2013-04-08 CITY O F SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: April 8, 2013
LOCATION: Southlake Town Hall — City Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
BOARD MEMBERS PRESENT: Chairman John Slocum, Vice Chairman Tina Wasserman
and Board Members Elaine Cox, Lori Palmer and Chad Patton
BOARD MEMBERS ABSENT: Park Board Secretary Sherry Berman and Park Board
member Gregg Formella
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director Kari
Happold and Deputy Director Candice Edmondson
1. CALL TO ORDER
Chairman Slocum called the meeting of the Parks and Recreation Board to order at 6:06 p.m.
2. CONSENT — Consent Agenda items are considered to be routine by the Board and are
enacted with one motion. Chair Slocum presented the Consent Agenda items for the
record.
2A. Approve minutes from the regular Parks and Recreation Board meeting held
February 11, 2013 — There were no corrections to the minutes.
2B. Absence of Parks and Recreation Board members — There were no absences for
consideration at this meeting. A copy of the attendance log was distributed in the
meeting packets.
APPROVED
A motion was made to approve the Consent Agenda including to accept the minutes of
February 11, 2013.
Motion: Slocum
Second: Wasserman
Ayes: Cox, Palmer, Patton, Slocum and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the April 8, 2013 Parks Board Meeting
Page 2 of 6
3. PUBLIC FORUM
Chair Slocum opened the public forum and asked for anyone wishing to speak to come
forward. There being no one wishing to speak, Chair Slocum closed Public Forum.
4. CONSIDER:
4A. Recommendation on Carillon Ph 4B Park Plan — Director Tribble presented the park
plan for The Preserve as part of the Carillon Phase 4B development located at the
northeast corner of North White Chapel Boulevard and SH 114 for consideration and
answered Board questions regarding proposed amenities.
Jeff Kennemer, developer, Hines Group, 2200 Ross Avenue, Dallas, Texas, presented
the project and responded to questions.
The recommendation was discussed by the Board.
APPROVED
A motion was made to accept the park plan for The Preserve as part of the Carillon
Phase 4B development.
Motion: Cox
Second: Palmer
Ayes: Cox, Palmer, Patton, Slocum and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
4B. Recommendation on SPDC Matching Funds request from the 2012/13 Leadership
Southlake Class to contribute to the cost of nature center signage at the Bob
Jones Nature Center & Preserve — Director Tribble presented the matching funds
request for a 100% match of a target $25,000 cash contribution toward the fabrication
and installation costs of the first phase of signage at the BJNCP. The request meets the
criteria designated in the Matching Funds Policy and is consistent with the Southlake
2030 Parks, Recreation & Open Space /Community Facilities Master Plan
recommendations related to the BJNCP.
Members from the 2012/13 Leadership Southlake Class Debby Riordon and Ryan
Dorety, made a presentation in support of the SPDC matching funds request.
Park Board discussed the request.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork
Minutes of the April 8, 2013 Parks Board Meeting
Page 3of6
APPROVED
A motion was made to approve and accept the proposal and to match the request for
the target of $25,000 cash contribution towards the fabrication and installation of the
nature center signage as presented.
Motion: Wasserman
Second: Patton
Ayes: Cox, Palmer, Patton, Slocum and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
4C. Recommendation on SPDC Matching Funds request from The Miracle League of
Southlake (MLS) in the amount of $10,250 towards the construction of the Miracle
League Field in Bicentennial Park — Director Tribble presented the matching funds
request for a 100% match of $10,250 cash contribution toward the construction cost
(approximately $485,000) of the Miracle League Field at Bicentennial park. City Council
approved a $50,000 match contributed by MLS toward the project in September 2012.
MLS plans to continue fund raising efforts to contribute further to the construction cost
of the Field. The request meets the criteria designated with the Matching Funds Policy
and is consistent with the Southlake 2030 Parks, Recreation & Open Space /Community
Facilities Master Plan recommendations related to the Bicentennial Park.
Mike Mills, 1528 Main Street, Southlake, representative of Miracle League of Southlake,
made a presentation in support of The Miracle League of Southlake matching funds
request.
Park Board discussed the request.
APPROVED
A motion was made to recommend approval of the SPDC Matching Funds request from
The Miracle League of Southlake to contribute to the construction cost of the Miracle
League Field.
Motion: Cox
Second: Patton
Ayes: Cox, Palmer, Patton, Slocum and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the April 8, 2013 Parks Board Meeting
Page 4of6
Agenda Items 4C and 4F were related and considered in consecutive order.
4F. Recommendation on request from The Miracle League of Southlake for the City to
waive the City's field maintenance fees for The Miracle League of Southlake
program — Director Tribble introduced the request.
Mike Mills, 1528 Main Street, Southlake, representative of Miracle League of Southlake,
explained the request from The Miracle League of Southlake and responded to Park
Board questions.
Park Board discussed this item.
APPROVED
A motion was made to recommend approval of the request from The Miracle League of
Southlake for the City to waive the City's field maintenance fees for The Miracle League
of Southlake program.
Motion: Patton
Second: Palmer
Ayes: Cox, Palmer, Patton, Slocum and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
4D. Recommendation to City Manager for variance to allow beer to be served at the
Southlake Tennis Center during Charity Tennis Mixed Doubles fundraising event
May 5, 2013 — Director Tribble presented the request for a variance to the park
regulation that prohibits the possession or consumption of alcoholic beverages in a City
park from Roxy Tennis, LLP, to allow beer to be served on City property, the Southlake
Tennis Center, at the fundraising event on May 5, 2013 to benefit "Supporters of
SafeHaven of Tarrant County." Roxy Tennis, LLP will comply with all City requirements
for the variance and TABC regulations. The City Manager will make a decision following
the Park Board recommendation.
Mia Poorman, 220 Canyon Lake Drive, Southlake Tennis Center Management
Contractor, talked about the planned fundraiser and its intention to involve more men to
raise awareness of domestic violence and responded to Park Board questions.
Park Board discussed the agenda item.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork
Minutes of the April 8, 2013 Parks Board Meeting
Page 5of6
APPROVED
A motion was made to recommend to the City Manager to approve the variance to allow
beer to be served at the Southlake Tennis Center during the Charity Tennis Mixed
Doubles fundraising event May 5, 2013.
Motion: Cox
Second: Patton
Ayes: Cox, Palmer, Patton, Slocum and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
4E. Recommendation to City Manager for variance to allow beer to be served at
BJNCP during the 2012/13 Leadership Southlake Class appreciation event May 9,
2013 — Director Tribble presented the request for a variance to the park regulation that
prohibits the possession or consumption of alcoholic beverages in a City park from the
Bob Jones Nature Center organization to allow alcoholic beverages to be served on City
property, Bob Jones Nature Center & Preserve, at the fundraising event on May 9, 2013
in appreciation of the Southlake Leadership Class. The Bob Jones Nature Center
organization will comply with all City requirements for the variance and TABC
regulations. The City Manager will make a decision following the Park Board
recommendation.
Debra Edmondson, BJNCO President, and Teresa Moss, BJNCO Executive Director,
were present in support of the request but did not make a presentation.
APPROVED
A motion was made to recommend to the City Manager to approve the variance to allow
alcoholic beverages to be served at the BJNCP during the Leadership Southlake Class
appreciation event on May 9, 2013.
Motion: Wasserman
Second: Patton
Ayes: Cox, Palmer, Patton, Slocum and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
Debra Edmondson introduced members of the BJNCO board of directors present at the
meeting — Buddy Luce and Jane Musser— and new executive director Theresa Moss.
City of Southlake Values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the April 8, 2013 Parks Board Meeting
Page 6 of 6
5. DISCUSSION
A. Potential Revisions to the Park Use Policy — This item was administratively
tabled based on advice from the City Attorney.
B. Construction Management Report — The Construction Management Report
included in the meeting packet. Director Tribble responded to Board questions.
C. Southlake 2030 Plan Components Update — 2030 Mobility Plan — No update
was provided.
D. Miracle League Program Update — Chair Slocum announced the first
sponsorship received from Classic Chevrolet. Tina Wasserman talked about
presentations made recently at the Carroll Special Programs PTO meeting and
the varsity baseball game "Special Programs PTO Night."
E. Parks & Recreation Board Work Groups — An assignment list was included in
the packets. Chairman Slocum presented the latest updates regarding the work
groups.
F. Parks & Recreation Board Member Notebooks — Director Tribble and Deputy
Director Happold explained the contents provided in the new member notebooks
distributed to members.
G. Community Recreation Center 3D Animation Flyover Presentation — Director
Tribble presented a PowerPoint and responded to questions.
6. ADJOURNMENT
A motion was made to adjourn the meeting at 7:36 p.m.
Motion: Cox
Second: Palmer
Ayes: Cox, Palmer, Patton, Slocum and Wasserman
Nays: None
Abstain: None
Vote: 5 -0
Motion Carried.
John SIo m, Chair hris ble, Director
. rks & R creation Board Community Services Dept.
This meeting is video recorded and may be viewed at www.cityofsouthlake.com / Video On Demand.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork