Item 4I41-1
CITY OF
SOUTHLAKE
MEMORANDUM
May 29, 2013
To: Shana Yelverton, City Manager
From: Candice Edmondson, Deputy Director of Community Services
Subject: Approve permit to allow an art gallery reception on September 8, 2013
and an art exhibit September 8 — October 31, 2013 in Town Hall lobby
Action
Requested: City Council approval of a permit to allow an art gallery reception on
Sunday, September 8, 2013 and an art exhibit, "Touches of Hope,"
September 8 — October 31, 2013 in Town Hall lobby.
Background
Information: The permit requires a recommendation from the Southlake Arts
Council and approval by the City Council. The permit involves
approval for two activities — the art gallery reception in September
and the corresponding art exhibit in September and October.
If approved, the art gallery reception on September 8'h will be held
in the Town Hall lobby. The reception will require 100% of the lobby
area and will include a program introducing the featured artists,
refreshments and entertainment. A floor space plan for the
reception is attached to the permit.
The art exhibit, September 8 — October 31, 2013, will portray how
cancer touches people's lives. The theme, "Touches of Hope," was
selected to help spread the word about cancer awareness, as well
as share hope and support to survivors and families. The exhibit
will be displayed during both breast and ovarian cancer months
(Sept and Oct), but is not limited to these diseases. The exhibit will
include assorted pieces by local and regional artists displayed on
the walls, not to exceed 30% of the lobby wall space. The artwork
will be hung on wall panels using the same gallery display system
used for previous displays. The pieces will be placed based on size
and aesthetic concerns related to color and composition.
Sponsors of the reception and exhibit include Southlake Arts
Council and APEX Arts League in partnership with Texas
Oncology. Publicity for the exhibit and reception will be broadcast
through Texas Oncology to cancer support groups and active
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
41-2
Shana Yelverton, City Manager
Meeting Date — June 4, 2013
Page 2 of 3
cancer organizations in the Metroplex; hence a strong audience is
anticipated for both the reception and exhibit.
The reception and exhibition are not fundraising events, but are
opportunities for local and regional artists to showcase their artistic
skills and talent. The artist or his/her representative cannot actively
solicit the sale of art other than passively indicate the artist's
contact information on the artwork.
The permit meets the provisions of the Public Art Display Policy. A
copy of the permit is attached for your review.
Previously approved public art displays/events for the Town Hall
lobby include:
April 15-17, 2011
April 19 — May 17, 2011
November 2 — November 30, 2011
November 7 — December 16, 2011
November 19, 2011
December 11, 2011
December 17 — December 31, 2011
February 17 — April 16, 2012
February 19, 2012
April 26-29, 2012
Sept 9, 2012
Sept 9 — Oct 31, 2012
December 16, 2012
December 16 — January 25, 2013
February 17, 2013
February 17 — April 28, 2013
April 26-28, 2013
Sept 8 — October 31, 2013
CISD Student Art Exhibit
Art In the City Jazz Reception & Display
Renderings of Roundabouts Sculptures
Festivals of Trees
Board Reception/Tree Lighting Event
Breakfast with Santa
Sister Cities Young Artist Showcase
Winter Art in Town Hall Exhibit
Winter Art in Town Hall Reception
CISD Student Art Exhibit
"Fall Through the Lens" Reception
"Fall Through the Lens" Exhibit
Sister Cities Young Artist Reception
Sister Cities Young Artist Showcase
Strokes of Art in the Square Reception
Strokes of Art in the Square Exhibit
CISD Student Art Exhibit
Gallery Reception & Exhibit -if approved
Financial
Considerations: The City may contribute up to $1,000 for the reception, including
refreshments and entertainment. Funding is available in the FY
2013 Public Art Budget. Artists are not paid for display or
associated costs related to delivery and pick up of the art pieces.
Strategic Link: This permit is linked to the City Council Focus Areas of Quality
Development and Partnerships and Volunteerism. The permit also
addresses the corporate objectives of providing attractive and
unique spaces for enjoyment of personal interests and providing
opportunities for partnerships and volunteer involvement.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
41-3
Shana Yelverton, City Manager
Meeting Date — June 4, 2013
Page 3 of 3
Citizen Input/
Board Review: The permit for the exhibit and reception complies with provisions of
the Public Art Display Policy.
Southlake Arts Council recommended approval (6-0) May 28, 2013
City Council consideration June 4, 2013
Legal Review: The permit form was reviewed previously with the Public Art
Display Policy by the City Attorney
Alternatives: Not Applicable
Supporting
Documents: Public Art Display Permit
• Reception Floor Plan
Recommendation: City Council approval of the permit to allow an art gallery reception
on Sunday, September 8, 2013 and an art exhibit September 8 —
October 31, 2013 in Town Hall lobby.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Arts Council 41 - 4
Public Art Display and/or Performance
Facility and Property Use Permit
Please Note: All requests are taken on a first -come, first -served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested: Southlake Town Hall, 1400 Main Street, Southlake — 2nd floor main lobby
Applicant:
Phone:
Cell Phone:
Address:
Alternative Contact:
Phone Number:
Requested Date(s):
CONTACT INFORMATION
Candice Edmondson, on behalf Southlake Arts Council
817.748.8311
817.239.8919 E-Mail Address: cedmondsona-ci.southlake.tx.us
1400 Main Street #210 City: South lake State: TX Zip: 76092
Terri Messing
817.307.2224 E-mail: terrimessinga-verizon.net
DISPLAY or PERFORMANCE INFORMATION
1) Reception — Sunday, September 8, 2013, 3:00 to 4:30 pm for a Gallery Reception
2) Exhibit — September 8, 2013 — October 31, 2013 for the art exhibit "Touches of Hope"
Type of Display or Performance:
1) Reception — The art gallery reception will be held to kick-off the art exhibition.
2) "Touches of Hope" Art Exhibit — The exhibit will consist of 10-12 assorted art pieces by local and
regional artists displayed on the lobby walls using the same gallery hanging system used with
previous displays. The theme of the art work is illness and cancer and its effect on people's lives.
Duration of Event(s) or Performance:
1) Reception — The art gallery reception duration is September 8, 2013, 3:00 — 4:30 pm only.
2) Exhibit — "Touches of Hope" exhibit duration is for approximately two (2) months (Sept 8 through
October 31, 2013).
Detailed Information including a wall or floor space plan, display or performance details, including
planned activities and/or any equipment/special needs required:
1) Reception -- The art gallery reception Sunday, Sept 8, 2013 will require 100% of the lobby area in
Town Hall. The reception will include a program introducing the featured artists, refreshments
and entertainment. The reception will be managed and arranged the same as previously
approved events.
41-5
Public Art Display and/or Performance Facility and Property Use Permit
Page 2
2) Exhibit — "Touches of Hope" exhibit will include 10-12 art pieces approved by the Southlake Arts
Council that were received from a Call to Artist and solicited artists' mailing list. The exhibit will
require less than 30% of the lobby wall space. Art pieces will be hung on wall panels using the
same gallery display system used for previous displays. The exhibit will be managed and
maintained by City of Southlake staff with APEX Arts League members who will monitor the
displays during the event. The exhibition is sponsored by Southlake Arts Council and APEX Arts
League in partnership with Texas Oncology. Publicity for the exhibit and the reception will be
provided through Texas Oncology to cancer support groups in the Metroplex.
Organization Represented: Southlake Arts Council and APEX Arts League, in partnership with Texas
Oncology.
Non -Profit: Yes X No
Is this display or performance to include a fund raiser? Yes No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the
duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No
Do a majority of your members, including officers, reside in Southlake? Yes X No
Will your event cause any impact on City Staff or City resources? Yes X No
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