2001-04-11 SPECIAL JOINT CITY COUNCIL / CISD BOARD OF TRUSTEE MEETING
APRIL 11, 2001
MINUTES
City Councilmembers Present: Mayor Rick Stacy; Members: Patsy DuPre, Gary
Fawks, Ronnie Kendall, Rex Potter, Keith Shankland (10:00 p.m.), and Greg
Standerfer.
CISD Board of Trustees Present: President Robert Glover; Trustees: Bill Eden, Steve
Harold, Jerry Lawrence, Rebecca Miltenberger, J. Carol Parsons, and Doug
Strickland.
City Staff Present: City Manager Billy Campbell, Director of Community Services
Kevin Hugman, Finance Director Sharen Elam, Public Works Director Pedram
Farahnak, and Executive Secretary Kim Bush.
CISD Staff Present: Superintendent of Schools Ted Gillum, Business Manager Jim
Schiele, Assistant Superintendent of Business and Finance John Craft, Assistant
Superintendent of Administrative Services Steve Johnson, Public Information Officer
Julie Thannum, and Secretary Donna Hosea.
Regular Session:
Agenda Item No. 1, Call to order.
CISD President Robert Glover called the meeting to order at 7:05 p.m. President
Glover announced that agenda item #3 and #4, Discussion regarding TIF and Chapter
41, respectively, would be discussed prior to consideration of the Joint Use agreement
for the Natatorium.
Agenda Item No. 3 and No. 4, Discussion regarding TIF and Chapter 41.
President Glover presented to the Board and City Council information regarding Tax
Increment Financing (TIF) as it relates to CISD including growth management, funding
sources, and financial constraints. Mr. Glover commented that the Board wanted City
Council to be aware of the issues facing CISD beginning with the next school year.
CISD Business Manger Jim Schiele explained the projection of recapture payments and
TIF contributions. He stated that the projection was based on wealth level per
Weighted Average Daily Attendance (WADA) of $295,000 Tax Assess Value (TAV)
per student. He also commented that CISD receives an estimated cash benefit of
$112,742, which is 70% of the net benefit as a result of CISD's involvement in the TIF
(see handout included with the minutes).
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Mr. Schiele estimates that, if current legislation does not change, the district will be
paying to the State 8.54% of every dollar collected for fiscal year 2001 -2002, and
estimates that by the year 2005 -2006 that percentage will increase to 29.07%.
Mr. Glover explained that CISD will have additional recapture options items on the
May ballot that will help to reduce the impact of Chapter 41. They include: (1)
Contract with a neighboring school district to educate students who reside outside
district's boundaries, which means sending money directly to local school districts
rather than to the state; (2) Issue $3 million new debt previously planned for Certificate
of Obligation Bond Issues; and (3) Reclassify $7.1 million Certificate of Obligation
Bonds to Debt Service.
CISD and City Council discussed adding students outside the district to help reduce the
effects of Chapter 41, but Superintendent Ted Gillum commented that the cost to
educate each additional student (approximately $6,300) would out weigh the cost due
the State for that student. Mr. Schiele added that if you bring a student in from another
district, they get the WADA credit, you do the education.
Councilmember Kendall commented that it would have been a good idea for the City to
have had available the cost associated with doing infrastructure improvements.
President Glover commented that it would be helpful to have a financial summary. He
suggested that this might be a good topic for discussion the next time there is a joint
meeting.
Agenda Item No. 2, Joint Use Agreement for the Natatorium.
Director of Community Services Kevin Hugman gave a brief history of what has
transpired up to this point with regard to discussions by SPDC and JUC concerning
funding and use of the natatorium.
For this meeting, everyone agreed to reference the joint use agreement as approved by
JUC on March 8, 2001, which also incorporates the city attorney's comments, and a
separate document that includes changes recommended by Councilmember Rex Potter
and Board Trustee Jerry Lawrence.
An informal poll was taken of all SPDC members present including Sherry Berman,
Tad Stephens, and Cara White. All agreed that they were not interested in getting
repayment for the $1.25 million allocated to the construction of the natatorium as long
as sufficient use of the facility was provided for use by the community.
Motion was made to approve the interlocal agreement for joint use of CISD natatorium
as set forth in the agreement approved by the Joint Use Committee on March 8, 2001
and incorporating the city attorney's comments (see attached to the minutes), together
with all of the changes as recommended by Councilmember Rex Potter and Board
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Trustee Jerry Lawrence (see attached to the minutes) with the following changes: (1)
adding the words and CISD after the word Southlake under Witnesseth, first paragraph;
(2) deleting the word and City after the words "The CISD" under Article II, second
paragraph, first sentence; (3) adding the word marketing to the natatorium director's
duties under Article III, first paragraph; (4) adding the words subject to the provisions
of Article X to Article V, paragraph one after the words "in order to establish "; (5)
deleting the words "all the Commission representatives" and inserting the words at
least two City representatives and three CISD representatives under Article V,
paragraph 2; and, (6) insert the words to both parties' mutual satisfaction after the
words "unable to resolve the Dispute" under Article X, second and third paragraph.
Motion: Councilmember Standerfer
Second: Councilmember Fawks
Ayes: Councilmembers DuPre, Fawks, Kendall, Potter, Standerfer, and Mayor
Stacy
Nays: none
Approved: 6 -0 (Councilmember Shankland was not present during the vote)
Councilmember DuPre commented that she voted in favor of the agreement only
after considering the informal polling of all the SPDC members whereby they
stated that they are not concerned with receiving any reimbursement on the
$1.25 million contributed by SPDC.
Motion was made to approve the Joint Use Agreement as motioned by Councilmember
Greg Standerfer.
Motion: Trustee Lawrence
Second: Trustee Harold
Ayes: Trustees Eden, Harold, Lawrence, Miltenberger, Parsons, Strickland,
and President Glover
Nays: none
Approved: 7 -0
CISD Board asked whether or not the District's attorney had reviewed the
agreement. Superintendent Ted Gillum commented that the attorney did have a
few comments, but nothing that would change the intent of the agreement. He
commented that if there were questions, either the CISD or City staffs could
work through those with the attorneys.
Trustee Harold commented that he is happy with the agreement but with the
understanding that it might need to be renegotiated at some future point
depending on the effects of Chapter 41 on the District. If things get tough, the
School Board may have to decide to close the natatorium and turn operations
over to the City. Councilmember Standerfer commented that the agreement
could be negotiated by both parties at that time, but he wanted everyone to
understand that CISD and the City have committed to operating for the term of
the agreement - the days and times as set forth in the agreement. Mr. Harold
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wanted it also noted that it is not the intent of the agreement to give the entire
facility to the City 50% of the time - it's for the City to be able to use at least
part of the the facility 50% of the time.
Agenda Item No. 5, Discussion on Joint Use Projects.
(Councilmember Shankland arrived for the meeting at this time.)
Mayor Stacy updated the Board about the Stars Center and commented that the 3 -acre
tract (owned by CISD at the new stadium site and designated as a future parking lot)
might be a good site for the Center. President Glover commented that once the City
worked through some of the issues, CISD could look into how they might get involved.
He suggested that this would be a good topic to consider as they get ready for the next
bond election later this year.
Discussions were also held concerning the use of CISD tennis courts during the day,
needs of the Lacrosse Association, repair of lighting at the school site at North Carroll
Avenue and Dove Road, and sponsoring an adult Special Olympics at the new stadium.
All agreed that these would be good topics to include on the Joint Use Committee's
agenda.
Agenda Item No. 6, Adjournment.
It was agreed that more joint meetings needed to be held - possibly on a regular basis at
least twice a year.
There being no further business to discuss, the meeting was adjourned at 10:40 p.m.
Mayor Rick Stacy
ATTEST:
Acti : City Secretary
Ki Bush
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