2013-07-18 P&Z MeetingCITY OF
SOUTH LAKE
TEXAS
PLANNING AND ZONING COMMISSION MEETING: July 18, 2013
LOCATION: 1400 Main Street, Southlake, Texas 76092
Work Session — Executive Conference Room, Suite 268 of Town Hall
Or City Council Chambers of Town Hall
Regular Session — City Council Chambers of Town Hall
PLANNING AND ZONING COMMISSION WORK SESSION: 6:00 P.M.
1. Call to Order.
2. Recap of City Council's action and discussion on Planning & Zoning
recommended cases.
3. Discussion of all items on tonight's meeting agenda.
4. Adjournment.
REGULAR SESSION: 6:30 P.M. or immediately following the Planning and Zoning
Commission work session.
1. Call to Order.
2. Election of Chairman and Vice -Chairman.
3. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071. Refer to posted list attached hereto
and incorporated herein. Executive Session may be held, under these
exceptions, at the end of the Reaular Session or at anv time durina the
meeting that a need arises for the Planning and Zoning Commission to
seek advice from the City Attorney as to the posted subject matter of this
Planning and Zoning Commission meeting. Section 551.071: Consultation
with attorney.
B. Reconvene: Action necessary on items discussed in Executive Session.
4. Consider approval of the minutes for the Planning and Zoning Commission
meeting held on June 6, 2013.
5. Administrative Comments.
Planning & Zoning Commission Agenda
July 18, 2013
Page 1 of 4
CITY OF
SOUTH LAKE
TEXAS
CONSENT AGENDA:
6. Consider: ZA13-073, Final Plat for Carillon Phase 3A-1, on property described as
a portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300 Southlake,
Tarrant County, Texas and located at 1700 N. Carroll Avenue, Southlake, Texas.
Current zoning is "ECZ" Employment Center Zoning District. SPIN
Neighborhood #3.
7. Consider: ZA13-065, Site Plan for Carroll Pointe on property described as Lot
1R, Greenway -Carroll Addition an addition to the City of Southlake, Tarrant
County, Texas located at 1201 E. State Highway 114, Southlake, Texas. The
current zoning is "C-3" General Commercial District. SPIN Neighborhood #8.
The applicant has requested to table ZA 13-065 to the August 8, 2013 Planning
and Zoning Regular Meeting.
REGULAR AGENDA:
8. Consider: ZA13-043, Zoning Change and Concept Plan for 1833 Our Lane on
property being described as Tracts 2C11, 2C12 and 2C13, W. Martin Survey,
Abstract No. 1068, City of Southlake, Tarrant County, Texas and located at 1833,
1847 and 1851 Our Ln., Southlake, TX..The current zoning is "AG" Agricultural
District. The proposed zoning is "SF -1A" Single Family Residential District. SPIN
Neighborhood # 5.
PUBLIC HEARING
9. Consider: ZA13-060, Zoning Change and Site Plan for Southlake Park Village on
property described as Tracts 4, 4D and 4G, Obediah W. Knight Survey, Abstract
No. 899, City of Southlake, Tarrant County, Texas; and located at 1001 E.
Southlake Blvd. and 400 and 430 S. Carroll Ave, Southlake, Texas. The current
zoning is "S -P-2" Generalized Site Plan District and "AG" Agricultural District. The
proposed zoning is "S -P-1" Detailed Site Plan District. SPIN Neighborhood # 9.
PUBLIC HEARING
10. Consider: ZA13-061, Preliminary Plat for Southlake Park Village on property
described as Tracts 4, 4D and 4G, Obediah W. Knight Survey, Abstract No. 899,
City of Southlake, Tarrant County, Texas; and located at 1001 E. Southlake Blvd.
and 400 and 430 S. Carroll Ave, Southlake, Texas. The current zoning is "S -P-2"
Generalized Site Plan District and "AG" Agricultural District. The proposed zoning
is "S -P-1" Detailed Site Plan District. SPIN Neighborhood # 9.
PUBLIC HEARING
Planning & Zoning Commission Agenda
July 18, 2013
Page 2 of 4
CITY OF
SOUTH LAKE
TEXAS
11. Consider: ZA13-062, Site Plan for Lot 8, Block 1, River Oaks Addition on
property described as Lot 8, Block 1, River Oaks Addition, City of Southlake,
Tarrant County, Texas; and located at 120 River Oaks Drive, Southlake, Texas.
The current zoning is "S -P-2" Generalized Site Plan District. SPIN
Neighborhood #11.
PUBLIC HEARING
12. Consider: ZA13-067, Zoning Change and Development Plan for Highland Oaks
on property described as Tracts 8CO2, 8D01, 8D03 and a portion of Tract
8C, Thomas M. Hood Survey, Abstract No. 706, City of Southlake, Tarrant
County, Texas and Lots 8, 9R1 and 10, T.M. Hood No. 706 Addition, an addition
to the City of Southlake, Tarrant County, Texas, and located at 200, 220, 280,
300, 310, 320 and 340 W. Highland St., Southlake, Texas. The current zoning is
"R -PUD" Residential Planned Unit Development District. The proposed zoning is
"R -PUD" Residential Planned Unit Development District. SPIN Neighborhood #
5.
PUBLIC HEARING
13. Consider: ZA13-063, Plat Revision for Highland Oaks on property described as
Tracts 8CO2, 8D01, 8D03 and a portion of Tract 8C, Thomas M. Hood Survey,
Abstract No. 706, City of Southlake, Tarrant County, Texas and Lots 8, 9R1 and
10, T.M. Hood No. 706 Addition, an addition to the City of Southlake, Tarrant
County, Texas, and located at 200, 220, 280, 300, 310, 320 and 340 W. Highland
St., Southlake, Texas. The current zoning is "R -PUD" Residential Planned Unit
Development District. SPIN Neighborhood #5.
PUBLIC HEARING
14. Consider: ZA13-066, Zoning Change and Site Plan for Complete Emergency
Care on property described as Lot 2R, Block 1, Medical Villas at Tuscan Creek,
City of Southlake, Tarrant County, Texas; and located at 321 W. Southlake Blvd.,
Southlake, Texas. Current Zoning is "0-1" Office District. The proposed zoning is
"S -P-1" Detailed Site Plan District. SPIN Neighborhood #10.
PUBLIC HEARING
15. Consider: ZA13-068, Specific Use Permit for a Mass Gathering for Southlake
Carroll Dragons Celebration Parade & Beyond on property described as Grand
Avenue District and Phase I of Southlake Town Square, City of Southlake, Tarrant
County, Texas; and generally located on the northeast corner of Carroll Avenue
and East Southlake Boulevard, Southlake, Texas. The current zoning is "DT"
Downtown District. SPIN Neighborhood #8.
PUBLIC HEARING
16. Meeting Adjourned.
Planning & Zoning Commission Agenda
July 18, 2013
Page 3 of 4
CITY OF
SOUTH LAKE
TEXAS
A quorum of the City Council may be present at this meeting
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards
at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, July 12, 2013, by
6:00 p.m., pursuant to the Texas Government Code, Chapter 551.
Cli•'••.�`
Alicia Richardson, TRMC = r-':,
City Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please advise the City Secretary 48 hours in advance at 817-748-8016,
and reasonable accommodations will be made to assist you.
EXECUTIVE SESSION
Section 551.071: Consultation with attorney: The Planning and Zoning
Commission may conduct a private consultation with its attorney when the
Planning and Zoning Commission seeks the advice of its attorney concerning
any item on this agenda or on a matter in which the duty of the attorney to the
Planning and Zoning Commission under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter
551.
Planning & Zoning Commission Agenda
July 18, 2013
Page 4of4
9 CITY OF
SOUTHLAKE
TEXAS
REGULAR PLANNING AND ZONING COMMISSION MEETING JULY 18, 2013
LOCATION: 1400 Main Street, Southlake, Texas
Work Session - Executive Conference Room, Suite 268 of Town
Hall
or City Council Chambers of Town Hall
Regular Session - City Council Chambers of Town Hall
COMMISSIONERS PRESENT: Robert Hudson, D Todd Parrish, Michael Forman,
Shawn McCaskill, Daniel Kubiak, and Michael Springer.
STAFF PRESENT: Deputy Director of Planning and Development Services, Dennis
Killough; Planner II, Richard Schell; Planner I, Lorrie Fletcher; City Engineer, Steven
Anderson; City Engineer, Alex Ayala; and Commission Secretary, Holly Blake
WORK SESSION:
Item No. 1 — Call to Order: Chairman Hudson called the work session to order at 6:05
p.m.
Item No. 2 — Recap of City Council's action and discussion on Planning & Zoning
recommended cases:
Item No. 3 — Discussion of all Items of Tonight's Meeting Agenda:
Item No. 4 — Work Session Adjourned: Chairman Hudson adjoumed the work session at
6:30 p.m.
Regular Session:
Agenda Item No. 1 — CaII to Order: Chairman Hudson called the meeting to order at 6:37
p.m.
Agenda Item No. 2 — Election of Chairman and Vice - Chairman: Commissioner
Springer nominated Robert Hudson to continue as Chairman. Chairman Hudson
nominated D. Todd Parrish to continue as Vice- Chairman. Commissioner Forman
seconded the nominations.
Motion: Parrish
Second: Forman
Ayes: Forman, McCaskill, Parrish, Kubiak, Springer and Hudson
Nays: None
Abstain: None
Approved: 6 -0 -0
Agenda Item No. 3 — Executive Session: There was no Executive Session.
Planning and Zoning Commission Meeting Minutes - July 18, 2013
Page 1 of 12
A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071. Refer to posted list attached hereto and
incorporated herein. Executive Session may be held, under these exceptions, at the
end of the Regular Session or at any time during the meeting that a need arises
for the Planning and Zoning Commission to seek advice from the City Attorney as
to the posted subiect matter of this Planning and Zoning Commission meeting.
Section 551.071: Consultation with attorney
B. Reconvene: Action necessary on items discussed in Executive Session.
Agenda Item No. 4 — Approval of Minutes: Motion to approve the minutes dated June
6, 2013.
Motion: Parrish
Second: Forman
Ayes: Forman, Parrish, Kubiak, Springer and Hudson
Nays: None
Abstain: McCaskill
Approved: 5-0 -1
Agenda Item No. 5 — Administrative Comments. Staff had no comments.
CONSENT AGENDA:
Agenda Item No. 6 — ZA13 -073, Final Plat for Carillon Phase 3A -1, on property
described as a portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300
Southlake, Tarrant County, Texas and located at 1700 N. Carroll Avenue, Southlake,
Texas. Current zoning is "ECZ" Employment Center Zoning District. SPIN
Neighborhood #3.
Motion to approve ZA13 -073 subject to Plat Review Summary No. 1, dated July 12,
2013 and Staff Report dated July 12, 2013.
Motion: Parrish
Second: Forman
Ayes: Forman, McCaskill, Parrish, Kubiak, Springer and Hudson
Nays: None
Abstain: None
Approved: 6 -0 -0
Agenda Item No. 7 - ZA13 -065, Site Plan for Carroll Pointe on property described as
Lot 1 R, Greenway - Carroll Addition an addition to the City of Southlake, Tarrant County,
Texas located at 1201 E. State Highway 114, Southlake, Texas. The current zoning is
"C -3" General Commercial District. SPIN Neighborhood #8.
Motion to table ZA13 -065 per the applicant's request to the August 8, 2013
Planning and Zoning Regular Meeting.
Planning and Zoning Commission Meeting Minutes —July 18, 2013
Page 2 of 12
Motion: Parrish
Second: Forman
Ayes: Forman, McCaskill, Parrish, Kubiak, Springer and Hudson
Nays: None
Abstain: None
Approved: 6 -0 -0
REGULAR AGENDA:
Agenda Item No. 15 - ZA13 -068, Specific Use Permit for a Mass Gathering for
Southlake Carroll Dragons Celebration Parade & Beyond on property described as
Grand Avenue District and Phase I of Southlake Town Square, City of Southlake,
Tarrant County, Texas; and generally located on the northeast corner of Carroll Avenue
and East Southlake Boulevard, Southlake, Texas. The current zoning is "DT"
Downtown District. SPIN Neighborhood #8.
PUBLIC HEARING
Planner I, Lorrie Fletcher presented ZA13 -068.
Julie Thannum, APR with CISD located at 2400 N Carroll Avenue, Southlake came
forward along with Renee Sanchez, Senior Executive of Student Council and Kevin
O'Brian, President of Student Council. Ms. Thannum gave a brief presentation showing
the event from previous years.
Chairman Hudson asked when the last time the parade was held in Town Square was.
Ms. Thannum stated 2008.
Chairman Hudson stated the importance of communicating with Staff and Town Square
if the route changes.
Ms. Thannum agreed.
Commissioner Springer verified that the clean -up will be done by the school and /or
students and that the fundraising that is done is from other groups within the school for
future events.
Ms. Thannum agreed.
Chairman Hudson opened and closed the public hearing.
Motion to approve ZA13 -068 granting 3 -year approval period, subject to the SUP
Review Summary # 2, dated July 18, 2013 and the staff report dated July 12, 2013.
Also approving the parade route as presented and if the route is altered during
the 3 -year period, the applicant will work with city staff and the property owners
regarding logistics of route change.
Motion: Parrish
Planning and Zoning Commission Meeting Minutes —July 18, 2013
Page 3 of 12
Second: Forman
Ayes: Forman, McCaskill, Parrish, Kubiak, Springer and Hudson
Nays: None
Abstain: None
Approved: 6 -0 -0
Agenda Item No. 8 - ZA13 -043, Zoning Change and Concept Plan for 1833 Our
Lane on property being described as Tracts 2C11, 2C12 and 2C13, W. Martin Survey,
Abstract No. 1068, City of Southlake, Tarrant County, Texas and located at 1833, 1847
and 1851 Our Ln., Southlake, TX. .The current zoning is "AG" Agricultural District. The
proposed zoning is "SF -1A" Single Family Residential District. SPIN Neighborhood # 5.
PUBLIC HEARING
Planner II, Richard Schell presented ZA13 -043.
Brian Reed with M Christopher Custom Homes located at 630 Oakmont Court, Fairview
came forward.
Chairman Hudson asked about the driveway.
Mr. Reed stated that the driveway would be concrete and turn onto Our Lane, the west
side of the property.
Chairman Hudson opened the public hearing and read aloud the comment cards: Does
not wish to speak but is in opposition; 1) Rebecca Breisch, 1728 Our Lane 2) Betsy
Shatley,1800 -1838 Our Lane.
Josh Shatley, 1846 Our Lane came forward. Mr. Shatley is in opposition of this item due
to the lack of communication from the applicant regarding road improvement, drainage
and sewer. Mr. Shatley continued that the applicant did not reach out to him and /or a
few other neighbors and is concerned about the condition of the road and future
maintenance.
Chairman Hudson explained that the maintenance of the road is beyond this
Commission's ability to act. However, improvements will be made prior to any permit
being issued. These improvements will include a hammerhead turnaround for fire trucks
and a fire hydrant as shown on the plans as well as an 8" water line.
Chairman Hudson read aloud additional comment cards: Does not wish to speak but is
in support; 1) Becky Johnson, 1401 Park Place.
Scott Johnson, 1401 Park Place came forward. Mr. Johnson expressed that this is a
great project that will only bring improvement to Our Lane and is in complete support.
Paul Spencer, 1742 Our Lane came forward. Mr. Spencer also expressed his support of
this project and believes that the home will be a positive progression. Generally when
homes of this nature come in, the homeowners want better roads and better utilities
which will aide Our Lane.
Planning and Zoning Commission Meeting Minutes —July 18, 2013
Page 4 of 12
Jay Singh, 1801 Our Lane came forward. Mr. Singh owns the property as shown
however, currently resides in Coppell. Mr. Singh is in favor of these improvements.
Imiad Yamout, 1715 Our Lane came forward. Mr. Yamout owns the property as shown
however, currently resides in Colleyville. Mr. Yamout is in favor of these improvements.
Michael Chidiac, 1400 Ramsgate Court came forward. Mr. Chidiac expressed his
support for this project.
Dan Wiggins, 1730 Randol Mill Avenue came forward. Mr. Wiggins is in support of this
project and believes that this is a step in the right direction.
Rebecca Breisch, 1728 Our Lane came forward. Ms. Breisch is in opposition due to the
lack of communication on the applicant's part.
Chairman Hudson explained that the applicant is present and that now would be a good
opportunity to speak with him regarding this project and any concerns you may have.
Chairman Hudson closed the public hearing and continued to remind the audience that
this Commission is a recommending body.
Commissioner Springer and Commissioner Kubiak agreed with Chairman Hudson that
this is a change for the community on Our Lane but that they believe it is a positive
change.
Motion to approve ZA13 -043, subject to Concept Plan Review Summary No. 2
dated May 31, 2013 and Staff Report dated July 12, 2013 and approving the
variance request as follows; a) An 8" water line meeting City standards from
Randol Mill to the southwest corner of the property will be installed by the
property owner or builder prior to issuance of a building permit. b) The applicant
acknowledges that the City will not maintain Our Lane and that it is the
responsibility of the property owners to maintain Our Lane to a level that will
allow fire trucks to respond to emergencies.
Motion: Parrish
Second: Forman
Ayes: Forman, McCaskill, Parrish, Kubiak, Springer and Hudson
Nays: None
Abstain: None
Approved: 6 -0 -0
Agenda Item No. 12 - ZA13 -067, Zoning Change and Development Plan for
Highland Oaks on property described as Tracts 8CO2, 8D01, 8D03 and a portion of
Tract 8C, Thomas M. Hood Survey, Abstract No. 706, City of Southlake, Tarrant
County, Texas and Lots 8, 9R1 and 10, T.M. Hood No. 706 Addition, an addition to the
City of Southlake, Tarrant County, Texas, and located at 200, 220, 280, 300, 310, 320
and 340 W. Highland St., Southlake, Texas. The current zoning is "R -PUD" Residential
Planning and Zoning Commission Meeting Minutes —July 18, 2013
Page 5 of 12
Planned Unit Development District. The proposed zoning is "R -PUD" Residential
Planned Unit Development District. SPIN Neighborhood # 5.
PUBLIC HEARING
Planner II, Richard Schell presented ZA13 -067 and ZA13 -063 together.
Paul Spain with Terra Land Management located at 820 Shady Oaks Drive came
forward. The reason for this item is due to an error on the plans.
Chairman Hudson opened the public hearing. Chairman Hudson read aloud a comment
card from Barry McCoy, 1250 N White Chapel Blvd. Mr. McCoy does not wish to speak
and is in opposition of this item. Chairman Hudson closed the public hearing.
Motion to approve ZA 13 -067 subject to the Development Plan Review Summary
No. 1 and Staff Report dated July 12, 2013.
Motion: Parrish
Second: Forman
Ayes: Forman, McCaskill, Parrish, Kubiak, Springer and Hudson
Nays: None
Abstain: None
Approved: 6 -0 -0
Agenda Item No. 13 — ZA13 -063, Plat Revision for Highland Oaks on property
described as Tracts 8CO2, 8D01, 8D03 and a portion of Tract 8C, Thomas M. Hood
Survey, Abstract No. 706, City of Southlake, Tarrant County, Texas and Lots 8, 9R1
and 10, T.M. Hood No. 706 Addition, an addition to the City of Southlake, Tarrant
County, Texas, and located at 200, 220, 280, 300, 310, 320 and 340 W. Highland St.,
Southlake, Texas. The current zoning is "R -PUD" Residential Planned Unit
Development District. SPIN Neighborhood #5.
PUBLIC HEARING
Motion to approve ZA13 -063 subject to Plat Review Summary No. 2 and Staff
Report dated July 12, 2013.
Motion: Parrish
Second: Forman
Ayes: Forman, McCaskill, Parrish, Kubiak, Springer and Hudson
Nays: None
Abstain: None
Approved: 6 -0 -0
Agenda Item No. 11 - ZA13 -062, Site Plan for Lot 8, Block 1, River Oaks
Addition on property described as Lot 8, Block 1, River Oaks Addition, City of
Southlake, Tarrant County, Texas; and located at 120 River Oaks Drive, Southlake,
Texas. The current zoning is "S -P -2" Generalized Site Plan District. SPIN
Neighborhood #11.
