2013-07-24 LB MeetingCITY OF
SOUTHLAKE
SOUTHLAKE LIBRARY BOARD
Wednesday, July 24, 2013
Location: Southlake Town Hall — Town Hall
1400 Main Street
Southlake, Texas
Time: 6 :00 p.m.
Agenda:
1. Call to Order
2. Administrative Comments
A. City Librarian's report
1. Update on Library Summer Reading Club
B. Library statistics
3. Consider:
A. Approval of the minutes from the May 22, 2013 Southlake Library
Board meeting. (No meeting in April due to Texas Library Association
conference)
B. Library Board Budget review, consideration and approval.
4. Public Forum (This is the public's opportunity to address the Board about
non -agenda items. During this proceeding, the Board will not discuss,
consider or take action on any item presented. We respectfully ask that
anyone stepping forward to speak during Public Forum please limit
remarks to three minutes or less.)
5. Discussion:
A Library Sponsorships for Summer Reading Program
B. Texas Library Association Update
C. Friends of Southlake Library (FOSL) update
6. Adjournment
Library Board
Meeting Date — July 24, 2013
Page 2 of 2
A quorum of the City Council may be present at this meeting
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards
at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, July 19, 2013 by
6:00 p.m. pursuant to Chapter 551 of the Texas Government Code.
,,.,%,81001„"11
Alicia Richardson TRMC '
City Secretary ••...,..•••'
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 817.748.8016. Reasonable accommodations
will be made to assist you.
OFFICIAL MINUTES
July 24, 2013
Approved by the Southlake Library Board
CITY O F
SOUTHLAKE
Southlake Library Board Meeting:
July 24, 2013 6:OOPM
LOCATION: Southlake Town Hall
1400 Main Street, Room 3C
Southlake, Texas
Members Present: Library Board members Chair Brenda Flores; Lori Burr; Ayako
Miyazaki; Kim Roberts; Cheri' Ross; Vice Chair Michelle Spradlin.
Members Absent: Sally Biersmith
Staff Members Present: Kerry McGeath, City Librarian; Jen Tucker, Operations
Manager.
Guests: Candace Edmondson, Deputy Director Community Services.
REGULAR SESSION
Agenda Item No. 1. Call to Order —
The meeting was called to order by Chair Flores at 6:04 p.m.
Agenda Item No. 2. Administrative Comments —
A. City Librarian's Report : Update on Library Summer Reading Club (SRC) —
We have 2.5 weeks left in the SRC and have about 2500 people signed
up to participate. There are several programs left before the Prize
Party on Aug 10 from 10- 11:30am. There were several sponsors that
donated large amounts of funding and advertising, namely Sotheby's
and FOSL. A general recap of the program ensued. We added Camp
Mania this year. Mrs. Pfledderer went weekly to deliver books and
prizes.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
July 24, 2013
Approved by the Southlake Library Board
B. Library Statistics -
Online usage was up. Borrowers are still using hard copy materials but
also like to use e content materials. Years ago 30,000 items was a large
number of monthly circulations. Now that number is commonplace. This
year we have circulated 279,000 items.
Our non - resident borrowers generally work in this area and find it
convenient to use us. Mr. McGeath discussed the rest of the statistics.
We are now scheduling volunteers online, which makes the whole process
easier.
Agenda Item 3A. Consider: Approval of the minutes from the May 22, 2013 Southlake
Library Board meeting.
A motion was made and seconded to approve the minutes.
Agenda Item 3B. Consider: Library Board budget review, consideration and approval.
The budget remains about the same to keep costs down. This year we asked for an
additional $5,000 to buy more e content materials. The donation section of the water
bill should be operational midyear of the next fiscal year. The materials budget
requested is $95,000 for FY13 -14.
A motion was made and seconded to approve the budget for FY13 -14.
Agenda Item No. 4. Public Forum —
There was no one present to address the Library Board during the Public Forum. The
Public Forum was opened and closed at 6:25 p.m.
Agenda Item No. 5A. Discussion: Library Sponsorships for Summer Reading Program -
One of our priorities was grant writing for this year. We have received several grants.
Mrs. Pfledderer just received a $2,000 grant for the SRC for Summer 2014 from Target.
She has written grant requests for $10,000. They would be used for mobile applications
for the SRC. The program is already written and would need to be implemented and
tested by IT. Another portion of the funds is for AWL — two children's computers that do
not connect to the internet but are learning stations.
We have a team of staff that will be looking for more grant opportunities.
City of Southlake Values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
July 24, 2013
Approved by the Southlake Library Board
Agenda Item No. 5B. Discussion: Texas Library Association Update.
Ms. Tucker and Mr. McGeath attended Annual Assembly. Annual Assembly is the time
when TLA officers and staff plan for the next conference. Mr. McGeath has been
nominated to run for President of TLA.
Agenda Item No. 5C. Discussion: Friends of Southlake (FOSL) Update.
Mrs. Tubbesing sorts all the FOSL donations and puts them out for sale. The sale
generates $6 -7,000 per year. We ask for $4 -5,000 per year to fund the SRC program.
We have a large number of donations which require weekly attention. Mrs. Tubbesing
makes all the difference. The free book that SRC participants get after reading 15
hours come from the donations. We are very careful about adding donations to the
collection. There is a cost of $3 -5 in materials plus staff time to process materials for
the collection.
Agenda Item No. 6. Adjournment.
Chair Flores adjourned the meeting at 6:40 p.m.
4
Brenda Flores, Chair
Kerry McGeath, City Librarian, Southlake Public Library
A recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork