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2001-05-01REGULAR CITY COUNCIL MEETING TOWN HALL, 1400 MAIN STREET SOUTHLAKE, TEXAS MINUTES MAY 1, 2001 COUNC1LMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem Gary Fawks; Deputy Mayor Pro Tem Ronnic Kendall. Members: Patsy DuPre, Greg Standerfer, Rex Potter and Keith Shankland. CITY STAFF PRESENT: City Manager Billy Campbell; Assistant City Manger Shana Yelverton; Assistant to the City Manager John Eaglen; Director of Finance Sharen Elam; Director of Economic Development Greg Last; Director of Community Services Kevin Hugman; Senior Park Comprehensive Planner Chris Carpenter; Director of Planning Bruce Payne; Senior Planner Dennis Killough; Director of Public Works Pedram Farahnak; Senior Engineer Charlie Thomas; Engineer Mike Hutchison; Assistant to the Public Works Department Valerie Bradley; Director of Public Safety Ricky Black; Chief of Police Marlin Price; City Attorney Wayne K. Olson; and, City Secretary Sandra L. LeGrand. WORK SESSION: The Work Session was called to order at 5:45 p.m. During the work session, Councilmembers and city staff discussed items on the agenda. The work session is audio and videotape recorded for future refcrence. Copies are available from the Office of the City Secretary. Due to problems with the audio recording system, individual discussions with Councilmembers and staff related to agenda items will not be noted in the work session notes. In the work session it was determined that Agenda Items #8-A and #8-B would be added to the consent agenda after discussions on the items were held. During the work session Dr. Ed Cole of Christian Men's Network invited Councilmembers to a training seminar they will be having at the location on Countryside Drive in Southlake. He stated the activities would be held on Saturday, May 14, 2001, in the afternoon. During the work scssion, a citizen, ,/eft ~Vang, 595 South Kimball Avenue, Southlake, addressed the Council noting that he is disappointed that the City Council has spent more time on Sam School Road reconstruction than they have on South Kimball Avenue in front of thc two new schools under construction at this time. · Mayor Stacy welcomed the Assistant City Manager Shana Yelverton back from an extended leave of absence surrounding the birth of her new son. Ms. Regular City Council Meeting Minutes of May 1, 2001 Page 1 ofl0 Yelverton presented photographs of the baby on the "big screen" in the Council chambers. The work session ended at 6:40 p.m. REGULAR CITY COUNCIL MEETING Agenda Item #1, Call To Order Mayor Rick Stacy called the Regular City Council meeting to order at 6:43 p.m. City Council meetings are video and audio tape-recorded for future reference and copies are available upon request from the Office of the City Secretary. Agenda Item #2-A, Executive Session Mayor Rick StacT advised the audience that the City Council would be going into Executive Session pursuant to the Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, and 551.086, to seek legal advise from the City Attorney; to deliberate regarding real property matters; to deliberate regarding a prospective gift; to deliberate regarding personnel matters: to deliberate regarding security devices, and/or to deliberate regarding economic development negotiations. Councilmembers adjourned into executive session at 6:43 p.m. Council returned to open session at 7:50 p.m. Agenda Item #2-B, Action Necessary/Executive Session Motion was made to authorize the Mayor and staff to move ahead with the development discussions as held in the executive session. Motion: Second: Ayes: Nays: Approved: Fawks Kendall Fawks, Kendall, Sbankland, DuPre, Standerfer, Potter, Stacy None 7-0 votes Agenda Item #3, Invocation and Pledge to the Flag Coy Quesenbury, Lonesome Dove Baptist Church, gave the invocation. Following the invocation, Council and the audience gave the pledge of allegiance to the flag. Agenda Item #4, Mayor's Report Mayor Rick Stacy announced that the Southlake Women's Club has just completed a successful three (3) day Art in the Square. Other announcements include: Regular City Council Meeting Minutes of May 1, 2001 Page 2 of 10 On May 3 at noon, at the Rustin Pavilion, the National Day of Prayer services will be held. About seventeen churches will be represented in the program. The public is invited to attend. Early voting ended tonight at 7:00 p.m. Mayor Stacy announced that 418 citizens voted today, ~vith an overall record of 1,203 early voters in Southlake this year, which is more than last year. Election Day will bc Saturday, May 5, with the polls open from 7:00 a.m. to 7:00 p.m. It will be held at Carroll Junior High School, 800 North White Chapel Boulevard. May 8 at 6:00 p.m. A Special City Council meeting will be held to canvass the results of the May 5 election. A runoff election will be called if one if required as the result of the May 5 election. The runoff election day will be June 2. Agenda Item #4-B, City Manager's Report The City Manager Billy Campbell commented on the cooperation by several groups that made the "Art in the Square" a big success this year. He thanked everyone who had a part in the activities. Agenda Item #4-C, SPIN Report No comments were made during the SPIN Report. Agenda Item #4-D, Library Report The Library Report was made by Maria Cameron, who commented that things are moving along toward the opening of the library. She stated the computers are due to arrive this week. Ms. Cameron commented on the book sale held on April 28, noting the book sale raised $2,500.00 m~d the money is being donated for a study room in the new library. Agenda Item #4-E, Committee Reports No reports were made during this agenda item. Agenda Item #5, Consent Agenda Mayor Stacy informed the audience that the consent agenda items are considered by one vote. He stated if anyone has a request for an item not to be considered during the consent agenda segment, the item would be deleted from the consent agenda and considered separately with the regular agenda. The consent agenda items for this meeting include: Regular City Council Meeting Minutes of May 1,2001 Page 3 of 10 Approval of the Minutes of the Regular City Council meeting held April 17, 2001, and the Special Joint City Council/CISD Board of Trustee meeting held April 11,2001. The Minutes of the April 17, 2001, Regular City Council meeting and the April 11, 2001, Special Joint City Council/CISD Board of Trustee meeting held April l 1,2001, were approved as presented. 5-B. Authorize the Mayor to enter into a contract for professional services with Brinkley Sergeant Architects for recreation center. The Teen Center Coordination Committee was established in 1998 in an effort to gather information and collect input relating to the development of a Southlake Teen Center. During that timc, the Committee was actively involved in defining the scope of the teen center project and working with the young adults in our community on the facility concept. Brinkley Sergeant Architects of Dallas was determined to be the organization best suited for the Teen Center project based on their experience in recreation center design, as well as their experience in developing "Enterprise Plans' for proposed recreation centers to include needs analysis, facility program, conceptual development and cost analysis. Staff recommends approval to entcr into an agreement with Brinkley Sergeant Architects for professional services for the Recreation Center enterprise plan, site conceptual plan, architectural design, and construction administration for an amount not to excecd $546,625.00. A copy of thc memorandum dated April 26, 2001, from Kevin Hugman, Director of Community Services, is hereby attached to the minutes of this meeting. Resolution No. 01-021, Certification of Funding and Support and Intent for TIP Placement for City of Southlake 2001 TxDOT S.T.E.P Funding Reimbursement Application for F.M. 1709 Trail and North Carroll Avenue Pedestrian Lane. TxDOT, through the North Central Texas Council of Governments (NCTCOG) has issued the 2001 Call for Projects for Statewide Transportation Enhancement Program (STEP) funding. This program is not a grant; it is an 80/20 cost reimbarsement program based on a 12-category project eligibility list. Candidate projects nmst have been through the public approval process and have a demonstratable funding source established, since the total project cost must first be borne by the nominating entity. Successful applications have typically been within the range of $100,000.00 ~ninimum to anywhere between $1,000,000.00 and $200,000.00 as a general maximum. As such, it becomes fairly obvious that §outhlake's options are limited to the Traffic Management Bond (TMB) program improvements. Award of Emergency Contract to Reynolds Asphalt and Construction Company for the Reconstruction of Sam School Road from Dove Street to Southlake's north city limit due to closure o f Kirkwood Boulevard exit. Regular City Council Meeting Minutes of May 1, 2001 Page 4 of 10 Due to the necessity of repairs to the Kirkwood East bound ramp at SH 114, TxDOT has detemfined to close this exit within the next 30-60 days. Because of this closure, it is anticipated that Sam School Road will experience a substantial increase in traffic. The City has contacted Reynolds Asphalt and Construction Company and received a proposal to reconstruct the roadway at the earliest time possible. The proposed improvements will widen the current road from a 20 feet width to 22 feet. The current base aud surface coarse will be pulverized to construct two (2), four (4) foot shoulders on each side. Other improvements will include a six (6) inch compacted limestone base overlaid by three (3) inches of asphaltic surface. In addition, drainage ditches will be shaped and stabilized for positive flow. Thc roadway improvements as described will require a total expenditure of $133,455.00. The City of Westlake has assumed $38,701.95 of this amount. Funds are available from the balance remaining in the 1999-2000 CIP Budget. Staff also recommends an additional 10% allowance ($9,500.00) for unanticipated items related to constructiou phase. Approve the Engineering Services Agreement with Cheatham and Associates for the design of State Highway 114 utility relocations, neighborhood sewer projects, water system projects, and water system master plan report. The City Council approved various water and sewer project in the FY 2000-2001 CIP. Staff has complied the remainder of the water and sewer projects approved this year, most of which are small in scope when considered individually. The projects include neighborhood sewer installation, water line replacements and upgrades, and the relocatiou of water and sewer lines in conjunction with the widening of State Highway 114. In addition, staff recommends that Cheatham and Associates provide a Water System Study report, which is an update and compilation of data collected under previous design contracts in connection with providing a concept plan and water towcr dcsigns. This document would be used in a rammer similar to that of the city's other master plans in an effort to adequately plan for future C1P and development projects. Compensation for these services totals $671,410.00 is funded from each of the project line items in the FY 2000-2001 CIP. Award of bid ~br the construction of roadway improvements at South Kimball Avenue from F.M. 1709 to Crooked Lane. The City Council approved thc construction of roadway improvements on this portion of South Kimball Avenue as part of FY 2000-2001 Capital Improvements Program. Construction plans and specifications were subsequently prepared by Bucher, Willis & RatliffCorporation and reviewed by staff. This project involved constructing half of the ultimate 4-lane divided section along South Kimball between F.M. 1709 and Crooked Lane, while using the existing pavement until the remainder of the ultimate section can be funded and constructed. In addition, improvements will be made on the north side of F.M. 1709 by constructing the Regular City Council Meeting Minutes of May 1, 2001 Page 5 ofl0 ultimate street section as required by the Master Thoroughfare Plan (6 lanes with left-turn lane). Deceleration lanes also will be installed along F.M. 1709. The contractor has proposed completing the portion of the project between F.M. 1709 and Crooked Lane within 200 calendar days, and completing the portion in front of the new Intermediate/Middle School prior to August 15, 2001. Three bids were received, with Sutton and Associates being the low bidder. The bid amount is within budget for this project. Allocation of a 6% contingency for unanticipated construction-related items is also requested. The amount of the project is $2,237,292.40. 5-G. ZA01-035, Plat Showing for Lots l and 2, J.W. Hale No. 803 Addition ZA01-035, Plat Showing for Lots 1 and 2, J.W. Hale No. 803 Addition, on property legally described as Tracts IA2 and 1A2C situated in the J.W. Hale Survey, Abstract No. 803, and being 1.268 acres. The property is located on the west side of Momingside Drive at the intersection of Morningside Drive and Vino Blanc Court. Current zoning is "SF-20B" Single Family Residential District. The purpose of the request is to create two build able residential lots and fulfill the requirements of the zoning and subdivision ordinances with regard to division of property within the "SF-20B" zoning district. The Owner and Applicant is Felipe Gumucio. Resolution No. 01-022, a resolution of the City Council of the City of Southlake, Texas, opposing legislation designed to limit the use of moratoriums. HB 2117 limits the use of moratoriums by cities. Coupled with the Vested Rights Act, it has the potential to allow developers to file applications to vest their right to develop under regulations that the city is in the process of reviewing and amending. Resolution No. 01-022, opposes legislation limiting the use of moratoriums. Resolution No. 01-023, A resolution of the City Council of the City of Southlake, Texas, opposing Senate Bill 1398 and any legislation creating a compensable taking in connection with zoning matters. SH 1398 is related to down zoning. The bill restricts the city's authority to govern and the ability of a city to provide long-range master planning. As the city grows, circumstances change and a city must have the flexibility to meet and accentuate those changes. Authorize the Mayor to execute a residential developer agreement for High Point Addition. The Planning and Zoning Commission approved the final plat of High Point Addition (7-0 vote) at its April 5, 2001 meeting. The development consists of 22 lots located on the west side of Shady Oaks Drive, 1,000 feet north of F.M. 1709. Regular City Council Meeting Minutes of May 1, 2001 Page 6 of 10 8-8. The developer agreement is the City's standard residential developer agreement covering the construction of public infrastructure. The Park Board recommended a park fcc in the amount of $33,000.00. Ordinance No. 480-362, 1st Reading, (ZA 00-0124), Rezoning and Site Plan for Gateway Church. This site is located on the south side of East Southlake Boulevard, east of the intersection with Village Center Drive. This property also is known as the "Zembrod Ranch". The applicant proposes a zoning change to "CS" Community Service District Uses for development of a church. The site plan shows two phases of construction. Each phase will have a two-story building with an approximately 32,000 square foot, 929-seat sanctuary and 310 parking spaces. Total build-oot shows 64,000 square feet, 1,858 seats, and 622 parking spaces. Building elevations have been provided for Phase I only. A revised site plan will be required for the Phase 2 building. The following variances are requested: Horizontal articulation on the north and east facades. Dead-end street with turn-around easement, rather than a publicly dedicated cul-de-sac right-of-way. Driveway stacking depth (150' required). a. The stacking measured on the drive offF.M. 1709 is 140'. b. The stacking measured from South Village Center Drive is 42'. Driveway spacing on F.M. 1709. Full-access drives must be spaced 500' on F.M. 1709. The proposed drive will be approximately 250' from the next full-access drive to the east. Staff recommendation that the "F.M. 1709" driveway be aligned with the "Village Center driveway" located on the north side of F.M. 1709. The Planning and Zoning Commission recommended approval (6-0) allowing the variances as requested. Ordinance No. 480-363, 1st Reading, (ZA 01-042), Rezoning and Concept Plan for Clariden School. Ordinance No. 480-363, 1~t Reading, (ZA 01-042), Rezoning and Concept Plan for Clariden School, on property legally described as a portion of Tracts 1 and IA, situated in the W. Mills Survey, Abstract No. 877, and being 23.050 acres. Current zoning is "AG" Agricultural District, with a requested zoning of "CS" Community Service District. The property is located on the west side of North White Chapel Boulevard approximately 1,400 feet south of Bob Jones Road. It is part of the plat of the Clariden Ranch Subdivision. The original request was for "CS" Community Service district uses. The applicant amended this request to "S- P-2" with "CS" uses limited to private schools. One of the primary concerns has been related to traffic. A detailed traffic analysis is included in the staff'report. Regular City Council Meeting Minutes of May 1, 2001 Page 7 of 10 The Planning and Zoning Commission recommended approval (6-0) on April 19, 2001, subject to thc Concept Plan Review Summary No. 1, dated April 12, 2001, subject to the tbllowing: 1. "S-P-2" Generalized Site Plan District with "CS" Community Service District uses limited to a private school with a 700-student capacity; 2. Lighting design and installation will adhere to relevant city ordinances; 3. School will install a continuous northbound left-turn lane on White Chapel Boulevard; 4. School will install a crosswalk across White Chapel Boulevard; 5. A flashing school-zone sign will be installed as recommended by staff. Motion was made to approve the consent agenda as follows: Items #5-A, #5-B, #5-C, #5- D, #5-E, #5-F, #5-G, #5-H, #5-I, #5-J, #8-A, subject to the applicant's agreement to give a trail, to stub-out to the south, and subject to the recommendation made by the Planning and Zoning Commission; #8-B, subject to the recommendation made by the Planning m~d Zoning Commission. Motion: Second: Ayes: Nays: Approved: Potter Standerfer Potter, Standerfer, Fawks, Kendall, Shankland, DuPre, Stacy None 7-0 vote Agenda Item #6, Public Forum Mr. Foreman, 775 East Dove Road, Southlake. Mr. Foreman addressed the City Council regarding drainage problems on his property. Mayor Stacy assured Mr. Foreman that City staff would be in contact with him within 24 hours regarding his concerns. Agenda Item #7-A, ZA01-016, Development Plan for Timarron Golf Course ZA 01-016, Development Plan for Timarron Golf Course, on property legally described as Lots 3R1 and 3R2, Timarron Golf Course Addition, and being 12.61 acres. Current zoning is "R-PUD" Residential Planned Unit Development. Senior Planner Dennis Killough presented ZA01-016, noting the owner is Westerra Timarron, L.P., and the applicant is Carter & Burgess lnc. He noted the purpose of this Development Plan is to change the current regulations for development from "Commercial" to "Residential". Thc property is located on the south side of Byron Nelson Parkway, approximately 400' east of Fairwood Court. On April 19, 2001, the Planning and Zoning Commission approved (6-0) vote subject to the Development Plan Review Summary No. 3, dated April 12, 2001, explicitly approving Development Regulations as shown in the packet. Killough stated that staff rcview provides a comparison between the proposed regulations lbr this development and the closest rclated zoning district of the City's Zoning Regular City Council Meeting Minutes of May 1, 2001 Page 8 of 10 Ordinance, "SF-20A" zoning district regulations of Ordinance No. 480. The regulations proposed for this development are similar to those for the phase to the east. Richard Payne, (~arler & Burgess. Mr. Payne stated they want to maintain flexibility with the plan. PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve ZA01-016, Development Plan for Timarron Golf Course; with the exception that the lots will be a minimum of 30,000 square feet, plus or minus 10%; with no more than five lots, one being lelt for open space; and subject to the Development Plan Review Summary No. 3, dated April 12, 2001. Motion: Second: Ayes: Nays: Approved: Standerfer DuPre Standerfcr, DuPre, Potter, Fawks, Kendall, Shankland, Stacy None %0 vote Agenda Item #9-A, Resolution No. 01-019, Adopting a Sonthlake Pathways-The 2001 Trail System Master Plan Update Director of Community Services Kevin Hugman presented Resolution No. 01-019, Adopting Southlake Pathways-2001 Trail System Master Plan Update. He explained that per the City Charter (Section 11.06), all master plans, of which this plan is one, are rcquired to be updated every four years, if necessary. To date, there have been ten public meetings held to discuss possible Trail System Master Plan revisions, including briefings by the consultant, SPIN-sponsored public forums, Park Board meetings, and a Planning and Zoning Commission public hearing, which was held on April 12, 2001. Highlights of the revised plan includc: Connecting trails on F.M. 1709 to promote access on both the north and south sides; A hierarchy of proposed paths by width and surface type depending on their expected use; Specific recommendations for adequate outside lane width to incorporate on-road bicycle facilities in new or ultimate roadway construction; and, Trails through floodplain and/or otherwise not necessarily related to roadway construction. This plan provides a complete scope of recommendations related to existing and proposed trail construction in Southlake. Senior Comprehensive Planner Chris Carpenter was present to further explain the plan and to answer questions of Council. PUBLIC HEARING: No comments were made during the public hearing. Regular City Council Meeting Minutes of May 1, 2001 Page 9 of 10 Motion was made to approve Rcsolution No. 01-019, Adopting Southlake Pathways- The 200l Trail System Master Plan Update. Motion: Second: Ayes: Nays: Approved: DuPre Kendall DuPre, Kendall, Shankland, Standerfer, Potter, Fawks, Stacy None 7-0 vote Agenda Item #12, Adjournment Mayor Rick Stacy adjourned the Regular City Council meeting of May 1, 2001, at 8:45 p.m. ATTEST: Sandra L. C~ty Secreta~ Regular City Council Meeting Minutes of May 1, 2001 Page 10 of 10 City of Southlake, Texas MEMORANDUM April 26, 2001 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (xt. 1527) SUBJECT: Authorize the Mayor to enter into a contract for professional services with Brinkley Sargent Architects for the Recreation Center Action Requested: City Council approval to enter into a contract for professional services with Brinkley Sargent Architects for the Recreation Center. Background Information: The Teen Center Coordination Committee was established in 1998 in an effort to gather information and collect input relating to the development of a Southlake Teen Center. During that time the Committee was actively involved in defining the scope of the teen center project and working with the young adults in our community on the facility concept. In May of 1999, a Request for Qualifications (RFQ) was sent out to eight local architectural firms with experience in the design and construction of park and recreational facilities, specifically recreation centers. Five firms responded and their qualifications were reviewed by staff and interested members of the Teen Center Design Committee. The firms were considered based on the following: • Overall experience and ability to perform the services requested within the time frame given. • Experience of the firm in regards to the design and operation of recreation centers, activity centers, and /or related facilities. • Ability to display creative proficiency within the concept design while still addressing basic operating concerns and budget constraints. • Experience working with public groups, city officials, and city staff. Brinkley Sargent Architects of Dallas was determined to be the organization best suited for the Teen Center project based on their experience in recreation center design, as well as their experience in developing "Enterprise Plans" for proposed recreation centers to include needs analysis, facility program, conceptual development, and cost analysis. They are a twenty -five year old firm specializing in recreational, sports, and public architecture. Brinkley Sargent has completed design work on over fifteen recreation centers in the past five years including the Plano Aquatic and Recreation Center, Coppell Billy Campbell, City Manager April 26, 2001 Page 2 Aquatic and Recreation Center, and the Lee Park Recreation Center in Irving. Staff contacted six local municipalities and all indicated that they were very satisfied with the work provided by Brinkley Sargent and would use them again on future projects. Although it was later determined that a recreation center would better suit the overall needs of the community as compared to a teen center, it should be noted that the architectural qualification review process was based on recreation center design experience. As a result, Brinkley Sargent Architects remains the recommended choice to design the new facility. Financial Considerations: Funding in the amount of $550,000 for the Recreation Center design is identified in FY2000 /01 of the SPDC Capital Improvements Plan (CIP), and construction funding in the amount of $5,700,000 is identified in the FY 2001/02 and 2002/02 SPDC Capital Improvements Program. A $750,000 Texas Parks and Wildlife grant will also be sought for the Recreation Center. Should the City be awarded the grant and the construction budget be increased, a proportional increase in the professional services contract will be necessary (this will be done by separate