PUBLIC HEARING
Planning and Zoning Commission Meeting Minutes —July 18, 2013
Page 6 of 12
Planner I, Lorrie Fletcher presented ZA13 -062.
Kevin Schmuhl, 109 San Jacinto Court came forward. Mr. Schmuhl is in the process of
moving his business from Fort Worth.
Chairman Hudson asked what Mr. Schmuhl's timeline was.
Mr. Schmuhl explained that Phase 1 would be immediate and Phase 2 would be about
2 to 3 years.
Commissioner Forman asked what Mr. Schmuhl's business was.
Mr. Schmuhl stated that he was a structural engineer.
Chairman Hudson opened and closed the public hearing.
Motion to approve ZA13 -062 subject to Site Plan Review Summary No. 2 dated
July 8, 2013 and the Staff Report dated July 12, 2013.
Motion: Parrish
Second: Forman
Ayes: Forman, McCaskill, Parrish, Kubiak, Springer and Hudson
Nays: None
Abstain: None
Approved: 6 -0 -0
Agenda Item No. 9 - ZA13 -060, Zoning Change and Site Plan for Southlake Park
Village on property described as Tracts 4, 4D and 4G, Obediah W. Knight Survey,
Abstract No. 899, City of Southlake, Tarrant County, Texas; and located at 1001 E.
Southlake Blvd. and 400 and 430 S. Carroll Ave, Southlake, Texas. The current zoning
is "S -P -2" Generalized Site Plan District and "AG" Agricultural District. The proposed
zoning is "S -P -1" Detailed Site Plan District. SPIN Neighborhood # 9.
PUBLIC HEARING
Planner II, Richard Schell presented ZA13 -060 and ZA13 -061 together.
Rick Machak with Woodmont Land Company located at 2100 W 7 Street, Fort Worth
came forward. Mr. Machak gave a presentation showing Southlake Park Village. The
changes were based on feedback given from the future retailers /tenants and their request
to scale down some of the buildings and make it more pedestrian friendly. The
presentation showed slides with elevations, architecture, landscaping and the water
feature that will front Southlake Boulevard.
Jonathon Novak with Herschman Architects located at 25001 Emery Rd, Suite 400,
Cleveland, OH came forward. Mr. Novak talked about each of the buildings showing the
renderings and explaining the pedestrian friendly atmosphere with sidewalks, breezeways
and landscaping. Mr. Novak also showed the screening walls for delivery trucks along with
Planning and Zoning Commission Meeting Minutes —July 18, 2013
Page 7 of 12
building heights, the tower features, entry features and material.
Chairman Hudson asked about the water feature and how far into the square it goes.
Mr. Novak stated that the feature is contained to the corner with steps and benches.
Commissioner Forman expressed his concern about the amount of concrete throughout
the project and containment of the water feature.
Chairman Hudson shared those concerns and stated that the previous plan showed the
water feature more centered in the project which seemed more preferable.
Commissioner Parrish asked why the water feature was changed.
Mr. Machak stated that one of the complaints from the future tenants was the lack of
pedestrian access.
Chairman Hudson also expressed concem for the facade along Zena Rucker Road and
Tower Road.
Mr. Machak added that the future tenants thought that the buildings were too tight and
they needed to be scaled back.
Commissioner Springer stated that the back side of Building E looks like painted concrete
which looks flat and plain. It needs something that breaks up the monotony.
Chairman Hudson added that Building A, B and C needs to have more frontages view
rather than the back side of it.
Mr. Machak stated that would affect the docking area.
Mr. Novak added that the screening walls would aide in screening the docking area facing
the adjacent neighborhood.
Chairman Hudson continued that with the water feature, it doesn't seem to be a pedestrian
gathering place. In fact, the concern is that it may be a distraction for traffic on Southlake
Boulevard. Chairman Hudson believes that it would be better suited in the middle of the
development.
Commissioner Parrish added that Southlake Boulevard and Carroll Avenue is one of the
busiest corners in Southlake. Based on the location of the fountain, it also becomes a
safety issue.
Commissioner Forman added that combining what was presented before and what is
being presented tonight would be a good idea as well.
Chairman Hudson and Commissioner Parrish discussed with Staff the implications of
removing the drive onto Carroll Avenue and how It would alleviate the stacking on Carroll
Planning and Zoning Commission Meeting Minutes —July 18, 2013
Page 8 of 12
Avenue.
Commissioner Springer asked about buildings Q, R, and H and where the deliveries will
be.
Mr. Machak stated that there will be a rear entry for deliveries.
Chairman Hudson opened the public hearing.
Jane Cravens, 304 Lakeside Court came forward and asked about the size of the
buildings, traffic and pedestrian walkways. Ms. Cravens continued to state that she did not
like the site of big box buildings and she does prefer brick versus painted concrete.
Tom Matthews, 2600 E Southlake Blvd. came forward on behalf of Zena Rucker. Mr.
Matthews asked if there was a phasing plan and if so what it would be, will Tower Blvd. be
built at the outset with this project and all of Zena Road down to the roundabout and is the
roundabout still contemplated and will it be built with this project as well. Some other
concems is regarding the drainage that goes off to the west and is there any drainage that
will be discharged to the west and how will it be picked up and is there any detention that
will have to be made to accommodate that water and where will the water go. Also, has an
application be made for a traffic light at Tower Blvd. and Southlake Blvd.? Another concern
is the height of the screening walls facing Zena Rucker and Tower Blvd.
Chairman Hudson closed the public hearing.
Mr. Machak gave square footage and height of the structures that will be on Zena Rucker
and Tower Blvd. The majority of the buildings are 20,000 sq. ft. and the height is roughly
25 -ft. and the front is roughly 39 -ft. The construction of Zena Rucker and Tower Blvd. will
be done with the project and land has been dedicated for a future roundabout. The project
will not be phased, it will be built all at once and to be completed by summer of 2014. In
regards to drainage, none of the drainage from the northwest corner of the project goes
across Tower Blvd. everything will drain to the pond.
Chairman Hudson asked if the drainage will be underground.
Mr. Machak stated yes.
Chairman Hudson asked about the traffic light.
Dennis Killough stated no. It would need to warranted and approved by TXDOT. They are
updating their study for Tower Blvd. and Zena Rucker.
Mr. Machak stated that their traffic engineer is currently updating the study and has meet
with Public Works staff. A need study will conducted on Tower Blvd. and Southlake Blvd.
for a signal along with Carroll Avenue and Zena Rucker.
Chairman Hudson suggested to Mr. Machak to table these items due to the amount of
discussion and suggestions made.
Planning and Zoning Commission Meeting Minutes —July 18, 2013
Page 9of12
Commissioner Springer stated that he would like to see more texture to the buildings and
more pedestrian friendly walk areas facing Zena Rucker to accommodate the new
subdivision coming in.
Chairman Hudson agreed.
Commissioner Kubiak added to try and maintain an inviting pedestrian oriented visible
view with restaurant seating along that boundary that will invite people in from the hard
corners.
Motion to table ZA13 -060 per the applicant's request to the August 8, 2013 Planning
and Zoning Regular meeting.
Motion: Parrish
Second: Forman
Ayes: Forman, McCaskill, Parrish, Kubiak, Springer and Hudson
Nays: None
Abstain: None
Approved: 6 -0 -0
Agenda Item No. 10 - ZA13 -061, Preliminary Plat for Southlake Park Village on
property described as Tracts 4, 4D and 4G, Obediah W. Knight Survey, Abstract No.
899, City of Southlake, Tarrant County, Texas; and located at 1001 E. Southlake Blvd.
and 400 and 430 S. Carroll Ave, Southlake, Texas. The current zoning is "S -P -2"
Generalized Site Plan District and "AG" Agricultural District. The proposed zoning is "S-
P-1" Detailed Site Plan District. SPIN Neighborhood # 9.
PUBLIC HEARING
Motion to table ZA13 -061 per the applicant's request to the August 8, 2013 Planning
and Zoning Regular meeting.
Motion: Parrish
Second: Forman
Ayes: Forman, McCaskill, Parrish, Kubiak, Springer and Hudson
Nays: None
Abstain: None
Approved: 6 -0 -0
Agenda Item No. 14 - ZA13 -066, Zoning Change and Site Plan for Complete
Emergency Care on property described as Lot 2R, Block 1, Medical Villas at Tuscan
Creek, City of Southlake, Tarrant County, Texas; and located at 321 W. Southlake
Blvd., Southlake, Texas. Current Zoning is "0-1" Office District. The proposed zoning is
"S -P -1" Detailed Site Plan District. SPIN Neighborhood #10.
PUBLIC HEARING
Planner I, Louie Fletcher presented ZA13 -066.
Planning and Zoning Commission Meeting Minutes—July 18, 2013
Page 10 of 12
Chairman Hudson asked if the applicant would lose parking spaces creating the access.
Braxton Neiman with Complete Emergency Care located at 1429 Waltham Drive,
Southlake came forward. Mr. Neiman commented on the question of parking. He stated
that on the rendering it shows the project to the west and no parking will be lost. We met
with the president of the HOA of the neighborhood behind us due to the nature of our
business and that we have to remain open 24 hours a day, 7 days a week. Mr. Neiman
explained the nature of the business, the required staff and when the busy times are.
Commissioner Springer asked about the canopy.
Mr. Neiman stated that the canopy is required by State Law for Emergency Care facilities.
Commissioner Forman asked Mr. Neiman to explain further the difference between this
facility and an urgent care facility.
Mr. Neiman explained the differences. The main difference is the ability to perform on the
same level as a hospital. At an urgent care facility if any labs or scans are needed, the
patient will need to go somewhere else. The only difference between an ER facility and a
hospital is a hospital has the ability to admit a patient.
Chairman Hudson asked about ambulatory service.
Mr. Neiman stated that in an emergency where an ambulance is called to do a pick -up, the
ambulance will go to the nearest hospital not ER facility. The only ambulatory service with
us would be a pick -up from our facility for transport purpose only. Those would be rare as
well.
Chairman Hudson asked about the location of the generator.
Mr. Neiman stated that the location of the generator is the only placement that is possible.
However, ft will be shielded by the fence enclosure.
Commissioner Kubiak asked about other facilities.
Mr. Neiman stated that he has other facilities on Camp Bowie, El Paso and San Antonio.
Commissioner Kubiak and Chairman Hudson asked about any facilities in the area.
Mr. Neiman stated that there is an E Care on North Tarrant and Davis Blvd.
Commissioner Parrish asked if this is a new business practice.
Mr. Neiman stated that it has been around for a few years but predominately in Houston. It
is new to other areas and is starting to take off.
Chairman Hudson asked if urgent care patients are starting to frequent these facilities.
Planning and Zoning Commission Meeting Minutes —July 18, 2013
Page 11 of 12
Mr. Neiman stated yes.
Commissioner Kubiak asked about parking and whether or not they communicated with
other owners and /or tenants.
Mr. Neiman stated that they spoke with the owners and the plan was drawn up based on
those comments.
Chairman Hudson opened the public hearing but first read aloud a comment card. Paul
Blight, 1418 Montgomery Lane is in support but does not wish to speak.
Barbara Heller, 124 Londonberry Terrace, Southlake came forward. Ms. Heller stated that
her house backs up directly behind this project. Ms. Heller continued to state that she has
met with the applicant on many occasions and is in support of this project.
Chairman Hudson closed the public hearing.
Motion to approve ZA13 -066, subject to Site Plan Review Summary No. 2 dated July
8, 2013 and Staff Report dated July 18, 2013 and also noting the applicant has
agreed that any removed landscaping will be mitigated.
Motion: Parrish
Second: Forman
Ayes: Forman, McCaskill, Parrish, Kubiak, Springer and Hudson
Nays: None
Abstain: None
Approved: 6 -0 -0
Agenda Item No. 16 — Meeting Adjournment at 10:18 p.m.
A A i/
Robert Hudson
ATTEST: Chairman
- A du _....
Holl lake
Commission Secretary
Planning and Zoning Commission Meeting Minutes —July 18, 2013
Page 12 of 12