2000-09-07 P&Z Meeting 1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
REGULAR PLANNING AND ZONING
COMMISSION MEETING
September 7, 2000
COMMISSIONERS PRESENT: Chairman Dennis King; Vice-Chairman Michael Boutte; and
Commissioners Kenneth Home, James Jones, Pamela Muller, Vernon Stansell, and John Terrell.
COMMISSIONERS ABSENT: None.
CITY STAFF PRESENT: Debra Drayovitch, City Attorney; Karen Gandy, Zoning Administrator;
Dennis Killough, Senior Current Planner; Ken Baker, Comprehensive Planner; Angela Turner,
Graduate Engineer; and Lori Farwell, Planning Secretary.
Chairman King called the meeting to order at 6:35 p.m.
There was no Work Session held.
AGENDA ITEM #2, APPROVAL OF MINUTES:
Chairman King opened discussion of the minutes of the Planning and Zoning Commission meeting
held on August 3, 2000.
Motion was made to approve the minutes of the Planning and Zoning Commission meeting held
on August 3, 2000, as presented.
Motion: Jones
Second: Muller
Ayes: Home, Stansell, Terrell, Boutte, Muller, Jones, King
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 09-07-00, tape 1, section #0028)
AGENDA ITEM #3, ADMINISTRATIVE COMMENTS:
There were no Administrative Comments.
AGENDA ITEM #10, ZA00-073, SITE PLAN FOR CONSULTANTS 1N RADIOLOGY, PA:
This item was withdrawn by the applicant.
AGENDA ITEM #4, ZA00-068, REZONING AND REVISED SITE PLAN FOR CHRISTIAN
MEN'S NETWORK:
Comprehensive Planner Ken Baker presented this item to the Commission for a Rezoning and
Revised Site Plan for Christian Men's Network on property described as Lot 2R1, Block B,
Ravenaux Village, being 3.970 acres. The property is located at 251 Countryside Court. The Current
Zoning is "S-P-l" Detailed Site Plan District. The Land Use Category is Office Commercial. The
Planning and Zoning Commission Meeting Minutes on September 7, 2000 1
1 Owner of the property is Christian Men's Network, and the Applicant is Integrity Development. Nine
2 (9) written notices were sent to property owners within the 200' notification area, and three
3 responses were received with all being in favor. One response from outside the 200' notification was
4 received in favor.
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
Aaron Harris (Christian Men's Network) presented this item to the Commission and reviewed the
requested variances with them.
Chairman King opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 09-07-00, tape 1, section #0352)
Regarding the 8' screening, Commissioner Muller said she has no problem allowing it as is with the
natural vegetation but if in the future there was some oak wilt disease or something that killed the
vegetation or of there was future expansion of the buildings, she would want them to be required to
put in the screening.
John Levitt (Civil Works Group) spoke for the applicant and said he understands what Commissioner
Muller wants and suggested that if 50% of the natural vegetation fails for whatever reason, the
applicant will replant and re-establish the natural screening that is there now.
Motion was made to approve ZA00-068 subject to Site Plan Review Summary No. 3, dated
September 1, 2000; to grant the variance to Item #1 (automatic irrigation system) noting it only
applies to the south property line and not to the west property line; to grant the variance to Item #2
(stacking); and to grant the variance to Item #3 but subject to compliance if 50% or more of the
natural vegetation is destroyed or removed.
Motion: Boutte
Second: Terrell
Ayes: Stansell, Terrell, Boutte, Muller, Jones, Home, King
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 09~07-00, tape 1, section #0778)
AGENDA ITEM #5, ZA00-067, PLAT REVISION FOR LOT 3R, T. M. HOOD NO. 706
ADDITION:
Comprehensive Planner Ken Baker presented this item to the Commission for a Plat Revision of
Lots 3 & 4, T. M. Hood No. 706 Addition, being 5.89 acres. The property is located on the west side
of Shady Oaks Drive approximately 180' north of Turnberry Lane. The Current Zoning is "SF-1A"
Single Family Residential District. The Land Use Category is Low Density Residential. The Owner
of the property is Ann Dahlson, and the Applicant is James H. Dowdy Land Surveyors. One written
notice was sent to property owners within the 200' notification area, and no responses were received.
Planning and Zoning Commission Meeting Minutes on September 7, 2000 2
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
4O
41
42
43
45
Ann Dahlson, 1406 Wedgewood Court, Southlake, Texas, presented this item to the Commission.
Chairman King opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 09-07-00, tape 1, section #0861)
Motion was made to approve ZA00-067 subject to Plat Review Summary No. 3, dated September
1, 2000.
Motion: Muller
Second: Home
Ayes: Terrell, Boutte, Muller, Jones, Home, Stansell, King
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 09-07-00, tape 1, section #0881)
AGENDA ITEM #6, ZA00-079, SITE PLAN FOR CORNERSTONE PLAZA ONE:
Comprehensive Planner Ken Baker presented this item to the Commission for a Site Plan for
Cornerstone Plaza One on property described as Lot 5R2, Thomas Easter No. 474 Addition, being
1.9489 acres. This site is located at the southeast comer of Crooked Lane and East Southlake
Boulevard (F.M. 1709). The Current Zoning is "S-P-2" Generalized Site Plan District with "C-2"
Local Retail Commercial District and limited "I-1" Light Industrial District uses. The Land Use
Category is Retail Commercial. The Owner and Applicant is Lakewood, Inc. Seven written notices
were sent to property owners within the 200' notification area, and no responses were received.
Stephan Peiser OVCA Architecture) 6500 Greenville Avenue, Dallas, Texas, presented this case to
the Commission and reviewed the requested variance with them.
Commissioner Muller asked if they can provide any cross access to the lot to the west. Mr. Peiser
said yes, they are anticipating that. He said the drive directly in front of the building will access the
adjacent lot.
Commissioner Muller said the access is not shown and asked if the applicant would go ahead and
show it on the plan. Mr. Peiser agreed.
Chairman King opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 09-07-00, tape 1, section #1220)
Motion was made to approve ZA00-079 subject to Site Plan Review Summary No. 3, dated
Planning and Zoning Commission Meeting Minutes on September 7, 2000 3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
September 1, 2000, and to allow a 10% (9 space) parking reduction in Item #1.
Motion: Jones
Second: Muller
Ayes: Boutte, Muller, Jones, Home, Stansell, Terrell, King
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 09-07-00, tape 1, section #1266)
AGENDA ITEM #7, ZA00-092, SITE PLAN FOR PANORAMA PLACE, PHASE 2:
Comprehensive Planner Ken Baker presented this item to the Commission for a Site Plan for
Panorama Place, Phase 2, on property described as Lot 2, Block 1, Panorama Place, being 1.672
acres. The property is located on the west side of North Carroll Avenue approximately 350' south
of Southcrest Court. The Current Zoning is "O- 1" Office District. The Land Use Category is Office
Commercial. The Owner and Applicant is Panorama Properties, Inc. Fourteen written notices were
sent to property owners within the 200' notification area, and no responses were received.
Serge Goldberg (Panorama Properties, Inc..) 502 N. Carroll Avenue, Southlake, Texas, presented
this case to the Commission and reviewed the requested variance with them.
Chairman King opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 09-07-00, tape 1, section #1410)
Motion was made to approve ZA00-092 subject to Site Plan Review Summary No. 2, dated
September 1, 2000, and to allow the relocation of the bufferyard due to the driveway placement in
Item #1.
Motion: Muller
Second: Stansell
Ayes: Muller, Jones, Home, Stansell, Terrell, Boutte, King
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 09-07-00, tape 1, section # 1435)
AGENDA ITEM #8, ZA00-094, SITE PLAN FOR LOT 1, BLOCK 1, AND LOT 1, BLOCK
2,GATEWAY PLAZA, PHASE II:
Comprehensive Planner Ken Baker presented this item to thc Commission for a Site Plan on
property described as portions of Tracts 1, 3, & 4, W. E. Mayfield's Subdivision, being 21.2718
acres. Lot 1, Block 2 is located on the north side of East Southlake Boulevard, west of Nolen Drive
Planning and Zoning Commission Meeting Minutes on September 7, 2000 4
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
1 and south of the Costco site. Lot 1, Block 1 is located between East Southlake Boulevard and
2 Highway 114 on the east side of Nolen Drive. The Current Zoning is "S-P-2" Generalized Site Plan
3 District with "C-3" General Commercial District uses, including a gasoline service station and fires,
4 batteries, and automobile accessories. The Land Use Category is Mixed Use. The Owner of the
5 property is Wyndham Properties Ltd. The Applicant is Lincoln Property Company. Twenty-four
written notices were sent to property owners within the 200' notification area, and no responses were
received.
Chairman King said he abstained when this item was before the Commission for zoning approval
and in order to be consistent, he will abstain this time, too. He does not feel he has any technical
conflict but to avoid any appearance of impropriety, he will abstain from voting.
Terry Wilkinson (Wyndham Properties, Ltd.) presented this case to the Commission and reviewed
the requested variances to articulation with them.
Chairman Boutte asked how the leasing is coming along.
Robert Dozier (Lincoln Properties) said they have no signed leases at this time. He said they are in
conversations with four restaurants for the out parcels, and they are in various stages of discussions
for the center buildings for general retail and are uses that are not currently available in Southlake.
Commissioner Muller stated that she would like to see cross access from Lot 1, Block 2, to the
Costco site and to the property to the west.
Mr. Wilkinson said there are a significant number of large trees along F.M. 1709. When he went
before the Park Board, he said he would put in an 8' trail along F.M. 1709 in that area, but he is
asking for it to be in the bufferyard instead of along the tight-of-way. He said that way he would not
have to do big retaining walls and remove trees. He said he can do a 6' meandering trail, but if he
does an 8' trail he will have to remove trees.
Commissioner Muller asked if Mr. Wilkinson had talked to the Park Board about this, and he said
no. He thinks there was a memo to the Park Board regarding this situation, and they came back
saying no; they did not want anything but the 8' trail.
Chairman Boutte asked if the Commission has anything to do with that issue. Senior Planner Dennis
Killough said the Commission can make a recommendation to City Council.
Chairman Boutte opened the Public Heating. No one in the audience stepped forward to speak.
Chairman Boutte closed the Public Heating.
(Planning and Zoning Commission meeting, 09-07-00, tape 1, section #2164)
Commissioner Stansell expressed his concern regarding the lack of articulation on the east side of
the eastern-most buildings. Although he said it was unlikely, he stated his concern about the
catastrophic failure of the natural tree screening for the backs of those buildings. He is concerned
Planning and Zoning Commission Meeting Minutes on September 7, 2000 $
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
45
about the visibility of those buildings from F.M. 1709.
Motion was made to approve ZA00-094 subject to Site Plan Review Summary No. 2, dated
September 1, 2000, and to grant the variance to Item #1 (articulation).
Motion: Jones
Second: Terrcll
Ayes: Jones, Home, Stansell, Terrell, Muller, Boutte
Nays: None
Abstain: King
Approved: 6-0-1
Motion carried.
(Planning and Zoning Commission meeting, 09-07-00, tape 1, section #2340)
Chairman Boutte called for a break at 7:50 p.m. Dennis King rejoined the Commission and called
the meeting back to order at 7:59 p.m.
AGENDA ITEM #9, ZA00-095, SPECIFIC USE PERMIT FOR OUTSIDE TRAILER STORAGE,
GARDEN CENTER STORAGE, AND PALLET STORAGE AS PART OF A RETAIL
OPERATION:
Comprehensive Planner Ken Baker presented this item to the Commission for a Specific Use Permit
on property described as Lot 2, Block 1, Farrar Addition, and being 23.003 acres. The property is
located at 200 N. Kimball Avenue. The Current Zoning is "C-3" General Commercial District. The
Land Use Category is Retail Commercial - 65 & 75 L.D.N. The Owner of the property is Wal-Mart
Real Estate Business Trust. The Applicant is Aaron Carter. Eleven written notices were sent to
property owners within the 200' notification area, and no responses were received.
Bob Collins (Attorney with the law firm of Andrews & Kurth, L.L.P.) 4200 Texas Commerce Tower,
Houston, Texas, presented this case to the Commission and reviewed the requested variances with
them.
Commissioner Terrell asked what will be stored in the garden center. Mr. Collins said the front of
the area will be a green screen with plants so that they will be seen through the wrought iron with
bagged goods and barbecue pits towards the back. He said they have also discussed placing the
bagged goods behind a 3~ high masonry wall inside the garden center area or alternately using the
trailer storage area during the summer as an area to keep the bagged goods. He said those are two
options they would like to have.
Commissioner Home asked if the trailer storage area will be close to the access road for S.H. 114.
Aaron Carter (Manager of Wal-Mart) said yes; it will be approximately 20' to 25'.
Commissioner Home asked if the reason Wal-Mart does not want to expand this building is because
they are thinking about another building. Mr. Collins said he does not know what Wal-Mart's plans
Planning and Zoning Commission Meeting Minutes on September 7, 2000 6
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
are. Mr. Carter said the home office makes those decisions, and he does not know.
Commissioner Home said if Wal-Mart had long-term plans in this area that included this building,
they would not be so adverse to make more long-term changes to the building.
Commissioner Muller said Wal-Mart has had five years knowing what the concerns of Southlake
are and what was being proposed as a future outside storage ordinance, and they could have
participated in it through the whole process. She said a fence was recently erected and did not go
for approval through the City.
Zoning Administrator Karen Gandy said Wal-Mart has been working with the City. She has been
working with Mr. Collins for over a year. She said they have shown a spirit of cooperation in
wanting to do the right thing, but we as a City had not come to grips with how to deal with the
outside storage. She said they have tried diligently to work with the City, but the City has not had
a mechanism by which they could make application. She said the fence was constructed in the pallet
area in an effort to try and clean up their site and make it more attractive.
Vice-Chairman Boutte questioned that if the ordinance allows for a mixture of wrought iron and
masonry in lieu of 100% masonry how the Commission can even consider 100% wrought iron with
no masonry.
Chairman King called for a break at 8:29 p.m.
Chairman King called the meeting back to order at 8:38 p.m.
(Planning and Zoning Commission meeting, 09-07-00, tape 1, section #3469)
Chairman King opened the Public Hearing.
Rhonda Chambers, 1810Hunters Creek, Southlake, Texas, said she has lived in Southlake 13 years
and has seen a lot of changes - some good and some not so good. She said many of the roles she has
seen implemented lately in order to create a better, prettier, higher quality City are starting to remind
her of Caesar's Palace in Las Vegas; it looks great from afar with all the pretty statues, etc., and then
you go up and touch a statue and it is plastic. She sees her City being covered up by brick walls that
are meant to segregate more than anything else. She has seen huge reservoirs go up only to be
followed by an 8' brick wall. She has seen people in this community do their best to comply (e.g.
Wal-Mart) only to have their hands further tied, making in almost impossible for them to do the
business they need to do and yet they continue to provide a huge chunk of the City's sales taxes. She
said she cannot afford the sales tax if Wal-Mart is nm out of town. She is tired of all the brick walls,
but if that is what the City wants Wal-Mart to do, they will do it. She said they have tried very hard
to comply even so far as painting the stripe on their building because it seemed to offend someone
who thought it appeared to have Grapevine colors on it. She said she docs not go to the garden
center at Wal-Mart because it is hard to access. She asked why flowers are not allowed to be out
where they can be easily accessed. She asked what the difference is between having flowers
displayed on thc sidewalk where they can bc seen and look pretty and someone buying them to plant
them where they can be seen and look pretty.
Planning and Zoning Commission Meeting Minutes on September 7, 2000 7
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
3O
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
Mr. Collins said it sounds like to him the issue is whether or not there needs to be some type of
masonry or brick included in the wrought iron screen. He suggested if that is what the Commission
wants then they need to state it and then it will be up to Wal-Mart to cost it and determine if it is
worth the expense. He said that is what he is here for: to determine what the City of Southlake needs
to meet its ordinances and then they can move forward on it.
City Attorney Debra Drayovitch said there was a very similar issue several weeks ago, and it was
determined at that time there was a combination masonry requirement. She was asked whether or
not the Commission has the authority to consider a variance and told the applicant that the
Commission may determine that it is not appropriate for them to grant that variance tonight.
Mr. Collins said he understands that and said the Commission can put a condition on what Wal-Mart
has proposed such as masonry and wood or block wall in accordance with the ordinance. He would
then have something to go to the engineers with and have them price it and then take it to his client.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 09-07-00, tape 1, section #4175)
Vice-Chairman Boutte asked if the trailer storage is seasonal. Mr. Collins said it is not layaway per
say; it is seasonal in that is only occurs during the Christmas season. He said it is inventory that is
there on a temporary basis because of the Christmas rush.
Mr. Carter said he would need the trailers from October 1 to December 15.
The Commission discussed the type and height of the screening and gates.
Motion was made to approve ZA00-095 subject to Site Plan Review Summary No. 2, dated
September 1, 2000, amended as follows:
Item #1 allow screening to be a combination of wrought iron and masonry (similar to the
principle structure) around the existing and proposed garden center areas;
Item #2 allow a minimum of 10' and a maximum of 12' for screening of the garden center and
trailer storage areas, and require a masonry wall similar to the principle structure around the
trailer storage area with a solid gate of a material other than wood;
· Item #3 require an 8' masonry wall similar to the principle structure around the pallet storage
area with a gate of a material other than wood;
· And also require that concept drawings be provided for each storage area for the City Council
meeting along with a proposal for the gates.
Motion: Muller
Second: Stansell
Ayes: Home, Stansell, Terrell, Boutte, Muller, Jones, King
Nays: None
Approved: 7-0
Planning and Zoning Commission Meeting Minutes on September 7, 2000
1
2
3
4
5
6
7
8
9
10
ll
12
13
14
15
16
17
18
19
22
23
24
25
26
27
28
31
32
33
34
Motion carried.
(Planning and Zoning Commission meeting, 09-07-00, tape 1, section #6000)
AGENDA ITEM #11, DISCUSSION: LIMITATION OF SQUARE FOOTAGE FOR RETAIL
STORES ON THE NORTH SIDE OF STATE HIGHWAY 114:
Commissioner Home said he would like to put this subject aside until he can study it further. He said
he would not want to bring something forward that would possibly encourage strip malls on S.H.
114; it would need to be worded carefully to keep nothing but strip malls from coming in. Before
he brings it forward to the Commission, he would like the opportunity to go over it again. He asked
any Commissioners who are interested to help him in this matter.
AGENDA ITEM # 12~ MEETING ADJOURNMENT:
Chairman King adjourned the meeting at 9:48 p.m. on September 7, 2000.
(Planning and Zoning Commission meeting, 09-07-00, tape 1, section #6769)
Chairman
ATTEST:
Lori A. Farwell
Planning Secretary
N:\Community Development\WP-FILES~MTGWIIN~000\09-07-00.DOC
Planning and Zoning Commission Meeting Minutes on September 7, 2000 9