Item 4HCITY OF
SOUTHLAKE
4H - 1
MEMORANDUM
June 12, 2013
TO: Shana K. Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve amendment to agreement with RPGA Design Group,
Inc. for design services in the amount of $711,700 for the DPS
North Training Facility Project
Action Requested: City Council approval of an amendment to the design
contract with RPGA Design Group, Inc. in the amount of
$711,700 to complete the DPS North project.
Background
Information: In the time since the original contract was approved, the
scope of the DPS North Training Facility project was
increased and modified, and LEED certification was added,
resulting in additional design services requirements. The
action requested is to amend the contract with RPGA
accordingly.
Project Background:
2005 - The Matrix Study recommends that DPS North be
constructed on the land near Dove and White Chapel.
November 11, 2008 — Robert Garza is selected as the
architect for the project.
December 2, 2008 — City Council approves contract with
RPGA in the amount of $968,300.
February 3, 2009 — City Council authorizes the City
Manager to hire a Construction Manager at Risk.
April 14, 2009 — Crime Control and Prevention District
Board approves Lee Lewis Construction.
November 9, 2009 - A SPIN Meeting is held regarding the
DPS North project.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4H -2
Shana Yelverton, City Manager
Meeting Date — June 18, 2013
Page 2 of 3
January 7, 2010 — Planning and Zoning Commission
approves a zoning change and site plan for the DPS North
site plan.
June 15, 2010 — City Council approves a zoning change and
site plan for the DPS North project. However, the fire tower
was removed from the scope of the project at the request of
residents and Council. Project was placed on hold pending
further discussions with residents.
May 2, 2012 — Bids were opened and GMP established for
$13,315,693 with Lee Lewis.
July 10, 2012 — Lee Lewis began construction
Financial
Consideration: The 2008 original total project estimate was as follows:
1. Construction cost = $9,000,000
2. Construction Manager at Risk Fees = $360,000
3. RPGA design services contract = $968,300
4. Fixture Furniture and Equipment = $601,200
5. Owner Costs and Contingency = $295,000
6. TOTAL COST = $11,224,500
The original design services contract fee of $968,300 was
based on 8% of the total construction cost, not to exceed
$720,000, plus pre -design services of $24,000 and
additional services in the amount of $224,300.
In 2009, based on the changes in scope of the project, the
revised total construction cost was estimated to be
$14,697,474.
The current total anticipated project spending is as follows:
1. Lee Lewis CMAR contract=$13,606,626
2. RPGA design services contract = $1,680,000
3. Furniture, Fixtures & Equipment = $590,000
4. Public art = $133,157
5. Owner Costs = $170,000
6. TOTAL ANTICIPATED COST=$16,179,783
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4H -3
Shana Yelverton, City Manager
Meeting Date — June 18, 2013
Page 3 of 3
To date, $1,529,455.37 has been paid to RPGA for design
services on the project.
The current funding allocated within the CCPD CIP is
$16,789,157.
Approval of Item 4H will not increase the CCPD CIP budget
for the project, as the total cost of the project is still under
what was allocated within the CIP.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Safety and Security and meets the corporate
objectives to Achieve the Highest Standards of Safety and
Security, Achieve Best in Class Status in all City Disciplines,
Invest to Provide High quality public assets, Provide High
Quality Customer Service, and Improve performance of
delivery and operational processes.
Citizen Input/
Board Review: Crime Control and Prevention District recommended
approval of the amendment, as presented, unanimously at
their June 12 2013 meeting.
Several public meetings have been held since 2005
including:
➢ SPIN Meeting
➢ CCPD Meetings
➢ Planning & Zoning Meeting
➢ City Council Meetings
Legal Review: N/A
Alternatives: Alternatives may include:
■ Approval of amendment to RPGA contract as
presented
■ Approval of amendment to RPGA contract with input
as desired
Staff
Recommendation: City Council approval of the amendment to the contract with
RPGA Design Group, Inc. for design services in the amount
of $711,700 for the DPS North Training Facility project.
City of South/ake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork