2013-02-27 OFFICIAL MINUTES
February 27, 2013
Approved by the Southlake Library Board
V: CITY 01
SOUTHLAKE
Southlake Library Board Meeting:
February 27, 2013 6:OOPM
LOCATION: Southlake Town Hall
1400 Main Street, Room 3C
Southlake, Texas
Members Present: Chair Brenda Flores and Library Board members Sally Biersmith;
Lori Burr; Ayako Miyazaki; Kim Roberts; Cheri' Ross.Vice Chair Michelle Spradlin.
Members Absent:
Staff Members Present: Kerry McGeath, City Librarian
Guests: None.
REGULAR SESSION
Agenda Item No. 1. Call to Order —
The meeting was called to order by Chair Flores at 6:03 p.m.
Agenda Item No. 2. Administrative Comments —
A. City Librarian's Report —
Mr. McGeath predicts that the new self check machines will get more use
this summer. He is working with Finance to allow customers to pay their
late charges on the self check machines. We will not be able to take
credit/debit cards at the Circulation Desk per the City Council. The Library
has had .5% loss of materials over the last ten years. This is below the
average for most libraries.
We have had over one million visitors. The people that come to the Library
then take the opportunity to dine and shop in Town Square, which brings in
tax revenue.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
February 27, 2013
Approved by the Southlake Library Board
Mrs. Pfledderer is being freed up to look and apply for grants. She is
looking for a grant to replace the children's computer and furniture. Mrs.
Pfledderer is investigating a federal grant from the State Library to get a
Library app. The initial cost is estimated at $5,000. Yearly maintenance is
estimated at $2,500. Once the app in place, IT will use their budget to pay
the maintenance. The City app wouldn't allow some of the things that the
Library wants to have available. Discussion is underway about how the
Library app will be meshed with the City app.
In the next few weeks we will be adding a second cash register so that
each money handler at the desk will have her own drawer. The risk
analysis consultant had suggested this approach. Library management is
thinking about how drawers can be counted in and out within the regular
shift hours. We don't have the budget to allow staff an extra 15 minutes
and the beginning and end of their work hours to perform the counting.
Library Statistics -
Mr. McGeath has corrected the formulas so that the statistics are now
accurate. Circulation increased 16 %. Online usage has increased. Traffic
is about the same. Mr. McGeath thinks that more people are using the
online services from home. He believes that we are reaching a different
group of people than those who come to the Library all the time as
evidenced by the increase in circulation without the same increase in
traffic. The number of items in the collection stays fairly steady because of
space limitations. Volunteer hours are down because we are not getting as
many Teen Court volunteers as in the past. He briefly covered the rest of
the statistics.
B. Follow up Board and Commission Training Modules —
Most Board Members have finished the training modules.
Agenda Item 3A. Consider: Approval of the minutes from the January 26, 2013
Southlake Library Board meeting.
A motion was made and seconded to approve the minutes. The minutes from January
26, 2013 were approved by majority vote.
Agenda Item No. 4. Public Forum —
There was no one present to address the Library Board during the Public Forum. The
Public Forum was opened and closed at 6:27 p.m.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
OFFICIAL MINUTES
February 27, 2013
Approved by the Southlake Library Board
Agenda Item No. 5A. Discussion: Advocacy Program Update.
1. Library Fundraising Opportunities —
We will be focused on the grants. We don't have a core group that can
develop and staff a gala. Mr. McGeath is pursuing having a donation
available on the website and through the water bill. We maintain our
sustainability through the City of Southlake budget and use any additional
funds for the extras.
2. Board Opportunities -
Mr. McGeath told the Board that we will have a booth during the Easter Egg
Hunt and would welcome help in manning the booth.
Agenda Item No. 5B. Discussion: Texas Library Association Update.
Mr. McGeath was named co -chair to the Public Library Standards Task Force.
Standards are reviewed every seven years, although it has been ten years since the
last review. There are three levels of standards and accreditation is tied to the
Standards.
Agenda Item No. 5C. Discussion: Friends of Southlake (FOSL) Update.
Mr. McGeath invited the Library Board Members to become a FOSL Board member.
FOSL particularly needs a treasurer. Mrs. Roberts is considering the position.
Agenda Item No. 6. Adjournment.
Chair Flores adjourned the meeting at 6:40 p.m.
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A recording of this meeting may be requested in the O ice of a City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork