Item 4KCITY OF
SOUTH LAKE
4K
MEMORANDUM
(June 12, 2013)
To: Shana Yelverton, City Manager
From: Greg Hendricks, Deputy Director of Information Technology
Subject: Consent agenda item 4K — Approve budgeted copier service
expenses for Toshiba in the amount of $71,000.
Action
Requested: Approve budgeted expenses of $71,000 for Toshiba copier
services.
Background
Information: Toshiba provides copier and printer lease and maintenance
services for the City. There are currently 6 leased copiers in
service with included maintenance. City -owned printers and
copiers total 18 that are under maintenance only. Expenses
are incurred monthly for lease, maintenance, and usage.
Usage overages are billed quarterly. This equipment is
integral to City operations.
Financial
Considerations: The projected year-end expenses for Toshiba copier
services are $71,000 (FY13 General Fund approved
budget).
Strategic Link: 136 — "Optimize Use of Technology" — enables highly
available copier services with rapid deployment.
134 — "Provide High Quality Customer Service" — enables fast
response to issues keeping equipment in service.
Citizen Input/
Board Review:
Legal Review:
Not Applicable
Not Applicable.
Alternatives: 1) Approve as proposed.
2) Reject — Cancel leased copiers or maintenance plans
managed by Toshiba services. This will impact operations
and customer service.
Supporting
Documents: Toshiba lease and maintenance agreements are available in
Laserfiche.
Staff Recommendation: Approve item as proposed
Attachments: