funds for baseball field reconstruction in Bicentennial Park. The Park Board
recommended approval at its July 8, 2002, meeting, and the SBA Board approved the proposal on
July 14, 2002. The request was approved on July 15, 2002, by the Southlake Parks Development
Corporation.
5C. Authorizing the Mayor to execute a contract for water service between the City of Fort Worth and
the City of Southlake for wholesale purchase of water with an expiration date of December 31,
2010. The current water purchase contract between Southlake and the City of Fort Worth was
executed on June 24, 1987, and expired on June 24, 2002. The City Council authorized the extention
of the contract for a period of 60 days, and staff recommends approval of this contract with an
expiration date of December 31, 2010.
5D. Approval of authorization to the Tax Increment Reinvestment Zone Number One Board of Directors
to amend the Bylaws of Tax Increment Reinvestment Zone Number One, City of Southlake, Texas,
Article II, Section 1: Power, Number, and Term of Office; Article II, Section 3: Regular Meetings;
and Article II, Section 6: Conduct of Business. This item was deleted because the Board of
Directors did not approve the amendment to the Bylaws.
5E. Ordinance No. 480 -403, 1 Reading (ZA01 -116) Rezoning for Tract 1E, J. Chivers Survey, No. 350
Addition, located at 2535 N. White Chapel Boulevard and being approximately 3.6 acres. Current
Zoning: AG - Agricultural District. Requested Zoning: SF -1A - Single Family Residential District.
P &Z recommended approval at its July 18, 2002, meeting.
5F. ZA02 -065, Revised Preliminary Plat for Gateway Plaza, Phase II, on property located on the northeast
corner of East Southlake Boulevard (FM 1709) and North Nolen Drive. Current Zoning: S -P -2 -
General Site Plan District Regulations with C -3 - General Commercial District uses. P &Z
recommended approval at its July 18, 2002, meeting subject to Plat Review Summary No. 1, dated June
24, 2002.
CITY COUNCIL MEETING MINUTES, AUGUST 6, 2002, PAGE 2 OF 6
5G. ZA02 -043, Development Plan for Southlake Town Square, Phase IV, located on the east side of Central
Avenue, north side of E. Southlake Boulevard and the south side of SH 114. Current Zoning: NR -PUD
- Non - Residential Planned Unit Development District. The applicant requested to table this item to
the October 15, 2002, City Council meeting.
5H. ZA02 -044, Revised Preliminary Plat for Southlake Town Square, Phase IV, located on the east side of
Central Avenue, north side of E. Southlake Boulevard and the south side of SH 114. Current Zoning:
NR -PUD - Non - Residential Planned Unit Development District. The applicant requested to table this
item to the October 15, 2002, City Council meeting.
8A. Ordinance No. 827, 1 Reading, Amending Southlake City Code, Section 12 -32, Park Rules and
Regulations, Section 12 -77, referring to Park Board officer elections, and Section 12 -148, referring to
recreational camping. The Park Board recommended approval at its June 10, 2002, meeting.
8B. Ordinance No. 828, 1 Reading, Incorporating by reference the Federal Regulations governing the
Grapevine Lake Reservoir Area, and giving the City the authority to enforce any violations of those
regulations that occur within the City's corporate limits. Staff recommends approval of this ordinance
adopting regulations for the Grapevine Lake Area that lies within the Corporate Limits of the City of
Southlake.
9A. Resolution No. 02 -049, Approval of a Media Relations Policy. Staff recommends approval of this
ordinance giving structure and guidance for staff interaction with members of the news media. In
accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE TEXAS,
ESTABLISHING A MEDIA RELATIONS POLICY.
9B. Resolution No. 02 -051, Appointments to the Crime Control and Prevention District. Positions
occupied by Bob Mundlin, Stuart Spencer, and Craig Sturtevant expire September 1, 2002. Notice
was received from each of these current members asking that they be considered for reappointment.
Staff recommends appointment of three director positions to fill expiring two -year terms to the
Crime Control and Prevention District. In accordance with Section 4.21 of the City Charter, the
caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPOINTING PERSONS TO SERVE AS THE BOARD OF DIRECTORS
FOR THE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT; AND
PROVIDING AN EFFECTIVE DATE.
10A. Authorize the City Manager to enter into a contract with CIGNA HealthCare for provision of
employee medical benefits. Annual cost of the increase for FY2002 -03 is $97,793 with the HMO
monthly premiums increasing by 16% and the HMO/POS monthly premiums decreasing by 16 %.
10B. Authorize the City Manager to enter into a contract with Mutual of Omaha for provision of
employee group life insurance benefits. Annual cost decrease or savings for FY2002 -03 is $5,983.
AD &D premiums will not change, and the Basic Life Insurance Premiums will decrease by 29 %.
CITY COUNCIL MEETING MINUTES, AUGUST 6, 2002, PAGE 3 OF 6
10C. Authorize the City Manager to enter into a contract with Aetna U.S. Healthcare for provision of
employee dental benefits. Annual cost decrease or savings for FY2002 -03 is $16,746. Monthly
premiums will decrease by 21%.
10D. Authorize the City Manager to enter into a contract with Canada Life for provision of employee
long term disability insurance benefits. Annual cost decrease or savings for FY2002 -03 is $8,666.
LTD premiums will decrease by 24 %.
10E. Authorize the City Manager to enter into a contract with Life Re for provision of an employee
cafeteria or Section 125 plan. Annual cost decrease or savings for FY2002 -03 is $420. The overall
cost per employee per month will not change. The cost of participating in the medical
reimbursement program is offset by the cost decrease for employees participating in the insurance
premium.
10F. Request for a variance to Sign Ordinance No. 704 -A for Clariden Ranch located at 101 King Ranch
Road. The applicant is requesting to install an off -site sign at 140 West SH114 at the northwest
corner of SH114 and White Chapel Boulevard. The proposed sign would meet ordinance
requirements for a real estate or development sign with a maximum area of thirty -two square feet
per sign face and an overall height of five feet above grade and would be placed a minimum of
fifteen feet from the public R.O.W.
10G. Request for a variance to Sign Ordinance No. 704 -A for First American Bank located at 535 E.
Southlake Boulevard. The applicant is requesting to install a sixty -inch high circular logo in an
archway above the entry doors of the bank building. The logo is a capital letter "A" containing a star
and stripes resembling a waving flag. The sign would be approximately one hundred twenty -two
feet from the R.O.W. At just over nineteen square feet, the area of the sign is within the allowable
area by ordinance. The logo height is the only variance issue.
10H. Approval of a contract with Prime Strategies, Inc., for professional consulting services for Southlake
2025 Plan — Phase 1. Staff recommends approval of a contract with Prime Strategies, Inc., to
develop a scope of work and corresponding fee schedule for an amount not to exceed $40,000 for
Phase 1 of the Southlake 2025 Plan.
Motion was made to approve consent agenda items 5A, 5B, 5C, 5D (to delete), 5E, 5F, 5G (to table), 5H
(to table), adding 8A, 8B, 9A, 9B (to reappoint Bob Mundlin, Stuart Spencer, and Craig Sturtevant), 10A,
10B, 10C, 10D, 10E, 1OF (for a period of two years or until 70% of the lots have sold whichever is the
least amount of time), 10G, and 1011 as discussed tonight and presented above.
Motion: Standerfer
Second: Stephen
Ayes: Stephen, Shankland, Morris, Standerfer, Potter, Stacy
Nays: none
Approved: 6 -0
REGULAR AGENDA
Agenda Item 6. Public Forum.
CITY COUNCIL MEETING MINUTES, AUGUST 6, 2002, PAGE 4 OF 6
Rick Brockington, (President of Brock Paving Industries), 1362 Cross Timber Drive, Southlake, Texas.
Stated his concerns regarding lack of payment to his paving company for the work completed at Bob
Jones Park.
Agenda Item 7A. Resolution No. 02 -052 (ZA02 -067) Specific Use Permit for Buca Di Beppo Restaurant
to allow the sale of alcoholic beverages for on- premise consumption located on the southeast corner of SH
114 and North Nolen Drive. Current Zoning: S -P -2 - General Site Plan District Regulations with C -3 -
General Commercial District uses. Senior Planner Dennis Killough presented Resolution No. 02 -052 and
commented that P &Z recommended approval (6 -0) at its July 18, 2002, meeting. Owner Terry Wilkinson
and Applicants from Buca Texas Restaurants, L.P., were present to answer questions from Council.
There were no comments from the audience during the Public Hearing.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, GRANTING A SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC
BEVERAGES ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS,
BEING PROPERTY LOCATED AT 2701 E. STATE HIGHWAY 114, SOUTHLAKE,
TARRANT COUNTY, TEXAS AND BEING PORTIONS OF TRACTS 4A1 AND 5A1,
W. E. MAYFIELD SUBDIVISION, AND BEING MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A ", AND AS DEPICTED ON THE
APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN
AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Resolution No. 02 -052 for an initial term of twenty years (to equal the term
of the lease).
Motion: Standerfer
Second: Stephen
Ayes: Shankland, Morris, Standerfer, Potter, Stephen, Stacy
Nays: none
Approved: 6 -0
Agenda Item 11A. Discussion of the Southlake 2025 Plan Steering Committee. Council directed staff to
set up committee interviews during the last half of September on a Monday evening.
Agenda Item 12. Meeting Adjourned. There being no further business to discuss the meeting was
adjourned at 7:36 p.m.
Submitted By:
a _4,4
Deputy City Secretary
CITY COUNCIL MEETING MINUTES, AUGUST 6, 2002, PAGE 5 OF 6
de 4 S‘Illie
Mayor Rick Stacy
ATTEST:
9OU TN
Off... ,,..•••,�. '.,
: �; : �:
c •
K Bu s ` co
Bush, Acting City SecretarA ;
I •. • w 0
• ppp ppp * * * ,,,`,
�,,,,, a,,,,,,,,
CITY COUNCIL MEETING MINUTES, AUGUST 6, 2002, PAGE 6 OF 6