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REGULAR PLANNING AND ZONING
COMMISSION MEETING
June 8, 2000
COMMISSION PRESENT: Chairman Mike Sandlin; and Commissioners Michael Boutte, Dennis
King, and Pamela Muller.
COMMISSION ABSENT: Vice-Chairman C.D. Peebles and Commissioner Kenneth Home.
CITY STAFF PRESENT: Debra Drayovitch, City Attorney; Bruce Payne, Director of Planning;
Charlie Thomas, City Engineer; Kevin Hugman, Director of Community Services; Garland Wilson,
Director of Public Safety; Ricky Black, Chief of Fire Services; Ben Henry, Park Planning and
Construction Superintendent; Dennis Killough, Senior Current Planner; Lisa Sudbury, Current
Planner; Malcolm Jackson, Chief of Building Services; Angela Turner, Graduate Engineer; and Loft
Farwell, Planning Secretary.
Chairman Sandlin called the meeting to order at 6:37 p.m.
There was no Work Session held.
AGENDA ITEM #2, APPROVAL OF MINUTES:
Chairman Sandlin opened discussion of the minutes of the Planning and Zoning Commission
meeting held on May 18, 2000.
Motion was made to approve the minutes of the Plarming and Zoning Commission meeting held
on May 18, 2000, as presented.
Motion: Boutte
Second: Muller
Ayes: Boutte, Muller, King, Sandlin
Nays: None
Approved: 4-0
Motion carried.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #0023
AGENDA ITEM #3, ADMINISTRATIVE COMMENTS:
Senior Planner Dennis Killough introduced the new Director of Planning, Brace Payne. Mr. Killough
confirmed that there will be a June 22 Planning and Zoning Commission meeting.
Chairman Sandlin said Agenda Items #4 and #5 are on the Consent Agenda and will not have a
separate discussion unless a Commission member or a citizen requests for them to be removed from
the Consent Agenda and placed on the Regular Agenda. No one requested for these items to be
removed from the Consent Agenda.
Planning and Zoning Commission Meeting Minutes on June 8, 2000 1
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AGENDA ITEM #4, ZA 00-058, F1NAL PLAT FOR CROWN RIDGE ADDITION, PHASE lA:
3 AGENDA ITEM #5, ZA 00-059, FINAL PLAT FOR CROWN RIDGE ADDITION, PHASE 1 B:
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Motion was made to approve ZA 00-058 subject to Plat Review Summary No. 2, dated June 2,
2000, and ZA 00-059 subject to Plat Review Summary No. 2, dated June 2, 2000.
Motion: King
Second: Muller
Ayes: Muller, King, Boutte, Sandlin
Nays: None
Approved: 4-0
Motion carried.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #0227)
Due to a Commissioner's need to leave at 9:00 p.m. and the fact that there would not be a quorum
after that time, Chairman Sandlin reordered the agenda items to be heard in the following order: #8,
9, 10, 15, 16, 19, 18, Il,and 12.
Laura Cronin, the applicant for Agenda Item #14 (ZA 00-038), requested to table that item to the
June 22 Commission meeting.
AGENDA ITEM #6, ORDINANCE NO. 480-KK, AMENDMENTS TO COMPREHENSIVE
24 ZONING ORDINANCE NO. 480, AS AMENDED, REGARDING NOISE REGULATIONS IN
25 ORDINANCE NO. 480 TO REMOVE ANY CONFLICT WITH THE PROVISIONS OF
26 ORDINANCE NO. 778;
27 AGENDA ITEM #7, ORDINANCE NO. 778, AMENDING CHAPTER 11 OF THE CODE OF
28 ORDINANCES OF THE CITY OF SOUTHLAKE BY ADDING ARTICLE III TO DEFINE
29 CERTAIN NOISES TO BE A NUISANCE AND PROHIBIT THEM;
30 AGENDA ITEM #13, ZA 00-037, REZONING;
31 AGENDA ITEM # 14, ZA 00-038, PLAT SHOWING FOR LOTS 9 & 10, J.J. FRESHOUR NO. 521
32 ADDITION;
33 AGENDA ITEM #17, ZA 00-060, SITE PLAN FOR A PORTION OF PROPOSED LOT 4, BLOCK
34 1, SABRE GROUP CAMPUS:
35 Motion was made to table Ordinance No. 480-KK and Ordinance No. 778 to the July 20 Planning
36 and Zoning Commission meeting; ZA 00-037 and ZA 00-038 to the June 22 Planning and Zoning
37 Commission meeting; and ZA 00-060 to the July 6 Plartning and Zoning Commission meeting and
38 to continue the Public Hearings to those dates.
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40 Motion: Muller
41 Second: King
42 Ayes: King, Boutte, Muller, Sandlin
43 Nays: None
-- 44 Approved: 4-0
Planning and Zoning Commission Meeting Minutes on June 8, 2000
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1 Motion carried.
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3 (Planning and Zoning Commission meeting, 06-08-00, tape 1, section #0356)
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5 AGENDA ITEM #8, ZA 00-047, REZONING AND SITE PLAN FOR PROPOSED LOT 3,
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6 BLOCK 1, CORNER ADDITION:
7 Current Planner Lisa Sudbury presented this item to the Commission for a Zoning Change and Site
8 Plan on property legally described as Lot 2, Block 1, Comer Addition, an addition to the City of
9 Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 981, Plat
10 Records, Tarrant County, Texas; Lot 2 and a portion of Lot 3, W. R. Eaves No. 500 Addition, an
11 addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet
12 A, Slide 2833, Plat Records, Tarrant County, Texas; and a portion of Tract 2, W. R. Eaves Survey,
13 Abstract No. 500; and being approximately 4.054 acres. The property is located on the north side
14 of West Southlake Boulevard (F.M. 1709) approximately 400' east of Randol Mill. The Current
Zoning is "AG" Agricultural District and "C-2" Local Retail Commercial District. The Requested
Zoning is "S-P-I" Detailed Site Plan District with "CS" Community Service District uses limited
to a public safety facility and to include any associated outside storage. The Land Use Category is
Retail Commercial. The Owner and Applicant is the City of Southlake. Thirteen (13) written notices
were sent to property owners within the 200' notification area. Twenty-nine (29) written notices
were sent to property owners outside the 200' notification area. Two (2) responses were received
from outside the 200' notification area with both being in favor.
Garland Wilson (Director of Public Safety) presented this item to the Commission.
Chairman Sandlin opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Sandlin closed the Public Hearing.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #0508)
Commissioner Muller said it is her understanding that the City owns all of this property and that they
are going to sell the middle lot for commercial use. She said she hopes the City will retain that piece
of property and reimburse the Crime Control District because they may have a further use for it. She
thinks the commercial in the middle is distracting from the site and the safety of emergency vehicles
coming in and out. She said she is not keen on granting driveway variances, but in this case, there
is a pre-existing condition that is preventing the appropriate spacing. She also hopes that in the future
they consider punching out a connection to the gas station lot and that possibly the gas station will
go away and a better use will be put on this comer for better traffic safety.
Motion was made to approve ZA 00-047 subject to Site Plan Review Summary No. 3, dated June
2, 2000, and to delete Items #1.a (500' driveway spacing on F.M. 1709) and #1 .b (250' driveway
spacing on Randol Mill Avenue).
Motion: Muller
Second: King
Planning and Zoning Commission Meeting Minutes on June 8, 2000
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Ayes: Boutte, Muller, King, Sandlin
Nays: None
Approved: 4-0
Motion carried.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #0595)
AGENDA ITEM #9, ZA 00-048, REZON1NG AND CONCEPT PLAN FOR PROPOSED LOT 2R,
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9 BLOCK 1, CORNER ADDITION:
10 Current Planner Lisa Sudbury presented this item to the Commission for a Zoning Change and
11 Concept Plan on property legally described as a portion of Lot 3, W. R. Eaves No. 500 Addition, an
12 addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet
13 A, Slide 2833, Plat Records, Tarrant County, Texas; and a portion of Tract 2, W. R. Eaves Survey,
14 Abstract No. 500; and being approximately 0.822 acres. The property is located on the north side
15 of West Southlake Boulevard (F.M. 1709) approximately 300' east of Randol Mill. The Current
Zoning is "AG" Agricultural District and "C-2" Local Retail Commercial District. The Requested
Zoning is "C-2" Local Retail Commercial District. The Land Use Category is Retail Commercial.
The Owner and Applicant is the City of Southlake. Five (5) written notices were sent to property
owners within the 200' notification area. Twenty-nine (29) written notices were sent to property
owners outside the 200' notification area. One (1) response was received from outside the 200'
notification area and was in favor.
Commissioner Boutte asked why this property is being rezoned at this time and asked if the City has
a potential buyer.
Garland Wilson (Director of Public Safety) said there is not a potential buyer at this time.
Senior Planner Dennis Killough said the southeast portion of the proposed lot is already zoned "C-2"
and the remainder is zoned "AG"; in order to plat this property, zoning must be in place on all of it.
Chairman Sandlin opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Sandlin closed the Public Hearing.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #0723)
Commissioner Muller asked what the bufferyard requirement would be if this lot were zoned "CS".
Mr. Killough said there would be no bufferyard requirement between two "CS" zoned properties.
Commissioner Muller said her concern is changing the zoning of this property to "C-2". She thinks
the City should retain this property and said they could certainly bring up this zoning request again
in the future.
Chairman Sandlin said the Commission could certainly approve "CS" zoning instead of "C-2"
zoning because it would be considered down-zoning.
Planning and Zoning Commission Meeting Minutes on June 8, 2000 4
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Mr. Killough said "CS" zoning is not cumulative with the "C-2" zoning. He said there are only a few
"CS" uses that can be placed in a "C-2" zoning district without changing the zoning. He said they
would have to pull this application, readvertise it, and bring another zoning request before the
Commission in order to change it to a "CS" zoning district.
Chairman Sandlin asked if"O-l" zoning is cumulative, and Mr. Killough said yes.
Commissioner Boutte asked staff to clarify the Commission's options and what zoning categories
would be allowable without readvertising. Commissioner Muller said they could approve "C-1" or
Commissioner Boutte asked what harm it would do to readvertise this. Director Wilson said it would
throw their programming off and their projected date of opening the west facility. He said they are
in critical need of getting their response times down. Director Wilson said in order for them to
market the property, they need the "C-2" zoning.
Commissioner Boutte said he really likes the idea of not putting "C-2" zoning on this property,
especially with it being City-owned property. He said he does not want it sold to a developer and
then find out that he wants to put something on it that the residents do not like and then the City has
done itself a disservice.
Director Wilson said staff has committed to working with the residents and said they have a unique
relationship with them in this project. He said if it is zoned "C-2" and is coming forward with a Site
Plan, it will be something of their liking. He said it would have to come through P&Z and City
Council before they have an approved site to build on.
Commissioner Muller said she thinks the Commission should leave it as "C-2" and maybe these
comments will be in the minutes for the Council to consider.
Motion was made to approve ZA 00-048 subject to Concept Plan Review Summary No. 3, dated
June 2, 2000.
Motion: Muller
Second: King
Commissioner Muller said she is not happy about doing this, but she understands the concerns here
and said there is still the City Council to consider this item.
Ayes: Muller, King, Sandlin
Nays: Boutte
Approved: 3-1
Motion carried.
Planning and Zoning Commission Meeting Minutes on June 8, 2000
1 (Planning and Zoning Commission meeting, 06-08-00, tape 1, section #0945)
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3 AGENDA ITEM # 10, ZA 00-049, PLAT REVISION FOR PROPOSED LOTS 2R AND 3, BLOCK
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4 1, CORNER ADDITION:
5 Current Planner Lisa Sudbury presented this item to the Commission for a Plat Revision of proposed
6 Lots 2R and 3, Block 1, Comer Addition on property legally described as Lot 2, Block 1, Corner
7 Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded
8 in Cabinet A, Slide 981, Plat Records, Tarrant County, Texas; Lots 2 and 3, W. R. Eaves No. 500
9 Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded
10 in Cabinet A, Slide 2833, Plat Records, Tarrant County, Texas; and Tract 2, W. R. Eaves Survey,
11 Abstract No. 500; and being approximately 4.8767 acres. The property is located on the north side
12 of West Southlake Boulevard (F. M. 1709) approximately 300' east of Randol Mill. The Current
13 Zoning is "AG" Agricultural District and "C-2" Local Retail Commercial District. The Proposed
Zoning is "C-2" Local Retail Commercial District and "S-P-l" Detailed Site Plan District with "CS"
Community Service District uses limited to a public safety facility and to include any associated
outside storage. The Land Use Category is Retail Commercial. The Owner and Applicant is City of
Southlake. Fourteen (14) written notices were sent to property owners within the 200' notification
area, and no responses were received.
Garland Wilson (Director of Public Safety) presented this item to the Commission.
Chairman Sandlin opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Sandlin closed the Public Hearing.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section # 1002)
Motion was made to approve ZA 00-049 subject to Plat Review Summary No. 3, June 2, 2000.
Motion: Muller
Second: Boutte
Ayes: King, Boutte, Muller, Sandlin
Nays: None
Approved: 4-0
Motion carried.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section gl016)
AGENDA ITEM #15, ZA 00-045, SITE PLAN FOR COSTCO WHOLESALE:
Current Planner Lisa Sudbury presented this item to the Commission for a Site Plan for Costco
Wholesale on property legally described as portions of Tracts 1, 2, 3, & 4, W. E. Mayfield's
Subdivision, according to the plat recorded in Volume 388-C, Page 4, Plat Records, Tarrant County,
Texas, and being approximately 16.3702 acres. The property is located on the south side of S.H. 114
approximately 1,200' east of Kimball Avenue. The Current Zoning is "AG" Agricultural District and
"C-2" Local Retail Commercial District. The Proposed Zoning is "S-P-2" Generalized Site Plan
Planning and Zoning Commission Meeting Minutes on June 8, 2000 6
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District with "C-3" General Commercial District uses, including a gasoline service station and tires,
batteries, and automobile accessories. The Land Use Category is Mixed Use. The Owners of the
property are Donald E. Vogel, Chung Cheng Hong, Glen Scott Harrell, and Wetzel Family
Partnership, Ltd. The Applicant is Kimley-Horn and Associates. Thirteen (13) written notices were
sent to property owners within the 200' notification area, and two (2) responses were received with
both being in favor. One (l) response was received from outside the 200' notification area also being
in favor.
Senior Planner Dennis Killough said Staff Comment #1 requires this Site Plan to comply with any
recommendations that were put in place with the Concept Plan and Zoning approval by City Council.
Greg McGahey (AEM & Associates) presented this case to the Commission.
Chairman Sandlin opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Sandlin closed the Public Hearing.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section # 1183)
Motion was made to approve ZA 00-045, subject to Site Plan Review Summary No. 3, dated June
2, 2000, and subject to the City Council motion for the Concept Plan.
Motion: Muller
Second: King
Commissioner King said he abstained from voting when this matter was before the Commission for
the Zoning and Concept Plan for all of Gateway Plaza, Phase II, and the applicant was Wyndham
Properties. He said that plan included property that is not before the Commission tonight, and he
abstained from that item because there was a perceived conflict involving ownership of the other
property not befoice the Commission tonight. He is voting on this item since the applicant is Costco
instead of Wyndham Properties.
Ayes: Boutte, Muller, King, Sandlin
Nays: None
Approved: 4-0
Motion carried.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #1232)
AGENDA ITEM #16, ZA 00-055, PLAT REVISION OF PROPOSED LOTS 1R1 & 1R2, BLOCK
40 1, LONESOME DOVE BAPTIST CHURCH ADDITION:
41 Current Planner Lisa Sudbury presented this item to the Commission for a Plat Revision of proposed
42 Lots 1 R1 & 1R2, Block 1, Lonesome Dove Baptist Church Addition, on property legally described
43 as Lot 1, Block 1, Lonesome Dove Baptist Church Addition, an addition to the City of Southlake,
-- 44 Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 4813, Plat Records,
Planning and Zoning Commission Meeting Minutes on June 8, 2000 7
1 Tarrant County, Texas, and being approximately 10.537 acres. The property is located on the west
2 side of Lonesome Dove Avenue approximately 300' north of East Dove Street. The Current Zoning
3 is "CS" Community Service District. The Land Use Category is Public/Semi-Public. The Owner and
4 Applicant is Lonesome Dove Baptist Church. Two (2) written notices were sent to property owners
5 within the 200' notification area, and one (1) response was received in favor.
6 Coy Quesenbury, 2380 Lonesome Dove, Southlake, Texas, presented this case to the Commission.
7 He said they wanted to borrow money to finance the new building they just built. They have a bank
8 anxious to lend them the money, but the bank would not take the cemetery as collateral so they are
9 requesting that the cemetery be separated out by this plat.
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Chairman Sandlin opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Sandlin closed the Public Hearing.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #1342)
Motion was made to approve ZA 00-055 subject to Plat Review Summary No. 2, dated June 2,
2000.
Motion: Boutte
Second: Muller
Ayes: Muller, King, Boutte, Sandlin
Nays: None
Approved: 4-0
Motion carried.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section # 1359)
AGENDA ITEM #19, ZA 99-112, PRELIMINARY PLAT OF EASTER PLAZA:
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29 Current Planner Lisa Sudbury presented this item to the Commission for a Preliminary Plat of Easter
30 Plaza on property legally described as Tracts 2A1A, 2A2A, 11, and 11E situated in the Thomas
31 Easter Survey, Abstract 474, and being approximately 32.6 acres. The property is located on the
32 south side of East Southlake Boulevard (F. M. 1709) approximately 650' west of Crooked Lane. The
33 Current Zoning is "AG" Agricultural District and "SF-1A" Single Family Residential District. The
34 Land Use Category is Low Density Residential and Retail Commercial. The Owners of the property
35 are Roger G. Williams; E. C. White; Michael and Leah Sathre; Dean Shanklin; and Richard
36 Shanklin. The Applicant is Caddy Property Management. Twenty-seven (27) written notices were
sent to property owners within the 200' notification area, and four (4) responses were received with
two (2) being in favor, one (1) being opposed, and one (1) being from the SPIN Representative.
F.C. LeVrier (Sun Coast Architects) 2379 N. Carroll Avenue, Southlake, Texas, presented this case
to the Commission.
Commissioner Boutte asked if there are immediate plans for the property. Mr. LeVrier said he is
representing Mr. Krugler because he is in Tokyo. He said they have been in touch with each other
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and have been working with the idea of concept development but it is in such a preliminary stage
right now, there is really nothing to show.
Chairman Sandlin asked Mr. LeVrier to clarify that all he is asking the Commission to do is to
approve the Nolen Drive alignment. Mr. LeVrier said all they are asking for is approval of the Nolen
Drive alignment and the allocation of the right-of-way.
Mr. Killough said the whole idea of this was to be in a position for Nolen Drive to be final platted
and tied down in its location. He said because it involved so many other tracts, the City had to
require that a preliminary plat be involved to address the boundaries of all of these tracts that Nolen
Drive would be coming out of.
Chairman Sandlin asked staff if they think this works out pretty well with the Nolen Drive on the
north side of F.M. 1709. City Engineer Charlie Thomas said yes.
Chairman Sandlin opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Sandlin closed the Public Hearing.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #1520)
Commissioner Boutte asked if the City is picking up any legal obligations to build this road. Mr.
Killough said no.
Motion was made to approve ZA 99-112 subject to Plat Review Summary No. 3, dated March 17,
2000, and to delete Items #1 (proper zoning requirement) and #3.a (5' utility easement).
Motion: King
Second: Muller
Ayes: King, Boutte, Muller, Sandlin
Nays: None
Approved: 4-0
Motion carried.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #1974)
AGENDA ITEM #18, ZA 00-063, SPECIFIC USE PERMIT FOR THE SALE OF PACKAGED
36 BEER FOR OFF-PREMISE CONSUMPTION:
37 Current Planner Lisa Sudbury presented this item to the Commission for a Specific Use Permit for
38 the sale of packaged beer for off-premise consumption per Zoning Ordinance No. 480, Section 45.1
39 (1) on property legally described as Lot 2R1, L.B.G. Hall No. 686 Addition, an addition to the City
40 of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slides 5299 &
41 5300, Plat Records, Tarrant County, Texas, and being approximately 7.691 acres. The property is
42 generally located on the northwest corner of the intersection of North White Chapel Boulevard and
43 West Southlake Boulevard (F.M. 1709). The Current Zoning is "S-P-2" Generalized Site Plan
-- 44 District with "C-3" General Commercial District uses excluding the following uses: frozen food
Planning and Zoning Commission Meeting Minutes on June 8, 2000 9
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1 lockers for individual or family use, not including the processing of food except cutting or wrapping;
2 movie theaters; bowling alleys; conventional golf courses, including outdoor driving ranges
3 accessory thereto, but excluding outdoor miniature golf courses; lodges, sororities and/or fraternities;
4 medical care facilities to include nursing and care homes, hospitals with their related facilities and
5 supportive retail and personal service uses operated by or under the control of the hospital primarily
6 for the convenience of patients, staff and visitors; mortuaries, funeral homes and undertakers; skating
7 rinks, ice and roller (indoor only); and taverns, clubs and other comparable establishments under
8 which the on-premises consumption of alcoholic beverages is permitted subject to issuance of a
9 special use permit as required in Section 45 of Zoning Ordinance No. 480. The Land Use Category
10 is Retail Commercial. The Owner of the property is EPIPD- Crossroads Square, L.P. The Applicant
11 is Tom Thumb. Nine (9) written notices were sent to property owners within the 200' notification
area, and one (1) response was received in favor.
Ron Yeary, 6780 Abrams Road Dallas, Texas, presented this case to the Commission. He said Tom
Thumb's opening is planned for July 12.
Chairman Sandlin opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Sandlin closed the Public Hearing.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #2066)
Motion was made to approve ZA 00-063.
Motion: Muller
Second: King
Ayes: Boutte, Muller, King, Sandlin
Nays: None
Approved: 4-0
Motion carried.
(Planning and Zoning Commission meeting, 06-08-00, tape l, section #2142)
AGENDA ITEM #11, ZA 00-064, REZON1NG AND SITE PLAN FOR BICENTENNIAL PARK:
34 Current Planner Lisa Sudbury presented this item to the Commission for a Zoning Change and Site
35 Plan on property legally described as Lot 2R2, L.B.G. Hall No. 686 Addition, an addition to the City
36 of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slides 5299 &
37 5300, Plat Records, Tarrant County, Texas; and Tracts 1, lB, lC1, 1C2, 1C3, 1E, 2B, 2Al, 2B1, 3C,
38 3D, 3D1A, and 3D6, situated in the Littleberry G. Hall Survey, Abstract No. 686, and being
39 approximately 61.61 acres. The property is located on the north side of West Southlake Boulevard
40 (F.M. 1709) generally in between Shady Oaks Drive and North White Chapel Boulevard. The
41 Current Zoning is "AG" Agricultural District; "C-2" Local Retail Commercial District; "CS"
42 Community Service District; and "S-P-2" Generalized Site Plan District with limited "C-3" General
43 Commercial District uses. The Requested Zoning is "SOP-1" Detailed Site Plan District with "CS"
-- 44 Community Service District uses to include limited outside storage. The Land Use Category is
Planning and Zoning Commission Meeting Minutes on June 8, 2000 10
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Public Parks/Open Space. The Owner of the property is the City of Southlake. The Applicant is
Cheatham and Associates. Thirty-five (35) written notices were sent to property owners within the
200' notification area, and five (5) responses were received with three (3) being opposed, one (1)
being in favor, and one (1) being undecided.
Commissioner Boutte stated this is the first item the Commission has seen since the new outside
storage ordinance was passed regarding the outside storage of vending machines, and the variance
is being requested by the City itself.
Kevin Hugman (Director of Community Services) presented this item to the Commission.
Chairman Sandlin asked if there will be time limits on the lights. Director Hugman said yes; the
lights are on automatic timers to go out at 10:30 p.m. during the week and at 11:00 p.m. during the
weekends.
Commissioner King asked what the footcandles are for the lights on the tennis courts. Parking
Planning and Construction Superintendent Ben Henry said the lights are 50 footcandles. Director
Hugman said the lights are still fairly new and will bum in over time to decrease a little.
Commissioner King asked what the footcandles are for lights on the baseball fields. Mr. Henry said
the ratio is 50 footcandles in the infield and 30 footcandles in the outfield, but the fields proposed
tonight will have 30 footcandles throughout.
Commissioner Boutte asked what would have to be done to bring the soft drink machine locations
up to ordinance standards. Director Hugman said they would have to be placed inside the buildings
and that is not feasible because two of the buildings are restrooms and the other is a concession
building and there is not an area to place a machine inside so that is conducive to the public.
Director Hugman said Coca-Cola has already agreed to not light the soft drink machines and will
take the side logos off as well.
Chairman Sandlin said he does not have a problem with vending machines, but he hates to see more
lights in the park; it is already the brightest spot in Southlake.
Commissioner Boutte said he does not have a problem with vending machines either except that it
really bothers him that the first requested variance for a City ordinance comes from the City.
Chairman Sandlin opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Sandlin closed the Public Hearing.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #2645)
Connnissioner Boutte said if the first variance granted on vending machines is for the City, he does
not know how the City is going to justify not granting a variance to the next applicant that comes
along.
Planning and Zoning Commission Meeting Minutes on June 8, 2000 11
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Commissioner King asked if there are compelling reasons why they need to put in the vending
machines. Director Hugman said the contract with Coca-Cola is a $300,000 contract with $100,000
the first year plus revenues off of the sales. He said they negotiated the contract and had gotten the
contract worked out prior to the change in the ordinance.
Commissioner King asked if the revenue will be going to the General Revenue Fund. Director
Hugman said no, it will go into the Park Fund for projects at Bicentennial Park.
Commissioner King said that is reason enough for him to go along with this and the fact that this is
a public entity and the funds will be used for the park as opposed to a private enterprise. He said the
vending machines, per say, do not bother him either.
Motion was made to approve ZA 00-064 subject to Site Plan Review Summary No. 2, dated June
2, 2000, and:
· Delete Item #1 .a with the understanding that the lights will be turned on/off in accordance
with existing facility usage agreements;
· Delete Item #2 (vending machine requirements);
· Delete Item #3 (bufferyards and interior landscaping) for existing improvements only;
· Delete Item #4 (Residential Adjacency Standards) for existing improvements only;
· Machines will not be lit at night;
· Allow screening of the machines as proposed.
Motion: King
Second: Muller
Ayes: Muller, King
Nays: Boutte, Sandlin
Vote: 2-2
Motion failed.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #2964)
Motion was made to approve ZA 00-064 subject to Site Plan Review Sununary No. 2, dated June
2, 2000, and:
· Delete Item # 1 .a with the understanding that the lights will be turned on/off in accordance
with existing facility usage agreements;
· Delete Item #3 (bufferyards and interior landscaping) for existing improvements only; and
· Delete Item #4 (Residential Adjacency Standards) for existing improvements only.
Motion: Boutte
Second: Muller
Ayes: Boutte, Muller, Sandlin
Planning and Zoning Commission Meeting Minutes on June 8, 2000
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Approved: 3-1
Motion carried.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #3045)
AGENDA ITEM #12, ZA 00-036, PRELIMiNARY PLAT FOR SIMMONS ADDITION:
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8 Current Planner Lisa Sudbury presented this item to the Commission for a Preliminary Plat for
9 Simmons Addition on property legally described as Lots 1 and 2, Simmons Addition, an addition
10 to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Volume 388-181,
11 Page 70, Plat Records, Tarrant County, Texas, and being approximately 20.713 acres. The property
12 is located on the north side of Rainforest Court approximately 700' southeast of the intersection of
13 Rainforest Court and Raintree Drive. The Current Zoning is "SF-1A" Single Family Residential
14 District. The Land Use Category is Low Density Residential and 100 Year Flood Plain. The Owners
15 of the property are John Simmons and Chris and Nanette Lockhart. The Applicant is Mary Meyer's
Enterprises, Inc. Twenty (20) written notices were sent to property owners within the 200'
notification area, and seven (7) responses were received with five (5) being opposed and two (2)
being in favor. Four (4) responses were received from outside the 200' notification area with all
being opposed.
Freddoyce (Mary Meyer's Enterprises, Inc.) presented this item to the Commission.
Commissioner Boutte said he heard there was a meeting in which only the residents on Rainforest
Court were invited and the residents on Brookwood Court felt left out; he asked Mr. Joyce if they
had a reason to feel that way. Mr. Joyce said he requested that they ask everybody, but the lady he
was talking to from Rainforest Court declined the request.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #3428)
Chairman Sandlin opened the Public Hearing.
doseph Bayer, 2829 Rainforest Court, Southlake, Texas, said he is one of the people opposed to the
entry from Rainforest Court into the Simmons Addition. He stated his concern for the children on
his street with the additional traffic and safety vehicles going up and down the street. He also
expressed his concern about the water pressure in his neighborhood and the effect the Simmons
Addition would have on that.
Commissioner Muller asked what size the water lines are in this area. City Engineer Charlie Thomas
said they would be tying into an 8" line.
Commissioner Muller asked if most of the lines in this area have been replaced. Mr. Thomas said
most of them have been replaced as far as he knows.
Commissioner Muller asked if there is any way to improve the water pressure in this area. Mr.
Planning and Zoning Commission Meeting Minutes on June 8, 2000 13
Thomas said he does not know of any plan to improve the water pressure.
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3 Nancy DePue, 2810 Rainforest Court, Southlake, Texas, said when she bought her home in 1995,
4 she thought there was a creek behind it; she had no reason to think otherwise. She said she asked her
5 neighbors at that time, and they told her it was always under water. She said one of her major
6 concerns is the possibility of flooding; there is constant standing water. She said if they add more
7 concrete and take away more trees, there will be no where for the water to go and that will change
8 the flood plain as it is presently shown. Regarding the street connection on Rainforest Court, she said
9 there are blind curves from both directions in that area, and it would not be safe to have it there. She
10 said Raintree is also a one-access street, and this would be adding eleven more houses and families
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Stephen Apple, 2819 Rainforest Court, Southlake, Texas, said he, too, was opposed to the original
plan of the access on Rainforest Court. He said they met with Fred Joyce and said he went to great
lengths to try to satisfy the neighbors' concerns, and he complimented Mr. Joyce on that fact. He
said they currently have 40 homes on a dead-end street, Raintree, which is narrower than City
standards because they tried to preserve some trees. He said more than once they have been blocked
in and cannot get out; if they cannot get out, the City cannot get an emergency vehicle in. He said
anytime the power lines or water lines are being worked on, they have to wait. He said his second
concern is the water pressure. He also questioned whether or not the plans accurately represent the
location of the 100-year flood plain. He also expressed his concern for the trees. He said he thinks
the plan Mr. Joyce put together is a very good plan, but he wishes he would drop a lot or two but the
safety concerns and the water pressure are out of Mr. Joyce's control.
Commissioner Muller asked Mr. Apple what would be the maximum number of lots he would have
if this were his project. Mr. Apple said he would like to see eight total (six new plus the two
existing).
Burton Patterson, 2809 Rainforest Court, Southlake, Texas, said he is not opposed to this plan as
long as the entrance is not on Rainforest Court.
Reta Cannella, 2850 BrookwoodLane, Southlake, Texas, stated her concern about the width of the
streets in her area. She said Raintree Drive is only 21' wide with a deep barditch on one side and
Brookwood Lane is only 18'8" wide. She does not think these streets are adequate thoroughfares
for school buses, fire trucks, and large moving trucks. She said she liked the original plan with the
entrance on Rainforest Court, but she has concerns about drainage down this street which has a 30'
drop. She said she is not in favor of the ingress/egress shown on Brookwood Lane because it is
already a substandard street. She questioned what happened to the original plat.
Marlene Spady, 2860 Rainforest Court, Southlake, Texas, said in defense of her neighborhood
meeting with Mr. Joyce, it was not an exclusive act on she and her neighbors' part. They are all
mothers and are very busy and do not have everyone's phone numbers. She said it was just a matter
of the neighbors having questions, calling Mr. Joyce, and talking to him. She thanked Mr. Joyce for
coming and talking to her and her neighbors and said she is sorry for not thinking beyond her
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little street and inviting more people. She also expressed her concern about the water pressure.
Martin ?eryea, 2820 Rainforest Court, Southlake, Texas, thanked Dennis Killough and Charlie
Thomas for coming out and meeting with the residents on Rainforest Court and discussing their
concerns. He said Mr. Thomas stated it would be safer for vehicle traffic for the entrance to be on
Brookwood Lane. He said there are currently twelve children that live on the Rainforest Court cul-
de-sac and ten of those children are under ten years old; he does not feel it would be safe to have the
entrance on Rainforest Court. He said when people purchased property on Brookwood Lane, they
must have realized that road would eventually go through. He also expressed his concern regarding
the minimum house size of 3,000 s.f. for Simmons Addition and asked that it be increased.
Kim Itzla, 2849 Brookwood Lane, $outhlake, Texas, said they actually thought the area beside their
house was a driveway and not a street. She said they also have concerns about children; there is a
group home for disabled children at the end of their street. She said Mr. Joyce stated earlier that he
wanted to invite the residents on Brookwood Lane and that request was declined.
Mr. Apple said the original plat from 1993 shows that driveway as Redrock Road.
Ginger Patterson, 2809 Rainforest Court, $outhlake, Texas, said she has a contract on a house and
said she is very disappointed to find out there are existing water problems and that there will not be
a forest by her.
Chairman Sandlin left the Public Hearing open.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #4825)
Chairman Sandlin said he does not see the Commission resolving this issue tonight.
Commissioner Muller agreed and said it is unfortunate the neighbors were not brought together to
discuss this. She said there are valid concerns about flooding, drainage, road widths, and water
pressure.
Chairman Sandlin said he would not be comfortable with this going through tonight and the
Commission not doing their job. He would vote for a motion to deny over any motion to approve
at this point. He said the Commission does not have time to work through all of this tonight but said
they cannot table it on their own. He thinks it would be in the applicant's best interest to table this
and work with the residents.
Mr. Joyce requested to table to the July 20 meeting.
Motion was made to table ZA 00-036 at the applicant's request and to continue the Public Hearing
to the July 20, 2000, Commission meeting and to waive the 30-day rule.
Motion: Boutte
Planning and Zoning Commission Meeting Minutes on June 8, 2000
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Second: Muller
Ayes: Boutte, Muller, King, Sandlin
Nays: None
Approved: 4-0
Motion carried.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #5308)
AGENDA ITEM #20, MEETING ADJOURNMENT:
Chairman Sandlin adjourned the meeting at 9:06 p.m. on June 8, 2000.
(Planning and Zoning Commission meeting, 06-08-00, tape 1, section #5314)
Mike Sandlin
Chairman
ATTEST:
Lort'A. Farwell
Planning Secretary
N:\Community Dcvelopment\WP-FILES\MTG\MINX2000\06-08-00.DOC
Planning and Zoning Commission Meeting Minutes on June 8, 2000 16