2001-03-20 REGULAR CITY COUNCIL MEETING
TOWN HALL, 1400 MAIN STREET
SOUTHLAKE, TEXAS
MINUTES
MARCH 20, 2001
COUNCILMEMBERS PRESENT: Mayor Rick Stacy, Mayor Pro Tem Gary Fawks,
Deputy Mayor Pro Tem Ronnie Kendall. Members: Patsy DuPre, Greg Standerfer, Rex
Potter, and Keith Shankland.
CITY STAFF PRESENT: City Manager Billy Campbell; Assistant to the City Manager
John Eaglen; Director of Finance Sharen Elam; Deputy Director of Finance Lynn
Martinson; Director of Community Services Kevin Hugman; Director of Public Works
Pedram Farahnak; Assistant to the Director of Public Works Valerie Bradley; City
Engineer Charlie Thomas; Engineer Mike Hutchison; Director of Human Resources
Harold Cates; Director of Planning Bruce Payne; Senior Planner Dennis Killough;
Manager Technical Services Gary Gregg; City Attorney E. Allen Taylor Jr.; and City
Secretary Sandra L. LeGrand.
WORK SESSION: The Work Session was called to order at 5:30 p.m. During the work
session Councilmembers and staff discussed items on the agenda. The work session is
audio and videotape recorded for future reference. Copies are available from the Office of
the City Secretary.
Councilmembers began the work session by going outside the building for a ceremonial
raising of the flags by the Boy Scouts of America. The Scouts led the pledge of
allegiance to the flag.
Mayor Stacy stated that today marks two (2) years to this date that the building
construction began on our New Town Hall. He stated, "We have waited for so long for a
new Town Hall and I am hopeful that official Council meetings will be held in this
building for many many years to come in the City of Southlake."
The technical recording equipment was not operational for this meeting, therefore,
most individual comments are not included in the minutes.
✓ Agenda Item #5 -B, Authorize purchase of the library resource materials from
Baker and Taylor, as per cooperative purchasing agreement with North Texas
Regional Library System (NTRLS). Director of Community Services stated that
the contract will not exceed $799,000 and that the funds are in this year budget to
cover these costs.
✓ Agenda Item #5 -C, Award of bid to Sutton & Associates for the construction of
East Continental Boulevard from Crooked Lane to South Kimball Avenue and
Regular City Council Meeting Minutes of March 20, 2001 Page 1 of 14
from South Kimball Avenue to Heritage Business Park in the amount of
$1,418,811.89. Councilmember Ronnie Kendall stated she wants to encourage
the City Engineer to go forward with the agreement with the contractor as noted
in the memorandum, however, feels the contract needs to be amended to include a
clause stating a completion date for the project that will include a penalty if the
project is not completed by the specified date. She also asked Mr. Thomas what
percentage of the subcontractors actually works for the contractor?
City Engineer Charlie Thomas responded by stating that the there is a penalty
attached to the contract for each day that the contract exceeds the time allotted for
the project.
Councilmember Kendall commended regarding some current contracts that the
City has, and suggested because we have not been successful meeting the
completion dates that we should tighten up the clause regarding the completion
dates. She stated she understands why some of the projects have run over the
completion date, but asked Mr. Thomas to tighten up the clause. Director of
Public Works Pedram Farahnak stated they have allowed 120 days for the project
with a penalty for each day the project runs over. Councilmember Kendall stated
she wants the "clause" to be specific [talk about rain days and etc.]
✓ Agenda Item #10 -B, Designation of Timarron /Richard's site for future recreation
center. Councilmember Patsy DuPre asked whether or not it is the city's desire
to join YMCA, and stated she feels this is good time to bring this issue into
consideration. Ms. DuPre suggested staff meet with them during the design stage
of the recreation center. The idea being if the possibility of the YMCA running
the recreation center were to become a reality, now is the time to get them
involved. Even if that does not happen, this is an opportunity to get additional
input on design ideas. Director of Community Service Kevin Hugman commented
on this issue. [The tape recording was not clear; therefore, the comments are not
included]. A copy of the memorandum presented by Mr. Hugman dated March
14, 2001, are hereby attached to the minutes of this meeting.
✓ Agenda item #5-D, Approval of audit for Fiscal Year ending September 30, 2000.
Jerry Guither, Audit Partner, Weaver and Tidwell, L. L. P presented the audit for
Fiscal Year ending September 30, 2000 to Council. A copy of the audit is hereby
attached to the minutes of the meeting.
Councilmember Ronnie Kendall commented that all the past years problem areas
in the audit have been corrected. She thanked Director of Finance Sharen Elam
and her assistant, Lynn Martinson for a great job. Kendall stated, "The reason you
audit financial statements is to provide verification to your outside users of those
financial statements. Sometimes you may have some higher authority that
requires it. What does the audit mean to the person being audited? It provides a
lot of information for internal use. This audit is an audit of the fiscal year
whereby Sharen had her first full year as financial director for this city. What you
Regular City Council Meeting Minutes of March 20, 2001 Page 2 of 14
want to look at is the internal control report. The report shows that there are no
sufficient findings. Also, there were no sufficient audit adjustments. The few that
were there related to timing issues and one was related to a software problem that
we had. In the report, there was a chart that showed the problems that occurred
the year before Sharen started working for the City. There were twelve problem
areas in the internal control. It showed which of these areas that were corrected
this year under Sharon's control. It is very important that we have accurate
records. If you look at the audit actual numbers, you will see that the beginning
fund balance was $1.7 million dollars more than what was audited."
Councilmember Patsy DuPre commended the Director of Finance Sharen Elam on
the fiscal report, particularly on the summary at the beginning, and how residents
would benefit from reading the summary, as it gives them a clear understanding
of the considerations and fiscal issues Council is presented with.
✓ The following agenda items will be moved to the consent agenda: #7 -E, #8 -A, #8-
B, and #10 -B.
The work session ended at 6:00 p.m.
REGULAR CITY COUNCIL MEETING
Agenda Item #1 -A, Call to Order
Mayor Stacy called the Regular City Council meeting to order at 6:10 p.m. City Council
meetings are video and audio tape- recorded for future reference and copies are available
upon request from the City Secretary's office.
Prior to going into executive session, Mayor Stacy presented proclamations to Lloyd
Satterfield and Steve Zerbe, Boy Scout Leaders who have gone beyond the call of duty in
working with area boy scouts.
Agenda Item #2 - A, Executive Session
Mayor Rick Stacy advised the audience that the City Council would be going into
Executive Session pursuant to the Texas Government Code, Sections 551.071, 551.072,
551.073, 551.074 and 551.086 to seek legal advice from the City Attorney; to deliberate
regarding real property matters, to deliberate regarding a prospective gift, to deliberate
regarding personnel matters, to deliberate regarding security devices, and /or to
deliberate regarding economic development negotiations.
Council adjourned into executive session at 6:20 p.m.
Council returned to open session at 7:10 p.m.
Agenda Item #2 -B, Action Necessary/Executive Session
No action was taken as the result of the executive session.
Regular City Council Meeting Minutes of March 20, 2001 Page 3 of 14
Agenda Item #3, Invocation /Pledge to the Flag
Bob Stith, pastor of the Carroll Baptist Church, gave the invocation. Following the
invocation, Council again gave the pledge of allegiance to the flag.
Agenda Item #4 -A, Mayor's Report
Mayor Rick Stacy stated that two years ago today, the city broke ground on this property
and began the construction of the beautiful building that we are sitting in today.
Mayor Stacy made the following announcements:
➢ The last day to file for a place on the ballot for the May 5, 2001 General Election
is March 21 at 5:00 p.m. in the Office of the City Secretary.
➢ March 21, 5:30 p.m. A Mock City Council meeting with members of Southlake
Youth Action Commission (SYAC) acting as City officials. The event will be
held in the Town Hall Council Chambers.
➢ March 21, 7:30 p.m. Citywide SPIN meeting in Town Hall Conference Rooms
#3a and #3d. Topic: Presentation of the Revised Trail System Master Plan.
➢ March 27, 7:00 p.m. The three Carroll High School Bands will join the
Grapevine and Heritage High School bands for a concert at Bass Performance
Hall in downtown Fort Worth. Not only is this a memorable lifetime opportunity
for the students to experience, but is also a revenue producing opportunity for
each of the High School Band Booster organizations. Tickets range from $5 to
$20. For tickets call Kim Clancy at (817) 488 -5320.
➢ March 29 and 30, the Kelly Miller Circus is coming to Bicentennial Park from
4:30 to 7:30 p.m. The Friends of the Southlake Library, Star Telegram and Frost
Bank as well as the City of Southlake sponsor this event.
Mayor Stacy presented a proclamation in honor of Public Works Building Inspection
Week. Those present to accept the proclamation include Malcolm Jackson, Mardenna
Gullinese, Chuck Bloomberg, Paul Ward and John Lesinski from the Building Inspection
Department.
Councilmember Patsy DuPre announced that March 24 would be the Grand Opening
Ceremony for the New Town Hall from 12 noon to 6:00 p.m. She noted Southlake Sister
Cities from El Fuerte, Mexico, and Toyoma, Japan, are coming to help Southlake
celebrate.
Councilmember Ronnie Kendall thanked the members of the Greater Southlake Women's
Club who donated the $7,000 they made from the Art Auction they held in February to
the Southlake Library.
Regular City Council Meeting Minutes of March 20, 2001 Page 4 of 14
Agenda Item #4 -B, City Manager's Report
City Manager Billy Campbell commended Building Official Paul Ward for his being
awarded the "Spirit of Cooperation" award from the Fort Worth Building Association.
Mr. Campbell introduced Mr. Harold Cates to the City Council, noting he has been hired
to fill the position of Director of Human Resources. Mr. Campbell stated Cates attended
Texas A & M University he received his MBA Degree from Mary Hardin Baylor. His
name will be on the next City Council agenda whereby Council will get the opportunity
to approve him as Director of Human Resources. Mr. Cates stated, "I thank the staff for
helping me get going in my new position."
Agenda Item #4 -C, SPIN #14 Report
Mr. Mike Conrad, SPIN #14 Representative, 108 Springbrook Court, Southlake. Mr.
Conrad stated SPIN is making progress on the plans for the Recreation Center. He
thanked staff for their help on the orientation, which was held by the SPIN groups. He
referenced the Citywide SPIN meeting to be held on March 21 at 7:30 p.m. with the topic
being: Presentation of Revised Trail System Master Plan. Conrad stated SPIN would
host a Candidate's Forum on April 10 at Johnson Elementary School beginning at 7:00
p.m.
Agenda Item #4 -D, Park and Recreation Board Report
Cara White gave the Park and Recreation Board report. Ms. White noted that the Park
Board has updated the Trail System Master Plan. At last night's meeting, the Open Space
Master Plan was approved. The Park Board has moved forward to go with the
Timarron/Richards tract for the recreation center site. Ms. White noted that several years
ago, the Park Board started working on a loop trail around Lake Grapevine. Several of
the communities had representatives who also worked on the plan. That dream is going
to [hopefully] become a reality this year, as they are applying for a grant that should tie
North Lake with Flower Mound. With this plan, it will be tying a number of
communities together, which is a great thing.
Agenda Item #5, Consent Agenda
Mayor Stacy informed the audience that consent agenda items are considered by one
vote. He stated if anyone had a request for an item not to be considered during the
consent agenda segment, the item would be deleted from the consent agenda and
considered separately with the regular agenda. The consent agenda items for this meeting
include the following:
5 -A. Approval of the Minutes of the March 6, 2001, Regular City Council meeting.
Regular City Council Meeting Minutes of March 20, 2001 Page 5 of 14
5 -B. Authorize purchase of library resource materials from Baker and Taylor, as per
cooperative purchasing agreement with North Texas Regional Library System
(NTRLS).
Council entered into a cooperative purchasing agreement for library resource
materials with the North Texas Regional Library System. This agreement allows
Southlake to take advantage of the competitive bid pricing from their contracted
suppliers, including Baker and Taylor, who extended their discount with NTRLS
to the City of Southlake. Staff has developed the initial collection requirements in
conjunction with Baker and Taylor representatives and is now ready to place the
order for the initial collection. Funding is allocated in the Tax Increment
Financing budget and the FY 2201 Library Services capital budget. Staff
recommends Council approve the purchase of library resource materials from
Baker and Taylor, not to exceed $799,000.
5 -C. Award of bid to Sutton and Associates for the construction of East Continental
Boulevard from Crooked Lane to South Kimball Avenue and from South Kimball
Avenue to Heritage Business Park in the amount of $1,418,811.89.
The City Council approved the extension of South Kimball Avenue from
Continental to Heritage Business Park as a part of the FY 2000 -01 Capital
Improvements Program. Construction plans and specifications were subsequently
prepared by Cheatham and Associates and reviewed by staff. This project is
being completed alongside the design and construction of South Kimball from
F.M. 1709 to Crooked Lane in order to provide access to the
Intermediate /Elementary Schools as well as the new Carroll ISD Stadium and bus
facility. Due to budget constraints, half of the ultimate roadways for both projects
are being completed this year, with construction of the second half to be bid and
completed in future years. Bids were received on March 14, 2001. Six bids were
received, with Sutton and Associates being the low bidder. The bids were
reviewed by Cheatham and Associates and city staff, and are in line with the
engineer's estimate. A breakdown of the portion of this project is as follows:
Paving and Drainage $1,220,481.80
Water $ 172,708.54
Sewer $ 25,621.55
Total $1,418,811.89
The budget for the paving and drainage portion of this project is $889,887.00,
which is $330,594.80 less than the low bid price. When funds for this project
were budgeted, the extent of the storm sewer system needed was not anticipated.
During the design of the project it was discovered that extremely flat grades and
the need for a 1,300' drainage channel caused an increased amount of drainage
improvements. Consequently, city staff and the consultant reduced the cost of the
drainage portion as much as possible by only providing the minimum amount of
improvements necessary for this portion of the roadway. Staff recommends
Regular City Council Meeting Minutes of March 20, 2001 Page 6 of 14
funding the overrun from $1.2 million allocated for Johnson Road. Johnson Road
cannot be built this year due to the amount of time necessary for right -of -way
acquisition. Funds would then be provided in the FY 2001 -2002 CIP to replace
those funds that were allocated for South Kimball and Continental. The water and
sewer portion will be paid for by funds approved in the FY 2000 -2001 CIP for
this project, and are within the budgeted amounts.
5 -D. Approval of audit for Fiscal Year ending September 30, 2000.
The City Charter requires the City at the close of each fiscal year to have an
independent audit performed by a Certified Public Accountant. Weaver and
Tidwell, L.L.P., Certified Public Accountants, performed the audit for fiscal year
ending September 30, 2000. Jerry Gaither, Audit Partner, presented the audit
report. See comments made during the work session regarding the audit.
7 -E. Ordinance No. 480 - 313 -A, 1 Reading, (ZA 01 -007), Rezoning and Revised
Concept Plan for Sabre Corporate Campus, Phase II, being an approximately 5.1
acres portion of an approximately 156 acre tract.
This is a "clean-up" zoning to bring the Kirkwood Boulevard and East T.W. King
Road rights -of -way into the Sabre Corporate Campus PUD zoning district. These
rights -of -way were approved for abandonment in April of last year and currently
have PUD zoning for the MTP -IBM Solana and Kirkwood Hollow projects. This
request will also revise the Sabre concept plan to include the area within its
boundary. This request does not change any of the uses, regulations or conditions
of the originally approved zoning and concept plan. During the Planning and
Zoning Commission meeting of March 8, 2001, the board recommended approval
(6 -0 vote).
8 -A. ZA 00 -136, Plat Showing, for Lots 16, 17, 18, and 19, 0.W. Knight Survey No. 899
Addition, on property described as Tracts 5D1 and 5D5, 0.W. Knight Survey,
Abstract No. 899, and being 4.042 acres.
The property is located on the south side of East Southlake Boulevard,
approximately 390' west of Byron Nelson Parkway. The plat proposed 4 build
able lots approximately 1 acre in size. The plat is in compliance with the recently
approved concept plan. The City Council approved a change of zoning and
concept plan for "S -P -2" with "0-1" Office District uses on February 6, 2001.
The Planning and Zoning Commission recommended approval of a site plan for
Lot 19 on February 22, 2001. March 8, 2001, the Planning and Zoning
Commission approved this case (6 -0 vote) subject to Plat Review Summary No. 2,
dated March 2, 2001.
8 -B. Ordinance No. 480 -358, 1 Reading, (ZA 01 -013), Rezoning on property
described as Lot M, Block 1, Old Orchard Country Estates, being 6.8 acres.
Regular City Council Meeting Minutes of March 20, 2001 Page 7 of 14
This property is located on the east side of North Peytonville Avenue
approximately 750' south of West Dove Street. This is a 6.8 -acre platted lot with
an existing home on the property. It is staff's understanding that the new property
owner desires to construct a larger accessory barn and covered riding arena than
the current "SF -1A" Zoning District permits. The "RE" Residential Estate district
permits a maximum of 5% of the lot area in cumulative accessory structures. The
Planning and Zoning Commission recommended approval (6 -0) on March 8,
2001.
10 -B. Designation of Timarron /Richard's Site, for, future recreation center.
Staff has developed a draft concept plan for the Timarron/Richard's site to include
the proposed recreation center, existing senior activity center, and future library.
Staff has met with SPIN neighborhoods and the plan was well received. Staff
seeks approval from Council to designate this site as the location for the
recreation center in order to move forward to the next step, contracting with an
architect for site planning and design of the facility. The Parks Board will
consider this item for recommendation to the City Council at their March 19,
2001 meeting.
Motion was made to approve the consent agenda as follows: Item #5 -A [with a change as
discussed with the City Secretary prior to the meeting]; Item #5 -B, #5 -C, #5 -D, #7 -E, #8-
A, #8 -B, and #10 -B, as presented.
Motion: Fawks
Second: Shankland
Ayes: Fawks, Shankland, DuPre, Standerfer, Potter, Kendall, Stacy
Nays: None
Approved: 7 -0 vote
See comments made by Councilmember Kendall during the work
session with regards to the FY 2000 Audit.
Agenda Item #6, Public Forum
No comments were received during the public forum.
Agenda Item #7 -A, Ordinance No. 797, 2 Reading Calling Charter Election
Ordinance No. 797, 2 Reading, Calling a Special Election on May 5, 2001, for the
purchase of amending the Home Rule Charter, was presented by Assistant to the City
Manager John Eaglen. Mr. Eaglen stated, as part of the first reading, the City Attorney
mentioned that they would continue to work on two (2) of the potential propositions prior
to the 2 reading of this ordinance. The recommended changes to these two items
including the following:
Regular City Council Meeting Minutes of March 20, 2001 Page 8 of 14
Proposition No. 4 Proposed repealing Section 7.11 ( "Holding Other Office ")
versus revising the Section, the City Attorney has concluded that the simplest way
to achieve the intent is to repeal the Section altogether versus revise the existing
verbiage.
Proposition No. 6. Proposes adding verbiage in the ballot proposition to read "to
provide that the City Council has the sole responsibility...."
PUBLIC HEARING: No comments were made during the public hearing.
Mayor Stacy stated, "I am disappointed that the Council did not put the proposition on
the ballot that I had asked for. I wanted the Council to be the Charter Review Committee
this time instead of going to the public, because I thought the Council would at least give
the public the right to vote on whether they want to approve an issue. The amendment to
the Charter that I wanted on the ballot was regarding the elimination of term- limits. In
1987 when our Charter was approved, there was a great movement across the country for
term- limits during the Reagan administration. No body across the nation approved term -
limits except Southlake. On the local level, term- limits is a hindrance, actually, more
than help, because, first of all, it keeps everybody on their toes. You can always get fired
from this position, anytime the voters choose to fire you. It also gives you some
continuity. There are elected officials in this area that have served for a number of years,
and it gives continuity to a community. That is why I will be voting against this
ordinance on the second reading. In my opinion, there is not a reason to have this
election, because even though the Charter is outdated on issues, we will always comply
with the State laws. So there is not a real reason to have this Charter election. I think it
is a waste of money to have this Charter Election at this time."
Councilmember DuPre commented that we do need to have a Charter Election because of
the proposition No. 5 extending the date of submission of the City Manager's proposed
budget and accompanying message from August 1 to August 15. Mayor Stacy stated we
have done it for fifteen years the way it is, and there is no need to have an election just to
change this date.
Councilmember DuPre stated she would be open to add the Mayor's request for
elimination of term- limits on the ballot, but there are not enough votes in favor of doing
that.
Motion was made to approve Ordinance No. 797, 2n Reading as presented.
Motion: Potter
Second: Standerfer
Ayes: Standerfer, Potter, Fawks, Kendall, Shankland, DuPre
Nays: Stacy
Approved: 6 -1 vote
Regular City Council Meeting Minutes of March 20, 2001 Page 9 of 14
Agenda Item #7 -B, Ordinance No. 798, 2 " reading TXU Rate Increase
Ordinance No. 798, 2 " reading, an ordinance approving the general service rates
including rate adjustment provisions and miscellaneous service charges to be charged for
sales and transportation of natural gas to residential, commercial, and industrial
consumers in the City of Southlake, Denton and Tarrant Counties. On February 16,
2001, TXU representative Harriet Gibbons filed a natural gas rate increase request with
the City of Southlake. The request is for a 1.36 percent increase, which would result in
approximately $2.00 per household per month. The City has 35 days from the time of
filing in which to respond to the request or the rate increase will automatically go into
effect. Along with the objective of increasing revenues to offset increasing wholesale
prices for natural gas, TXU's stated goal is to standardize the natural gas rates within the
Metroplex and to distribute infrastructure installation and maintenance costs over a wider
area. A total of 40 cities in Tarrant and Denton Counties are affected by the requested
rate increase. The last natural gas rate increase for Southlake occurred in 1999.
PUBLIC HEARING: No comments were made during the public hearing.
Motion was made to approve Ordinance No. 798, 2' Reading, approving the general
service rates including rate adjustment provisions and miscellaneous service charges to
be charged for sales and transportation of natural gas to residential, commercial, and
industrial consumers in the City of Southlake, and noting for the record that Southlake
has an agreement with TXU for the most favored nations provision, to the extent that any
other city by way of challenge obtains a lower rate for their gas service, we will also
received a reduction in that lower rate.
Motion: Standerfer
Second: DuPre
Ayes: Standerfer, DuPre, Potter, Fawks, Kendall, Shankland, Stacy
Nays: None
Approved: 7 -0 vote
Agenda item #7 -C, ZA 00 -127, Site Plan for Big Bowl Restaurant
ZA 00 -127, Site Plan for Big Bowl Restaurant, on property described as portions of
Tracts 3, and 7, W.E. Mayfield Subdivision. Current zoning is "S -P -2" Generalized Site
Plan District with "C -3" General Commercial District uses, including a gasoline service
station and tires, batteries, and automobile accessories.
Senior Planner Dennis Killough presented this site plan noting this property is located in
Gateway Plaza, Phase II, on the northeast corner of East Southlake Boulevard and North
Nolen Drive. The Zoning and Concept Plan for Gateway Plaza, Phase II, was approved
on June 6, 2000. A Site Plan for Lot 1, Block 2, Gateway Plaza, Phase II was approved
September 19, 2000. On February 22, 2001, the Planning and Zoning Commission
approve (5 -1) subject to Site Plan Review Summary No. 3, dated February 16, 2001, and
to approve the articulation variance as proposed. It was noted that the pad site and
parking area for this property was approved with the original site plan for Lot 1, Block 2,
Regular City Council Meeting Minutes of March 20, 2001 Page 10 of 14
Gateway Plaza Phase II. At that time the tenant and specific building design needs was
not known. The purpose of this plan is to review the proposed building design.
Terry Wilkinson, Wyndem Properties, Southlake, Texas. Mr. Wilkinson stated he failed
to present the proper paper work in order to get the sign variance on the agenda tonight.
Doug Cobb, Brinker International. Mr. Cobb stated this is the second Big Bowl
restaurant in the area, with the other location being Frisco. He stated the Big Bowl logo
tells who and what we are. He also commented that there are eight (8) locations in the
United States. He said the restaurant is an Asian concept with a Chili's atmosphere, and
that it is a "fun" restaurant. The diameter of the bowl is 7'X6' with the chopsticks being
2' above the bowl.
PUBLIC HEARING: No comments were made during the public hearing.
Motion was made to approve ZA 00 -127, Site Plan for Big Bowl Restaurant, subject to
the Site Plan Review Summary No. 3, dated February 16, 2001; allowing the variance to
the articulation.
Motion: Fawks
Second: DuPre
Ayes: Fawks, DuPre, Standerfer, Potter, Kendall, Shankland, Stacy
Nays: None
Approved: 7 -0 vote
Agenda Item #7 -D, Resolution No. 01 -013, (ZA 01 -005) Specific Use Permit for Sale
of Alcoholic Beverages
Resolution No. 01 -013, (ZA 01 -005), Specific Use Permit for the sale of alcoholic
beverages for on- premise consumption, per Zoning Ordinance No. 480, Section 45.1 (1)
and Section 45.6 on property described as Tracts 3 and 7, W.E. Mayfield Subdivision.
Zoning: "S -P -2" Generalized Site Plan District with "C -3" General Commercial District
uses, including a gasoline service station and tires, batteries, and automobile accessories.
Senior Planner Dennis Killough presented Resolution No. 01 -013, noting the Planning
and Zoning Commission approved this action of February 22, 2001 (6 -0 vote).
A discussion was held regarding limiting the SUP to a specific time limit to be consistent
with other SUP's approved lately. Mr. Cobb stated he does have an issue with a ten (10)
year time limit and asked that the time not be limited. He commented that they are
building the building and will own it, leasing the property from Mr. Wilkinson. He stated
their investment is too large to be limited on the SUP.
Councilmembers Kendall, Shankland, and Potter expressed that they are in favor of
placing a time limit on the SUP for alcoholic beverages. Several examples were given as
their reason for this opinion.
Regular City Council Meeting Minutes of March 20, 2001 Page 11 of 14
Mayor Stacy commented that he is opposed to placing a time limit on the SUP because
we will not get quality restaurants if Council places a time limit on this use.
Councilmember Gary Fawks stated he feels we need to examine our ordinance with
regard to SUP's.
The City Attorney asked to prepare an opinion on this issue for the City Council,
presenting alternatives to the time limit.
PUBLIC HEARING: No comments were made during the public hearing.
Motion was made to approve Resolution No. 01 -013 (ZA 01 -005), SUP for Big Bowl
Restaurant.
Motion: Standerfer
Second: DuPre
Ayes: Fawks, DuPre, Standerfer, Stacy
Nays: Kendall, Shankland, Potter
Approved: 4 -3 vote
Agenda Item #7 -F, ZA 01 -008, Revised Development Plan of Sabre Corporate
Campus, Phase II.
ZA 01 -008, Revised Development Plan for Sabre Corporate Campus, Phase II, being an
approximately 6.5 acres portion of an approximately 156 acre tract described as Lot 4,
Block A, MTP -IBM Addition No 1; Tracts 1, 1A1, 1C, 2A1, 2A2, 2A3, 2A4, 2A5, 2A7,
and portions of Tracts 2A and 2A6 situated in the U.P. Martin Survey, Abstract No.
1015; portions of Tracts 1 and 1C situated in the James B. Martin Survey, Abstract No.
1134; portions of Tracts 3A1, 3A1A, 3A1A2, 3A3A1, 4B, 4B1, 4B2, situated in the Rees
D. Price Survey, Abstract No. 1207; and portions of Kirkwood Drive and East T.W. King
rights -of -way.
Senior Planner Dennis Killough stated the property is located on the southeast corner of
the intersection of State Highway 114 and Kirkwood Drive. On March 8, 2001, the
Planning and Zoning Commission approved ZA 01 -008 (6 -0 vote) subject to the
Development Plan Review Summary No. 1, dated March 2, 2001.
Mike Baker, Vice - President of Properties for Sabre. Mr. Baker stated Sabre will
employee 1400 people with 1500 employed at completion in the fall of 2001.
PUBLIC HEARING: No comments were made during the public hearing.
Motion was made to approve ZA 01 -008, subject to the Development Plan Review
Summary No. 1, dated March 2, 2001.
Motion: DuPre
Second: Standerfer
Ayes: DuPre, Standerfer, Potter, Fawks, Kendall, Shankland, Stacy
Regular City Council Meeting Minutes of March 20, 2001 Page 12 of 14
Nays: None
Approved: 7 -0 vote
Agenda Item #7 -G, ZA 01 -023, Revised Site Plan for a portion of proposed Lot 1,
Block 1, and Kirkwood Boulevard Sabre Corporate Campus, Phase II
ZA 01 -023, Revised Site Plan of a portion of proposed Lot 1, Block 1, and Kirkwood
Boulevard, Sabre Corporate Campus, Phase II, being an approximately 156 acre tract of
land. [Description described further in Agenda Item #7 -F].
Senior Planner Dennis Killough stated this plan proposed a guardhouse, a visitor center,
and parking area, at the Kirkwood Boulevard campus entry just east of SH 114. The plan
also proposes a perimeter- fencing plan along the boundary of the site. The PUD
regulations require visible fencing along SH 114 to be masonry, wrought iron,
architectural metal, or a combination. The applicant proposed pipe and cable -type
fencing as an architectural metal fencing. The site plan has a design drawing of the
fencing and there is also a booklet with photo examples of the proposed SH 114 fencing.
The applicant has stated that Kirkwood Boulevard and T.W. King Road will remain open
for public travel until December in compliance with the conditions of the abandonment
approval. There are no variances requested.
PUBLIC HEARING: No comments were made during the public hearing.
Motion was made to approve ZA 01 -023, subject to the Site Plan Review Summary No.
1, dated March 16, 2001; incorporating the Planning and Zoning Commission's
recommendation.
Motion: DuPre
Second: Standerfer
Ayes: DuPre, Standerfer, Potter, Fawks, Kendall, Shankland, Stacy
Nays: None
Approved: 7 -0 vote
Agenda Item #7 -H, Resolution No. 01 -016 (ZA 01 -014), SUP for Sale of Alcoholic
Beverages for Snookies Restaurant
Resolution No. 01 -016 (ZA 01 -014), Specific use Permit for the sale of alcoholic
beverages for on- premise consumption per Zoning Ordinance No. 480, Section 45.1 (1),
and Section 45.6 on property described as a portion of Lot 5R2, Thomas Easter No. 474
Addition.
Senior Planner Dennis Killough stated "Snookies Restaurant" is located on the southeast
corner of the intersection of East Southlake Boulevard and Crooked Lane. The property
is described as a portion of Lot 5R2, Thomas Easter No. 474 Addition. The Planning and
Zoning Commission approved this action on March 8, 2001 (6 -0 vote) limiting the SUP
to 10 years.
Regular City Council Meeting Minutes of March 20, 2001 Page 13 of 14
PUBLIC HEARING: No comments were made during the public hearing.
Motion was made to approve Resolution No. 01 -016 (ZA 01 -014) SUP for alcoholic
beverages for Snookies Restaurant.
Motion: DuPre
Second: Standerfer
Ayes: DuPre, Standerfer, Fawks, Stacy
Nays: Kendall, Shankland, Potter
Approved: 4 -3 vote
Agenda Item #11 -A, Discussion: Future Revenues
Councilmember Greg Standerfer led the discussion regarding the need for future
revenues. He presented estimates of revenues from projects that potentially could have
developed recently. During the discussion, Councilmember Standerfer asked that the
City Council look at the "big" picture when making decisions on development cases.
Councilmember Ronnie Kendall stated that a presentation of the expected revenues from
a development case needs to be presented early in the process, even as early as at a SPIN
meeting so that everyone can take the information into account as they are forming an
opinion on the development.
A copy of the assumptions that were compiled by Director of Economic Development
Greg Last are hereby attached to the minutes of this meeting.
Agenda Item #12, Adjournment
Mayor Rick Stacy adjourned the meeting at 8:55 p.m.
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Regular City Council Meeting Minutes of March 20, 2001 Page 14 of 14
City of Southlake, Texas
MEMORANDUM
March 14, 2001
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (x1527)
SUBJECT: Designation of Timarron /Richards site for future Recreation Center
Action Requested: City Council consideration of Timarron /Richards property as site location
for proposed recreation center.
Background
Information: The SPDC Capital Improvements Plan (CIP) for 2001 -2003, includes
funding this fiscal year for design of a recreation center. To begin
design, a site must be chosen. A number of options, including purchasing
additional land, have been discussed and reviewed with Parks Board and
SPDC on different occasions. Landscape architects Schrickel, Rollins
and Associates were contracted to review the feasibility of a site on the
hill in Bicentennial Park, due to its topography and other features in that
area.
Staff presented a proposed site plan to SPIN #10 residents for this
location at a meeting held on Wednesday, November 20. The
approximately 40 residents in attendance were adamantly opposed to the
development of the hill. The residents questioned the availability and
feasibility of the Timarron /Richards site.
After briefing the Parks Board at their December 11, 2000 meeting on the
outcome of the SPIN meeting, the Board also requested staff investigate
the Council's desire for use of the Timarron /Richards site.
This request was brought forth to Council at its January 16, 2001 meeting
to gain a sense of direction for the possibility of using the city's property
in this area for a Parks and Recreation use, more specifically, for a
potential Recreation Center. The Council was supportive of the idea and
directed staff to develop a possible concept plan, to include the recreation
center, existing senior activity center, and future library site.
Staff then met with the SPIN neighborhood on Monday, February 26,
2001 to present the plan. Residents were initially concerned and had many
questions and issues to discuss, however, they were receptive to the plan
and expressed satisfaction with staffs efforts. We stated that the next
step would be to gain Council approval designating the site as the location
for the recreation center in order for an architect to be contracted to begin
site planning and design of the facility,
s.' 1
Billy Campbell, City Manager
March 14, 2001
Page 2
The proposed concept plan offers many advantages:
(1) Provides senior activity center, recreation center and library on one
campus - like setting.
(2) Provides small "neighborhood park" setting for neighborhoods in the
area, complete with trails, picnic areas, pond, small pavilion, etc.
(3) Locates parking to the north of the site, away from homeowners, and
blocked by building structures, thereby minimizing light and noise
from parking area. Also takes advantage of possible reciprocal
parking agreements with office /retail to north of City property and
shared parking opportunities of the three facilities.
(4) Takes advantage of site topography to preserve trees to maximum
extent, locates recreation center farthest away from homeowners, and
minimizes visual height of the recreation center.
(5) Terminates Parkwood Drive south of Senior Activity Center, taking
all traffic destined for City facilities off Parkwood Drive and directing
it via driveway on northern edge of City property.
(6) Provides two ingress /egress points to property - right in /right out to
Southlake Boulevard, and full access off Byron Nelson Parkway.
(7) Proposed use for site is consistent with initial intentions for municipal
complex site.
(8) Provides extensive "bufferyard" between buildings and homes to
south of City property.
Site Data:
The site is located on the southwest corner of Byron Nelson Parkway and
F.M. 1709 (see attached location and boundary map).
• ACRES: 12.83 (including existing Senior Center)
• ZONING: "CS" Community Service District
• LAND USE PLAN: Public /Semi - Public
• UTILITIES: All available
• CURRENT USE: Vacant; existing Senior Center
• DETAILS OF PURCHASE: A three -way land swap which resulted in
the current configuration of property and the City's purchase of 14.77
acres for $1,140,400 ($1.77 per square foot average)
Recreation Center Characteristics / Site Needs:
• Enough land for roughly 30,000- 40,000 sq. ft. building footprint,
with approximately 50,000 total (two- stories to accommodate
gym /multi -use courts) -- if "stand- alone" facility and allowing for
Billy Campbell, City Manager
March 14, 2001
Page 3
building footprint, bufferyards, driveways, parking, and landscaping
= approximately 4.75 — 5.5 acres.
• Meet or exceed City's ordinance requirements (setbacks, bufferyards,
Corridor Overlay, Neighborhood Adjacency, drives, parking,
lighting, articulation, etc.)
• No land acquisition necessary
• Convenient location for majority of the population
• Minimal neighborhood opposition
• Minimal negative impact on traffic on adjacent streets
• Positive internal circulation
• Connectivity to the Trail System for non - motorized access
• Maximized tree preservation
• Enhanced landscaping
• Minimal site work
• Nearby utilities
• Prominence of building (visibility)
Financial
Considerations: Possible financial considerations regarding use of property:
(1) loss of use of this site for other general city purposes which may
require expenditures in the future for additional city property.
(2) funds may be necessary from SPDC's land acquisition budget to
reimburse the general fund for the use as park land.
(3) funds necessary to develop a "park" use on the site, whatever it may
be.
(4) lost income estimated up to $10 per square foot should the property
not be sold for an office or commercial use.
Citizen Input/
Board Review:
• The Planning Department met with area neighbors at their request on
August 2, 2000, to discuss the City's plans for this site or potential
uses.
• At their regular meeting on August 28, 2000, SPDC directed Kim
Wolfe, who spoke in Public Forum, to approach the Park Board with
her concerns about the Timarron- Richards site and ask for a
recommendation to Council.
• The Park Board generally discussed the issue at their regular meeting
on September 11, 2000, agreeing to consider this site in the overall
review of the Parks, Recreation and Open Space Master Plan, but
until a firm decision on its use had been made, not recommending any
specific park uses.
• Community Services staff presented a proposed concept plan for
recreation center, library and senior activity center to neighborhood
on February 26, 2001.
/M-
Billy Campbell, City Manager
March 14, 2001
Page 4
• The Parks and Recreation Board will consider the site for
recommendation to City Council at its Monday, March 19, 2001
meeting.
Legal Review: N/A
Alternatives: Alternatives include:
• Recommending other potential sites be considered first.
Supporting
Documents: Supporting documents include:
• Proposed concept plan for Timarron /Richards site
• Digital aerial and boundary view of site
Staff
Recommendation: City Council approval designating the Timarron /Richards site as location
for proposed recreation center.
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City of Southlake, Texas
MEMORANDUM
March 15, 2001
TO: Bruce Payne, Acting City Manager
FROM: Greg Last, Director of Economic Development
SUBJECT: Discussion of future revenues
Councilmember Standefer asked Billy if I could pull together some estimates of revenue from projects
that potentially could have developed recently. I have attempted to estimate these revenues as shown
on the attached spreadsheet.
It should be understood that these estimates are very rough and are intended for study or discussion
purposes only.
Feel free to contact me if you have any questions.
GL
Enc: Spreadsheet estimating revenues from various projects.
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DESIGN NARRATIVE
FOR
TEXAN CABLE FENCE
C IL
%Oral& Fre
two
THE SABRE. WORLD H EADQUARTERS
S UTH LAKE TEXAS
„4„.
MARCH 2, 2001
48.0
_ -
RS.
•
sot
ATTRACTION TO THE CITY OF SOUTHLAKE AND THE DECISION
TO RELOCATE ITS CORPORATE HEADQUARTERS THERE HAS BEEN DUE IN
.... A LARGE PART TO THE RURAL QUALITY OF THE ENVIRONMENT AND THE
SURROUNDINGS, A QUALITY THAT SABRE WOULD LIKE TO MAINTAIN AS
THEY DEVELOP AND BUILD THEIR NEW CORPORATE HOME.
IN CONSIDERING FENCING TO SURROUND THE CAMPUS SITE, OUR GOAL
mei
IS TO MAINTAIN THE RURAL AMBIANCE OF THE COMMUNITY AND TO
STRIVE TO BLEND THE SITE INTO ITS SETTING. EXPLORING THE AREA
AROUND THE HEADQUARTERS CAMPUS WE FIND MANY AGRICULTURAL
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CABLE FENCES. CABLE FENCES ARE A BIT MORE SOPHISTICATED THAN
a.. SOME OTHER TYPES AND THEIR USE FOR AGRICULTURAL APPLICATIONS
IS COMMON IN TEXAS. THESE FENCES, WHILE BEING VERY STRONG AND
PERMANENT, ARE A VERY NATURAL LOOK ALONG THE HIGHWAYS OF
NORTH TEXAS. THEIR SCALE IN THE LANDSCAPE 15 VERY MINIMAL.
THE USE OF SIMPLE TECHNOLOGY, TURNBUCKLES, SPRINGS, CABLES
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AND STEEL UPRIGHTS, PROVIDES SLICK AND TRANSPARENT BARRIERS.
CABLE FENCES ARE PART OF THE RURAL VOCABULARY OF THE
LANDSCAPE IN THE CITY OF SOUTHLAKE.
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THE PHOTO ESSAY OFFERED HERE, PROVIDES EXAMPLES OF FENCES
ADJACENT TO THE SABRE SITE. WE HAVE ALSO INCLUDED A PHOTO OF
ww A NEW DEVELOPMENT AT BIG SKY TEXAS, A NEW DEVELOPMENT
NORTHWEST OF DENTON. THE SABRE DESIGN TEAM WOULD LIKE TO
USE A SIMILAR CABLE FENCE AS SHOWN IN THESE PHOTOS FOR USE
ALONG HIGHWAY 1 1 4. WE BELIEVE THAT USING A FENCE SUCH AS THIS
WILL PRESERVE THE RURAL QUALITY FOR THE SITE AND AID IN
ACHIEVING OUR ULTIMATE GOAL FOR THE NEW SABRE HEADQUARTERS
CAMPUS.
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9" STEEL PIPE PAINTED f r 1 2" STEEL. PIPE PAINTED
1 /2" GALVANIZED ! 1 /2" GALVANIZED
' (NEW) CABLE -_ 1 TURNBUCKELS &
SPRINGS
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PROPOSED TYPICAL CABLE FENCE AT SABRE
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TYPICAL CABLE FENCE SUPERIMPOSED AT SABRE SITE
WEST BOUND 1 1 4
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