Item 4J4J - 1
CITY OF
SOUTHLAKE
MEMORANDUM
May 29, 2013
To: Shana Yelverton, City Manager
From: Candice Edmondson, Deputy Director of Community Services
Subject: Approve permit to allow an art gallery reception on February 23, 2014 and
an art exhibit February 23 — April 27, 2014 in Town Hall lobby
Action
Requested: City Council approval of a permit to allow a reception on Sunday,
February 23, 2014 and an art exhibit, February 23 - April 27, 2014
(Art in the Square weekend) in the Town Hall lobby.
Background
Information: The permit requires a recommendation from the Southlake Arts
Council and approval by the City Council. The permit involves
approval for two activities — the kickoff reception in February for the
annual Art in the Square festival and the corresponding art exhibit
February -April.
If approved, the kickoff reception on February 23rd will follow the
same format and layout used for previous receptions. The reception
will require 100% of the lobby area of Town Hall. The program will
include brief speeches by event sponsors, recognition of the artists,
entertainment and refreshments. The floor space plan for the
reception is attached to the permit.
The art exhibit, February 23 — April 27, 2014, will feature art pieces
by local and regional artists. The exhibit will require less than 30%
of the lobby wall space, and art pieces will be hung on wall panels
using the same gallery display system used for previous displays.
The pieces will be placed based on size and aesthetic concerns
related to color and composition.
Sponsors of the reception and exhibit include Southlake Arts
Council, APEX Arts League and Art in the Square.
The reception and exhibition are not fundraising events, but are
opportunities for local and regional artists to showcase their artistic
skills and talent. The artist or his/her representative cannot actively
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4,11 - 2
Shana Yelverton, City Manager
Meeting Date — June 4, 2013
Page 2 of 3
solicit the sale of art other than passively indicate the artist's
contact information on the artwork.
The permit meets the provisions of the Public Art Display Policy. A
copy of the permit is attached for your review.
Previously approved public art displays/events for the Town Hall
lobby include:
April 15-17, 2011
April 19 — May 17, 2011
November 2 — November 30, 2011
November 7 — December 16, 2011
November 19, 2011
December 11, 2011
December 17 — December 31, 2011
February 17 — April 16, 2012
February 19, 2012
April 26-29, 2012
Sept 9, 2012
Sept 9 — Oct 31, 2012
December 16, 2012
December 16 — January 25, 2013
February 17, 2013
February 17 — April 28, 2013
April 26-28, 2013
Sept 8 — October 31, 2013
February 23 — April 27, 2014
CISD Student Art Exhibit
Art In the City Jazz Reception & Display
Renderings of Roundabouts Sculptures
Festivals of Trees
Board Reception/Tree Lighting Event
Breakfast with Santa
Sister Cities Young Artist Showcase
Winter Art in Town Hall Exhibit
Winter Art in Town Hall Reception
CISD Student Art Exhibit
"Fall Through the Lens" Reception
"Fall Through the Lens" Exhibit
Sister Cities Young Artist Reception
Sister Cities Young Artist Showcase
Strokes of Art in the Square Reception
Strokes of Art in the Square Exhibit
CISD Student Art Exhibit
Gallery Reception & Exhibit -if approved
Gallery Reception & Exhibit -if approved
Financial
Considerations: The City may contribute up to $1,200 for shipping of the art pieces
and the cost of entertainment for the reception. Funding will be
provided in the FY 2014 Public Art Budget if approved by City
Council. Artists are not paid for display or associated costs related
to delivery and pick up of the art pieces.
Strategic Link: This permit is linked to the City Council Focus Areas of Quality
Development and Partnerships and Volunteerism. The permit also
addresses the corporate objectives of providing attractive and
unique spaces for enjoyment of personal interests and providing
opportunities for partnerships and volunteer involvement.
Citizen Input/
Board Review: The permit for the exhibit and reception complies with provisions of
the Public Art Display Policy.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4J - 3
Shana Yelverton, City Manager
Meeting Date — June 4, 2013
Page 3 of 3
Southlake Arts Council recommended approval (6-0) May 28, 2013
City Council consideration June 4, 2013
Legal Review: The permit form was reviewed previously with the Public Art
Display Policy by the City Attorney
Alternatives: Not Applicable
Supporting
Documents: Public Art Display Permit
• Reception Floor Plan
Recommendation: City Council approval of a permit to allow an art gallery reception on
Sunday, February 23, 2014 and an art exhibit February 23 — April
27, 2014 in Town Hall lobby.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Arts Council 4J - 4
Public Art Display and/or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first -come, first -served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested: Southlake Town Hall, 1400 Main Street, Southlake — 2nd floor main lobby
Applicant:
Phone:
Cell Phone:
Address:
Alternative Contact:
Phone Number:
Requested Date(s):
CONTACT INFORMATION
Candice Edmondson, on behalf Southlake Arts Council
817.748.8311
817.239.8919 E-Mail Address: cedmondsona-ci.southlake.tx.us
1400 Main Street #210 City: South lake State: TX Zip: 76092
Terri Messing
817.307.2224 E-mail: terrimessinga-verizon.net
DISPLAY or PERFORMANCE INFORMATION
1) Reception — Sunday, February 23, 2014, 3:00 to 4:30 pm for a Gallery Reception
2) Exhibit — February 23, 2014 — April 27, 2014 (Art in the Square weekend)
Type of Display or Performance:
1) Reception — The art gallery reception will be held to kickoff the annual Art in the Square festival
and will follow the same format and layout used for previous receptions. Music, refreshments and
a program are planned.
2) Exhibit — The exhibit will feature art pieces by local and regional artists. The exhibit will require
less than 30% of the lobby wall space and pieces will be hung on the walls using the same gallery
hanging system used with other displays.
Duration of Event(s) or Performance:
1) Reception — The art gallery reception duration is February 23, 2014, 3:00 — 4:30 pm only.
2) Exhibit — Exhibit duration is for approximately two (2) months (February 23, 2014 through April
27, 2014 (Art in the Square weekend).
Detailed Information including a wall or floor space plan, display or performance details, including
planned activities and/or any equipment/special needs required:
1) Reception -- The art gallery reception Sunday, February 23, 2014 will require 100% of the lobby
area in Town Hall. The reception will include a program and will feature brief speeches by event
sponsors, recognition of the artists, entertainment and refreshments. The reception will be
4J - 5
Public Art Display and/or Performance Facility and Property Use Permit
Page 2
managed and arranged the same as previously approved receptions. Floor space plan for the
reception is attached to the permit.
2) Exhibit — The exhibit will feature art pieces by local and regional artists. The exhibit will require
less than 30% of the lobby wall space. Art pieces will be hung on wall panels using the same
gallery display system used for previous displays. The exhibit will be managed and maintained by
City of Southlake staff with APEX Arts League members who will monitor the displays during the
event. The exhibition is sponsored by Southlake Arts Council, APEX Arts League and Art in the
Square.
Organization Represented: Southlake Arts Council, APEX Arts League and Art in the Square
Non -Profit: Yes X No
Is this display or performance to include a fund raiser? Yes No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the
duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No
Do a majority of your members, including officers, reside in Southlake? Yes X No
Will your event cause any impact on City Staff or City resources? Yes X No
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