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2013-05-28 CITY SO UTHLAKE SOUTHLAKE ARTS COUNCIL MEETING: May 28, 2013 LOCATION: 1400 Main Street, Southlake, Texas Southlake Town Hall — 3A SOUTHLAKE ARTS COUNCIL MEMBERS PRESENT: Chair Leslie Bartlett, Vice Chair Miriam Murray, Secretary Jesika Cook and Southlake Arts Council members Merlene Ingraham, Terri Messing and Leslie Ann Walker SOUTHLAKE ARTS COUNCIL MEMBERS ABSENT: Tammy Hashemian STAFF MEMBERS PRESENT: Deputy Director of Community Services Candice Edmondson OTHERS PRESENT: None 1. CALL TO ORDER Chair Bartlett called the meeting of the Southlake Arts Council to order at 6:06 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Southlake Arts Council and are enacted with one motion. Chair Bartlett read the consent agenda item for the record. 2A. APPROVAL OF THE MINUTES FROM THE MARCH 26, 2013 REGULAR SOUTHLAKE ARTS COUNCIL MEETING. There were no corrections to the minutes. APPROVED A motion was made to approve the minutes from the March 26, 2013 Southlake Arts Council meeting as read. Motion: Murray Second: Walker Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6 -0 Motion Carried. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the May 28, 2013 Southlake Arts Council Meeting Page 2 of 5 3. CONSIDER 3A. RECOMMENDATION ON REVISIONS TO THE PUBLIC ART POLICY Deputy Director Edmondson presented a draft of the proposed revisions to the Public Art Policy and responded to questions. The revised Policy consolidates elements in the existing Public Art Policy (approved September 4, 2001 and revised May 15, 2007) and the Public Art Display and /or Performance Policy (approved March 29, 2011). The consolidated Public Art Policy will also include the provisions and recommendations of the previously approved Public Sculpture Program. The Arts Council directed staff to bring the revised Policy back for Southlake Arts Council recommendation at the June meeting to allow for further review. Staff will send members electronic copies of the existing Public Art Policy and the Public Art Display /Performance Policy. APPROVED A motion was made to bring the draft revised Policy back to Southlake Arts Council at the June meeting to make a recommendation to City Council. Motion: Messing Second: Cook Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6 -0 Motion Carried. 3B. RECOMMENDATION ON PERMIT TO ALLOW AN ART GALLERY RECEPTION SEPTEMBER 8, 2013 AND AN ART EXHIBIT SEPTEMBER 8 — OCTOBER 31, 2013 IN THE TOWN HALL LOBBY Deputy Director Edmondson reviewed the permit for the reception and art exhibit, "Touches of Hope," September 8— October 31, 2013 and responded to questions. The committee discussed methods to solicit art pieces, sponsorship opportunities, musical options, publicity, and change of time for the reception. Following discussion of the timeline for the Call to Artists, the Arts Council agreed to move the June 25 regular meeting to June 11, 2013, to allow the Arts Council to select the artists /artwork at their July meeting. APPROVED A motion was made to approve the permit to allow an art gallery reception on September 8, 2013 and exhibit September 8 — October 31, 2013. City of Southlake Values: Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork Minutes of the May 28, 2013 Southlake Arts Council Meeting Page 3 of 5 Motion: Cook Second: Walker Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6 -0 Motion Carried. 3C. RECOMMENDATION ON PERMIT TO ALLOW AN ART GALLERY RECEPTION FEBRUARY 23, 2014 AND AN ART EXHIBIT FEBRUARY 23 — APRIL 27, 2014 IN THE TOWN HALL LOBBY Deputy Director Edmondson reviewed the permit for the reception and art exhibit February 23 -April 27, 2014. APPROVED A motion was made to approve the permit to allow an art gallery reception on February 23, 2014 and exhibit February 23 - April 27, 2014. Motion: Walker Second: Murray • Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6 -0 Motion Carried. 4. DISCUSSION 4A. PUBLIC ART AT DPS NORTH TRAINING FACILITY Deputy Director Edmondson presented an update on the process to procure art work for the DPS North facility. CCPD is considering several locations for art work in the facility and a variety of art types including sculpture, murals, gallery artwork, and other mediums the board may suggest. Artists Gary Alsum, Sheldon James and Janice Hart are being considered. 4B. ART IN THE SQUARE UPDATE Terri Messing updated the committee about the April 26 -April 28, 2013 Art in the Square event. Contributions for charities from this year's event totaled about $200,000, which makes Art in the Square contributions to charities over $2 million since its inception 14 years ago. The satisfaction level of the participating artists is 90 -95 %. The committee discussed different aspects of the event and suggestions were offered for next year's event. City of Southlake Values: Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the May 28, 2013 Southlake Arts Council Meeting Page 4 of 5 4C. CISD ART DISPLAY UPDATE Deputy Director Edmondson presented positive feedback received concerning the CISD Art Display in Town Hall April 26 -28, 2013 in conjunction with the Art in the Square event. 4D. SOUTHLAKE ARTS COUNCIL MEETING SCHEDULED FOR JULY 23, 2013 The decision was made to move the regular meeting on June 25 to June 11 and to hold the July 23 meeting to consider the submittals for the "Touches of Hope" exhibit. Although this was a discussion item, a motion was made to move the June meeting to June 11 and to hold the meeting on July 23 as scheduled. APPROVED Motion: Murray Second: Walker Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6 -0 Motion Carried. 5. PUBLIC FORUM There was no one present to speak at Public Forum. 6. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 7:17 p.m. Motion: Cook Second: Murray Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6 -0 Motion Carried. City of Southlake Values: Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork Minutes of the May 28, 2013 Southlake Arts Council Meeting Page 5 of 5 Attest: }ii tkt i4_41 4L4 Leslie Bartlett, Chair andice Edmondson, Deputy Director Community Services Department A tape recording of this meeting may be requested in the Office of the City Secretary. City of Southlake Values: Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Arts Members: Please initial beside your name below so there will be a record of attendance. Guests: Please sign your name below. Southlake Arts Council Meeting - TH 3A Tuesday, May 28, 2013 tfirPs Leslie Bartlett Merlene Ingraham Jesika Cook c\ Terri Messing Tammy Hashemian A e Leslie Ann Walker Miriam Murray Candice Edmondson staff liaison) Guests: