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2001-04-03 REGULAR CITY COUNCIL MEETING TOWN HALL, 1400 MAIN STREET SOUTHLAKE, TEXAS MINUTES APRIL 3, 2001 COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem Gary Fawks (arrived at 6:30 p.m.); Deputy Mayor Pro Tem Ronnie Kendall. Members: Greg Standerfer, Patsy DuPre, Keith Shankland, and Rex Potter. CITY STAFF PRESENT: City Manager Billy Campbell; Assistant to the City Manager John Eaglen; Director of Finance Sharen Elam; Director of Community Services Kevin Hugman; Director of Human Resources Harold Cates; Director of Planning Bruce Payne; Senior Planner Ken Baker; Director of Public Works Pedram Farahnak; Assistant to the Public Works Director Valerie Bradley; City Engineer Charlie Thomas; City Engineer Mike Hutchison; Manager Technical Services Gary Gregg; Director of Public Safety Ricky Black; Chief of Police Services Marlin Price; Public Information Officer James Kunke; City Attorney Debra Drayovitch; and, City Secretary Sandra L. LeGrand. WORK SESSION: The Work Session was called to order at 5:40 p.m. During the work session Councilmembers and city staff discussed items on the agenda. The work session is audio and videotape recorded for future reference. Copies are available from the Office of the City Secretary. ✓ Agenda Item #5 -C, Resolution No. 01 -018, Supporting grant for Cross Timbers Equestrian Trails Association for improvements to trails. Councilmember Patsy DuPre had questions regarding the city signing the grant. Director of Community Services Kevin Hugman responded by stating the City signed a grant in the past for the Tree Farm Grant, and that the Southlake Equestrian Association was awarded a grant from the Texas Parks and Wildlife Department for trailhead improvements at Bob Jones Park. In order to enter into the contract, however, TPWD requires the organization, if not a municipality or governing body, to be registered as a non - profit organization (IRS501c (3) typically). SEA is not registered as a non - profit, and has indicated it will be unable to do so in a timely manner. In order to receive the grant funding, the City can enter into the contract, but this requires City Council approval. The total grant amount is for $6,317.00 with a commitment from the sponsor of $1,579.00 in matching funds or in -kind contributions. The Southlake Equestrian Association has committed to providing the necessary matching funds for the project. ✓ Agenda Item #10 -A, Call A Ride of Southlake (CARS) Report /Request for the remainder of funding. Steve Lakin was present on behalf of CARS. Mr. Lakin stated, "I show from my records for Call -A -Ride Southlake from October, 2000, through April 3, this year, total receipts of $11,831.00 and that does not take into account $10,000.00 paid directly to Classic Chevrolet for the van. This will make Regular City Council Meeting Minutes of April 3, 2001 Page 1 of 14 the total amount of receipts to be $21,831.00." He stated they have applied for grants from the United Way, one for $4,500.00 and one for $50,000.00 and they have applied for a Levi Straus grant for $5,000.00, and they are now researching another grant that has become available from Washington D.C. He stated they have been discussing ways to advertise. Mayor Stacy asked if the City could help with the advertising, perhaps through our Public Information Officer James Kunke. Mr. Lakin encouraged everyone to become a driver for CARS. Currently they have twenty -six (26) drivers and the insurance will allow for forty (40) drivers. Councilmember Ronnie Kendall stated the Parks Department is starting to offer some therapeutic programs for the disabled. A lot of the disabled kids are offered programs through the school system but we have a certain population that is older than school age. Kendall stated, "I hope that the city will someday put together a program for the Special Olympics teams of young adults that are too old to be in schools. Maybe if these programs are offered, CARS may be a way to get these people to the programs." Mr. Lakin stated there are a group of handicap kids that are planning a field trip and CARS is going to be helping to transport those kids for the trip. Councilmember Patsy DuPre stated some of the service organizations in Southlake (Greater Southlake Women's Society, Southlake Newcomers, Southlake Women's Club) might be able to help as some of them volunteer for other things. Mr. Lakin stated for those who want to drive, call 817 -416 -9755. The office is open from 9:00 a.m. to 1:00 p.m. Monday through Friday. V Agenda Item No. 8 -A, Ordinance No. 480 -359, 1 Reading (ZA 00 -126). Rezoning and Concept Plan for Gumm Professional Offices. Councilmembers Ronnie Kendall and Patsy DuPre asked Mr. F.C. LeVrier, if he had any problems with the recommendation of the Planning and Zoning Commission to change his zoning request from "AG" to "0-1" Office District, to "S -P -2" Generalized Site Plan District with "0-1" Office District uses? Mr. LeVrier stated, "We came in for an "0-1" submittal. We asked for no variances and met all the ordinances and requirements. As the discussions progressed for 2 to 2 1/2 hours, it became evident that if we wanted to proceed, we would have to go for "S -P" zoning with office uses. My client decided that that would be the best avenue to take and here we are." Director of Planning Bruce Payne stated what Mr. LeVrier said was correct in that the ordinance was ordained by the Land Use Plan, and he did not have any variance requests at all. Regular City Council Meeting Minutes of April 3, 2001 Page 2 of 14 Mayor Stacy stated he recommends that this item be approved on consent agenda as the applicant requested for "0-1" Zoning District. Councilmember Rex Potter stated, " I would like for this item to not be put on the consent agenda. My problem is that the Planning and Zoning Commission gave a positive recommendation, and if Council does not follow the recommendation... I would like to comply with what the P & Z recommends but to come back immediately and say lets just move it on, that is not right. Mayor Stacy stated he feels when the Land Use Plan says "0-1" zoning and they are not asking for any variances, he feels it should be approved that way or eliminate the "0-1" zoning district. Councilmember Keith Shankland stated the problem with approving in ten minutes what the Planning and Zoning Commission spent two and one -half hours debating and having presentations presented to them, he stated he thinks that is doing a disservice to the P & Z. Councilmember DuPre confirmed that they had no variances, and they were following the Land Use Plan and the Ordinances completely when they came forward for "0-1" Zoning. She stated she is concerned that the City is sending the wrong message to the applicants who are following our ordinances. ✓ Agenda Item #10 -C, Request for variance to Sign Ordinance No. 704 -A, for Big Bowl Fresh Asian Cooking location at 2700 East Southlake Boulevard. Councilmember Rex Potter wanted to go on record as opposing "Big Bowl" variance to Sign Ordinance. He stated Council talks about setting precedent; this is setting a powerful precedent as far as a deviation to our sign ordinance, and this is on F.M. 1709. Potter said, "I wish there would be a day when we didn't have to have big bowls sitting on top of a building, or having body parts sticking out of the buildings, to go and attract quality restaurants in Southlake." He stated he would not be able to support this request for variance and feels it should not be approved on the consent agenda. Mayor Stacy stated he does not feel any Councilmember would disagree with that concept, but Council heard the man at the last meeting state that a smaller bowl would look funnier. Potter said if someone else comes in with a `chicken' on top of their building we would have to go for it? Councilmember DuPre asked how often we give variances to our sign ordinance? Manager of Building Services Malcolm Jackson stated, we mostly are asked for variances to the size of their letters or location of the letters. DuPre stated, "I understand what you are saying Rex, and I certainly respect that. We have done surveys asking our citizens what they want to see in Southlake and mostly they say quality restaurants with an overwhelming response. I think Brinker would bring a quality restaurant to Southlake. Regular City Council Meeting Minutes of April 3, 2001 Page 3 of 14 Potter stated, we need to be consistent, and wonder how we can tell one developer they can have a variance and the other they cannot. Councilmembers agree [except for Potter] the following items could be added to the consent agenda. Items #8 -A, #8 -C, #10 -A, #10 -B, and #10 -C. The work session ended at 6:30 p.m. REGULAR CITY COUNCIL MEETING Agenda Item #1, Call to Order Mayor Rick Stacy called the Regular City Council meeting to order at 6:30 p.m. City Council meetings are video and audio tape- recorded for future reference and copies are available upon request from the City Secretary's office. Agenda Item #2 -A, Executive Session Mayor Rick Stacy advised the audience that the City Council would be going into Executive Session pursuant to the Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, and 551.086, to seek legal advise from the City Attorney; to deliberate regarding real property matters; to deliberate regarding a prospective gift, to deliberate regarding personnel matters; to deliberate regarding security devices, and /or to deliberate regarding economic development negotiations. Council adjourned into executive session at 6:35 p.m. Council returned to open session at 7:12 p.m. Agenda Item #2 -B, Action Necessary /Executive Session No action was taken as the result of the executive session. Agenda Item #3, Invocation /Pledge to the Flag John McKellar, pastor of the First United Methodist Church of Southlake, gave the invocation. Following the invocation, Council gave the pledge of allegiance to the flag. Agenda Item #4 -A, Mayor's Report Mayor Stacy started by asking for a round of applause for the Texas Rangers Baseball Team for winning the opener today. Also, for the Boys and Girls Soccer Teams who will be going to the State finals this week. He added that both teams would play City of Denton. Mayor Stacy gave the announcements as follows: Regular City Council Meeting Minutes of April 3, 2001 Page 4 of 14 ✓ April 7, 10:15 a.m. in the Town Square Pavilion, an Arbor Day Celebration will take place, with the City receiving a Tree City USA Award. The public is invited to attend. ✓ April 7, 8:00 a.m. to 2:30 p.m., a SPIN Retreat will take place in Town Hall, 3rd floor conference room. ✓ April 10, 7:00 p.m., the Annual SPIN Candidate's Forum will be held at Johnson Elementary School. ✓ April 11, 7:00 p.m., a Special Joint City Council /CISD Board of Trustee meeting will be held in Town Hall, 3 floor conference room. The agenda will consist of Joint Use agreements, including the Natatorium Joint Use Agreement. ✓ April 13, City Offices will be closed for the Easter Holidays. Councilmember Patsy DuPre reported that the Greater Southlake Women's Society again had their Art Auction, and they are going to give a portion of the proceeds to the Metroport Teen Court Scholarship Fund. Agenda Item #4 -B, City Manager's Report City Manager Billy Campbell stated staff is currently working on a Town Hall Use Policy and will present the policy to the City Council on this Friday for Council to make comments and suggestions and it will be on the agenda next meeting for approval by the City Council. If Councilmembers have comments please bring them forward to the Assistant to the City Manager John Eaglen or to himself. Mr. Campbell stated at the end of this meeting, Manager of Technical Services Gary Gregg is going to give City Council members their laptop computers, explaining the new "paperless packets" which will be given to the City Council in the near future. Gary Gregg reported that the city currently uses approximately 2 million paper copies per year on the copy machines, and maybe this new system will help bring those numbers down. Agenda Item #4 -C, SPIN Report The SPIN Report was given by Kim O'Brien, Representative of SPIN #1. Ms. O'Brien stated the most current issue with her SPIN area is the Clariden School. She commented that the zoning request was turned down by the Planning and Zoning Commission, and she has been receiving a tremendous amount of phone calls regarding traffic in their area as it relates to the school being built in that location. She stated SPIN has been working on a vision for Bob Jones Park, specifically the softball complex. Agenda Item #4 -D, Library Board Report Regular City Council Meeting Minutes of April 3, 2001 Page 5 of 14 Brent Burford, a member of the Library Board gave the monthly report. He stated the shelving and furniture has arrived and is currently being assembled, however, there are no books at this time. Staff is working on ordering the books. The library administrator is currently advertising for a head Liberian and three full time staff. The