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2001-06-05REGULAR CITY COUNCIL MEETING TOWN HALL, 1400 MAIN STREET SOUTHLAKE, TEXAS MINUTES JUNE 5, 2001 COUNC1LMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem W. Ralph Evans. Members: Greg Standerfer, Rex Potter, and Tom Stephen. COUNCILMEMBERS ABSENT: Councilmember Keith Shankland. Deputy Mayor Pro Tern Patsy DuPre and CITY STAFF PRESENT: City Manager Billy Campbell; Assistant City Manager Shana Yelverton; Assistant to the City Manager John Eaglen; Director of Planning Brace Payne; Senior Planner Dennis Killough; Director of Economic Development Greg Last; Director of Finance Sharen Elam; Deputy Director of Public Safety Marlin Price; Director of Public Works Pedram Farahnak; Senior Engineer Charlie Thomas; Engineer Mikc Hutchison; Assistant to the Director of Public Works Valerie Bradley; City Attorney E. Allen Taylor Jr., and City Secretary Sandra L. LeGrand. WORK SESSION: The Work Session was called to ordcr at 5:40 p.m. During the work scssion, Councilmembcrs and City staff discussed items on thc agenda. The work session is audio and videotape recorded for future reference. Copies are available from the Office of the City Secrelary. During the work session it was determined that Agenda Items #8-C, #8-D, #8-E, #8-F, #8-G, #9-A, and #9B would be added to the consent agenda. Regarding Item #5-F, it was detemfined that thc July 3, Regular City Council meeting would be cancelled, however, if it becomes necessary for a meeting to be held, a meeting would be scheduled. Discussions were held regarding Agenda Item #8-A, ZA 01-004, Plat Showing for Lots 12, 13, and 14, O. kV. Kmght No. 899 Addition, and whether or not the road would be used as a cut-through to the subdivision. Councilmember Potter indicated that he does not want to see the road connected at this time. Discussion was held regarding Agenda Item #10-A, Reconsideration of the contract for proJ&ssional services ~4,ith Brinkley Sargent Architects for the Recreation Center. Director of Community Serviced Kevin Hugman answered questions of Council regarding this issue. The work session ended at 6:20 p.m. Regular City Council Meeting Minutes of June 5, 2001 Page 1 of 14 REGULAR CITY COUNCIL MEETING Agenda Item #1, Call To Order Mayor Rick Stacy called the Regular City Council meeting to order at 6:21 p.m. City Council meetings are video and audio recorded for future reference and copies are available upon request from the Office of the City Secretary. Agenda Item #2-A, Executive Session Ma. vor Rick Sta~y advised the audience that the Ci0' Council would be going into Executive Session pursuant to the Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.086. to seek legal advise from the C/ty Attorney; to deliberate regarding real properO' matters: to deliberate regarding a prospective gift; to deliberate regurding personnel matters; to deliberate regarding security devices, and/or to deliberate regarding economic developmen! negotiations. Council adjourned into executive session at 6:21 p.m. Council returned to the council table at 7:20 p.m. Agenda Item #2-B, Action Necessary/Executive Session Motion was made to move forward with the street failure lawsuit as discussed in executive session. Motion: Standerfer Second: Evans Ayes: Standerfcr, Evans, Potter, Stephen, Stacy Nays: None Approved: 5-0 vote Agenda Item #3, Invocation Coy Quesenbury, Lonesome Dove Baptist Church, gave the invocation. Follo~ving the invocation, Council and the audience gavc the pledge of allegiance to the flag. Agenda Item #4-A, Mayor's Report During thc Mayor's Report, Mayor Stacy made the following mmouncements: June 6, bcginning at 7:00 p.m. a Citywide SPIN meeting will be held in Town Hall, 3'd floor conference room. The topic will be the Verizon project. Regular City Council Meeting Minutes of June 5, 2001 Page 2 of 14 A Joint City Council/Planning and Zoning Commission meeting will be held on June 14, beginning at 6:30 p.m. in the City Council Chambers of Town Hall for the purpose of fast tracking thc Vcrizon project. Mayor Stacy presented a proclamation to Shem Whitt, the Volunteer of the Year for Southlake lbr 2000. Ms. Whitt was honored on May 17 at the Annual United Way Voluntecr of the Year Program in Fort Worth. Ms. Whitt commented that she would chair the "Art in the Square" event for 2002. She noted that this is a very important event for the City of Southlake, as it ~vill benefit all areas of the City. Agenda Item #4-B, City Manager's Report City Manager Billy Campbell announced that Southlake has received a check from the Texas Department of Parks and Wildlife toward a $250,000 possible reimbursement on Bob Jones Park Projects. The Amphitheatre and second pond are both complete and we are continuing work on the bathrooms and concession stand. It is exciting to see this new park and lots of people are already using it. Campbell also announced that Beck Construction Company has received the Golden Trawl Award for masonry on the Town Hall building. It is nice that we are still receiving awards in this area. Agenda item #4-C, SPIN Report Tim Miller, Representative from SPIN #6, 2509 Rolling Lane, Southlake. Mr. Miller also notcd thc Citywide SPIN meeting, which will be held on June 6. He stated major concerns within his SPIN area include the traffic flow of F.M.1709 and the congestion at the left turn lanes. Mr. Miller stated the Kimball Square renovation {Dan Matise owner} is looking good and will bc a big improvement to the area. He stated he spoke with the Director of Public Works this evening regarding the road condition in the SPIN #6 area and those issues will be ~vorked out. Agenda Item $#4-D, Library Board Report Karen Cienki, Library Board member, 803 Shadow Creek Court, Southlake. Ms. Cienki gave the library board report noting that a youth services librarian and a technical librarian is m)w on staff. She stated the youth furniture has arrived, and the computers have been delivered and unpacked. Epitech will bc coming to train staff in the near futurc. During the last Library Board meeting, they started the budget process and the board is very anxious to start working with the Council on the budget. Things are moving along as planned toward the opening of the library. Agenda Item #5, Consent Agenda Mayor Rick Stacy informed the audience that thc consent agenda items are considered by one vote. Hc stated if anyone has a request for an item not to be considered during the Regular City Council Meeting Minutes of June 5, 2001 Page 3 of 14 consent agenda segment, the item would be deleted from the consent agenda and cousidcrcd separately with the regular agenda. Hc rcad the consent agenda items for the mccting into the record as follows: 5-A. Approval of minutes of the Regular City Council meeting held May 15, 2001, and the Special City Council meeting held May 22, 2001. The Miuutes of the meetings noted above were approved as presented. 5-B. Award of bid to SRO General Contracting, Inc., for the construction of concrete pavement replacement in the Timberlake, Southview, and Myers Meadow 5C. Additions. The Council approved pavement replacement projects in the FY 2000-2001 CIP Budget for various locations. Staffhas identified areas in need of replacement in Timberlake, Southview, and Myers Mcadows subdivisions, and has entered into a professional services agreement with Cheatham & Associates to prepare the contract documents. The exact locations are identified in the project maps. The contract time for conapletion of thc work is 45 calendar days. Bids were received on May 22, 2001. Scven bids were received, with SRO General Contractors being the low bidder in the amount of $180,000 and in addition allocate 25% of construction amount .($45,000) for additional pavement replacement or unanticipated project contingcncics. Awm'd of bid to Hi-Tech Signals, Inc. for ten-school zone solar powered flashing beacous. Funds were appropriated in FY 2000-2001 CIP Budget for the purchase of"10" solar powered flashing beacons for school zones. Six will be available for the two new schools opening this fall, two for the Carroll Middle School and also one to replacc the one that has been damaged by an accident. Bids were received on May 8, 2001. Four bids were received, with Hi-Tech Signals, Inc. being the low bidder at $26,500. This bid amount is within the $30,000 allocated in the CIP budgct. Award of bid to SRO General Contracting, Inc. lbr the construction of TMB intersection improvements to South Carroll Avenue at F.M. 1709 and Brumlow Avenue at Statc Highway 26. Voters approved the two refcrenced intersection improvements as part of the Traffic Management Bond Program (TMB) in May 1999. These two intersections were selected to become the next two TMB projects to complete based on the sevcrity of delay experienced by motorists. Staff decided to bid both intersections as one project in an effort to make the project more attractive to contractors. Bids were received in April 2001 and the Council rejected the bid as it was significantly over the budged amount. The second time, five (5) bids were Regular City Council Meeting Minutes of June 5, 2001 Page 4 of 14 received, with SRO General Contracting, Inc. being the low bidder at $1,617,000. Staff recommends that thc bid be awarded to SRO General Contracting, Inc. in the amount of $1,617,000, that a 6% contingency of $97,020 be approved for unanticipated construction related items, and the funding for the railroad signal in the amount of $281,968.87 be approved for a total budget of $1,995,988.87. Approve thc Professional Services Agreement with Halff Associates for the design of Johnson Road Rehabilitation project from Pearson Lane to Randol Mill Avenue. On February 20, 2001, the City Council approved the conceptual design of Johnson Road from several alternatives that were researched and presented by Halff Associates. The alternative selected involved the rehabilitation of existing two-lane roadway, and providing left turn lanes at the intersection of Pearson Lane and Randol Mill. The original agreement with Halff Associates was to provide a tree and right-of-way survey and a schematic design of several alternatives in which the city could select the most appropriate design. This preliminary work has been performed because of the sensitive conditions surrounding the Johnson Road corridor, primarily the presence of many trees located very close to the existing pavement. The agreement is for the completion of the design and preparation of plans and specifications, including, street, drainage, water, and sanitary sewer improvements. The time frame for completion of the design allows for an estimated bid award of the construction project of mid January 2002. Compensation of these services totals $153,500 and is fimdcd from each of the project line items in thc FY 2000-2001 CIP Budget. 5-F. Cancellation or reschcduling of the July 3, 2001 City Council meeting Several meetings ago, it was brought to Council attention that July 3 is a Regular City Couocil meeting date and at the same time, Southlake Town Square will be holding thc annual July 4th celebration on July 3. Council was asked to think about whcther or not they wish to cancel the July 3 meeting all together or reschedule the mccting for a diffcrent date. A decision is needed by the City Council as preparation will need to be made if the meeting date is to be changed or canceled all together i.e. publication of public hearing, etc. According to the Home Rulc Charter of the City of Southlake in Section 2.09, meetings of the City Council, it states when the City Council will meet and outlines the condition of-- "unless the dates fall on a regularly observed City holiday." "Cancel or move a rcgular meeting to another day by posting 72-hour notice in accordance with the Texas Opcn Meetings act, giving notice of either action." 8-C. ZA 01-028, Plat Revision for Lot 5-R, Block 3, Coventry Manor ZA 01-028, Plat Rcvision for Lot 5-R, Block 3, Coventry Manor, on property legally described as Lot 5, Block 3, Coventry Manor, and Tract 2C1A, T.M. Hood Survey, Abstract No. 706. This site is located on the east side of Suffolk Court, Regular City Council Meeting Minutes of June 5, 2001 Page 5 of 14 approximately 700' north of Turnberry Lane. The purpose of this request is to combine a onc-acrc unplatted tract of land with an existing platted lot in the Coventry Manor RPUD. Ordinancc No. 480-369, Ist Reading, (ZA 01-038) Rezoning on property legally described as Tract 2C1A, T.M. Hood Survey, Abstract No. 706 and being one acre. This site is located on the east side of Suffolk Court, approximately 700' north of Tumberry Lane. The purpose of this request is to place the uses and regulations for the Coventry Manor Planned Unit Development on the property so that the applicant can combine this tract with an existing lot in Coventry Manor by Plat Revision. Ordinance No. 480-367, 1st Reading, (ZA 01-047) Rezoning on property legally described as Tract 2C1, T.M. Hood Survey, Abstract No. 706, and being 1.3 acres. This site is located at 1310 North Shady Oaks on the east side of North Shady Oaks approxi~nately 680' north of Turnberry Lane. The purpose of this request is to placc Single Family Residential district uses and regulations on the property. Staff has approved a singlc lot plat on the property subject to the requested change of zoning. The Planning and Zoning Colmrrission recommended approval (7-0). Ordinance No. 480-368, 1~t Reading (ZA 01-039), Rezoning and Site Plan for Secure Sourcc, Inc., on property legally described as Tract 1El and 1E2A, in the John Childress Survey, Abstract No. 53, and being 2.957 acres. At the request of the applicant, this item is tabled to the July 17, 2001 Regular City Council meeting. 8-G. ZA 01-045, Plat Revision for Lots 3R1R-1, 3R1R-2, 3R1R-3, 3R1R-4, 3R1R-5 and 3R1R, Block 1, Timarron Golf Course on property legally described as Lot 3R1 and 3R2, Block 1 Timarron Golf Course. This site is located on the south side of Byron Nelson Parkway in the 1400 Block, approximately 400' east of Fairwood Court. The purpose of this request is to subdivide Lot 3R1 into four rcsidential lots and one common lot. The City Council recently approved a development plan for the residential proposal. This plat is in compliance with that approval. 9-A. Resolution No. 01-035, Appointment of Municipal Court Judge. This item was tabled, as a complete City Council was not present for the meeting. Regular City Council Meeting Minutes of June 5, 2001 Page 6 of 14 9-B. Resolution No. 01-036, Appointment to the Crime Control and Prevention District to fill the unexpired term of Peter Gaal. This item was tabled, as a complete City Council ~vas not present for the meeting. Motion was made to approve the consent agenda as follows: Agenda Item #5-A, #5-B, tabling to June 19, 2001 City Council meeting; #5-C; #5-D; #5-E; #5-F, canceling the July 3, 2001 City Council mecting; Item #8-C, #8-D, #8-E; #8-F, tabling to July 17, 2001 at the request ot'the applicant; Items #9-A, and #9-B, tabling. Motion: Standerfer Second: Evans Ayes: Standerfer, Potter, Stephen, Evans, Stacy Nays: Nonc Approved: 5-0 vote Agenda Item #6, Public Forum Kenneth Home, 1215 Ashmore Court, South&ke. Mr. Home stated he had several issues with newspaper articles he recently read, including: statements made regarding appointments to boards and commissions, statements made regarding length of time spent on each agenda item, and limiting the time of people ~vho want to come before the City Council to speak on an issue. ('ouncilmember Greg Sta~derfer. Councilmember Greg Standerfer spoke about the comments he has received from residents regarding the poor quality of the sound equipment in the City Council meetings as they appear on the Cable Television channel. Agenda Item #7-A, ZA 01-052, Revised Site Plan on Bicentennial Park ZA 01-052, Revised Site Plan on Bicentennial Park, on property legally described as Lot 2R2, L.B.G. Hall No. 686 Addition. Current zoning is "S-P-1" Detailed Site Plan District with "CS" Community Service District uses. Scnior Planner Dennis Killough presented ZA 01-052, stating the purpose of this revised sitc plan is to obtain approval required to construct shade structures over the spectator seating at several of the youth baseball fields in Bicentennial Park. As a matter of history, he noted thc activities on this property include: · Youth baseball fields constructed as part of Bicentennial Park construction in 1994 · Park Master Plans approved in 1996 and 2001 (update) showing fields at current location · Site Plan for Bicentennial Park approved by Council in June of 2000 Regular City Council Meeting Minutes of June 5, 2001 Page 7 of 14 · Park Board rccommcnded SPDC approval of Southlake Baseball Association (SBA) request for $65,000 matching funds request to build shade structures on January 8, 2001 · SPDC approved matching funds on January 22, 2001 Mr. Killough stated review of this application is limited to the proposed shade structures. There are no othcr changes to the approved site plan. The plans meet all requirements of applicable city ordinances. There are no remaining plan review comments regarding this rcqucst. PUBLIC HEARING: No comments wcrc made during the public hearing. Motion was made to approve ZA 01-052, Revised Site Plan on Bicentennial Park property. Motion: Standerfer Second: Evans Ayes: Standerfer, Evans, Potter, Stephen, Stacy Nays: None Approved: 5-0 vote Agenda Item #7-B, Award of bid to Sun Ports International for Shade Structures Director of Community Serviccs Kevin Hugman stated, as previously approved by SPDC through a matching funds request from the Southlake Baseball Association, this project involved the design, purchase, and installation of bleacher shade structures on Bicentennial Park baseball fields #4, #5, #6, #7, #8, #9 and #10. The shade structures would consist of a poxvder coated pole support structure covered with a UV shade fabric. The fabric will be sinfilar to that used on the existing shade structures at the Bob Jones Park soccer ficlds and the Southlake Tennis Center. The recommended fabric colors of burgundy and forest grccn will match the existing dugout shade covers. The proposed shade structurcs were estimated to cost $130,000 and would provide much needed relief from the summer sun for numerous spectators, players, coaches, and officials. The construction timcline, should the project be approved, would provide for an estimated completion date of July 2001. The City received and opened one bid on April 17, 2001 in accordance with state bidding procedures. Thc bid of the project was submitted by Sun Ports International in the amount of $133,735, slightly over the approved budget of $130,000. Staff met with Sun Ports International and developed a rcduced scope of work that would bring thc project within budget while maintaining the integrity of the project. Essentially, with the implementation of Change Order No.1, the shade structurcs for fields #8 and #9 would be reduced in size. The shade structures would still cover all of thc seating area but would be reduced in size over the pedestrian plaza by approximately 1,178 square feet. Regular City Council Meeting Minutes of June 5, 2001 Page 8 of 14 Matching funds in the amount of $65,000 (total project budget $130,000) have been approved as part ol'the FY 2000-01 SPDC Matching Funds Program. Change Order No. 1 would reduce the scopc of'the contract by $12,000 from $133,735 to $121,735. In addition, project construction contingency in the amount of $8,000 (6.5% of the project) is requested to cover unforeseeo costs arising from the project, as well as the purchase and installation oI'SPDC recognition plaque. Motion was made to approve awarding the bid to Sun Ports International and approval of Change Order No. I as noted above. Motion: Stephen Second: Evans Ayes: Stephen, Evans, Standerfer, Potter, Stacy Nays: None Approved: 5-0 vote Agenda Item #7-C, Resolution No. 01-040 (ZA 01-006), Specific Use Permit Resolution No. 01-040 (ZA 01-006), Specific Use Permit to allow an additional antenna on m~ existing telecommunication tower per Zoning Ordinance No. 480, Section 45.1 (38) and Section 45.8, on property described as Lot IR, Block B, North Davis Business Park, bcing 0.757 acres. A concept plan will be considered with this request. Senior Planner Dennis Killough presented this agenda item stating the property is located at 2105 Greenwood Drive, located on the south side of Greenwood Drive, approximately 60' north of Greenbrier Drive in the North Davis Business Park. Mr. Killough gave some history of thc project, including: · March 18, 1986, City Council passed and approvcd Ordinance No. 324, annexing North Davis Business park into the City of Southlake · February 4, 1986, final plat for the industrial park was approved while in the City's extraterritorial jurisdiction · July 7, 1992, City Council approved a concept plan for an office/warehouse · May 17, 1994, City Council approved rezoning to "S-P-l" Detailed Site Plan District to allow "1-1" uses with outside storagc and an antenna station and the site plan. With Site Plan Review Summary No. 2, dated March 30, 2001, the following variances need council action: (the variances bclow relate to the proposed equipment building only). Masonry requirements due to residential adjacency (Section 43.13 (a)). According to rcsidential adjacency standards, all facades of applicable buildings shall meet the masonry requircments as set out in Ordinance No. 557 Regular City Council Meeting Minutes of June 5, 2001 Page 9 of 14 Pitched roof due to residential adjacency (Section 43.13(a)), residential adjacency standards also state that structures having a 6,000 square feet or less footprint shall be constructed with a pitched roof Screening of towcr facilities- Tower facilities shall be enclosed by an eight (8) toot, solid scrccning fencc or masonry wall or a wrought iron fence with an eight (8) foot evergreen hedge. The facilities shall be landscaped with a buffer of plant materials that effcctively screens the view of the tower compound. PUBLIC HEARING: Karl 6'rawl~l', 500 South Ervay, ,5uile II2-B, Dallas, Texas. Mr. Crawley stated he is rcpresenting AT & T Tclecommunications Company. He was present to answer questions of Council. Mayor Rick Stacy suggested we [Council] needs to find a way to change the ordinance whereby staff could handle this type issue and not have the applicant go through all the timc in coming bcfore Council. Councilmember Rex Potter agreed. Motion was made to approvc ZA 01-006, Specific Use Permit to allow an additional antenna on an existing telecommunication tower; subject to Concept Plan Review Summary No. 2, dated March 30, 2001; and further subject to the applicants agreement to use earth tone colors. Motiou: Standerfer Second: Stephen Ayes: Standerfer, Stephen, Evans, Potter, Stacy Nays: None Approvcd: 5-0 votc Agenda Item #8-A, ZA 01-004, Plat Showing for Lots 12, 13 and 14, O.W. Knight No. 899 Addition. ZA 01-004, Plat Showing for Lots 12, 13, and 14, O.W. Knight No. 899 Addition, on propcrty legally dcscribed as Tract 5E situated in the Obediah W. Knight Survey, Abstract No. 899, and being approximately 6.1441 acres. Senior Planner Dennis Killough presented this Plat Showing noting the property is located at 209 Southlake Boulcvard on the south side of East Southlake Boulevard (F.M. 1709) approximately 1,100' west of Byron Nelson Parkway. As a matter of history on fl~is parcel of property the following actions have been taken: · February 3, 1998, City Council approved ZA 97-130, Rezoning on a Concept Plan for French Square Office Complex. · October 6, 1998, City Council approved ZA 98-058, Site Plan for French Square Officc Complex. Regular City Council Meeting Minutes of June 5, 2001 Page 10 of 14 · October 6, 1998, City Council approved ZA 98-083, Plat Showing of Lots 12, 13, and 14, O.W. Knight No. 899 Addition. This plat was never filed. · January o1'2000, City Council decided not to extend Parkwood Drive from Byron Nelsoo Parkway to East Southlake Boulevard. On May 17, 2001, the Planning and Zoning Commission approved (7-0) subject to Plat Revicw Summary No. 2, dated April 26, 2001. Specifically showing the relocation of the Parkxvood Drive cul-de-sac. Mr. Killough stated the dcveloper for thc property will build the road and the property is currently under thc same o~vnership as with the zoning change. Director of Community Services Kevin Hugman commented regarding access to and from thc senior centcr. Councilmembcr Greg Standerfer stated his issue is not having the senior centcr traffic go straight onto F.M. 1709 as it is dangerous. He feels we should lcavc access on Byron Nelson Parkway from the Senior Center. .John Levitt, Civil Works Group, 600 ,Youth Main Street, Suite 300, Rome, Texas. Mr. Levitt stated this is the last step thc developer needs to take before he can apply for a building permit. Motion was made to approve ZA 01-004, Plat Showiog subject to the Plat Review Summary No. 3, dated June I, 2001; noting that Council wants access to the Senior Center and that the City will maintain the road offer Parkwood Drive. Motion: Potter Second: Standerfer Mayor Stacy asked Mr. Levitt if he wants to wait for a vote because he will need four affirmative votes in order for this to pass. Mr. Levitt stated he would find that it meets all of thc requirements of the City. He asked the City Attorney for an opinion on this issue. Ayes: Nays: Approved: Potter, Stephen, Evans, Standerfcr, Stacy None 5-0 vote _Agenda item #8-B, ZA 01-051, Plat Revision for Lot l-R, Block 1, City of Southlake Municipal Complex ZA 01-051, Plat Revision for Lot l-R, Block 1, City of Southlake Municipal Complex, on property legally described as Lot 1 & 2, Block 1, and Parkwood Drive, City of Southlake Municipal Complex, being 14.569 acres Senior Planner Dennis Killough stated thc purpose of this request is to abandon a portion of Parkwood Drive. He noted the property is located on the South end of Southlake Regular City Council Meeting Minutes of June 5, 2001 Page 11 of 14 Boulevard, ~vest and a~[iacent to Byron Nelson Parkway and being approximately 1,400' east of South White Chapel Boulcvard. To the south of the property is Timarron, Phase V (Northwood Park). To the west is thc proposed French Square Office Complex. On May 17, 2001, the Planning and Zoning Commission approved (7-0) this case subject to the Plat Review Summary No. 2, dated May 11, 2001. Director of Community Services Kevin Hugman stated when asked if it is necessary for Council to act on this issue tonight, that he does not havc a problem and can work with anything that is desired by council. Mayor Stacy stated it is better for the City to keep the right-of-way until the city dccidcs what will be built. He suggested putting this item on hold. Councilmcmbcr Rex Potter statcd hc fecls it is setting a bad signal to the property owners to not take a position on this issue. Motion was made to table ZA 01-051, indefinitely. Motion: Standerfer Second: Evans Ayes: Standcrfcr, Evans, Stephen, Stacy Nays: Potter Approvcd: 4-1 vote Agenda Item #10 .A, Reconsider the contract for professional services with Brinkle¥ Sargent Architects for the Recreation Center Director of Community Services Kevin Hugman stated this item is before Council again as the Mayor has requested that thc City Council reconsider the professional services agrccmcnt with Brinklcy Sargent Architects for design services for the proposed recreation center. With a new Parks and Recreation Board in place and given the magnitude of this project, hc would like the new Board to have an opportunity to review and comment on tile project. Al'ter an extensive discussion, motion was made to not execute thc contract that was previously approved by the City Council in the amount of $550,000. Instead, to execute an amended contract for thc prcparation of a concept plan to be used for the application for the grant with the State of Tcxas. Also, we will not do the economic feasibility study at this time. We will set a cap on the amended concept plan in the amount of $75,000; subjcct to an agreement with the architect to offset that against the final contract as discussed in the amount of $550,000 [we get a credit to that]. Following preparation of thc Concept Plan, it will be returned to Kevin for submission of a grant application. It will then be returned to thc Park Board and SPDC for action before coming back to the City Council. This all being subject to the architect having the time to complete the grant application by thc deadline. Regular City Council Meeting Minutes of June 5, 2001 Page 12 of 14 Motion: Standerfer Second: Stcphcn Ayes: Standcrfcr, Stcphcn, Evans, Potter, Stacy Nays: None Approved: 5-0 vote Agenda item #10-B, Consider revising trail width for Traffic Management Bond Package 2B, being the hike and bike trail along the north side of F.M. 1709, from Southridge Lakes Parkway to Bicentennial Park Director o1' Community Services Kevin Hugman presented this agenda item, noting this trail package is for thc segment of trail between Southridge Lakes Parkway and Bicentennial Park, on the north side of F.M. 1709. This item is on the agenda for the City Council to consider reducing the width from eight feet to six feet. Hugman stated in August 1995, the first Trail System Master Plan was approved by the City Council, which called for six-foot trails throughout the City with the exception of White Chapel, which was to be eight feet. The approved plan did not delineate which side of the road the trail was to be constructcd, and as development occurred, this became an issue. In July 1998, a clarification to tbe Plat was adopted, which delineated the side of the road that thc multi-purpose, off-road trails were to be constructed. In the area of Southlake Boulevard, bctwccn Pcytonville m~d Can'oll, staff rccommended the trail along thc south side of F.M. 1709. The Planning and Zoning Commission recommended approval of the Plan, but also rccommended that at least a sidewalk be constructed along the north side between Southridge 1.akes Parkway and Bicentennial Park. City Council approved thc clarification, with P & Z reconnnendation on July 7, 1998. In May 1999, voters approved thrcc propositions related to traffic management in a special bond clcction. Proposition No. 3 was for "the issuance of $4,730,000 general obligation bonds for park improvements (hike and bike trails). The initial cost estimates for tbis proposal were based on a trail width of eight feet in keeping xvith general design guidclines for lnulti-purpose trails, and the desire to qualify for state trail grant funding. Bond election informational materials distributed to the public referenced the trails as being eight ~eet in width. HNTB Architects Engineers Planners were contracted as the City's consultant to manage thc dcsign and construction of the improvements in the TMB, including the design and constraction of the hikc and bike trails. TMB Package #2B is the first trail package to bave been let for construction, and is the trail segment from Southridge Lakes Parkway to Bicentennial Park, on the north side of F.M. 1709. Concerns have arisen concerning the width of the trails and whctbcr six-foot sidewalks should be constructed instead of eight- foot trails, lssues have centered on: · Expense of concrctc and resulting aesthctics or visual impact of eight foot versus six foot trails Regular City Council Meeting Minutes of June 5, 2001 Page 13 of 14 · Construction cost differential of eight lbot versus six foot trails · Ability to construct eight foot trails within existing or rcquired right of way, and · Any restrictions on ability to meander trails within this right of way. This segment of Southlake Boulevard will also be served by the planned multi-purpose trail on the south side of F.M. 1709. Therefore, a sidewalk, although not signed as usable for pedcstrians and bicyclists, can still scrvc to enhance non-motorized mobility of citizens. It was noted a reduction in width from 8' to 6' would result in an estimated cost savings o1' approximately $18,000 in concrete costs. Mayor Stacy commcntcd that TxDOT does not have a problem with changing the width of trails from 8' to 6'. This would be a cost savings of 25%. He feels we should start at the elementary schools and work out with the trails. Councilmelnber Tom Stephen suggested we reduce the sidewalks on F.M. 1709 on thc north side, and provide sidewalks on Carlisle and Continental Boulevards hy schools and homes. Councilmember Greg Standerfer stated the reason he would do this (reduce the sidewalks on F.M. 1709 on the north side and provide sidewalks on Carlisle and Continental Boulevards) is to provide sidewalks by the schools and homes. City Managcr Billy Campbell stated in the grand scheme of things, the money needs to bc uscd for sidcwalks. Motion was madc to approve reducing the width of the sidewalks on F.M. 1709 from 8' to 6' and utilize the funds saved on other sidewalks. Motion: Standerfer Second: Evans Ayes: Standcrfcr, Evans, Pottcr, Stephcn, Stacy Nays: None Approved: 5-0 vote Agenda Item//12, Adjournment Mayor Rick Stacy ,'o.d~6t3ll~qF/~,,Regular C~ty pm. ..-' 0'. ......... :.'-~.. '-. ATTEST: Sandra L. LeGrand City Secretary Council meeting of June 5, 2001 at 9:30 Mayor Rick St't't't'~ Regular City Council Meeting Minutes of June 5, 2001 Page 14 of 14 REGULAR CITY COUNCIL MEETING TOWN HALL, 1400 MAIN STREET SOUTHLAKE, TEXAS MINUTES JUNE 5, 2001 COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem W. Ralph Evans. Members: Greg Standerfer, Rex Potter, and Tom Stephen. COUNCILMEMBERS ABSENT: Deputy Mayor Pro Tem Patsy DuPre and Councilmember Keith Shankland. CITY STAFF PRESENT: City Manager Billy Campbell; Assistant City Manager Shana Yelverton; Assistant to the City Manager John Eaglen; Director of Planning Bruce Payne; Senior Planner Dennis Killough; Director of Economic Development Greg Last; Director of Finance Sharen Elam; Deputy Director of Public Safety Marlin Price; Director of Public Works Pedram Farahnak; Senior Engineer Charlie Thomas; Engineer Mike Hutchison; Assistant to the Director of Public Works Valerie Bradley; City Attorney E. Allen Taylor Jr., and City Secretary Sandra L. LeGrand. WORK SESSION: The Work Session was called to order at 5:40 p.m. During the work session, Councilmembers and City staff discussed items on the agenda. The work session is audio and videotape recorded for future reference. Copies are available from the Office of the City Secretary. During the work session it was determined that Agenda Items #8 -C, #8 -D, #8 -E, #8 -F, #8 -G, #9 -A, and #9B would be added to the consent agenda. Regarding Item #5 -F, it was determined that the July 3, Regular City Council meeting would be cancelled, however, if it becomes necessary for a meeting to be held, a meeting would be scheduled. Discussions were held regarding Agenda Item #8 -A, ZA 01 -004, Plat Showing for Lots 12, 13, and 14, 0.W. Knight No. 899 Addition, and whether or not the road would be used as a cut - through to the subdivision. Councilmember Potter indicated that he does not want to see the road connected at this time. Discussion was held regarding Agenda Item #10 -A, Reconsideration of the contract for professional services with Brinkley Sargent Architects for the Recreation Center. Director of Community Serviced Kevin Hugman answered questions of Council regarding this issue. The work session ended at 6:20 p.m. Regular City Council Meeting Minutes of June 5, 2001 Page 1 of 14 REGULAR CITY COUNCIL MEETING Agenda Item #1, Call To Order Mayor Rick Stacy called the Regular City Council meeting to order at 6:21 p.m. City Council meetings are video and audio recorded for future reference and copies are available upon request from the Office of the City Secretary. Agenda Item #2 -A, Executive Session Mayor Rick Stacy advised the audience that the City Council would be going into Executive Session pursuant to the Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.086, to seek legal advise from the City Attorney; to deliberate regarding real property matters; to deliberate regarding a prospective gift; to deliberate regarding personnel matters; to deliberate regarding security devices, and /or to deliberate regarding economic development negotiations. Council adjourned into executive session at 6:21 p.m. Council returned to the council table at 7:20 p.m. Agenda Item #2 -B, Action Necessary/Executive Session Motion was made to move forward with the street failure lawsuit as discussed in executive session. Motion: Standerfer Second: Evans Ayes: Standerfer, Evans, Potter, Stephen, Stacy Nays: None Approved: 5 -0 vote Agenda Item #3, Invocation Coy Quesenbury, Lonesome Dove Baptist Church, gave the invocation. Following the invocation, Council and the audience gave the pledge of allegiance to the flag. Agenda Item #4 -A, Mayor's Report During the Mayor's Report, Mayor Stacy made the following announcements: ➢ June 6, beginning at 7:00 p.m. a Citywide SPIN meeting will be held in Town Hall, 3 floor conference room. The topic will be the Verizon project. Regular City Council Meeting Minutes of June 5, 2001 Page 2 of 14 > A Joint City Council/Planning and Zoning Commission meeting will be held on June 14, beginning at 6:30 p.m. in the City Council Chambers of Town Hall for the purpose of fast tracking the Verizon project. Mayor Stacy presented a proclamation to Sherri Whitt, the Volunteer of the Year for Southlake for 2000. Ms. Whitt was honored on May 17 at the Annual United Way Volunteer of the Year Program in Fort Worth. Ms. Whitt commented that she would chair the "Art in the Square" event for 2002. She noted that this is a very important event for the City of Southlake, as it will benefit all areas of the City. Agenda Item #4 -B, City Manager's Report City Manager Billy Campbell announced that Southlake has received a check from the Texas Department of Parks and Wildlife toward a $250,000 possible reimbursement on Bob Jones Park Projects. The Amphitheatre and second pond are both complete and we are continuing work on the bathrooms and concession stand. It is exciting to see this new park and lots of people are already using it. Campbell also announced that Beck Construction Company has received the Golden Trawl Award for masonry on the Town Hall building. It is nice that we are still receiving awards in this area. Agenda item #4 -C, SPIN Report Tim Miller, Representative from SPIN #6, 2509 Rolling Lane, Southlake. Mr. Miller also noted the Citywide SPIN meeting, which will be held on June 6. He stated major concerns within his SPIN area include the traffic flow of F.M.1709 and the congestion at the left turn lanes. Mr. Miller stated the Kimball Square renovation {Dan Matise owner} is looking good and will be a big improvement to the area. He stated he spoke with the Director of Public Works this evening regarding the road condition in the SPIN #6 area and those issues will be worked out. Agenda Item $ #4 - D, Library Board Report Karen Cienki, Library Board member, 803 Shadow Creek Court, Southlake. Ms. Cienki gave the library board report noting that a youth services librarian and a technical librarian is now on staff. She stated the youth furniture has arrived, and the computers have been delivered and unpacked. Epitech will be coming to train staff in the near future. During the last Library Board meeting, they started the budget process and the board is very anxious to start working with the Council on the budget. Things are moving along as planned toward the opening of the library. Agenda Item #5, Consent Agenda Mayor Rick Stacy informed the audience that the consent agenda items are considered by one vote. He stated if anyone has a request for an item not to be considered during the Regular City Council Meeting Minutes of June 5, 2001 Page 3 of 14 consent agenda segment, the item would be deleted from the consent agenda and considered separately with the regular agenda. He read the consent agenda items for the meeting into the record as follows: 5 -A. Approval of minutes of the Regular City Council meeting held May 15, 2001, and the Special City Council meeting held May 22, 2001. The Minutes of the meetings noted above were approved as presented. 5 -B. Award of bid to SRO General Contracting, Inc., for the construction of concrete pavement replacement in the Timberlake, Southview, and Myers Meadow Additions. The Council approved pavement replacement projects in the FY 2000 -2001 CIP Budget for various locations. Staff has identified areas in need of replacement in Timberlake, Southview, and Myers Meadows subdivisions, and has entered into a professional services agreement with Cheatham & Associates to prepare the contract documents. The exact locations are identified in the project maps. The contract time for completion of the work is 45 calendar days. Bids were received on May 22, 2001. Seven bids were received, with SRO General Contractors being the low bidder in the amount of $180,000 and in addition allocate 25% of construction amount ($45,000) for additional pavement replacement or unanticipated project contingencies. 5 -C. Award of bid to Hi -Tech Signals, Inc. for ten - school zone solar powered flashing beacons. Funds were appropriated in FY 2000 -2001 CIP Budget for the purchase of "10" solar powered flashing beacons for school zones. Six will be available for the two new schools opening this fall, two for the Carroll Middle School and also one to replace the one that has been damaged by an accident. Bids were received on May 8, 2001. Four bids were received, with Hi -Tech Signals, Inc. being the low bidder at $26,500. This bid amount is within the $30,000 allocated in the CIP budget. 5 -D. Award of bid to SRO General Contracting, Inc. for the construction of TMB intersection improvements to South Carroll Avenue at F.M. 1709 and Brumlow Avenue at State Highway 26. Voters approved the two referenced intersection improvements as part of the Traffic Management Bond Program (TMB) in May 1999. These two intersections were selected to become the next two TMB projects to complete based on the severity of delay experienced by motorists. Staff decided to bid both intersections as one project in an effort to make the project more attractive to contractors. Bids were received in April 2001 and the Council rejected the bid as it was significantly over the budged amount. The second time, five (5) bids were Regular City Council Meeting Minutes of June 5, 2001 Page 4 of 14 received, with SRO General Contracting, Inc. being the low bidder at $1, 617,000. Staff recommends that the bid be awarded to SRO General Contracting, Inc. in the amount of $1,617,000, that a 6% contingency of $97,020 be approved for unanticipated construction related items, and the funding for the railroad signal in the amount of $281,968.87 be approved for a total budget of $1,995,988.87. 5 -E. Approve the Professional Services Agreement with Halff Associates for the design of Johnson Road Rehabilitation project from Pearson Lane to Randol Mill Avenue. On February 20, 2001, the City Council approved the conceptual design of Johnson Road from several alternatives that were researched and presented by Halff Associates. The alternative selected involved the rehabilitation of existing two -lane roadway, and providing left turn lanes at the intersection of Pearson Lane and Randol Mill. The original agreement with Halff Associates was to provide a tree and right -of -way survey and a schematic design of several alternatives in which the city could select the most appropriate design. This preliminary work has been performed because of the sensitive conditions surrounding the Johnson Road corridor, primarily the presence of many trees located very close to the existing pavement. The agreement is for the completion of the design and preparation of plans and specifications, including, street, drainage, water, and sanitary sewer improvements. The time frame for completion of the design allows for an estimated bid award of the construction project of mid January 2002. Compensation of these services totals $153,500 and is funded from each of the project line items in the FY 2000 -2001 CIP Budget. 5 -F. Cancellation or rescheduling of the July 3, 2001 City Council meeting Several meetings ago, it was brought to Council attention that July 3 is a Regular City Council meeting date and at the same time, Southlake Town Square will be holding the annual July 4 celebration on July 3. Council was asked to think about whether or not they wish to cancel the July 3 meeting all together or reschedule the meeting for a different date. A decision is needed by the City Council as preparation will need to be made if the meeting date is to be changed or canceled all together i.e. publication of public hearing, etc. According to the Home Rule Charter of the City of Southlake in Section 2.09, meetings of the City Council, it states when the City Council will meet and outlines the condition of -- "unless the dates fall on a regularly observed City holiday." "Cancel or move a regular meeting to another day by posting 72 -hour notice in accordance with the Texas Open Meetings act, giving notice of either action." 8 -C. ZA 01 -028, Plat Revision for Lot 5 -R, Block 3, Coventry Manor ZA 01 -028, Plat Revision for Lot 5 -R, Block 3, Coventry Manor, on property legally described as Lot 5, Block 3, Coventry Manor, and Tract 2C1A, T.M. Hood Survey, Abstract No. 706. This site is located on the east side of Suffolk Court, Regular City Council Meeting Minutes of June 5, 2001 Page 5 of 14 approximately 700' north of Turnberry Lane. The purpose of this request is to combine a one -acre unplatted tract of land with an existing platted lot in the Coventry Manor RPUD. 8 -D. Ordinance No. 480 -369, 1 Reading, (ZA 01 -038) Rezoning on property legally described as Tract 2C1A, T.M. Hood Survey, Abstract No. 706 and being one acre. This site is located on the east side of Suffolk Court, approximately 700' north of Turnberry Lane. The purpose of this request is to place the uses and regulations for the Coventry Manor Planned Unit Development on the property so that the applicant can combine this tract with an existing lot in Coventry Manor by Plat Revision. 8 -E. Ordinance No. 480 -367, 1 Reading, (ZA 01 -047) Rezoning on property legally described as Tract 2C1, T.M. Hood Survey, Abstract No. 706, and being 1.3 acres. This site is located at 1310 North Shady Oaks on the east side of North Shady Oaks approximately 680' north of Turnberry Lane. The purpose of this request is to place Single Family Residential district uses and regulations on the property. Staff has approved a single lot plat on the property subject to the requested change of zoning. The Planning and Zoning Commission recommended approval (7 -0). 8 -F. Ordinance No. 480 -368, 1 Reading (ZA 01 -039), Rezoning and Site Plan for Secure Source, Inc., on property legally described as Tract 1E1 and 1E2A, in the John Childress Survey, Abstract No. 53, and being 2.957 acres. At the request of the applicant, this item is tabled to the July 17, 2001 Regular City Council meeting. 8 -G. ZA 01 -045, Plat Revision for Lots 3R1R -1, 3R1R -2, 3R1R -3, 3R1R -4, 3R1R -5 and 3R1R, Block 1, Timarron Golf Course on property legally described as Lot 3R1 and 3R2, Block 1 Timarron Golf Course. This site is located on the south side of Byron Nelson Parkway in the 1400 Block, approximately 400' east of Fairwood Court. The purpose of this request is to subdivide Lot 3R1 into four residential lots and one common lot. The City Council recently approved a development plan for the residential proposal. This plat is in compliance with that approval. 9 -A. Resolution No. 01 -035, Appointment of Municipal Court Judge. This item was tabled, as a complete City Council was not present for the meeting. Regular City Council Meeting Minutes of June 5, 2001 Page 6 of 14 9 -B. Resolution No. 01 -036, Appointment to the Crime Control and Prevention District to fill the unexpired term of Peter Gaal. This item was tabled, as a complete City Council was not present for the meeting. Motion was made to approve the consent agenda as follows: Agenda Item #5 -A, #5 -B, tabling to June 19, 2001 City Council meeting; #5 -C; #5 -D; #5 -E; #5 -F, canceling the July 3, 2001 City Council meeting; Item #8 -C, #8 -D, #8 -E; #8 -F, tabling to July 17, 2001 at the request of the applicant; Items #9 -A, and #9 -B, tabling. Motion: Standerfer Second: Evans Ayes: Standerfer, Potter, Stephen, Evans, Stacy Nays: None Approved: 5 -0 vote Agenda Item #6, Public Forum Kenneth Horne, 1215 Ashmore Court, Southlake. Mr. Horne stated he had several issues with newspaper articles he recently read, including: statements made regarding appointments to boards and commissions, statements made regarding length of time spent on each agenda item, and limiting the time of people who want to come before the City Council to speak on an issue. Councilmember Greg Standerfer. Councilmember Greg Standerfer spoke about the comments he has received from residents regarding the poor quality of the sound equipment in the City Council meetings as they appear on the Cable Television channel. Agenda Item #7 -A, ZA 01 -052, Revised Site Plan on Bicentennial Park ZA 01 -052, Revised Site Plan on Bicentennial Park, on property legally described as Lot 2R2, L.B.G. Hall No. 686 Addition. Current zoning is "S -P -1" Detailed Site Plan District with "CS" Community Service District uses. Senior Planner Dennis Killough presented ZA 01 -052, stating the purpose of this revised site plan is to obtain approval required to construct shade structures over the spectator seating at several of the youth baseball fields in Bicentennial Park. As a matter of history, he noted the activities on this property include: • Youth baseball fields constructed as part of Bicentennial Park construction in 1994 • Park Master Plans approved in 1996 and 2001 (update) showing fields at current location • Site Plan for Bicentennial Park approved by Council in June of 2000 Regular City Council Meeting Minutes of June 5, 2001 Page 7 of 14 • Park Board recommended SPDC approval of Southlake Baseball Association (SBA) request for $65,000 matching funds request to build shade structures on January 8, 2001 • SPDC approved matching funds on January 22, 2001 Mr. Killough stated review of this application is limited to the proposed shade structures. There are no other changes to the approved site plan. The plans meet all requirements of applicable city ordinances. There are no remaining plan review comments regarding this request. PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve ZA 01 -052, Revised Site Plan on Bicentennial Park property. Motion: Standerfer Second: Evans Ayes: Standerfer, Evans, Potter, Stephen, Stacy Nays: None Approved: 5 -0 vote Agenda Item #7 -B, Award of bid to Sun Ports International for Shade Structures Director of Community Services Kevin Hugman stated, as previously approved by SPDC through a matching funds request from the Southlake Baseball Association, this project involved the design, purchase, and installation of bleacher shade structures on Bicentennial Park baseball fields #4, #5, #6, #7, #8, #9 and #10. The shade structures would consist of a powder coated pole support structure covered with a UV shade fabric. The fabric will be similar to that used on the existing shade structures at the Bob Jones Park soccer fields and the Southlake Tennis Center. The recommended fabric colors of burgundy and forest green will match the existing dugout shade covers. The proposed shade structures were estimated to cost $130,000 and would provide much needed relief from the summer sun for numerous spectators, players, coaches, and officials. The construction timeline, should the project be approved, would provide for an estimated completion date of July 2001. The City received and opened one bid on April 17, 2001 in accordance with state bidding procedures. The bid of the project was submitted by Sun Ports International in the amount of $133,735, slightly over the approved budget of $130,000. Staff met with Sun Ports International and developed a reduced scope of work that would bring the project within budget while maintaining the integrity of the project. Essentially, with the implementation of Change Order No.1, the shade structures for fields #8 and #9 would be reduced in size. The shade structures would still cover all of the seating area but would be reduced in size over the pedestrian plaza by approximately 1,178 square feet. Regular City Council Meeting Minutes of June 5, 2001 Page 8 of 14 Matching funds in the amount of $65,000 (total project budget $130,000) have been approved as part of the FY 2000 -01 SPDC Matching Funds Program. Change Order No. 1 would reduce the scope of the contract by $12,000 from $133,735 to $121,735. In addition, project construction contingency in the amount of $8,000 (6.5% of the project) is requested to cover unforeseen costs arising from the project, as well as the purchase and installation of SPDC recognition plaque. Motion was made to approve awarding the bid to Sun Ports International and approval of Change Order No. 1 as noted above. Motion: Stephen Second: Evans Ayes: Stephen, Evans, Standerfer, Potter, Stacy Nays: None Approved: 5 -0 vote Agenda Item #7 -C, Resolution No. 01 -040 (ZA 01 -006), Specific Use Permit Resolution No. 01 -040 (ZA 01 -006), Specific Use Permit to allow an additional antenna on an existing telecommunication tower per Zoning Ordinance No. 480, Section 45.1 (38) and Section 45.8, on property described as Lot 1R, Block B, North Davis Business Park, being 0.757 acres. A concept plan will be considered with this request. Senior Planner Dennis Killough presented this agenda item stating the property is located at 2105 Greenwood Drive, located on the south side of Greenwood Drive, approximately 60' north of Greenbrier Drive in the North Davis Business Park. Mr. Killough gave some history of the project, including: • March 18, 1986, City Council passed and approved Ordinance No. 324, annexing North Davis Business park into the City of Southlake • February 4, 1986, final plat for the industrial park was approved while in the City's extraterritorial jurisdiction • July 7, 1992, City Council approved a concept plan for an office /warehouse • May 17, 1994, City Council approved rezoning to "S -P -1" Detailed Site Plan District to allow "I -1" uses with outside storage and an antenna station and the site plan. With Site Plan Review Summary No. 2, dated March 30, 2001, the following variances need council action: (the variances below relate to the proposed equipment building only). • Masonry requirements due to residential adjacency (Section 43.13 (a)). According to residential adjacency standards, all facades of applicable buildings shall meet the masonry requirements as set out in Ordinance No. 557 Regular City Council Meeting Minutes of June 5, 2001 Page 9 of 14 • Pitched roof due to residential adjacency (Section 43.13(a)), residential adjacency standards also state that structures having a 6,000 square feet or less footprint shall be constructed with a pitched roof • Screening of tower facilities- Tower facilities shall be enclosed by an eight (8) foot, solid screening fence or masonry wall or a wrought iron fence with an eight (8) foot evergreen hedge. The facilities shall be landscaped with a buffer of plant materials that effectively screens the view of the tower compound. PUBLIC HEARING: Karl Crawley, 500 South Ervay, Suite 112 -B, Dallas, Texas. Mr. Crawley stated he is representing AT & T Telecommunications Company. He was present to answer questions of Council. Mayor Rick Stacy suggested we [Council] needs to find a way to change the ordinance whereby staff could handle this type issue and not have the applicant go through all the time in coming before Council. Councilmember Rex Potter agreed. Motion was made to approve ZA 01 -006, Specific Use Permit to allow an additional antenna on an existing telecommunication tower; subject to Concept Plan Review Summary No. 2, dated March 30, 2001; and further subject to the applicants agreement to use earth tone colors. Motion: Standerfer Second: Stephen Ayes: Standerfer, Stephen, Evans, Potter, Stacy Nays: None Approved: 5 -0 vote Agenda Item #8 -A, ZA 01 -004, Plat Showing for Lots 12, 13 and 14, O.W. Knight No. 899 Addition. ZA 01 -004, Plat Showing for Lots 12, 13, and 14, O.W. Knight No. 899 Addition, on property legally described as Tract 5E situated in the Obediah W. Knight Survey, Abstract No. 899, and being approximately 6.1441 acres. Senior Planner Dennis Killough presented this Plat Showing noting the property is located at 209 Southlake Boulevard on the south side of East Southlake Boulevard (F.M. 1709) approximately 1,100' west of Byron Nelson Parkway. As a matter of history on this parcel of property the following actions have been taken: • February 3, 1998, City Council approved ZA 97 -130, Rezoning on a Concept Plan for French Square Office Complex. • October 6, 1998, City Council approved ZA 98 -058, Site Plan for French Square Office Complex. Regular City Council Meeting Minutes of June 5, 2001 Page 10 of 14 • October 6, 1998, City Council approved ZA 98 -083, Plat Showing of Lots 12, 13, and 14, O.W. Knight No. 899 Addition. This plat was never filed. • January of 2000, City Council decided not to extend Parkwood Drive from Byron Nelson Parkway to East Southlake Boulevard. On May 17, 2001, the Planning and Zoning Commission approved (7 -0) subject to Plat Review Summary No. 2, dated April 26, 2001. Specifically showing the relocation of the Parkwood Drive cul -de -sac. Mr. Killough stated the developer for the property will build the road and the property is currently under the same ownership as with the zoning change. Director of Community Services Kevin Hugman commented regarding access to and from the senior center. Councilmember Greg Standerfer stated his issue is not having the senior center traffic go straight onto F.M. 1709 as it is dangerous. He feels we should leave access on Byron Nelson Parkway from the Senior Center. John Levitt, Civil Works Group, 600 South Main Street, Suite 300, Rome, Texas. Mr. Levitt stated this is the last step the developer needs to take before he can apply for a building permit. Motion was made to approve ZA 01 -004, Plat Showing subject to the Plat Review Summary No. 3, dated June 1, 2001; noting that Council wants access to the Senior Center and that the City will maintain the road off of Parkwood Drive. Motion: Potter Second: Standerfer Mayor Stacy asked Mr. Levitt if he wants to wait for a vote because he will need four affirmative votes in order for this to pass. Mr. Levitt stated he would find that it meets all of the requirements of the City. He asked the City Attorney for an opinion on this issue. Ayes: Potter, Stephen, Evans, Standerfer, Stacy Nays: None Approved: 5 -0 vote Agenda Item #8 -B, ZA 01 -051, Plat Revision for Lot 1 -R, Block 1, City of Southlake Municipal Complex ZA 01 -051, Plat Revision for Lot 1 -R, Block 1, City of Southlake Municipal Complex, on property legally described as Lot 1 & 2, Block 1, and Parkwood Drive, City of Southlake Municipal Complex, being 14.569 acres Senior Planner Dennis Killough stated the purpose of this request is to abandon a portion of Parkwood Drive. He noted the property is located on the South end of Southlake Regular City Council Meeting Minutes of June 5, 2001 Page 11 of 14 Boulevard, west and adjacent to Byron Nelson Parkway and being approximately 1,400' east of South White Chapel Boulevard. To the south of the property is Timarron, Phase V (Northwood Park). To the west is the proposed French Square Office Complex. On May 17, 2001, the Planning and Zoning Commission approved (7 -0) this case subject to the Plat Review Summary No. 2, dated May 11, 2001. Director of Community Services Kevin Hugman stated when asked if it is necessary for Council to act on this issue tonight, that he does not have a problem and can work with anything that is desired by council. Mayor Stacy stated it is better for the City to keep the right -of -way until the city decides what will be built. He suggested putting this item on hold. Councilmember Rex Potter stated he feels it is setting a bad signal to the property owners to not take a position on this issue. Motion was made to table ZA 01 -051, indefinitely. Motion: Standerfer Second: Evans Ayes: Standerfer, Evans, Stephen, Stacy Nays: Potter Approved: 4 -1 vote Agenda Item #10_A, Reconsider the contract for professional services with Brinkley Sargent Architects for the Recreation Center Director of Community Services Kevin Hugman stated this item is before Council again as the Mayor has requested that the City Council reconsider the professional services agreement with Brinkley Sargent Architects for design services for the proposed recreation center. With a new Parks and Recreation Board in place and given the magnitude of this project, he would like the new Board to have an opportunity to review and comment on the project. After an extensive discussion, motion was made to not execute the contract that was previously approved by the City Council in the amount of $550,000. Instead, to execute an amended contract for the preparation of a concept plan to be used for the application for the grant with the State of Texas. Also, we will not do the economic feasibility study at this time. We will set a cap on the amended concept plan in the amount of $75,000; subject to an agreement with the architect to offset that against the final contract as discussed in the amount of $550,000 [we get a credit to that]. Following preparation of the Concept Plan, it will be returned to Kevin for submission of a grant application. It will then be returned to the Park Board and SPDC for action before coming back to the City Council. This all being subject to the architect having the time to complete the grant application by the deadline. Regular City Council Meeting Minutes of June 5, 2001 Page 12 of 14 Motion: Standerfer Second: Stephen Ayes: Standerfer, Stephen, Evans, Potter, Stacy Nays: None Approved: 5 -0 vote Agenda Item #10 -B, Consider revising trail width for Traffic Management Bond Package 2B, being the hike and bike trail along the north side of F.M. 1709, from Southridge Lakes Parkway to Bicentennial Park Director of Community Services Kevin Hugman presented this agenda item, noting this trail package is for the segment of trail between Southridge Lakes Parkway and Bicentennial Park, on the north side of F.M. 1709. This item is on the agenda for the City Council to consider reducing the width from eight feet to six feet. Hugman stated in August 1995, the first Trail System Master Plan was approved by the City Council, which called for six -foot trails throughout the City with the exception of White Chapel, which was to be eight feet. The approved plan did not delineate which side of the road the trail was to be constructed, and as development occurred, this became an issue. In July 1998, a clarification to the Plat was adopted, which delineated the side of the road that the multi - purpose, off -road trails were to be constructed. In the area of Southlake Boulevard, between Peytonville and Carroll, staff recommended the trail along the south side of F.M. 1709. The Planning and Zoning Commission recommended approval of the Plan, but also recommended that at least a sidewalk be constructed along the north side between Southridge Lakes Parkway and Bicentennial Park. City Council approved the clarification, with P & Z recommendation on July 7, 1998. In May 1999, voters approved three propositions related to traffic management in a special bond election. Proposition No. 3 was for "the issuance of $4,730,000 general obligation bonds for park improvements (hike and bike trails). The initial cost estimates for this proposal were based on a trail width of eight feet in keeping with general design guidelines for multi - purpose trails, and the desire to qualify for state trail grant funding. Bond election informational materials distributed to the public referenced the trails as being eight feet in width. HNTB Architects Engineers Planners were contracted as the City's consultant to manage the design and construction of the improvements in the TMB, including the design and construction of the hike and bike trails. TMB Package #2B is the first trail package to have been let for construction, and is the trail segment from Southridge Lakes Parkway to Bicentennial Park, on the north side of F.M. 1709. Concerns have arisen concerning the width of the trails and whether six -foot sidewalks should be constructed instead of eight - foot trails. Issues have centered on: • Expense of concrete and resulting aesthetics or visual impact of eight foot versus six foot trails Regular City Council Meeting Minutes of June 5, 2001 Page 13 of 14 • Construction cost differential of eight foot versus six foot trails • Ability to construct eight foot trails within existing or required right of way, and • Any restrictions on ability to meander trails within this right of way. This segment of Southlake Boulevard will also be served by the planned multi - purpose trail on the south side of F.M. 1709. Therefore, a sidewalk, although not signed as usable for pedestrians and bicyclists, can still serve to enhance non - motorized mobility of citizens. It was noted a reduction in width from 8' to 6' would result in an estimated cost savings of approximately $18,000 in concrete costs. Mayor Stacy commented that TxDOT does not have a problem with changing the width of trails from 8' to 6'. This would be a cost savings of 25 %. He feels we should start at the elementary schools and work out with the trails. Councilmember Tom Stephen suggested we reduce the sidewalks on F.M. 1709 on the north side, and provide sidewalks on Carlisle and Continental Boulevards by schools and homes. Councilmember Greg Standerfer stated the reason he would do this (reduce the sidewalks on F.M. 1709 on the north side and provide sidewalks on Carlisle and Continental Boulevards) is to provide sidewalks by the schools and homes. City Manager Billy Campbell stated in the grand scheme of things, the money needs to be used for sidewalks. Motion was made to approve reducing the width of the sidewalks on F.M. 1709 from 8' to 6' and utilize the funds saved on other sidewalks. Motion: Standerfer Second: Evans Ayes: Standerfer, Evans, Potter, Stephen, Stacy Nays: None Approved: 5 -0 vote Agenda Item #12, Adjournment Mayor Rick Stacy �� o ql Regular City Council meeting of June 5, 2001 at 9:30 =e3 ATTEST: Mayor Rick Stacy noo Sandra L. LeGrand City Secretary Regular City Council Meeting Minutes of June 5, 2001 Page 14 of 14