Item 4DCITY OF
SOUTHLAKE
MEMORANDUM
(June 18, 2013)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve Interlocal Agreement with the City of Keller for the FM
1938 Water and Sanitary Sewer Relocation Project
Action
Requested: Approve Interlocal Agreement with the City of Keller for the FM
1938 Water and Sanitary Sewer Relocation Project.
Background
Information: The FM 1938 Phase II Roadway Expansion Project will require
relocating water and sanitary sewer. The Cities of Southlake and
Keller have agreed to combine this effort in order to expedite the
design and construction prior to the commencement of the FM
1938 Phase II construction. The Texas Department of
Transportation (TxDOT) will not allow public infrastructure owned
by the Cities to be located underneath the FM 1938 pavement.
TxDOT will require Southlake to relocate approximately 11,000
linear feet of water and 5,400 linear feet of sanitary sewer. The
City of Keller will be required to relocate approximately 3,800 linear
feet of water lines.
The approval of this Interlocal Agreement (ILA) with the City of
Keller for the FM 1938 Water and Sanitary Sewer Relocation
Project will define the costs and the terms of reimbursement
associated with the combined effort of the two cities. Keller agrees
to make payments to Southlake within a reasonable length of time
estimated at 30 days after receipt of construction invoices. In the
event there are additional costs for construction, the Cities agree to
pay their respective portion of the project and pay their respective
percentage share based upon the ratios provided below.
On January 15, 2013, the City Council approved the agreement for
engineering services with TranSystems for the design of the FM
1938 Water and Sanitary Sewer Relocation Project. The total
engineering design fee for the utility relocation Project is $328,500.
TranSystems has provided the cities with an Opinion of Probable
Cost of $3,219,238 for construction. The probable costs for
Southlake and Keller are $2,511,839 and $707,399, respectively.
The cost of this project will be apportioned as follows:
City of Southlake
Engineering Design Fee Share (78.03%)* $256,328.55
Construction Cost $2,511,839.00
City of Southlake Share Total $2,768,167.55
City of Keller
Engineering Design Fee Share (21.97%)* $72,171.45**
Construction Cost $707,399.00
City of Keller Share Total $779,570.45
* The percentages for apportioning the costs were based on the
ratio of the estimated construction costs per city/total
construction costs.
** City of Keller shall provide a lump sum payment for engineering
services to the City of Southlake prior to beginning construction.
Financial
Considerations: This project is being funded from the Capital Improvement Program
Utility Fund.
Strategic Link: The FM 1938 Water and Sanitary Sewer Relocation Project links to
the city's strategy map relative to the focus areas of Infrastructure,
Performance Management and Service Delivery. The specific
corporate objectives that are met by the construction of these
improvements include: Invest to provide and maintain high quality
public assets and improve performance of delivery and operational
processes.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The City Council may approve the Interlocal Agreement or deny it
Supporting
Documents: Location Map
TranSystems Engineering Services Agreement
Interlocal Agreement
Staff
Recommendation: Approve Interlocal Agreement with the City of Keller for the FM
1938 Water and Sanitary Sewer Relocation Project.
Staff Contact: Robert H. Price, P.E., Public Works Director
Cheryl Taylor, P.E., City Engineer
Alejandra Ayala, P.E., Civil Engineer
INTERLOCAL AGREEMENT
STATE OF TEXAS §
COUNTY OF TARRANT §
This Agreement is made by and between the City of Southlake, Texas ("Southlake") and the
City of Keller ("Keller"), acting herein by and through their duly authorized city managers, for the
purpose of documenting the terms and conditions of an agreement whereby Southlake will
administer the engineering design contract and the construction contract for the water line and sewer
line relocations associated with the construction of FM 1938 to be known as the FM 1938 Water
Line and Sanitary Sewer Relocation Project ("Project") and the cities will apportion the local cost
share for the design and construction of the Project as indicated in Exhibit A.
WHEREAS, Chapter 791, Texas Government Code authorizes Interlocal Contracts between
governmental entities to perform services either could undertake individually; and
WHEREAS, Southlake and Keller desire to design and construct the FM 1938 Water Line and
Sewer Line Relocation Project; and
NOW, THEREFORE,
WITNESSETH
1. Southlake shall provide administration for an engineering services agreement for design of
the Project.
2. The cost for the engineering design of the Project is a lump sum basis in the amount of
$208,500 for Basic Services and for Utility Coordination on an hourly basis plus expenses
amount not to exceed $120,000 with a total not to exceed cost ceiling of $328,500. The
share of the cost for the engineering design required from each city will be divided as
indicated in Exhibit A.
3. The City of Keller shall reimburse their share of the engineering design fee in a lump sum
payment to the City of Southlake prior to the start of construction.
4. Southlake shall provide contract administration for the construction of the Project.
5. The estimated construction cost for the Project is $3,219,238. Actual construction costs
shall be paid in full by each responsible City for their share of the construction being
completed within their respective city limits.
6. The City of Keller agrees to make payments to Southlake within a reasonable length of time
estimated at 30 days after receipt of construction invoices.
7. In the event there are additional design costs or expenses involved in the engineering design
contract, the parties agree to share such costs proportionally in the same manner as used for
the initial design cost sharing identified in Exhibit A.
Page 1 of 5
8. Each City shall pay any additional construction costs on their respective portion of the
project and shall pay their respective percentage share per Exhibit A of any construction
cost not specifically attributed to one City's improvements.
Page 2 of 5
AGREED this day of 52013.
CITY OF SOUTHLAKE
Lm
John Terrell, Mayor
ATTEST:
Alicia Richardson, City Secretary
APPROVED AS TO FORM AND LEGALITY:
Attorney
Page 3 of 5
AGREED this day of 52013.
CITY OF KELLER
Steve Polasek, City Manager
ATTEST:
Sheila Stephens, City Secretary
APPROVED AS TO FORM AND LEGALITY:
Attorney
Page 4 of 5
EXHIBIT A
FM 1938 WATER AND SANITARY SEWER
RELOCATION PROJECT PARTICIPATION
TranSystems Engineering Design Fee
Basic Services
Utility Coordination
Total Design Fee
Estimated Construction Cost Amount
City of Southlake Water Line
City of Southlake Sanitary Sewer
City of Southlake Total
City of Keller Water Line Total
$208,500.00
$120,000.00
$328,500.00
$1,565,774.00
$946,065.00
$2,511,839.00
$707,399.00
Total for Design and Estimated Construction $3,547,738.00
Cost Share per City:
City of Southlake
Engineering Design Fee Share (78.03%)* $256,328.55
Estimated Construction Cost $2,511,839.00
City of Southlake Share Total $2,768,167.55
City of Keller
Engineering Design Fee Share (21.97%)* $72,171.45**
Estimated Construction Cost $707,399.00
City of Keller Share Total $779,570.45
* The percentages for apportioning the costs were based on the ratio of the estimated construction
costs per city/total construction costs.
** City of Keller shall provide a lump sum payment to the City of Southlake prior to beginning
construction.
Page 5 of 5
AGREEMENT FOR ENGINEERING SERVICES
THIS AGREEMENT is made this 157-"- day of 2013 by and
between the City of Southlake, Texas (hereinafter referred to as "CITY"), and
TranSystems Corporation (hereinafter referred to as "ENGINEER").
WHEREAS, CITY contemplates the need to make utility improvements to FM
1938 from Southlake Boulevard (FM 1709) to the Randol Mill Bend. This project is to
be known as the FM 1938 Utility Relocation project and hereinafter referred to as the
"Project".
WHEREAS, ENGINEER is qualified, able, and desirous of performing the
necessary engineering work upon which the Project is based and is willing and able to
work with CITY staff to organize and coordinate the professional services necessary to
complete the Project.
NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER
agrees to perform, the engineering work for the Project, as more fully described herein
below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as
compensation, the payments on the dates and in the amounts herein specified, all in
accordance with the terms more fully set out below and as provided in Attachment A
which is attached hereto and incorporated by reference as if fully set forth herein.
1. ARTICLE
ENGINEERING SERVICES
A. Scope of Work
ENGINEER will provide the supervision, direction, personnel and equipment to
perform the engineering Services outlined in Attachment A in accordance with the terms
set forth in this Agreement and in Attachment A.
B. Definitions.
Services refers to the professional services performed by ENGINEER pursuant
to this Agreement.
C. Changes.
CITY, without invalidating the Agreement, may order changes within the general
scope of the work required by the Agreement by altering, adding to and/or deducting
from the work to be performed. If any change causes an increase or decrease in
ENGINEER's cost of, or the time required for, the performance of any part of the
Services under the Agreement, an equitable adjustment will be made by mutual
agreement and this Agreement shall be modified in writing accordingly.
Page 1
D. Coordination With Owner.
The CITY shall make available to ENGINEER for use in performing Services
hereunder all existing plans, maps, field notes, statistics computations and other data in
the CITY`s possession relative to existing facilities and to the Project.
E. Site and Local Conditions.
ENGINEER has the right to examine the site in order to become acquainted with
local conditions and accepts conditions at the site -unless otherwise noted in writing to
the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER
from its responsibilities specified hereunder. Necessary arrangement for access to any
site by ENGINEER's employees will be made with CITY.
F. Assignment and Subcontractors/Third Party Rights.
The rights and obligations covered herein are personal to each party hereto and
not to any third party and for this reason neither this Agreement nor any contract
hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER
subcontract any of its obligations under this Agreement without the prior consent of
CITY.
G. Independent Contractor.
ENGINEER covenants and agrees that it will perform the work hereunder as an
independent contractor, and not as an officer, agent, servant, or employee of CITY; that
ENGINEER shall have exclusive control of and exclusive right to control the details of
the work performed hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, agents, employees, contractors,
subcontractors, and consultants; that the doctrine of respondent superior shall not apply
as between CITY and ENGINEER, its officers, agents, employees, contractors,
subcontractors, and consultants, and nothing herein shall be construed as creating a
partnership or joint enterprise between CITY and ENGINEER.
H. Disclosure.
By signature of this contract, ENGINEER warrants to CITY that it has made full
disclosure in writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interests, direct or indirect, in property abutting the
proposed Project and business relations with abutting property owners. ENGINEER
further warrants that it will make disclosure in writing of any conflicts of interest that
develop subsequent to the signing of this contract and prior to final payment under the
contract. Finally, Engineer warrants that it has submitted to the City a completed
Conflicts of Interest Questionnaire as required by Chapter 176 of the Texas Local
Government Code.
Page 2
I. Approval by CITY.
Approval by CITY of this Agreement shall not constitute or be deemed to be a
release of the responsibility and liability of ENGINEER, its officers, agents, employees,
and subcontractors for the accuracy and competency of the Services performed under
this Agreement, including but not limited to surveys, designs, working drawings and
specifications and other engineering documents.
Such approval shall not be deemed to be an assumption of such responsibility
and liability by CITY for any negligent act, error, or omission in the performance of
ENGINEER's professional services or in the conduct or preparation of the subsurface
investigations, surveys, designs, working drawings and specifications or other
engineering documents by ENGINEER, its officers, agents, employees and
subcontractors, it being the intent of the parties that approval by CITY signifies the
CITY's approval of only the general design concept of the Improvements to be
constructed.
J. Indemnification.
ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD
HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND
ALL DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON
OF DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION
OR NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES,
INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH
REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL,
AT ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY
AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH
CLAIMS AND DEMANDS.
K. No Third Party Beneficiary.
For purposes of this Agreement, including its intended operation and effect, the
parties specifically agree and contract that: (1) this Agreement only affects
matters/disputes between the parties to this Agreement, and is in no way intended by
the parties to benefit or otherwise affect any third person or entity, notwithstanding the
fact that such third person or entities may be in a contractual relationship with CITY and
ENGINEER, or both; and (2) the terms of this Agreement are not intended to release,
either by contract or operation of law, any third person or entity from obligations they
owe to either CITY or ENGINEER.
L. Successors and Assigns.
CITY and ENGINEER each bind themselves and their successors, executors,
administrators and assigns to the other party to this Agreement and to the successors,
executors, administrators and assigns of such other party with respect to all covenants
Page 3
of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in
this Agreement without prior written consent of the other.
II. ARTICLE
CITY'S RESPONSIBILITIES
CITY will:
1. Provide full information as to CITY's requirements for the Project;
2. Assist ENGINEER by placing at ENGINEER's disposal all information in
CITY's control or knowledge which is pertinent to the Project, including
executed right-of-way easements and final field survey data;
3. Examine all work presented by ENGINEER and respond within
reasonable time and in writing to the material submitted by ENGINEER;
4. Pay all costs incident to advertising for obtaining bids or proposals from
Contractors;
5. Give prompt written notice to ENGINEER whenever CITY observes or
otherwise becomes aware of any defect in ENGINEER's work or in
Contractor's work;
6. Designate in writing a person to act as its representative with respect to
this Agreement, such person having complete authority to transmit
instructions, receive information, and make or interpret the CITY's
decisions;
7. Provide all information and criteria as to the CITY's requirements,
objectives, and expectations for the Project including all numerical criteria
that are to be met and all standards of development, design, or
construction.
8. Provide to the ENGINEER all previous studies, plans, or other documents
pertaining to the Project and all new data reasonably necessary in the
ENGINEER's opinion, such as site survey and engineering data,
environmental impact assessments or statements, zoning or other land
use regulations, etc., upon all of which the ENGINEER may rely; and
9. Arrange for access to the site and other private or public property as
required for the ENGINEER to provide its services.
Page 4
III. ARTICLE
COMPENSATION FOR ENGINEERING SERVICES
The CITY shall compensate ENGINEER for services rendered under this
Agreement, in accordance with the following:
For the completion of the work contemplated in Article I, the ENGINEER shall be
paid on a lump sum basis in the amount of $208,500 for Basic Services and on an
hourly basis plus expenses in an amount not to exceed $120,000 (as outlined in the
attached proposal) with a total not to exceed cost ceiling of $328,500 as billed monthly
by ENGINEER.
IV. ARTICLE
TIMES OF BILLING AND PAYMENT
The ENGINEER shall bill CITY monthly for costs incurred in accordance with the
work performed provided the limits set out in Article Ill hereof have not been exceeded.
Payment shall be due within thirty (30) days of receipt by CITY of a properly prepared
and correct invoice from ENGINEER. ENGINEER's invoices shall be accompanied by
such records or other written proof as CITY deems necessary to verify the billings.
Remittances shall be made to ENGINEER's office at 500 West 7th Street, Suite 1100,
Fort Worth, Texas 76102.
If CITY fails to make payment due ENGINEER within thirty (30) days of the day
when payment for services and expenses is due under the terms of this Agreement,
ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in
Chapter 2251 of the Texas Government Code.
V. ARTICLE
ADDITIONAL ENGINEERING SERVICES
In addition to performing the engineering services set out in Article I, hereof,
ENGINEER agrees to perform additional services as requested by CITY from time to
time and CITY agrees to compensate ENGINEER for such services in accordance with
ENGINEER's standard hourly fee (see Attachment B) as determined by the actual costs
incurred and by actual time expended, such services to be one or more of the following:
1. Make or prepare detailed description of sites, maps, or drawings related
thereto and outside the scope of the Project;
2. Appearances before courts or boards on matters of litigation or hearings
related to the Project;
3. Preparation of environmental impact assessments or statements for any
governmental agency;
Page 5
4. Miscellaneous engineering work for CITY not related to the Project;
5. To provide resident project construction inspection, unless such
inspection is not required, in writing, by the CITY;
6. Other services agreed to by the parties in writing and incorporated herein.
VI. ARTICLE
STANDARD OF CARE
In performing its professional services, the ENGINEER will use that degree of
care and skill ordinarily exercised, under similar circumstances, by reputable members
of its profession in the same locality at the time the services are provided. No warranty,
express or implied, is made or intended by the ENGINEER's undertaking herein or its
performance of services, and it is agreed that the ENGINEER is not a fiduciary with
respect to the CITY.
VII. ARTICLE
PERIOD OF SERVICE
This Agreement shall be effective upon execution by CITY and ENGINEER, and
shall remain in force until work is completed on the Project or until terminated under the
provisions hereinafter provided in Article VIII.
VIII. ARTICLE
TERMINATION
The CITY may terminate this Agreement at any time for convenience or for any
cause upon ten (10) days written notice to the ENGINEER. Upon receipt of such notice
the ENGINEER shall immediately discontinue all services and work and the placing of
all orders or the entering into contracts for supplies, assistance, facilities, and materials
in connection with the performance of this Agreement and shall proceed to cancel
promptly all existing contracts insofar as they are chargeable to this Agreement.
The ENGINEER, upon termination, shall be paid for all services rendered
through the date of termination together with any additional reimbursable expense then
due.
IX. ARTICLE
OWNERSHIP OF DOCUMENTS
All completed or partially completed reports prepared under this
Agreement, including the original drawings in both paper and electronic
Page 6
formats, shall become the property of CITY if this Agreement is
terminated. Upon completion and payment of the contract, the final
design, drawings, specifications and documents in both paper and
electronic formats shall be owned by CITY.
2. Reuse, change or alteration by CITY or others acting by or on behalf of
CITY of such documents without the permission of ENGINEER shall be at
CITY's sole risk.
X. ARTICLE
INSURANCE
ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER's
expense, insurance of the type and of minimum coverage limits as follows:
1. Workers Compensation - Statutory Employer's Liability - Limits as
required by the State of Texas.
2. Comprehensive General Liability, Bodily Injury and Property Damage
including contractual liability in a combined single limit - $500,000 per
occurrence.
3. Comprehensive Automotive Liability, Bodily injury and Property Damage
in a combined single limit - $1,000,000 per accident.
Certificates of insurance for the above coverage in a form acceptable to CITY,
evidencing the coverage required above, shall be provided to CITY upon execution of
this Agreement. Such certificates shall provide that the insurer will give CITY not less
than ten (10) days notice of any material changes in or cancellation of coverage. In the
event any subcontractor of ENGINEER, with or without CITY's consent, provides or
renders services under this Agreement, ENGINEER shall ensure that the
subcontractor's services are covered by the same insurance limits as set forth above.
ENGINEER shall not commence work under this Agreement until it has obtained
Professional Liability (Errors and Omissions) Insurance as required hereunder and such
insurance coverage has been approved by CITY. Such insurance shall be in the
minimum amount of $1,000,000 and shall include coverage of Contractually Assumed
Liability. The insurance coverage prescribed herein shall be maintained until one (1)
year after CITY's acceptance of the construction project and shall not be canceled
without prior written notice to CITY. In this connection, upon the signing and return of
this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as
evidence that the insurance coverage required herein has been obtained by
ENGINEER, and such certificate shall contain the provision that such insurance shall
not be cancelled or modified without thirty (30) days prior written notice to CITY.
ENGINEER shall notify CITY within ten (10) days of any modification or alteration in
such Professional Liability (Errors and Omissions) Insurance.
Page 7
XI. ARTICLE
AUTHORIZATION, PROGRESS AND COMPLETION
CITY and ENGINEER agree that the Project is planned to be completed by
January 30, 2014. ENGINEER shall employ manpower and other resources, and use
professional skill and diligence to meet the schedule; however, ENGINEER shall not be
responsible for schedule delays resulting from conditions beyond its control. By mutual
agreement, CITY and ENGINEER may modify the Project schedule during the course
of the Project and if such modifications affect ENGINEER's compensation, it shall be
modified accordingly, subject to CITY's approval.
It is understood that this Agreement contemplates full and complete engineering
services for this Project, including any and all Services necessary to complete the work.
For additional Engineering Services, the authorization by CITY shall be in writing and
shall include the definition of the services to be provided, the schedule for commencing
and completing the services, and the basis for compensation as agreed upon by CITY
and ENGINEER.
X11. ARTICLE
NOTICE
Any notice required under this Agreement will be in writing and given either
personally, by registered or certified mail, return receipt requested, or by a nationally
recognized overnight courier service, addressed to the parties as follows:
If to CITY: Shana Yelverton
City Manager
City of Southlake
1400 Main Street, Suite 460
Southlake, Texas 76092
Phone: 817-748-8400
Fax: 817-748-8010
If to ENGINEER: Raul Pena III, P.E.
Senior Vice President
TranSystems Corporation Consultants
500 West 7"' Street, Suite 1100
Fort Worth, Texas 76102
Phone: (817) 339-8950
Fax: (817) 336-2247
Page 8
All notice shall be effective upon the date of receipt.
XIII. ARTICLE
SEVERABILITY
In the event that any provision of this Agreement shall be found to be void or
unenforceable, such finding shall not be construed to render any other provisions of this
Agreement either void or unenforceable. All provisions, which are void or
unenforceable, shall not substantially affect the rights or obligations granted to or
undertaken by either party.
XIV. ARTICLE
VENUE -LAW
Venue of any suit or cause of action under this Agreement shall lie exclusively in
Tarrant County, Texas. This Agreement shall be construed in accordance with the laws
of the State of Texas.
IN WITNESS WHEREOF the parties have caused this Agreement to e executed
in two equal originals on the date and year first above mentioned.
CITY OF SOUTHLAKE:
By:
John Terrell, Mayor
ATTEST:
t� ts-&'
,,`���stigr�rrrrrrer.
VV
City Secretary ;`�#14`"0.
Page 9
ENGINEER: TRANSYSTEMS CORPORATION CONSULTANTS
By: _ 7 4��_
Raul Pena, III, P.E., Senior`Ee_ President
THE STATE OF TEXAS §
COUNTY OF TARRANT §
Before me on this day personally appeared R(Y-s. Te_ V\ c\ known to me for
proved to me on the oath of 0 C,, A- Oy3lal(-0 or through
(description of identity card or other document)] to be the person whose name is
s bscribed to the foregoing instrument and that he/she is the duly authorized
I, of a:j S'�e Wes- , and acknowledged
to me that he/she executed the same for the purposes and consideration therein
expressed.
Given under my hand and seal of office this day of
A.D. ac)1 _�
(SEAL) Notary Pdnc, State of Texas
,;, •��i'L SHAaryP Rlic, NELSON•HOFf Notary's Name Printed
`.' Notary Public, State of Texas ry
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Expires
February 06, 2016
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Page 10
ATTACHMENT A
Revised November 19, 2012
Gordon J. Mayer, JR., P.E.
Department of Engineering
City of Southlake
1400 Main Street, Ste. 320
Southlake, TX 76092
"111
4.yste'i,-
RE: Proposal
Utility Relocations for FM 1938 from Randol Mill Rd to FM 1709 and at FM 1709 intersection
Dear Mr. Mayer,
We appreciate the opportunity to present this proposal for your consideration. Attached please find the
scope of services for utility coordination, water and sewer relocation design and construction verification for
utilities along FM 1938 from Randol Mill Rd to FM 1709. We propose the following services for your
consideration;
Water and Sewer Relocations
Construction Plans and Specifications (Water and Sewer) lump Sum $190,000
Plans shall be prepared in accordance to City of Southlake and City of
Keller Standards. Particular efforts will be made to incorporate Operational
and Maintenance input.
a. 30% plans - The conceptual alignment will be advanced to a 30%
design. Surveying and base mapping will be completed to show
utilities, topography, existing and proposed pavement, and existing
right-of-way. This preliminary design will be coordinated with the
City of Southlake, City of Keller and Franchise Utilities, Updated
Opinion of Probable Construction costs will be prepared and
broken out between Southlake and Keller.
b. 60% plans -- During the development of the 60% plans we will
begin to look at the vertical location of water and sewer lines.
Vertical details will be prepared as needed for crossings. Vertical
profiles will be developed for all sewer lines and 12" diameter and
greater sized water lines. Updated Opinion of Probable
Construction costs will be prepared and broken out between
Southlake and Keller.
c. 90% plans - As the project advances toward final design we will
finalize location of manholes, valves, vaults, thrust blocking and
crossing details. Final specifications, construction sequencing and
erosion control be completed. Updated Opinion of Probable
Construction costs will be prepared and broken out between
ATTACHMENT A
Mr. Gordon Mayer, P.E.
November 19, 2012
Page 213
Southlake and Keller.
d. Final Plans - Major Components of the Plans will include;
• Cover Sheet
• General Notes
• Construction Sequencing
• Location Plan
• Control Sheet
• Plan and Profile Sheets
• Details
• Erosion Control Plans
• Special Provisions as may be needed for the project
e. Submittals- Plans will be submitted for interim reviews (30%,
60%,90% and Final) with adherence to agreed upon schedules.
These plans will be and coordinated with the City of Southlake,
City of Keller and Franchise Utilities
2. Construction Related Assistance (Water and Sewer) Lump Sum $15,000
We will provide the following assistance to the City in regards to
construction of Water and Sewer facilities:
a. Preparation of Contract Documents for bidding or coordinating
with TxDOT for inclusion into TxDOT letting package for FM
1938
b. Preparation of Addendums as may be necessary during bidding
c. Preparation of Bid Tabulation and recommendation of award
d. Attendance of pre -construction meeting
e. Review of Shop Drawings as needed
f. Occasional site visits as needed to resolve questions.
2. Supplemental Surveys Lump Sum $ 3,500
Additional surveys to cover utilities that fall outside current roadway
topography.
3. Reimbursable Expenses Invoiced at Cost
Total Water and Sewer Design (not including reproductions) Lump Sum 208,500
Utility Coordination
1. Utility Coordination (Water, Sewer and Franchise) Hourly estimated $ 20,000
a. Monthly Meetings — monthly meeting will be held with utility
companies to discuss utility relocation designs, schedules and
issues. Meeting notes and be maintained based on input from
Utility Owners. (based on 15 mtgs)
G: F1Y07 0501 ProjeciAfgmr Propwit ulditv to city on 1011-11-19.doar
ATTACHMENT A
Mr. Gordon Mayer, P.E.
November 19, 2012
Page 313
b. Review of Utility Plans - Each utility relocation package of plans
will be reviewed for compliance with Utility Accommodation Rules
(UAR) and the proposed roadway construction.
c, Scheduling - A master schedule will be prepared and maintained
based on input from Utility Owners. This will be a normal
discussion item at monthly meetings.
3. Utility Relocation Concept Plans (Water, Sewer and Franchise) Hourly estimated$ 25,000
We anticipate working with the Utility Owners within this project corridor to
identify and resolve conflicts in establishing a concept plan for utility
relocations;
a. Identify Utility Conflicts — review of existing SUE and proposed
utility locations to determine possible conflicts between other
utilities and roadway improvements.
b. Utility Conflict Resolution — preparation of exhibits for each utility
owner showing potential utility conflict(s). Coordination with utility
owner to resolve conflict for final relocation design.
c. Conceptual Layouts — based on utility coordination and resolution
of conflicts a conceptual layout will be prepared showing all the
utilities, dimensioning to right-of-way and dimensioning between
utilities and major roadway construction components.
d. Sequence of Construction — upon completion of the concept plan
a sequence of construction will be prepared with each utility
construction activity identified and sequenced. This sequencing
will be coordinated with Utility Owners. This effort will determine if
the utility relocations will be built as part of the roadway contract
and which utilities will be relocated prior to construction.
4. Franchise Utility Plan Review Hourly estimated $ 35,000
As utility relocation plans are developed they will be submitted to the City
for review. We propose to review these plans as they are finalized and
provide comments back to the Utility Companies. These reviews will be
coordinated with other utility relocations as wel as the roadway plans.
5. Utility Construction Verification (Water, Sewer, Franchise) Hourly estimated $ 40,000
A Pre -Construction (Utility) meeting will be scheduled for each utility
adjustment. Each utility adjustment will be field verified to determine that
the new facilities are located according to plans and the Proposed Utility
Layout. This service shall include survey ties and right of way staking as
needed to clear the proposed construction. The Utility Owner retains all
responsibility for inspections related to compliance with Utility Codes,
industry standards, and design of the Utility Facility. An electronic file will
be created that will reflect final relocations with field changes surveyed,
Total Utility Coordination (not including reproductions) Hourly NTE $120,000
Estimated Total Water and Sewer Design & Utility Coordination $328,500
G: FV07.0501 ProjeclAlgnN Proposal tocayat1011-11-19.Jocr
ATTACHMENT A
Mr. Gordon Mayer, P.E.
November 19, 2012
Page 413
This proposal is based on the following assumptions:
• Attachment A — Preliminary Map depicting Utilities that are be addressed in
this proposal
• Attachment 8 -- Preliminary Opinions of Probable Cost (water and sewer)
based on Attachment A
• Attachment C — Proposed Prorated split of fees between Southlake and
Keller
• Coordination with Franchise Utilities is included; however final design of
Franchise Utilities will be performed by the Franchise Utilities or their
Engineer.
• One set of plans and specifications will be developed for the combined
water and sewer relocations for both the City of Southlake and City of
Keller.
• Construction staking is not included and is assumed to be provided by the
contractor
City will perform construction inspection; however verification of utility
installation is included in this scope of work,
No additional right-of-way or easement documents are included in this
proposal.
No additional geotechnical investigation is included or utility deholes.
If you have should have any questions please feel free to give me a call at
817,334.4427 or on my cell at 817.313,7362.
TranSystems Corporation Consultants
Raul Pena III, PE
Principal
Attachments:
Detailed Scope of Services
Exhibits
Construction Costs
G: FIV070.i01 Proy"IA-1gnu Proposal virvon 2012-11-19.doex
EXHIBIT A
MATCH l_ 1 NL 'A'
PROP 12" WE----
(SOUTHLAKE) I
EXIST G"
(SOUTHLAKE)
EXIST BS�' I
{ SOUTHL_AKE )
HILLSIDE CT
EXIST G" WL"'l
(SOUTHLAKE)
EXIST 12" WL--
(SOUTHLAKE)
EXIST 8" W6,
( SOUTHLAKE) \
TOP RAIL LANE
CITY OF SOUTHLAKE
EXIST 12" >
(SOUTHLAKE)
JOHNSON ROAD
EXIST 12" W
(SOUTHLAKE) fi
PROP 12" W
(SOUTHLAKE)
PROP 10" S
(SOUTHLAKE)
EXIST
(SOUTHLAKE)
EXIST 12"
(SOUTHLAKE�
EXIST 8' WL
(SOUTHLAKE)�
EXIST 12" 4
(SOUTHLAKE)
EXIST 20" WL
(SOUTHLAKE)
EXIST 10" S
(SOUTHLAKE)
�
EXIST 10" £
(SOUTHLAKE)
CITY OF SOUTHLAKE
_--Exist s" WL
(SOUTHLAKE)
EXIST 8" WL
SOUTHLAKE)
CAMDEN CIRCLE
CITY OF SOUTHI_AKE
EXIST 6° WL.
( SOUTEIt-AKE)
EXIST 6" SS
(SOUTHLAKE)
',-EXIST 12" WL
( SOU THL AKE )
---EXIST G" WL
( SOUTHLAKE)
LEGEND
EXIST WATER LINE
TO BE RELOCATED
EXIST SANITARY SEWER
TO BE RELOCATED
- PROP WATER LINE
BY OTHERS
— PROP NEW WATER LINE
— — — PROP NEW SANITARY
SEWER LINE.
ABANLION WATER LINE
EXIST 12" WL
SOUTHLAKE)
LOVEGRASS LANE
EXIST 10" SS
(SOUTHLAKE)/
�— EXIST 20' WL
(SOUTHLAKE)
EXIST 6" SS
(SOUTHLAKEI
SEXIST 12" WL
(SOUTHLAKE)
EXIST G" SS
(SOUTHLAKE)
EXIST 8" WL
(SOUTHLAKE)
EXIST 10" SS
(SOUTHLAKE)
CITY OF SOUTHLAKE
FM 1938 (RANDOL MILL ROAD)
UTILITY RELOCATIONS -
L]
N
NOT TO SCALE
AUGUST 2012
EX-01
EXHIBIT
--PROP 30" WE
(SOUTHLAKE) CITY OF SOUTHLAKE
CITY OF WESTLAKE i
RANDOL MILL ROAD
EXIST 8" WE-- I EXIST 16' ROW FOR PROP 30" AND 12" WL
)KELLER)
---EXIST 12" WI.
CITY OF KELLER (SOUTHLAKE)
I PROP 12" WL CONNECTS TO EXIST 12" WI
EXIST G" WE- _
(KELLER)
EXIST 8" NNW1
(KELLER)
FAWKES LA
EXIST 12" WL-
(KELLER)
EXIST 12" WL TO BE ABANDONED--
(SOUTHLAKE)
EXIST S
(KELLER)
EXIST WE
(KELLER)
BROOKFOREST DRIVE
EXIST 12" WL TO BE ABANDONED-
(SOUTHLAKE) a
EXIST WL-----"'
(KELLER)
EXIST 6" Wes~ -
(KELLER)
WILOWOOD WAY
EXIST WL
(KELLER)
CITY OF KELLER
EXIST 12" WL
TO BE ABANDONED
(SOUTHLAKE)
EXIST 8"
(SOUTHLAKE}
EXIST 30" Wt�
(SOUTHLAKE) \
EXIST )
CITY LIMIT LINE (KELLER)
FLORENCE ROAD
PROP 12"
(SOUTHLAKE)
CITY OF SOUTHLAKE PROP !E)
(SOUTHLLAKE)
EXIST 8" WL
(SOUTHLAKE)
1 BEAM CRIVE
PROP 12" WL
(SOUTHLAKE)
--- PROP 30" WL
(SOUTHLAKE)
EXIST G" WL
(SOUTHLAKE)
KINGSWOOD DRIVE
EXIST 12" WL
(SOUTHLAKE)
\ CITY OF SOUTHLAKE
---- EXIST 16' ROW FOR PROP 30" AND 16" WL
PALOMAR TRAIL
EXIST 6" `
(SOUTHLAKf
k GIFFORD COURT
PROP 30"
j (SOUTHLAK
PROP 12"
I (SOUTHLAK
EXIST 6" SS
(SOUTHLAKE)
EXIST 6" WL
(SOUTHLAKE)
MATCH LINE 'A'
LEGEND
EXIST WATER LINE
TO BE RELOCATED
EXIST SANITARY SEWFR
TO BE RELOCATED
PROP WATER LINE
BY OTHERS
— — — PROP NEW WATER LINE
PROP NEW SANITARY
Y SEWER LINE
-�f ABANOON WATER LINE
VL
FM 1938 (RANDOL MILL ROAD)
UTILITY RELOCATIONS
CD
N
NOT TO SCALE
AUGUST 2012
EX-02
k
Attachment B
TranSystems Corporation
Schedule of Hourly Rates for 2013
Fort Worth Office
Classification
Principal/Engineer V
Rate
$235
Classification
Surveyor 111
Rate
$78
Engineer IV
$185
Surveyor II
$62
Engineer III
$140
Surveyor 1
$53
Engineer II
$130
Three -Person Survey Crew
$187
Engineer I
$95
Two -Person Survey Crew
$133
Technician IV
$110
Administrator 111
$110
Technician III
$92
Administrator II
$74
Technician 11
$72
Administrator I
$57
Technician 1
$55
Clerical Ili
$73
Surveyor V
$140
Clerical II
$63
Surveyor IV
$125
Clerical 1
$50
• Sub -contracted labor, material testing equipment, printing and technical photography, and all other direct job costs to be
paid at cost.
• Vehicle mileage to be paid at the current IRS rate per mile.
• The rates set forth on this initial Schedule of Rates shall be the rates provisions in effect from the date of this Agreement
until December 31, 2013. TranSystems will revise the Schedule of Rates annually and will submit the revised Schedule of
Rates which shall automatically become effective with regard to this Agreement and the Services performed under this
Agreement on January 15' of the next calendar year.