computer system for the library was approved by the City Council at their last meeting. He stated they are all looking forward to the library opening this summer. Agenda Item #4 -E, Reports Councilmember Ronnie Kendall reported on the last SPDC meeting in which she is the chairman. She stated there are a lot of things to be worked out with the Joint Use Agreement for the Natatorium. This item was tabled by the board and will be moved forward to the Joint City Council -CISD Trustee meeting to be held on April 11, 2001, along with SPDC's comments. Councilmember Greg Standerfer reported on the JUC meeting where the Joint Use Contract for the Natatorium was approved. He stated there were issues related to funding of operations and maintenance. The school district would like for the city to fund more of the maintenance and operations. He stated he was not on the Council at the time the $1.25 million dollar investment was approved in the capital account, but it was his understanding that it was going to be capital only. They did discuss the contribution of all the public programs, the revenues to the school district. As the contract was approved at the JUC it did not include participation by the city of the maintenance and operations and this is something that can be discussed. One of the discussions and suggestions that he had made was regarding funding the difference of operations of a 40 -yard pool vs. a 50 -meter pool and the school district was of the opinion that there is no difference in the operating costs. We can talk about all those issues at the Joint City Council /School Board meeting. Councilmember Patsy DuPre stated she had the opportunity to go to Austin last week and there was a lot going on down there. "I made an appearance as a Southlake Councilmember at the Transportation Meeting where the DFW Partners in Mobility made a presentation explaining and requesting funding for various transportation problems that we have in the DFW area. I sat in during the legislative session and watched our Local Option Bill pass out of session positively in the second and third readings, and right now it has been sent to the intergovernmental relations committee of the Senate. We are waiting for senate committee confirmation and the governor's signature. Right now I am putting out the request for anyone who wishes to help with the Local Option election in Southlake, we need all the help we can get. We have to do a major petition drive and need the petitions signed within a 30 -day period. So it is quite a job in the City of Southlake." If interested in helping out with this task, please call Patsy DuPre at 817/925 -8737. She stated that the Town of Westlake is hoping to put this issue on a November ballot. They have 240 registered voters and Southlake has 14,000 registered voters on the rolls. Regular City Council Meeting Minutes of April 3, 2001 Page 6 of 14 Councilmember DuPre stated she also attended the Texas Municipal League Mid -Year Report and brought back information for all the Councilmembers. There is a lot going on in the Legislation that concerns Texas cities. She commented that a lot of the cities send someone from their staff to attend and that may be something that Southlake can do. DuPre also commented on the Drug and Alcohol Awareness Committee who have now completed a Parent Outlook Book and it has gone out. They are working on a web site and are willing to make a presentation to any group or organization that want them to present it. They are trying to get the word out about drug and alcohol abuse among our teens. Agenda Item #5, Consent Agenda Mayor Stacy informed the audience that consent agenda items are considered by one vote. He stated if anyone had a request for an item not to be considered during the consent agenda segment, the item would be deleted from the consent agenda and considered separately with the regular agenda. The consent agenda items for this meeting include: Councilmember Gary Fawks asked to have item #5 -F removed from consent. 5 -A. Approval of minutes of the Regular City Council meeting held March 20, 2001. The minutes were approved as presented. 5 -B. Approval to enter into Texas Parks and Wildlife grant on behalf of Southlake Equestrian Association. Southlake Equestrian Association awarded a grant through the Texas Parks and Wildlife National Recreational Trails Fund Program on August 26, 1999 for equestrian facility improvements at Bob Jones Park. Reimbursement from TPWED for work performed as part of the grant will not exceed 80% of the grant project or $6,317.00. SEA will fund a minimum of $1,579.00 to satisfy the grant. Additional SEA funding ($2,104.00) has been acquired for a total of $3,683.00 and along with the TPWD grant, was leveraged to obtain an SPDC matching funds grant in the amount of $10,000.00. SEA will fund their portion of the project through individual donations, fund - raising events, and in -kind contributions. SEA has not been able to enter into the required contract with TPWD since they are not a 501 ©(3) status organization. A municipality can execute the contract, however, that implies a liability on the City by transferring responsibility for execution and financial match from SEA to the City. The City would be responsible for funding the minimum 20% financial requirement of the grant ($1,579.00) should SEA fail to do so. The City will also be responsible for the administration of the grant and construction management. Funding in the amount of $10,000.00 was received by SEA through the reapproval of an SPDC matching funds grant on March 26, 2001. Regular City Council Meeting Minutes of April 3, 2001 Page 7 of 14 5 -C. Resolution No. 01 -108, Supporting grant for Cross Timbers Equestrian Trails Association for improvements to trails. Resolution No. 01 -108, in support of the grant application submitted by Cross Timbers Equestrian Trails Association. While the Southlake portion of the trail is already in place, a key element in making this project a reality is the construction of a bridge over Denton Creek. This bridge would serve as a link to existing north and south trails, and serve equestrians, bicyclists, and runners/hikers. CTETA, working with the Town of Flower Mound, has an opportunity to provide the necessary match and has worked to develop partnerships and cooperation among various user groups and Lake Grapevine communities. If the grant project is approved, it will result in: • 35 miles of multi -user equestrian/hiking nature walk trails • 10 miles multi -user mountain bicycle /hiking trails • Connect to the planned trails in adjacent communities. CTETA is seeking resolutions of support from Lake Grapevine cities as they move forward with an application to Texas Parks and Wildlife for a National Recreational Trail Fund grant. 5 -D. Award of bid for the construction of intersection improvements at South Carroll Avenue at East Continental Boulevard and Brumlow Avenue. This project includes constructing the ultimate concrete pavement section along Carroll from the CISD elementary school now under construction to East Continental Boulevard, as well as providing left turn lanes at the approaches on the East Continental /Brumlow intersection and the East Continental/Breeze Way intersection. Breeze Way will also receive a 2" hot mix asphalt overlay between Continental and South Carroll. As part of the CISD Old Union School project, the school district is constructing the south half of Carroll along the school property (city funds will reimburse the school district). As a result, the ultimate section of Carroll from Breeze Way to Continental Boulevard will be in place after the completion of these two projects. In addition to the paving improvements, a twelve -inch water line along East Continental from Carroll to Crooked Lane is included in the project. The water line was also budgeted in the FY 2000 -2001 CIP. The paving and drainage improvements totaling $510,156.60 are within the $675,000.00 budget. Similarly, the water line improvements totaling $273,765.40 are within the budget for this portion of the project. Allocation of a 6% contingency for unanticipated construction related items are also requested. 5 -E. Authorize the Mayor to reject the bid for the construction of TMB intersection improvements to South Carroll Avenue at F.M. 1709 and Brumlow Avenue at State Highway 26. Regular City Council Meeting Minutes of April 3, 2001 Page 8 of 14 The project was advertised beginning on March 4, and pre -bid meeting was held on March 12. The low bid of $2,525,252.52 was submitted by AUI General Contractors is significantly higher than the estimate for this project. It is not advisable in this case to accept a bid where only one bid was received. 5 -F. Appointment of Rick Black as Director of Public Safety. This item was removed from Consent agenda at the request of Councilmember Gary Fawks. 5 -G. Appointment of Harold Cates as Director of Human Resources. The Southlake Charter requires that "The head of each department shall be a chief, director or superintendent who shall be appointed by the City Manager subject to the approval of the City Council and such chief, director, or superintendent shall have supervision and control over his department." The City Manager and Staff have spent a couple of months interviewing several outstanding candidates for the position of Human Resources Director. He has over ten years Human Resources experience and a record of top performance and proven ability to lead Human Resources Departments while offering organizations in various industries comprehensive human resources support. He has the ability to motivate department staff to execute organizational critical strategies and ensure their effective implementation through continuous follow up on all details. He has strong interpersonal skills to coordinate and lead team projects such as implementation of website application process for a rapid growing statewide financial institution. He is a team player bringing professionalism, a positive attitude, and a sense of humor to the workplace. 8 -A. Ordinance No. 480 -359, 1 Reading (ZA 00 -126), Rezoning and Concept Plan for Gumm Professional Offices, on property described as a portion of Lot 2, John A. Freeman Survey, Abstract No. 529 Addition, and Tracts 2 and 2B2, John A. Freeman Survey, Abstract No. 529 Addition; and being approximately 3.6 acres. The City Council approved this item, subject to the original zoning request of "AG" Agricultural District and "0-1" Office District to "0-1" Office District. See Work Session comments regarding this zoning request. 8 -C. Ordinance No. 480 -361, f Reading (ZA 01 -024), Rezoning on property legally described as Tracts 2A1B, 2A1D, and 2A2, Obediah W. Knight Survey, Abstract No. 899, being approximately 3.0 acres. The Planning and Zoning Commission approved this request on March 22, 2001 with a 7 -0 vote. Staff commented that no plan approval is required with a request for "SF -1A" Single Family Residential District. The purpose of this request is to Regular City Council Meeting Minutes of April 3, 2001 Page 9 of 14 comply with City regulations for new home construction. A single lot plat has been submitted for staff review. 10 -A. Call A Ride of Southlake (CARS) report- request for remainder of funding. The City Council approved a stipend of $18,000.00 to be paid to CARS per the Scope of Services Agreement for FY 2000 -2001. $9,000.00 was paid October 20, 2000, and the remaining $9,000.00 is due on or before April 1, 2001, provided CARS has been able to raise the additional $12,000.00 needed to bring their yearly budget to $30,000.00. CARS has raised the necessary monies. See comments made during the work session regarding this agenda item. 10 -B. Request for a variance to Sign Ordinance No. 704 -A, for Costco Wholesale located at 2601 East State Highway 114. The Costco Wholesale building is in the Gateway Plaza Shopping Center, Phase II, Lot 1, and Block 1. Rob Barnes with Costco Wholesale has requested a variance to erect signs on a temporary basis, which state "Now Hiring" and "Grand Opening ". Staff comments include: Costco is currently displaying two banner signs, one along S.H. 114 and one along Southlake Boulevard. Because of the difficulty in drawing sufficient numbers of applicants, they seek to extend the time period for these signs through April 26, 2001. In addition, they seek to erect two wooden sign structures with the banners affixed to the signs to display "Grand Opening" information between April 12, 2001, and May 12, 2001, with one of the banners to exceed the maximum allowable area. 10 -C. Request for a variance to Sign Ordinance No. 704 -A, for Big Bowl Fresh Asian Cooking located at 2700 East Southlake Boulevard. Big Bowl Fresh Asian Cooking is a restaurant to be located in the Gateway Plaza Shopping Center, Phase II, at 2700 East Southlake Boulevard. Terry Wilkinson of Wyndham Properties Ltd. and Brinker International are requesting a variance to erect signs. Staff notes indicate that the main sign wraps around the corner of the structure and thus interpreted the store frontage as the entire length of the south and west elevations when calculating the allowable area. The bowl and chopsticks are calculated as noted in the memorandum from Director of Public Safety Ricky Black. The "TO GO" sign located on the east elevation is allowed as separate premise sign pointing out the separate entry and is not included in the additional sign in the variance request, thereby limiting the number of additional signs to one. In addressing the bowl and chopsticks elements, staff notes that other locations have raised similar issues, and each has been regarded on a case by case basis as the specific elements were affected by proportionality of logo to letter height. This allowed them to maintain a legible nationally recognized logo. Big Bowl feels the bowl and chopsticks represents their nationally recognized logo. Regular City Council Meeting Minutes of April 3, 2001 Page 10 of 14 Motion was made to approve the consent agenda as noted above as follows: Items #5 -A, #5 -B, #5 -C, #5 -D, #5 -E; #5 -G; adding, Items #8 -A, #8 -C, #10 -A, #10 -B, and #10 -C as presented. Motion: Standerfer Second: Fawks Ayes: Standerfer, Fawks, Kendall, Shankland, DuPre, Potter, Stacy Nays: Potter voted "NO" on items #8 -A and #10 -C. Approved: 7 -0 vote on all items, with 6 -1 vote on Items #8 -A and #10 -C. Agenda Item #5 -F, Appointment of Rick Black as Director of Public Safety Councilmember Gary Fawks stated he wanted to take this item off of the consent agenda as he feels there are some issues regarding Mr. Black that have not been brought to light. Fawks stated he has been in the community for ten years and have watched Mr. Black perform as a fireman, fire lieutenant, fire chief and acting director. It is his understanding that he has been with the City for nineteen years, the past sixteen years as a paid employee. Fawks stated it is also his understanding that Mr. Black is the second paid fire department employee in the history of the City of Southlake He has achieved Texas State Certification in Police and Fire and that he is the first paid employee in the City that has achieved that [present company excluded], and he further wants to recognize that there are a couple of proud parents in the audience tonight, and he recognized Mr. and Mrs. Jerry Black. Fawks stated we are all proud of you Rick, and we wanted to let the public know of your achievements. Motion was made to approve Ricky Black as the new Director of Public Safety. Motion: Fawks Second: Standerfer Ayes: Fawks, Standerfer, Potter, Kendall, Shankland, DuPre, Stacy Nays: None Approved: 7 -0 vote Councilmember DuPre asked Mr. Black if this makes him the youngest Director of Public Safety in the State of Texas. Councilmembers all stated they are very proud of Ricky. Agenda Item #6, Public Forum Andrea Braken, 139 Jellico Circle, Southlake. Ms. Braken stated she has become involved in City Council meetings and other meetings around the City. She stated she was involved in the meetings regarding the Target issue in Southlake back in November 2000. She stated she is happy that the City Council is involved in economic development for the City. She commented from the last meeting whereby Councilmember Greg Standerfer made an issue on the loss of revenues by the turn down by Councilmembers of commercial projects such as the Target Store. She also commented that when people come forward to speak at Council meetings, they should be encouraged to do so. Regular City Council Meeting Minutes of April 3, 2001 Page 11 of 14 Councilmember Greg Standerfer stated, "On the newspaper quote, I thought it was a very positive quote. What I was saying, regardless of what people feel, we want to hear from them that was not meant as a negative comment but a positive comment. My comments at the last meeting, were not at all meant to disparage people who signed petitions, my comments were to say that we should encourage people to understand the economic impacts both negative and positive of an economic development." He stated he hopes that people will understand comments made regarding health, safety issues, and that they should understand there is a scale on economic issues, both negative and positive. Senior Planner Ken Baker. Mr. Baker made a presentation on the 2000 Census, noting that the City of Southlake increased in population by 204% during the past ten years. A copy of the information provided by Mr. Baker is hereby a part of the minutes of this meeting. Agenda Item #7 -A, Ordinance No. 480 - 313 -A, 2 " Reading (ZA 01 -007). Ordinance No. 480 - 313 -A, 2 Reading (ZA 01 -007), Rezoning and Revised Concept Plan of Sabre Corporation campus, Phase II, being an approximately 5.1 acre portion of an approximately 156 acre tract described as Lot 4, Block A, MTP -IBM Addition, No. 1; Tracts 1, 1A1, 1C, 2A1, 2A2, 2A3, 2A4, 2A5, 2A7, and portions of Tracts 2A and 2A6 situated in the U.P. Martin Survey, Abstract No. 1134; portions of Tracts 3A1, 3A1A, 3A1A2, 3A3A1, 4B, 4B1, 4B2, situated in the Rees D. Price Survey, Abstract No. 1207; and portions of Kirkwood Drive and East T.W. King rights -of -way. Current zoning: "R- PUD" Residential Planned Unit Development District and "NR -PUD" Non - Residential Planned Unit Development District with "0-2" Office District uses and certain other permitted and accessory uses which are generally related to communication, computer, and information technologies; training and conference centers; parking structures; heliport/stop and verti -port/stop; hotel, restaurant retail and office uses. Requested Zoning: "NR -PUD" Non - Residential Planned Unit Development District with "0-2" Office District uses and certain other permitted and accessory uses which are generally related to communication, computer, and information technologies; training and conference centers; parking structures; heliport/stop and verti -port/stop; hotel, restaurant, retail and office uses. Senior Planner Ken Baker presented the 2nd Reading of Ordinance No. 480 - 313 -A, noting the Planning and Zoning Commission at their March 8, 2001 meeting approved (6 -0 vote) subject to Concept Plan Review Summary No.1, dated March 2, 2001. On March 20, 2001, the City Council approved the 1 Reading of the ordinance, (7 -0 vote) subject to Site Plan Review Summary No. 1, dated March 2, 2001. Staff commented that the purpose of this request is to include the Kirkwood Boulevard and East T.W. King rights - of -way into the zoning and concept plan boundary of the Sabre Project. At the time of the original zoning and concept plan approval an abandonment ordinance for the subject rights -of -way had not been approved. On April 18, 2000, the City Council approved the abandonment ordinances. The applicant is now requesting that they be included in the boundary of the project. Approval of this request will change the permitted uses and development regulations within the rights -of -way to match those within the Sabre project. Regular City Council Meeting Minutes of April 3, 2001 Page 12 of 14 This site is subject to all previous conditions of approval for the Sabre Project Zoning and Concept Plan (Case ZA 99 -056) and Ordinance No. 480 -313. PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve Ordinance No. 480 - 313 -A, (ZA 01 -007), as approved on first reading. Motion: DuPre Second: Standerfer Ayes: DuPre, Standerfer, Potter, Fawks, Kendall, Shankland, Stacy Nays: None Approved: 7 -0 vote Agenda Item #7 -B, Ordinance No. 480 -358, 2 " Reading (ZA 01 -013) Ordinance No. 480 -358, 2' Reading, (ZA 01 -013), Rezoning on property described as Lot M, Block 1, Old Orchard Country Estates, being 6.8 acres. Current zoning is "SF- 1A" Single Family Residential District, with a requested zoning of "RE" Residential Estate District. Senior Planner Ken Baker stated the property is located at 2001 Peytonville Avenue being on the east side of North Peytonville Avenue approximately 750' south of West Dove Street. There have been no recent development applications on this property. On March 8, 2001, the Planning and Zoning Commission approved (6 -0 vote). On March 20, 2001, the City Council approved this item on 1 reading on the consent agenda with a (7 -0 vote). PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve ZA 01 -013, Ordinance No. 480 -358, 2 " Reading as submitted. Motion: Standerfer Second: Fawks Ayes: Standerfer, Fawks, Kendall, Shankland, DuPre, Potter, Stacy Nays: None Approved: 7 -0 vote Agenda Item #12, Adjournment Mayor Rick Stacy adjourned the meeting at 7:58 p.m. Regular City Council Meeting Minutes of April 3, 2001 Page 13 of 14 ,,,`,puIuaapi4 WrI ; .� 't'' •••••• 's ,`' Mayo Rick Stacy O• Ns • cn :EST: • .f /. / •• O••..N••• * 7 °%%‘ 01,44441 Sandra L. LeGrand City Secretary Regular City Council Meeting Minutes of April 3, 2001 Page 14 of 14 1 -I O D D oo N O_ r* Q. o O C Q) C 0 Sv Ca Cv O -s 7"' CD 8 _= - X O 0 • 0 91 0 m O D - eq- CI Iv (00 N W . 0) r tD N E D CM O P 0 © y 2 G) -1 Z -A O O O CO O au O "%i tv in O D o o a o p = o C) n 0 N " C.") CA N N N m N E C CD C 0 Ca CD CD O CA O 0 � • 0 01 (0 N 0 W - - 0 - 0 — CO o O .h C O IV � � N O O O c p 0 rt I CA) .... N - -% C) m C=1 Z CO C=1 0 CA CA) = a CO D 4th CA 4rJ .p 411 (p (O N CD 0 N � vi N N -L N) 01 /�� N A . 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N N c 0 = S =- 0 a C 0 0 cn cn 3 0. 0 0 0 O v c m = o o N c c c v o. 3' cn 3 - • - - - - - - - . 5 • - 3 3 3 3 3 CD <D CD 0 CD <D 0 CD 0 0 0 tD 3 3 3 3 3 CD CD N N N N N N N N N N N N - -I -I O O O O O O O O O O O O O o O O O O O O o O O o O O O O O ilett N N N N IV N N N N N N N O O O O O O 0 0 O O O 0 0 0 0 0 O O O O O O O O O O O O O = N N N N N N N N N N N N C w VII i w i° IQ � C C 7 N !1 i o 3 CO 1 a Southlake Public Library Ten Year Strategic P /an developed by the City of Southlake Library Board February 28, 2001 VISION STATEMENT: To create a place within the community that provides the resources to enable information dissemination and facilitates cultural, social, and educational activities. BACKGROUND: The Library Board for the City of Southlake, Texas, held a special meeting on January 6, 2001 to begin discussions on the long range vision for the library. The meeting was intended to allow the Board and Staff to share their thoughts with one another in an effort to develop a single document that could serve as a development tool for consideration by the City Council. This Plan would also prove useful in discussions with the Friends of the Southlake Library and the Southlake Library Foundation regarding fund raising strategies. While the Ten Year Strategic Plan is specific in defining particular goals proposed to occur over the next ten years, the Plan should not be interpreted as being a rigid schedule of events. On the contrary, the Plan should be thought of as a shared common vision. It is a road map, flexible enough to incorporate the varying attitudes of the community, the changing economic disposition of the City, and future innovations within the library industry. The Ten Year Strategic Plan includes, in general terms, the steps that need to take place in order for the City of Southlake to develop a library that would meet, and hopefully, exceed the expectations of citizens. It is divided into year one, year two, years three through five, and years six through ten. Within each section is a brief description of what is anticipated or proposed to occur during the time frame specified. This is followed by a bullet listing of major events to take place in order to accomplish the desired outcome. STRATEGIC PLAN: YEAR ONE (1) Initially, the new library will consist of approximately 10,000 square feet of public space (17,000 square feet of shared space), will house 25,000 materials, remain open to the public forty -four hours per week, be fully automated, and employ eight full time equivalent employees, including three professional librarians. The library is anticipated to open in late spring or early summer. Following the opening of the library, goals for Year One include: ➢ Develop programming in the Youth Services area for young children, primarily ages three through ten. This might include storytime, puppet shows, reading Southlake Public Library Ten Year Strategic Plan Page 1 clubs, and various activities which get participants interested in the library and encourage parents and children to read together. ➢ Explore various grant opportunities at the local, State, and Federal level which might provide additional funding for operations, technology, and new programs and services. > Explore and develop cooperative agreements with surrounding communities in an effort to enhance the services available to the citizens of Southlake, eliminate the duplication of efforts, and promote fiscally responsible library operations. ➢ Continue discussions with community leaders regarding a designated site for a future, stand alone public library meeting the buildout needs for the City of Southlake. > Obtain membership in the North Texas Regional Library System and with the Texas State Library. YEAR TWO (2) The second year of library operations will provide