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Item 4NCITY OF SOUTHLAKE 4N -1 MEMORANDUM June 12, 2013 TO: Shana K. Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Approve amendment to the contract with Lee Lewis Construction, Inc. for construction manager at risk services in the amount of $290,933 for installation of a fuel tank, installation of firing range rifle baffles, construction of a data recovery room, and additional audio/visual equipment for the DPS North Training Facility project Action Requested: City Council approval of an amendment to the contract with Lee Lewis Construction, Inc. in the amount of $290,933 for installation of a fuel tank, installation of firing range rifle baffles, construction of a data recovery center and EOC, and additional audio/visual equipment. Background Information: The action requested is to amend the contract with Lee Lewis for the following additions to the scope of the project: • 1,000 gallon fuel tank required for the facility was not included in the original project scope • Increase the thickness of the firing range baffles to allow for rifles to be fired in the 25 yard firing range • Construction of backup data recovery center and EOC if DIPS HQ and Town Hall are unavailable • Increase allowance for facility AV equipment Financial Consideration: Itemized costs of proposed changes total $290,933: 1. Fuel tank $102,202 2. Rifle baffles $32,500 3. EOC/Data recovery center $81,492 4. Additional audio/visual costs $74,739 If approved, the current total anticipated project spending will be as follows: 1. Lee Lewis CMAR contract=$13,606,626 City of South/ake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4N -2 Shana Yelverton, City Manager Meeting Date — June 18, 2013 Page 2 of 3 2. RPGA design services contract = $1,680,000 3. Furniture, Fixtures & Equipment = $590,000 4. Public art = $133,157 5. Owner Costs = $170,000 6. TOTAL ANTICIPATED COST=$16,179,783 The current funding allocated within the CCPD CIP is $16,789,157. Approval of Item 4N will not increase the CCPD CIP budget. The total cost of the project is still under budget by $609,374. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Safety and Security and meets the corporate objectives to Achieve the Highest Standards of Safety and Security, Achieve Best in Class Status in all City Disciplines, Invest to Provide High quality public assets, Provide High Quality Customer Service, and Improve performance of delivery and operational processes. Citizen Input/ Board Review: Crime Control and Prevention District recommended approval of the amendment, as presented, unanimously at their June 12, 2013 meeting. Several public meetings have been held since 2005 including: ➢ SPIN Meeting ➢ CCPD Meetings ➢ Planning & Zoning Meeting ➢ City Council Meetings Legal Review: N/A Alternatives: Alternatives may include: ■ Recommend approval of amendment to Lee Lewis contract as presented ■ Recommend approval of amendment to Lee Lewis contract with input as desired ■ Not approve change to contract City of South/ake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4N -3 Shana Yelverton, City Manager Meeting Date — June 18, 2013 Page 3 of 3 Supporting Documents: ■ Change proposal from Lee Lewis Staff Recommendation: City Council approval of the amendment to the contract with Lee Lewis Construction, Inc. for construction manager at risk services in the amount of $290,933 for installation of a fuel tank, installation of firing range rifle baffles, construction of an EOC and data recovery room, and additional audio visual equipment for the DPS North Training Facility project. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4N -4 Lee Lewis Construction, Inc. May 14, 2013 Mr. Peter Kao Construction Manager City of Southlake 1400 Main Street Southlake, TX 76092 Re: Southlake DPS North Training Facility Change Order # 1 Dear Mr. Kao, We are pleased to present this proposal for Change Order #1 for Southlake DPS North Training Facility. The change order includes the following items: 1. Change firing range baffles from 1/4" to 3/8" thick - $ 32,500 2. Add a fuel tank and station pad with controls - $ 102,202 3. Overage of the Audio Visual Systems Allowance - $ 74,739 4. Cost of Revisions 4 and 5 to accommodate a data room - $ 81,492 TOTAL - $ 290,933 Please advise if we are to proceed with these changes. The above pricing is subject to change if the schedule for the above items does not allow for completion by November 30, 2013 which coincides with our current schedule for the facility. Sincerely, Lee Lewis Construction, Inc. )W 0-Ca442 Michael Greene Sr. Project Manager Xc: Robert Garza Justin Hall Drew Gregston 17177 Preston Road • Suite 160 • Dallas, Texas 75248 P.O. Box 795037 • Dallas, Texas 75379 972/818-0700 • FAX 972/818-0706 4N - 5 ACTION FVTARGET T R A I N F O R L I F E Action Target Inc. Box 636, Provo, UT 84603-0636 801-377-8033 FAX: 801-377-8096 Southlake Police Department -Steel Upgrade from 1/4" to 3/811 Quotation: 70008 By: Aaron Ludwig Printed: 2013-Apr-19 Included Items: Steel Upgrade Option ....................................................... 32,500.00 In the 25yd firing range, provide as part of the firing range equipment 3/8" thick AR500 steel baffle panels and bullet trap impact plates in lieu of 1/4" thick AR500 steel baffles and plates. Increase in thickness to allow for baffle and impact plate blast protection consistent with owners desire to use the 25yd range for rifle style weapons training. Total 32,500.00 Payment Terms: Net 30 Shipping Terms: Delivered Installation Terms: Factory Installation Terms and Conditions: You must reference the Order Number above on your purchase order to secure best price. Price will be honored for 60 days from the quotation date if no other date is specified herein. Action Target reserves the right to adjust installation costs based upon the actual site conditions encountered. Unless explicitly itemized, price does not include taxes, bonds, fees, assessments, licenses, mandatory wage requirements or other regulatory costs which may be applicable to the job site. Comments: BID EXCLUSIONS: -Off-loading of product upon arrival -Ballistic side walls (concrete) -Overhead structural support grid for baffles -Any applicable taxes I Lee Lewis Construction, Inc. PROPOSAL PRICING TO: Peter Kao and Robert Garza Date: 14-May-13 OWNER: City of Southlake Submitted By: Mike Greene NAME: Southlake DPS North Training Facility LLCI COP#: PC#fueltank DESCRIPT: PR#3 - Fuel Tank LLCI JOB # 2921 DOC. GENERATING CHANGE: PR#3 CHANGE ORIGINATED BY: Owner TOTAL NO DESCRIPTION COST New fuel tank and pad Per PR#3 1 Ken Stovall - tank proposal 50,922 2 Tank pad - Osburn Concrete 7,135 3 Bollards per SKI and SK4 - Irwin Steel 2,868 4 Earthwork prep for tank pad 1,500 5 Electrical conduit and power from panel EPL3 to pad (per SKMEPI .IA only) 2,060 6 EJ Ward - Pedestal & Controller - quote 10,385 7 Additonal conduits, pull strings and power per K. Stovall correspondence 11/16/12 4,500 8 Conduit, power and killswitch per Stovall 5,568 9 Diesel fuel 850 gallons at $6.00/gal 5,100 10 LLCI miscellaneous tools and materials 1,500 SUBTOTAL 91,538 *****EXCLUSIONS AND QUALIFICATIONS***** Insurance @ 0.7% 641 1. See subcontractor quotation for specific definition of scope included. Bond @ 0.8% 732 FEE @a 10.00% 9,291 TOTAL C. 0. PROPOSAL 102,202 Copy of PRO Fuel Tank 4N - 7 Lee Lewis Construction, Inc. I PROPOSAL PRICING TO: Peter Kao and Robert Garza Date: 14-May-13 OWNER: City of Soutblake Submitted By: Mike Greene NAME: Soutblake DPS North Training Facility LLCI COPN: COH1 DESCRIPT: AV Allowance overage LLCI JOB N 2921 DOC. GENERATING CHANGE: N/A CHANGE ORIGINATED BY: Owner NO TOTAL DESCRIPTION COST Audio Visual Ssytems - Allowance overage 1 AV Allowance in GMP 2 Low bid on AV systems - Digital Solutions Group (120,000) 186,940 SUBTOTAL 66,940 *****EXCLUSIONS AND QUALIFICATIONS***** Insurance @ 0.7% 1. See subcontractor quotation for specific definition of scope included. Bond ( f 0.9% FEE cx? 10.00% TOTAL C. 0. PROPOSAL 469 536 6,794 74,739 AV overage I Data Room and Revisions to accommodate a Data Room Southlake DIPS North Training Facility Construction Document Pricing Revisions 4 and 5 Lee Lewis Construction, Inc. 5/1412013 Area: 439 sf Schedule: 2.0 mo LABORPhase Description MATERIAL SUB TOTAL.• QTY UM AMOUNT•AMOUNT Total 010DO GENERAL CONDITIONS General Conditions I 1 1 is 1 01 9 Suitdina Permit - Allowance I 1 01 0 I I Waived I Waived jTesFJng I 1 01 p 1 1 By Ownerl By Owner 02000 Earthwork 2,200 5.01 Gradin revision I 1 Q 0 I quotal1=0 1.200 2.73 [Layout 1 01 0 1 quotel1.000 1 1.000 2.28 03000 CONCRETE Slab on Deck 0 0quote! 0 0 01 01 1 01 0 04000 MASONRY 15.341 34.95 Wall - CMU 0 0 1 quote 1 15,341 1 16,341 34.95 0 ❑ 0 0 05000 STEEL 6,058 13.82 Steel1 01 Q 1 gmtel6.068 6.068 13.82 01 0 1 1 01 0 06000 MILLWORK MAlwork and EOC Cabinet 1 p Q quote! 0 0 EOC Cabinet 0 0 0 a 7500 ROOF 3,150 7,18- I ol 0 i cajotel3 150 1 3.150 7.18 01 D I 1 01 0 08100 DOORS FRAME8 HARDWARE 4.216 9.60 Hardware set chap a to F18 # ea D D mtrl quote! 3,815 3.616 8.69 Frames 29. 291 2 ea 01 D 100.00 200 2o0 0-46 Doors 28 29 2 ea 0 0 100.001 200 200 o.4e 0 0 1 O.j 0 09260 DRYWALL 1.098 z.5D Walls and cerin s 439 sf 1 01 0 1 Z501 1,098 1.096 2,50 01 0 1 1 01 ❑ 09600 FLOORING 330 0.75 11CT 439 s Q 0 2.25 330 330 0.75 Access Floorin 234 at 0 D quote 0 0 Access Flooring (cutouts)101 ea I of D 1 100.001 0 j 0 09WO PAINTING 400 0.91 Pamt 1 234 1 sl 1 01 0 1 0.551 0 0 Sealants 234_1 of 1 200 200 1 O.00j 01 400 j 0_91 15000 MECHANICAL 1 22,340 50.89 WAC 439 sf 0 D quote 2,000 2.000 4.56 Controls 439 sf 0 o quote o 0 Add forsprinkler s stem at data room 234 sf D 0 quote 1,890 1.69D 3.85 Add for Preaction System 234 0 D quote 18,650 18.650 Add for FM-200 system 18x13 234 sf 0 0 quote 0 0 0 0 0 0 16000 ELECTRICAL 15.000 34.17 Lighting & Controls - revision 4 439 sf 0 0 4.00 6,662 15.000 34.17 Electrical quote for revision 5 439 st 0 0 6.50 67,601 D Telephone / Data Rough In 439 sf 0 p 2,50 0 0 Security Rough In 439 sf D 0 0.45 D 0 Ftre Alarm System 1 Is 0 0 0 0 Panel UDL & Feeders 1 Is ❑ 0 0 0 Panels VL & Feeders 1 is 0 0 0 0 Panel EH2 & Feedsrs 1 Is 0 0 0 0 UPS 1 is 0 D 0 i D ATS & Generator I 1 Is I Ol 01 01 0 01 0 1 0 D 17000 COMMUNICATIONS 1.500 3 a2 Secu ' -Card Access- ALLOWANCE 1 to Q 0 1 500 1,500 1.600 3.42 01 0 1 1 0 0 SUBTOTAL 200 2Dq 13D,S25 T1,642 71,642 163.19 SUBTOTAL DIRECT COST T1,642 it Misc Insurance 0,15076 107 Sales Tax 0,0007E 6rem t G.C. CONTINGENCY 0.07E 0 - SLIBTOTAL 72.277 164.64 F£E 70.0% 7 226 16.46 AGC Fee 0 TOTAL WithPLFt i' d. P $rind 79,505 181.t0 Payment 8 Pericrmance $an 1,988 a.53 Bond 81,492185.63