action through SPDC and City Council). Fees associated with professional services for the Recreation Center are based on a construction /design budget of $5,500,000, plus $200,000 construction contingency. The total fees (enterprise plan, site conceptual plan, architectural design, construction administration and reimbursables) are not anticipated to exceed $546,625 or 9.9% of the construction budget. Basic architectural services and construction administration alone account for $489,125 or 8.9% of the construction budget, with the remainder being the development of an enterprise plan and reimbursable costs. Basic Architectural Services Schematic Design (13.4% of total fees * *) $73,368.75 - Site Master Plan - Attendance at eight public meetings Design Development (18 %**) $97, 825.00 Construction Documents (35.8 % * *) $195,650.00 - Landscape and Hardscape Design - Irrigation Design - Interior Design and Specifications for Furniture, Fixtures, and Equipment Bidding and Negotiating (4.5 % * *) $24,456.25 Construction Administration (17.9 %**) $97, 825.00 Enterprise Plan (4.5 % * *) $25,000.00 Billy Campbell, City Manager April 26, 2001 Page 3 Reimbursables not to exceed (5.9 % * *) $32,500.00 Geotechnical Investigation Printing and Delivery Costs State Licensing and Review Fees Total Professional Services (100 %) $546,625.00 Citizen Input/ Board Review: The Parks and Recreation Board recommended the selection of Brinkley Sargent Architects at their April 9, 2001 meeting. SPDC, at their April 23, 2001 meeting, approved entering into an agreement with Brinkley Sargent Architects for an amount of $546,625 with a construction budget of $5,500,000, allowing $200,000 for construction contingency (6 -0). Legal Review: The City Attorney has reviewed the proposed agreement and their comments have been incorporated. Alternatives: Alternatives include the following: Rejection of Brinkley Sargent Architects and request staff start the review and selection process over. Supporting Documents: Supporting documents include the following: • Draft agreement with Brinkley Sargent Architects. • Architectural qualifications of Brinkley Sargent Architects. Staff Recommendation: City Council approval to enter into an agreement with Brinkley Sargent Architects for professional services for the Recreation Center enterprise plan, site conceptual plan, architectural design, and construction administration for an amount not to exceed $546,625. N: \Parks & Recreation \BOARDS \CC \2001 \Qtr 3 \BrinklySargent.doc April 6,2001 BRINKLEY SARGENT A RCH ITECTS Steve Polasek City of Southlake 400 N. White Chapel Southlake, TX 76902 RE: Development of a Community Recreation Center Dear Mr. Polasek: We are pleased to share with the City of Southlake the qualifications of Brinkley Sargent Architects. It appears that our firm is uniquely positioned to help the City of Southlake identify the needs and demands of a community recreation center and design a facility that incorporates all the elements required to make it a successful project. Brinkley Sargent Architects is a twenty-five year old Dallas based firm that has developed recreational projects for many cities in the Southwest. Some of the strengths of this team include: ➢ Experience with municipalities — Brinkley Sargent Architects has completed over ninety successful public projects. > Experience with Operational and Performance of Facilities — We have completed numerous studies that predict expenses and revenues for facilities including NRH2O Waterpark, City of Plano Recreation and Aquatic Center, Coppell Recreation and Aquatic Center, Rowlett Aquatic Park, and Allen Natatorium. We know how to develop a business plan for your specific project that will arm you with accurate information to make informed decisions. > Experience with Recreation Projects — Brinkley Sargent Architects has completed over 15 recreational projects of various types. We understand the programming and design requirements for recreational facilities. > Familiarity with this Region — We understand the demands of this region and how cities have responded to the same issues you are facing. We also understand the construction cost in this region with having four current projects in different phases in the Dallas / Ft. Worth Area. 50 t:OR �! > Experience with Citizen Input — We are currently conducting the same survey process required with your project. The goal is to get accurate dependable U.TE ._ information and allow the citizens to be a part of the process. n.\.: k$ E\ n:: TEL 9'_ - 9?2 ?. Texa. Co rn.,;,❑ 1 -1q Our team is qualified to provide all services required by this project. Feasibility Study Community Input Meetings Business plan for development including staffing description Design and Construction of Community Recreation facilities Our team possesses all the experience to lead you through the evaluation and implementation of a facility that responds to the city's needs. We are enthusiastic over the possibilities of assisting City of Southlake with the planning and design process. We hope our response accurately reflects our interest with this exciting project. Sincerely, i � Dwayne Brinkley, AIA DMB/kg A C4 FIRM PROFILE Brinkley SargentArchitects is a 25 year-old Dallas based firm specializing in the development BrinkleySargentArchitects of public facilities. This specialization has included both recreational/ sports and public 5000 Quorum Drive, Suite 123 safety project ranging up to $15 million in size. Principals in Brinkley Sargent have directed Dallas, Texas 75240 projects up to $50 million in project size. 972.960.9970 972.960.9751 Fax One factor that sets Brinkley Sargent apart from other firms is its ability to understand the Email 4info @brinkleysargent.coin needs of the client and bring together the correct team to address those unique concerns. www. brinklevsargent.com An outgrowth of that ability to think "out -of -the -box" is the development of the expertise in Aquatic Business Plan developments. There was a need, and we sought to fill that need Date of Incorporation: 1979 with a team of experts. We have now established ourselves as a leader in this unique area A Texas Corporation of aquatic planning. Successful projects using this business tool include North Richland Hills NRH2O Waterpark, Oak Point Recreation and Aquatic Center, Allen Natatorium, and Coppell Recreation and Aquatic Center. Having a large part of our work in the public sector, our interaction generally involves groups such as advisory boards, special interest groups, neighborhood associations, instructors, public corporation (4B) boards, councils, school boards, park boards and other citizens. Our approach to working with these groups encourages participation and interaction in a focused manner. Each meeting has a purpose and everyone is encouraged to expand their horizon and help conceive of new and innovative design possibilities. To help focus and guide this process, BSA is committed to providing a principal to lead the team. To this end, a "project delivery" process has been developed to ensure quality control from start to finish. This process works through a framework of controls at each phase of the project as well as phase by phase review by the client. The concept behind these technical controls is to allow maximum freedom of design on each project. Because of this ability, Brinkley Sargent Architects has been able to establish a proven track record with both governmental and private clients for creative designs that are within budget and on time. Brinkley Sargent Architects is fully computerized,utilizing the latest in software and hardware technology. We utilize design software that allows 3 -D imaging for design and AutoCAD Release 14 for document production. Two in -house Hewlett Packard plotters, one with color capabilities, expedite our quality control process. This commitment to technology has provided our clients with a flexible building managementtool that has many applications. The firm has been fortunate to be honored for design excellence not only by its peers but also by user groups such as Athletic Business and Texas Parks and Recreation Department. '1 RESUME Mr. Brinkley serves as Project Management Principal for Brinkley Sargent Dwayne M. Brinkley, AIA Principal Architects. In addition to his over 25 years of extensive design experience, Mr. Brinkley Sargent Architects Brinkley also possesses over 11 years of 4 ,. Years with Firm: 25 experience in a project management and - , ' , ` ^ s - -- , TBAE #: 5518 construction management role. This depth of ' . a *^ A selection of recreational facilities are: experience has provided him a unique X perspective into the components of a successful f _ Garland Senior Center project. His experience ranges from design of f * - x Garland, Texas recreational facilities to master planning of all k g • Mustang Recreation and Aquatic Center city departments. He understands the Mustang, Oklahoma architect's role in monitoring construction - -- -- > Oak Point Center budgets and is sensitive to issues that may arise r - - „ Plano, Texas during the various stages of the project. " ; _ '' Coppell Aquatic & Recreation Center Coppell, Texas Mr. Brinkley has experience on a broad range r ;'', Lee Park Recreation Center of building types ranging from a world class Coppel Recreation Center /ruing, Texas velodrome (bicycle racing track), Hospital Addition and Master Plan, Keller Natatorium Recreation Facilities, 153 -acre Mixed Use Land Development, and Corporate Keller. Texas Headquarters. A llen Natatorium A lien, Texas He lead the design effort in the development of one of the largest municipally Rowlett Aquatic Park operated waterparks in the United States at North Richland Hills. He has Rowlett, Texas taken a leadership role in combining leisure and competitive aquatic elements McKinney Aquatic Masterplan McKinney, Texas for cutting edge facilities in the southwest. Lakeway Pool Study He has also completed enterprise plans Lakeway, Texas (feasibility studies) for several recreation McKinney Aquatic Study n° '°' ''' facilities. These business plans estimate McKinney, Texas `'� -` the costs of running a facility as well as Allen Aquatic Study 'V- Texas °4 estimated incomes depending on the = > � elements planned for the facility. Superdrome in Frisco i in cooperation with Collin Coun:7 , - , � a r : z, Because he is also a designer of these Community College tea facilities accurate project development Frisco, Texas , : f , - - costs can be forecasted for the entire Frito- Lay/Pepsi Youth Ballpark Oak Point Center project. Plano, Texas Russell Creek YMCA & Pool Certification by National Council of Architectural Registration Board (NCARB) Plano, Texas means Mr. Brinkley can be a Registered Architect in all 50 states along with Legacy YMCA & Pool his Texas Registration. Professional associations include the American Institute Plano, Texas of Architects and the Health and Management Subcommittee for AIA. He ;Moseley Pool & Park graduated from Oklahoma State University with Honors with a Bachelor of DeSoto, Texas Architecture Degree. He has also presented planning seminars at the Texas worth Richland Hills Aquatic Park Municipal League Convention. He is an active participant of the executive � R Richland Hills, Texas YMCA Board in Piano. EXPERIENCE AND REFERENCES BRINKLEY SARGENT ARCHITECT Please see Project profiles for complete description and images of these projects NRH Family Waterpark A 23 acre outdoor family waterpark with new elements added yearly since Team - Members with BSA: opening. Services provided included: Business Plan (which included feasibility, Counsilman/Hunsaker programming, staffing analysis and profit and loss), Design and Construction Administration. Mr. Bill Thornton Superintendent of Parks City of North Richland Hills 6720 NE Loop 820 .North Richland Hills, Texas 76180 817 -581 -5735 Plano Aquatic and Recreation Center (Oakpoint) A 87,000 SF recreation and aquatic center with gymnasium, gymnastics center, Team Members with BSA: classrooms, Indoor 50 meter competition pool, indoor leisure water and outdoor Counsibnan/Hunsaker leisure water. Services provided included: Business Plan (which included feasibility, programming, staffing analysis and profit and loss), Design and Construction Administration. Mr. Robin Reeves City of Plano Parks & Recreation Department P.O. Box 860358 Plano, Texas 75086 -0358 972 -461 -7250 Coppell Recreation and Aquatic Center Team Members with BS.4: A 38,000 SF recreation and aquatic center with gymnasium, classrooms, indoor Counsilman/Hunsaker leisure/lap water and outdoor leisure/lap water. Services provided included: Business Plan (which included feasibility, programming, staffing analysis and profit and loss), Design and Construction Administration. Mr. Gary Sims Department ofLeisure Services City of Coppell P.O. Box 478 Coppell, Texas 75019 972 - 462 -0022 4, EXPERIENCE AND REFERENCES BRINKLEY SARGENT ARCHITECT Rowlett Family Waterpark This outdoor family waterpark was designed to complement an existing Team Members with BSA: community center. Services provided included: Business Plan (which included Counsilman/Hunsaker feasibility, programming, staffing analysis and profit and loss), Design and - Construction Administration. Mr Jim Bowlin Director of Parks and Recreation City of Rowlett P.O. Box 99 Rowlett, Texas 75030 972- 412 -6146 Allen Natatorium This 48,000 SF facility will have indoor competition and leisure water for use by Tean, A1e,rtbers with BS, A : the city and the school district. Services provided included: Business Plan Cotuaibr:mt,Huraaler (which included feasibility, programming, staffing analysis and profit and loss), Design and Construction Administration. Mr. Don Horton Director of Parks and Recreation City ofAllen One Butler Circle Allen, Texas 75013 972 -727 -0100 . McKinney Aquatic Park Master Plan Team Members with B3. -1 This 20 acre plus development is part ofa 100 acre city park. Elements ofmaster CounsiGna„- 'Hursal er plan included 50,000 SF recreation center, and $10- $12,000,000 multi - phased water park. The development of Phase I is planned for 2002 opening. A business park plan will be developed within the next year. Mr. LarryOfferdahl Director of Parks and Recreation City ofMcKinney 130 South Chestnut Street McKinney, Texas 75069 972 -562 -6080 AWARDS Arlington Public Safety Building McCuistion Women's Pavilion, Paris, Texas NationalALA Association of General Contractors - Committee on Architecture for Justice, 1992 Dallas, 1995 Bluitt- Flowers Health Center McCuistion Women's Pavilion - Paris, Texas Dallas ALA Committee on Health, 1992 Association of Builders and Contractors - Dallas, 1995 Women's Breast and Diagnostic Center Longview Cancer Center - Longview, Texas Presbyterian Hospital of Dallas Modern Healthcare Magazine and Texas Society of Architects- National ALA Committee on Architecture for Architecture for Health Committee, 1992 Health. 1995 South East Dallas Police Station South Texas Cancer Center - ;Vational,4lA Brownsville, Texas Committee on Architecture for Justice, 1993 Association of General Contractors - Austin, 1995 Paris Regional Cancer Center Longview Cancer Center - Longview, Texas North Texas Chapter of the Texas Architecture for Health Design Awards Associated Builders and Contractors., 1993 Gold Award, 1996 West Texas Cancer Center Medical City ofDallas, T O.P.A. Oncology Texas Downtown Association, 1994 Center - Dallas, Texas Texas Architecture for Health Design Awards Bronze .4 ward, 1996 Plano Justice Center NRH2O Water Park - National. -IIA ;Vorth Richland Hills, Texas Committee on for Justice, 1994 Texas Recreation and Park Society. Inc. Park Design Excellence Award, 1996 Longview Cancer Center NRH2O Water Park - Longview News - Journal North Richland Hills, Texas Readers Choice Awards, 1994 Athletic Business National Award of Merit, 1996 r% ' °t. PUBLICATIONS Arlington PublicSafetyBuilding North Richland Hills Aquatic Center NationalAL4 Water Parks Committee on Architecture for Justice Athletic Business News Justice Facilities Review 9-1995,6-1996 1992 -93 — South East Dallas Police Station Longview Cancer Center NationalAL4 Award Winning Projects Committee on Architecture for Justice Modern Healthcare Justice Facilities Review 11 -1995 1993 -94 South East Dallas Police Station Longview Cancer Center Public Buildings Project Survey Texas Architect Texas Architect 3/4-1993 1/2 -1996 Bluitt- Flowers Health Center Longview Cancer Center Healthcare Design Award Winning Projects Texas Architect Texas Architect 5/6 -1993 5/6 -1996 Plano Justice Center Medical City of Dallas, Oncology Center NationalAL4 Award Winning Projects Committee on Architecture for Justice Texas Architect Justice Facilities Review 5/6-1996 1994 -95 t:31,.`J BRINKLEY SARGENT ARCHITECTS P R O J E C T P R O F L E u -3 Plano Aquatic and Recreation Center Plano, Texas z � ��' Role: t ;F ,y._ --^� Architecture p' Site Masterplan # -a : = ' Planning Programming , ;t , 1 f r w -i 44 i -- • w Financial Feasibility 't�t- Furniture, Furnishings and Loose Equipment Specifications This exciting project is being developed Construction Administration for the City of Plano's growing need for Aquatic Programs. We developed an enterprise plan which estimated -r Project Data: construction cost as well as operational - -- Indoor 50 Meter Pool and Recreation Pool costs and expected revenues. We outdoor Leisure Pool Conducted numerous public meetings Recreation Center with Gymnasium, to gather input on user groups of the Track, Racquetball, Gymnastics, facility before we established a Weight and Classroom Activity Areas program of spaces. Based upon the Date Completed: April. 2000 programmed spaces we developed a Estimated Dollar proposed design and cost estimate for Value at Completion: $12.7 million that design. We further developed projected revenues of the facility as well as operational costs including staffing. owner: This enabled the City to determine how they could best operate the facility at City of Plano a minimal cost. P.O. Box 860358 Plano, Texas 75086 -0358 The Facility will contain both Aquatic and Recreational components. The Aquatic side includes an indoor 50 meter pool as well as a 2000 SF recreational pool. Outside we are developing a 6000 SF leisure pool with access between Contact: the indoor and outdoor areas. The Recreational side will include a double Mr. Robin Reeves gym, gymnastics room, weight room, racquetball courts, children's activity Head of Park Planning room and classrooms, and meeting rooms. Parks and Recreation 1409 Avenue K Plano, Texas 75086 972.578.7250 } Y • " D L—As. TEX t "'iii ' -•� I / f �`� . E 91 A 1_ lin(o(ahrinKlc sarRenLeur! 3 'i fl BRINKLEY SARGENT A IMAGES Plano, oATqe Aq uatic and Recreation Center f •- . . - 00 9 "- - -4 -' "4" ' - ' '- •-• ' '' 1116t..v." . 4--- - a - .. e , ' -r' ' - ;....4 ; . ... . — -..:.,.. r -- \' f_ __-- , . a ...._ 00 . _ 010.10. ,OS 1 1 %. IMIIIIMIE .00-. . -- Saki- 1 ■ .1-- ,,, - -,-. --.:-- - - - "--- _, - i• tr - . - - - - P-- ' ' ,-• ,-,,,,..,-„ '''.?; - '' ' - ,_.. ; , ,' _.. ...„. ,-1- _ -t, -:,. 1_ 11 7' 1 ,- ` 7 ' ..- - - --: . , ' , _ •-.., .g* , 7, h. _14::_-*"-.-____..7."---,,, .,..,ci..-. f - " ';,•? .,`; ••1 ' . — ‘. .-0--, _ _ ., . _ - .. ,,,. - --, ,,k, 3.- ,,zzi, ' 011 . - -''' . . k..-- ;000 Qc0R, ■I i,„ , ..„,-..''' , '''''',,a• ,,„,., - - = .*,,,./IC94' '" ' - ''';'- :— . ''• * , . % .-=`.64.' . ' 1: .- - "'i.' 1 " " ,l ..**." (''' - '7,-"*.•^7"2,2::: - - ' , - - - ''' ,.. __. 9 7 2 g50 "9- - !; ■ ir 1 4 1' art. 4'' - '„„..-0.4_ ,- ',— -'• - -1 Dito@or , nk , eI , '.a...r. 44,4&: .., :,,t ... ..",,,',.."