Item 4NCITY OF
SOUTHLAKE
4N -1
MEMORANDUM
June 12, 2013
TO: Shana K. Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve amendment to the contract with Lee Lewis
Construction, Inc. for construction manager at risk services in
the amount of $290,933 for installation of a fuel tank,
installation of firing range rifle baffles, construction of a data
recovery room, and additional audio/visual equipment for the
DPS North Training Facility project
Action Requested: City Council approval of an amendment to the contract with
Lee Lewis Construction, Inc. in the amount of $290,933 for
installation of a fuel tank, installation of firing range rifle
baffles, construction of a data recovery center and EOC, and
additional audio/visual equipment.
Background
Information: The action requested is to amend the contract with Lee
Lewis for the following additions to the scope of the project:
• 1,000 gallon fuel tank required for the facility was not
included in the original project scope
• Increase the thickness of the firing range baffles to
allow for rifles to be fired in the 25 yard firing range
• Construction of backup data recovery center and
EOC if DIPS HQ and Town Hall are unavailable
• Increase allowance for facility AV equipment
Financial
Consideration: Itemized costs of proposed changes total $290,933:
1. Fuel tank $102,202
2. Rifle baffles $32,500
3. EOC/Data recovery center $81,492
4. Additional audio/visual costs $74,739
If approved, the current total anticipated project spending will
be as follows:
1. Lee Lewis CMAR contract=$13,606,626
City of South/ake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4N -2
Shana Yelverton, City Manager
Meeting Date — June 18, 2013
Page 2 of 3
2. RPGA design services contract = $1,680,000
3. Furniture, Fixtures & Equipment = $590,000
4. Public art = $133,157
5. Owner Costs = $170,000
6. TOTAL ANTICIPATED COST=$16,179,783
The current funding allocated within the CCPD CIP is
$16,789,157.
Approval of Item 4N will not increase the CCPD CIP budget.
The total cost of the project is still under budget by
$609,374.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Safety and Security and meets the corporate
objectives to Achieve the Highest Standards of Safety and
Security, Achieve Best in Class Status in all City Disciplines,
Invest to Provide High quality public assets, Provide High
Quality Customer Service, and Improve performance of
delivery and operational processes.
Citizen Input/
Board Review: Crime Control and Prevention District recommended
approval of the amendment, as presented, unanimously at
their June 12, 2013 meeting.
Several public meetings have been held since 2005
including:
➢ SPIN Meeting
➢ CCPD Meetings
➢ Planning & Zoning Meeting
➢ City Council Meetings
Legal Review: N/A
Alternatives: Alternatives may include:
■ Recommend approval of amendment to Lee Lewis
contract as presented
■ Recommend approval of amendment to Lee Lewis
contract with input as desired
■ Not approve change to contract
City of South/ake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4N -3
Shana Yelverton, City Manager
Meeting Date — June 18, 2013
Page 3 of 3
Supporting
Documents:
■ Change proposal from Lee Lewis
Staff
Recommendation: City Council approval of the amendment to the contract with
Lee Lewis Construction, Inc. for construction manager at risk
services in the amount of $290,933 for installation of a fuel
tank, installation of firing range rifle baffles, construction of
an EOC and data recovery room, and additional audio visual
equipment for the DPS North Training Facility project.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4N -4
Lee Lewis
Construction, Inc.
May 14, 2013
Mr. Peter Kao
Construction Manager
City of Southlake
1400 Main Street
Southlake, TX 76092
Re: Southlake DPS North Training Facility
Change Order # 1
Dear Mr. Kao,
We are pleased to present this proposal for Change Order #1 for Southlake DPS North
Training Facility. The change order includes the following items:
1. Change firing range baffles from 1/4" to 3/8" thick - $ 32,500
2. Add a fuel tank and station pad with controls - $ 102,202
3. Overage of the Audio Visual Systems Allowance - $ 74,739
4. Cost of Revisions 4 and 5 to accommodate a data room - $ 81,492
TOTAL - $ 290,933
Please advise if we are to proceed with these changes. The above pricing is subject to
change if the schedule for the above items does not allow for completion by November
30, 2013 which coincides with our current schedule for the facility.
Sincerely,
Lee Lewis Construction, Inc.
)W 0-Ca442
Michael Greene
Sr. Project Manager
Xc: Robert Garza
Justin Hall
Drew Gregston
17177 Preston Road • Suite 160 • Dallas, Texas 75248
P.O. Box 795037 • Dallas, Texas 75379
972/818-0700 • FAX 972/818-0706
4N - 5
ACTION
FVTARGET
T R A I N F O R L I F E
Action Target Inc. Box 636, Provo, UT 84603-0636 801-377-8033 FAX: 801-377-8096
Southlake Police Department -Steel Upgrade from
1/4" to 3/811
Quotation: 70008 By: Aaron Ludwig Printed: 2013-Apr-19
Included Items:
Steel Upgrade Option ....................................................... 32,500.00
In the 25yd firing range, provide as part of the firing range equipment 3/8" thick
AR500 steel baffle panels and bullet trap impact plates in lieu of 1/4" thick AR500
steel baffles and plates. Increase in thickness to allow for baffle and impact plate
blast protection consistent with owners desire to use the 25yd range for rifle style
weapons training.
Total 32,500.00
Payment Terms:
Net 30
Shipping Terms:
Delivered
Installation Terms:
Factory Installation
Terms and Conditions:
You must reference the Order Number above on your purchase order to secure best price. Price will be
honored for 60 days from the quotation date if no other date is specified herein. Action Target reserves
the right to adjust installation costs based upon the actual site conditions encountered. Unless explicitly
itemized, price does not include taxes, bonds, fees, assessments, licenses, mandatory wage requirements or
other regulatory costs which may be applicable to the job site.
Comments:
BID EXCLUSIONS:
-Off-loading of product upon arrival
-Ballistic side walls (concrete)
-Overhead structural support grid for baffles
-Any applicable taxes
I
Lee Lewis Construction, Inc.
PROPOSAL PRICING
TO: Peter Kao and Robert Garza Date: 14-May-13
OWNER: City of Southlake Submitted By: Mike Greene
NAME: Southlake DPS North Training Facility LLCI COP#: PC#fueltank
DESCRIPT: PR#3 - Fuel Tank
LLCI JOB # 2921 DOC. GENERATING CHANGE: PR#3
CHANGE ORIGINATED BY: Owner
TOTAL
NO
DESCRIPTION COST
New fuel tank and pad Per PR#3
1 Ken Stovall - tank proposal
50,922
2 Tank pad - Osburn Concrete
7,135
3 Bollards per SKI and SK4 - Irwin Steel
2,868
4 Earthwork prep for tank pad
1,500
5 Electrical conduit and power from panel EPL3 to pad (per SKMEPI .IA only)
2,060
6 EJ Ward - Pedestal & Controller - quote
10,385
7 Additonal conduits, pull strings and power per K. Stovall correspondence 11/16/12
4,500
8 Conduit, power and killswitch per Stovall
5,568
9 Diesel fuel 850 gallons at $6.00/gal
5,100
10 LLCI miscellaneous tools and materials
1,500
SUBTOTAL 91,538
*****EXCLUSIONS AND QUALIFICATIONS***** Insurance @ 0.7%
641
1. See subcontractor quotation for specific definition of scope included. Bond @ 0.8%
732
FEE @a 10.00%
9,291
TOTAL C. 0. PROPOSAL
102,202
Copy of PRO Fuel Tank
4N - 7
Lee Lewis Construction, Inc.
I
PROPOSAL PRICING
TO: Peter Kao and Robert Garza Date: 14-May-13
OWNER: City of Soutblake Submitted By: Mike Greene
NAME: Soutblake DPS North Training Facility LLCI COPN: COH1
DESCRIPT: AV Allowance overage
LLCI JOB N 2921 DOC. GENERATING CHANGE: N/A
CHANGE ORIGINATED BY: Owner
NO
TOTAL
DESCRIPTION COST
Audio Visual Ssytems - Allowance overage
1 AV Allowance in GMP
2 Low bid on AV systems - Digital Solutions Group
(120,000)
186,940
SUBTOTAL 66,940
*****EXCLUSIONS AND QUALIFICATIONS***** Insurance @ 0.7%
1. See subcontractor quotation for specific definition of scope included. Bond ( f 0.9%
FEE cx? 10.00%
TOTAL C. 0. PROPOSAL
469
536
6,794
74,739
AV overage
I
Data Room and Revisions to accommodate a Data Room
Southlake DIPS North Training Facility
Construction Document Pricing
Revisions 4 and 5
Lee Lewis Construction, Inc.
5/1412013
Area: 439 sf
Schedule: 2.0 mo
LABORPhase Description MATERIAL SUB TOTAL.•
QTY UM AMOUNT•AMOUNT Total
010DO GENERAL CONDITIONS
General Conditions I 1
1 is
1
01
9
Suitdina Permit - Allowance
I
1 01
0
I
I Waived
I Waived
jTesFJng
I
1 01
p
1
1 By Ownerl
By Owner
02000 Earthwork 2,200
5.01
Gradin revision
I
1 Q
0 I quotal1=0
1.200
2.73
[Layout
1 01
0 1 quotel1.000
1 1.000
2.28
03000 CONCRETE
Slab on Deck
0
0quote!
0
0
01
01
1 01
0
04000 MASONRY 15.341
34.95
Wall - CMU
0
0
1 quote
1 15,341
1 16,341
34.95
0
❑
0
0
05000 STEEL 6,058
13.82
Steel1
01
Q
1 gmtel6.068
6.068
13.82
01
0
1
1 01
0
06000 MILLWORK
MAlwork and EOC Cabinet
1 p
Q
quote!
0
0
EOC Cabinet
0
0
0
a
7500 ROOF 3,150
7,18-
I ol
0
i cajotel3
150
1 3.150
7.18
01
D
I
1 01
0
08100 DOORS FRAME8 HARDWARE 4.216
9.60
Hardware set chap a to F18
#
ea
D
D
mtrl quote!
3,815 3.616
8.69
Frames 29. 291
2
ea
01
D
100.00
200 2o0
0-46
Doors 28 29
2
ea
0
0
100.001
200 200
o.4e
0
0
1 O.j 0
09260 DRYWALL 1.098
z.5D
Walls and cerin s
439
sf
1 01
0
1 Z501
1,098
1.096
2,50
01
0
1
1 01
❑
09600 FLOORING 330
0.75
11CT
439
s Q 0
2.25 330
330
0.75
Access Floorin
234
at 0 D
quote 0
0
Access Flooring (cutouts)101
ea I of D 1
100.001 0
j 0
09WO
PAINTING
400
0.91
Pamt 1
234 1
sl 1 01
0 1
0.551
0
0
Sealants
234_1
of 1 200
200 1
O.00j
01
400
j
0_91
15000 MECHANICAL 1 22,340
50.89
WAC
439
sf
0
D
quote
2,000
2.000
4.56
Controls
439
sf
0
o
quote
o
0
Add forsprinkler s stem at data room
234
sf
D
0
quote
1,890
1.69D
3.85
Add for Preaction System
234
0
D
quote
18,650
18.650
Add for FM-200 system 18x13
234
sf
0
0
quote
0
0
0
0
0
0
16000 ELECTRICAL 15.000
34.17
Lighting & Controls - revision 4
439
sf
0
0
4.00
6,662
15.000
34.17
Electrical quote for revision 5
439
st
0
0
6.50
67,601
D
Telephone / Data Rough In
439
sf
0
p
2,50
0
0
Security Rough In
439
sf
D
0
0.45
D
0
Ftre Alarm System
1
Is
0
0
0
0
Panel UDL & Feeders
1
Is
❑
0
0
0
Panels VL & Feeders
1
is
0
0
0
0
Panel EH2 & Feedsrs
1
Is
0
0
0
0
UPS
1
is
0
D
0 i
D
ATS & Generator I
1
Is I
Ol
01
01
0
01
0 1
0
D
17000 COMMUNICATIONS 1.500 3 a2
Secu ' -Card Access- ALLOWANCE 1 to
Q 0 1 500
1,500
1.600 3.42
01 0 1 1
0
0
SUBTOTAL 200 2Dq 13D,S25 T1,642 71,642 163.19
SUBTOTAL DIRECT COST T1,642 it
Misc Insurance 0,15076 107
Sales Tax 0,0007E 6rem t
G.C. CONTINGENCY 0.07E 0 -
SLIBTOTAL 72.277 164.64
F£E 70.0% 7 226 16.46
AGC Fee 0
TOTAL WithPLFt i' d. P $rind 79,505 181.t0
Payment 8 Pericrmance $an 1,988 a.53
Bond 81,492185.63