an excellent opportunity to gauge the success of various programs and services. It will also entail planning and implementation for the growth of the collection and increased public service levels (ie. hours, programming). A technology plan for the library will also be instrumental in identifying the high -tech needs of the facility and establishing short, medium, and long range goals for such. Goals for Year Two would include: ➢ Conduct a complete evaluation process of the library through the use of citizen surveys, Library Board feedback, and library staff input. Develop a series of goals and corresponding implementation plans based on the results of the evaluation. > Continue to increase the size of the library collection through the budget process, citizen donations, and other sources. (Background: The current library configuration and space allows for the collection to grow to approximately 50,000 materials. American Library Association and Texas Library Association standards call for a minimum of one item per capita. The National average as provided by the North Texas Regional Library System is 3.03 items per capita.) > Improve citizen service levels through the proposed increase in the hours of operations, library staffing levels, and corresponding operating expenses. Southlake Public Library Ten Year Strategic Plan Page 2 > Develop programming in the Youth Services area for young adults, primarily ages eleven through sixteen. This might include summer reading clubs, book discussions, volunteer opportunities, and various other activities which encourage reading and develop interest in the library. > Develop programming in the Adult Services area to include book clubs, reading programs, seminars, and various other activities which encourage reading. > Develop a technology plan for the library. YEARS THREE - FIVE (3 -5) Years three through five is a transition period during which the library has an opportunity to establish its "identity" within Northeast Tarrant County. The library will gain recognition through the various programs and resources it is able to provide, representation within the local, regional and State systems, and through interaction with community organizations and businesses. > Develop the library's business collection through interaction with the Chamber of Commerce, Department of Economic Development, and various business associations. > Continue to increase the size of the library collection through the budget process, citizen donations, and other sources. > Improve citizen service levels through the planned increase in the hours of operations, library staffing levels, and corresponding operating expenses. > Begin developing a building program for the proposed permanent library. YEARS SIX - TEN (6 -10) During years six through ten it is anticipated that the library will continue to experience growth in the number of patrons and materials circulated. It is also during this period that the population of Southlake is expected to increase to between 30,000 and 33,000 residents, at which point the population increase slows until the City reaches buildout of approximately 35,000. As a result, a new library capable of meeting the national average of housing three volumes per capita, as well as a minimum of one square foot of library space per capita, is warranted. It is understood that the City will have to evaluate the financial impact on the budget of constructing and operating a new library, taking into account the stability of the economy, outside capital contributions, and the availability of grant and endowment funding. Southlake Public Library Ten Year Strategic Plan Page 3 ➢ Prepare an operational plan associated with a proposed permanent library to include staffing levels, operational costs, capital costs, and service requirements. ➢ Begin architectural design and site planning of proposed permanent Library. ➢ Construction of the proposed permanent library. Estimated time to complete is approximately twelve months. ➢ Open the proposed permanent library. Move operations from the temporary library facility into the proposed permanent facility. ➢ Perform a complete evaluation of the new facility and operations, following a one year period. Utilize citizen surveys, Library Board feedback, and library staff input. Develop a series of goals and corresponding implementation plans based on the results of the evaluation. ➢ Operate a full service library that meets or exceeds the needs of the community through the provision of suitable hours, personnel, resource materials, technical services, and programming. Southlake Public Library Ten Year Strategic Plan Page 4 City of Southlake, Texas MEMORANDUM March 27, 2001 To: Billy Campbell, City Manager cis �Ca From: Pedram Farahnak, P.E., Director of Public Works, ext. 2308 Subject: N -4 Sewer Interceptor As you are aware, we held a meeting with the prospective property owners on February 21, 2001 to discuss the project scope, participation level and the project schedule (please see attachment). Each property owner was presented with a packet. The packet contained a form requesting the property owner's interest in participation by March 23, 2001. The following property owners have responded favorably to our request: Tract Acres % Estimated Impact Fee Southlake Town Square 69.3 26.8 $179,296 Greenway I.C. 10.6 4.1 $ 23,165 Lawrence Berk 21.0 8.1 $ 46,330 Brewer Industrial Addition 3.9 1.5 $ 6,400 Total 104.8 40.5 $255,191 The Southlake Town Square managers have verbally expressed their interest in participation. A correspondence is being forwarded to the City to formalize their interest. The Aventerra Tract III property managers have expressed strong willingness to participate by providing the required easements at this time. Please do not hesitate to call if we can provide you with more information. Cc: Greg Last, Director of Economic Development Bruce Payne, Director of Planning Charlie Thomas, P.E., City Engineer City of Southlake, Texas I MEMORANDUM April 3, 2001 To: Billy Campbell, City Manager From: Mike Hutchison, Senior Civil Engineer, Ext. 2361 Subject: Award of bid for the construction of intersection improvements at South Carroll Avenue at East Continental Boulevard and Brumlow Avenue. Action Requested: Award of bid for the construction of intersection improvements at South Carroll Avenue at East Continental Boulevard and Brumlow Avenue. Background Information: The council approved the construction of intersection improvements at Carroll and Continental as a part of the FY2000 -2001 Capital Improvements Program. Construction plans and specifications were subsequently prepared by Cheatham & Associates and reviewed by staff for this project. This project includes constructing the ultimate concrete pavement section along Carroll from the CISD elementary school now under construction to East Continental, as well as providing left turn lanes at the other approaches on the East Continental/Brumlow intersection and the East Continental/Breeze Way intersection. Breeze Way will also receive a 2" hot mix asphalt overlay between Continental and South Carroll. As part of the CISD Old Union School project, the school district is constructing the south half of Carroll along the school property (city funds will reimburse the school district). As a result, the ultimate section of Carroll from Breeze Way to Continental will be in place after the completion of these two projects. In addition to the paving improvements, a twelve -inch water line along East Continental from Carroll to Crooked Lane is included in the project. The water line was also budgeted in the FY 2000 -2001 CIP. Bids were received on March 28, 2001. Three bids were received, with SRO General Contracting being the low bidder. The bids have been reviewed by Cheatham & Associates and city staff, and are tabulated as follows: 5D — 1 Bidder Bid Amount SRO General Contracting $783,922.10 Sutton & Associates $841,218.90 Ed A. Wilson, Inc. $929,491.20 Financial Consideration: The paving and drainage improvements totaling $510,156.60 are within the $675,000 budget. Similarly, the water line improvements totaling $273,765.50 are within the budget for this portion of the project. Allocation of a 6% contingency for unanticipated construction related items are also requested. Citizen Input/ Board Review: None. Legal Review: None. Alternatives: The council may award or reject this bid. Supporting Documents: Location Map Project Map Staff Recommendation: Please place on the City Council Agenda for April 3, 2001 for council consideration and approval. Staff recommends that the bid be awarded to SRO General Contracting in the amount of $783,922.10 Staff Contact: Mike Hutchison, E.I.T., Senior Civil Engineer, Ext. 2361 Charlie Thomas, P.E., City Engineer, Ext. 2175 5D -2 . . South Carroll @ Continental Intersection Improvements ‘‘)\--/ / ;/ , ,,,, , , , ,,/,, . ,/ , ,-, ------1 \ !LH 1 I ■ FM 170 . , 7 1 , f _ i _ i ! left , -1 7 1 F_ ■ 1 I mmo MMW / i • 1 , rr IL\-A, IR err / JQA11111111 1111110111111ar / cL ___ 411, ...- , . .. i il. .6 11.0 . xmatudisalumr in zi • i ornauranurs , 0.- :pro enimmendiall 1 u),,ii. winio mar ih --- 1 11. tliummilr i N. A IN Oil 0 &An rill ufflomurg i iri -01 5 fol ra * op 4 _ • 1 . motim. I. se, _ _ _ I. war, FA b al l ir „ asarzio rm. _ mo Ey i-----= mug a 1 L - • ' I • 4 4 4 Mgr= ■ la . rumirl ilkAttioi im is Tit im" : 1111 \ ,1Num 2010154 HIP VIIIII ■ Arti. . I owa NI wain= Mi 6 leo% A110 g am ler wc iv pin- 'E a , . I . 111111111110 AN . \ MOO ill1,414 le NZ EP MI ono 111 Mega sim ,E. I CONTINENJAL , - 7' Moe 10111-111 rimunnnurt ' 1 -- \ ille 1 1 1110011 111 411111■10\ 1 \ 67 011.1 n al 4m 14 11 II AIM is . si .- witt, eir , ip linnir il 1111 = I --' 4 Mt i llt r I f1P oi Orniiika =1 Ail V Re . g man , , L ! m• .1. maim .:-: i > \ v L d 'A ' X 1 , •, ‘ct tt‘ .... 'VAN .... b An 4 ' El .-3 fi, 4 \ inn 1111111110 1 -.. ..r • I 1 \ \\\ 0 I N ,7 \J "" 410!„, 1 W 77,, r E ek• #- fr 5D - 3 1200 0 1200 Feet ......- SOUTH CARROLL AVE, & CONTINENTAL STREET RECONSTRUCTION . I PAVING, DRAINAGE AND WATER IMPROVEMENTS • i \ -. ."-`' ...,..,.,. ‘ --,-- d L ..,\ ...,.. ,„.,...:7 -77--\\\:/----11 ,.,..„...„.........7......„ (...„„,.,......... ,....7.......„...,..,.......; . ----,--- . . T .._ 3-- ,,. 1 ..... „,, . --- 1........ "..,,.. . . . , 1 .47 .....,L,,,.„.... ... • ....., „-- ....--„, . -4 . - .---- _ ( n 1 ;r ,' ' I ' CISD A■ ..*:. ... CI" ELEMENTARY NO.5 11 , 1 , ..1. Y . . - . : 111 • .^.:^ ,•• ' ''. 1 r Or MI CH ( .... ____I • . I 1 1111,11111 . AM 1 , i ,----- a• • I In ' a • :: 4,0: I\ __......___ ..._ . --- — ... 1 ..,. - r.77' ,- :5,,v,A77.7j ..me.:-. • E . C 0 N T I N E N T A L BLVD " - ' , 27-.'%5 • ' . . '‘.+K C ' '''.-- iffIg4z;;c4477:77'',7--- . .................. _ ... . .. ........._ ..... __................__ ...................... _ i____ / t o • o __... ... . ,.....„ ...___ ....._i , ............._.. I ---,,,,--- \ --- ''' — S --- _.............. ._........... „, • / r ,......„...,„,_„..__________. _..1._ s., (-- _ .... _________................_____________................. .„,, .. \........,. N -4 Sewer Interceptor i. in sp IL WI It II MI MB imill -37_, 0 die a - r 3 5 a l — ARROLL AV . - ._ - � y r g d 7411011r11 • � Z i :: I '-,4 C4S'\ I S o mx g. m K �• 4 ll p r y -4 1 .TE STREET ,�*• Ayv m ill Ilmt ST � � .RV ••` �., p � '71 - Il 0 I 0 ID AVE • , ._ ' "_ -_ r e, — / „ �N- 1 `� .. f:F7:IPll�•: c4 � 1 �� t \ ^i .1111 C7 \ CD (4,,F1) " O '`` \ \` I ea • S eat 1 � - � E ae "� •fie cr ml ro r• H ". (D W e . i Q PN Q 11. R j r "e as y , - u N Z d' U T ; • f 1 ,... Z iilim � ' . ' , mm _ TAt HOPE r] pi) s iii ,... a ..: • z Mill.10/1 1/4\----- ---j 6;4 4 A 1 ra 9(011W C - a Enos • r, • R ■ 1 BALL AVE I 1 ■! \ N ��\ u I autAadeuj O -, := _ II i 1 WWI MI I 4,. ' i - 11 frA , , goo ,. .mL■III! , , ,.„ N -4 INTERCEPTOR COST PARTICIPATION (BASED ON ACREAGE PRO RATION) Tract Acreage % Estimated Sewer Impact Fee Aventerra Tract III 104.6 40.50% $185,318 Southlake Town Square 69.3 26.80% $179,296 Greenway Tract 10.6 4.10% $23,165 Lawrence Berk Tract 21 8.10% $46,330 Brewer Industrial Addition 3.9 1.50% $6,400 Briarwood Estates 18.1 7.00% $0 L.E. Rodgers Tract 12.7 4.90% $38,454 Carroll ISD Tract 18.1 7.00% $34,747 TOTAL 258.3 100.00% $513,710 N -4 Sewer Interceptor Project Schedule • Cost Participation March — April 2001 • Professional Services Agreement April — June 2001 (City Council) • Design and Land Acquisition June — Dec. 2001 • Bidding and Award Dec. 2001— Feb. 2002 • Construction Phase Feb. — Oct. 2002 N -4 Sewer Interceptor After reviewing the approximate location of the N -4 sewer line and the approximate cost participation, my position is as follows: TRACT Will Will Not Name /Phone No. Participate Participate Aventerra Tract III Southlake Town Square Greenway Tract Lawrence Berk Tract Brewer Industrial Addition Briarwood Estates L.E. Rodgers Tract Carroll ISD Tract Please sign and return this sheet to this office by March 23, 2001. Pedram Farahnak, P.E. Director of Public Works Public Works Administration 1400 Main Street, Suite 320 Southlake, Texas 76092