...,. . ,,=7.V.I1•4',^s '-'''- .,- •\, , „2, _ 11 i ..,..) 1.•- BRINKLEY SARGENT ARCHITECTS P R O J E C T P R O F I L E v!-.;11‘;'' *� * `J t '4 Coppell Aquatic and Recreation Center '' , P: ,a �a Ws„ • : r Coppell, Texas 1 ,, e * _ j -' y '+,' . .' Role: 1 s IVO „ '- s Enterprise Plan { Architecture I Site Masterplan 4 .Y < ,. Planning • -: Programming L !r Financial Feasibility Furniture, Furnishings and s; Loose Equipment f d% y ' I, 3ry , Specifications ft Construction Administration ' 4 , . ; .-4. � N , . � Project Data: 0.0"... �° Indoor Leisure /Lap Pool and ; x v... Outdoor Leisure Pool ri ' Recreation Center with Gymnasium. 'r° _ Track, Cardiovascular Area and Classroom Activity Areas w� .4 °� '`-- Date Completed: May, 2000 ' '"�` � �� Cost: 37.5 mil - ' r ) -. - �— " 1 _C ��'r y Owner: g..; / %' City of Coppell 255 Parkway Blvd. e7 Coppell, Texas 75019 :- , ' ',''''' - : t 0 0010/ 1 ,,,, -. .131,W 0 - -2 :Z - ..v,„ , ., 4 .4.1;,--* . z. -,7-mi Contact(s): ' / +� ° ` ,. 2.:.110* +4 .. " Mr. Gary Sims itilwo .0 . , ' ., ;> Director of Leisure Services 255 Parkway Blvd. 7 - I. - • "� Coppell, Texas 75019 . f, 972.304.3565 iJ ki J J R i \■ This project was developed for the growing City of Coppell to meet the citizen interest for more recreation facilities within their city. Services included 0 r" developing estimated cost versus revenue projections as well as the traditional ° " ti architectural role of design. The facility contains both family aquatic and , -2 , ,, , traditional recreation center components in one facility. It was sited adjacent -; - 2 5 , - _ to a 100 acre park near Town Center. 0 01 0 r:nto@ nr;oKic vsareant Lcr .r - 31 u BRINKLEY SARGENT ARCHITECT S ADDITIONAL IMAGES Coppell Aquatic and Recreation Cen ter Coppell, Texas '..:',..' :' tr 12114°1 ,,,,,,,„,,,;„....3..v: -,,///,.,, '' - ' ' ' ' ' 1 3 -4 •i" t ' " ' ‘,, , - ' -S\ : ' - N., : •-. .. , / , 'At. " ' __ , I r.,. , --.".7.•,f,./"..f"'"1, ''..,;(0* ',,';'''; . - 1..L ,:"'..4--4.4,' ''?_.1:47%'...'' — - V .• Lk*" . A [ ' -,,. to I 'lid ' 1 ..• i . if :....'... 7.f," ii,......, 1 .------ - . I: at.141m , 4 I 31 .,-,- r„ !!'.1.a..- _..... - . -,..P.-. meimlwair="1-- - .... .. 1 . . . ..;,,. 7,.. : . • „ — - r- , ..' - - ' ''''''' # .* 41 ., , .. , _ _ . .. 4 ,4 •1---' i ' '.i . ,;,:.;, r , . . ■ .„ • ■ re . -- 1. a .,.' .. '■ -------__ _J a ,it In , A c , + Fa .........., ._., Ailii4 ii . tri --- 1 L.1 Y i ll.. , , I=. - .1 4, ■ -- . ...- t ... — ,... ...., ____......,....— , .,. W - , •-,,,,,, :;......... _ Z., -7' * : • . ;,, " ,, ' , , 1_21 r r- .- St 1TE '2..■ DALLAS - 1EXAS 4:.. - .. ". '' - - - a - 2 , 160 9970 4,nto(5..brInk■e.sarg.7.n: corn . . , _ .... • — - I ' rT) '.11 - _ BRINKLEY SARGENT ARCHITECTS P R O J E C T P R O F I L E Legacy Park YMCA Plano, Texas Role: Architecture Design Construction Site Masterplan Planning Programming Financial Feasibility Furniture, Furnishings and — Loose Equipment �> � , � ' " 1 '} Specifications • '' ' - -+- - • — Construction Administration , S i!'s -- i (€ . lit .4.1,.;., «4_, -§ 7 r ;,.. I I 1 r \'i. = .i..'^ 7r \\ i_r\ Project Data: Project Size: 25.000 S.F. - Est. Date Comple: 2000 _ Cost: $4.00,000 r I t__Lr- 1_.L_i:_ I - i 1 � � I i � _ _. _ � Owner: Plano YMCA _ 2601 Glencliff .. � `' Plano, Texas 75075 Contact(s): 1 �� - - Mr. Tony Shuman f�x J r t7 Executive Director �;�E T 1 d Plano YMCA 2601 Glencliff Plano, Texas 75075 4 Schematic Floor Plan 972 - 721 -2501 This YMCA facility is being placed in a corporate environment and is more suited to adult activities. Areas provided include pool, gymnasium, cardiovascular area, climbing wall, racquetball courts, aerobics room and juice bar. This facility will be part of a planned ,, 000 Q L o R I. ,,, urban community and will have shared use with a nearby hotel. s L I l E J2 DALLAS TEXAS . -._.. 9 _ - 950 - 9970 FAX 972. 960- 9'5i ') 9 01 0 0 linferrs?bCokle vsnrgem.epm BRINKLEY SARGENT ARCHITECTS PROJECT PROFILE KO, Russell Creek YMCA Plano, Texas Y Role: J / ,, .4 \ y wiz' Architecture x z Design Construction Site Masterplan Planning tr F Programming 1''• Financial Feasibility L "'" Furniture, Furnishings and 2 �` Loose Equipment Specifications r ` Construction Administration 1 i 1 1 c F.-1_ r 1 i ' 1 Project Data: F.- I - _.. l , ,,,,,,...:,., ,. Project Size: 40,000 S.F. i _ j t: Est. Date Complete: 2002 ` , f i Cost: 55,800,000 �� — . y ...,. ,, _ Owner: E` Plano YMCA ` 2601 Glencliff s Plano, Texas 75075 ♦i, I )F,mo Raid kil; ..: l i Contact(s): t = Mr. Tony Shuman Executive Director _ Plano YMCA h 2601 Glencliff Plano, Texas 75075 w .. - 972 -721 -2501 . We developed a plan for a new YMCA to be located in the fast growing section of North Central Plano. This YMCA has indoor and outdoor pools, double gym, cardiovascular/ , 009 Q . 0 R L ., weight room, racquetball courts, aerobics room, day care programming spaces and office I r E 12 areas. The plan was developed to provide for future growth of the Center in a planned DALLAS. IEX:1i %S21,.. manner. 972 - 9o0 - 9970 FAX 9 -2 - 900 17_ E: 01 A i 2. 4inio(cibrinkieo ,. - ¢ent , om BRINKLEY SARGENT ARCHITECTS PROJECT PROFILE -4 i'‘ T Mustang Community Center T .. Mustang, Oklahoma r ,, i g, -'v ;„‘ - ss- :� ' Role: _ .i` ' �' ��" r � - Needs Assessment "� I ` " S Masterplan .0 • IM14i` y . y �,.... 7`S ;�9 - + 4 1 k� .. - ., t - ° * ! Furn Furnishings and - , '' , - w= - :aL , . Loose Equipment t = Specifications a ' • , � x ,, - �'��„. x1-1 Construction Admiratstration w *emu }"'' .. _ . . r Project Data: • Project Size: 57,000 SF - Date Completed: 2001 Construction Cost: $7,500,000 -- Components f { s ' _ - " " ommunity Center, Recreation, Senior Cetuer "'i °' �= • -• • Y Library, Meeting Rooms, Aquatics, Ball Fields 1._: u � ,i — ,. ,--. __ _ Owner: City of Mustang 135 N. Mustang Road The concept was to develop an open town square with a mix of public and Mustang, Oklahoma 73064 commercial development around it. Nearby are areas for multi- family housing in a more urban design with parking lots hidden behind the units. Contact(s): • The centerpiece of this development would be the Community Center, which Huey P. Long will include a recreation center, library, senior center and meeting /reception City Manager City of Mustang space. Exterior recreation areas for family aquatics and a four -plex tournament level softball complex. 135 N. Mustang Road Mustang, Oklahoma 73064 405- 376 4521 5000 QUORU'I SUITE 12? D A L A S T E X O S - 5: 4 0 9 ?_ 960 • 99'0 FA\ 97: - 960 - 9'6 C. - - ,� .. 1