Item 4ACITY OF
lug TEXAS
SOUTHLAK.E
REGULAR CITY COUNCIL MEETING MINUTES: May 7, 2013
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tern Brandon Bledsoe,
Deputy Mayor Pro Tern Pamela Muller and Councilmembers Carolyn Morris, Martin
Schelling, Jeff Wang and Al Zito.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Assistant to the City Manager
Caroline Eckel, Communication and Website Manager Pilar Schank, Director of
Community Services Chris Tribble, Deputy Director of Community Services Candice
Edmondson, Director of Economic Development and Tourism Greg Last, Chief
Financial Officer Sharen Jackson, Fire Chief Mike Starr, Assistant to the
Director/Emergency Management Coordinator Kyle Taylor, Director of Human
Resources Stacey Black, Police Chief Steve Mylett, Senior Director of Planning and
Development Services Ken Baker, Director of Public Works Bob Price, Deputy Director
of Public Works Cheryl Taylor, City Secretary Alicia Richardson, City Attorney E. Allen
Taylor.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Terrell at 5:32 p.m.
2. INVOCATION
Mr. Nino Elliott gave the invocation. Mayor Terrell led the pledge of allegiance to the
United States and Texas Flags.
3. LOCAL BUSINESS REPORT
Director of Economic Development and Tourism Greg Last introduced Jenn Kropholler
with Tee with Sugar. Ms. Kropholler provided a description of the services provided,
hours of operation, and location of business.
Mayor Terrell moved to item 5.
REGULAR CITY COUNCIL MEETING MINUTES, May 7, 2013
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5. DISCUSS ALL ITEMS ON TONIGHT'S MEETING AGENDA. NO ACTION WILL
BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE
REGULAR SESSION.
Mayor Terrell read the consent agenda items.
In response to Deputy Mayor Pro Tern Muller's question, Assistant City Manager Alison
Ortowski advised Council that the City will continue with the services provided by Crud
Cruiser. In addition to the Crud Cruiser, Republic Waste Services of Texas of Texas,
Ltd. will offer a hazardous household waste collection.
4. RECOGNITION OF COUNCIL MEMBERS AL ZITO AND JEFF WANG
Mayor Terrell and Council recognized Council member Zito and Council member Wang
for their service to the City of Southlake. Mayor Terrell, on behalf of Council, presented
Council member Zito and Council member Wang with a framed photo of Town Hall and
Key to the City and a plaque memorializing their service.
City Manager Shana Yelverton, on behalf of City Staff, presented Council member Zito
and Council member Wang with a memory box.
Mayor Terrell advised that Council would recess their meeting to join guests in the foyer
for a reception. Mayor Terrell announced that Council would adjourn to Executive
Session immediately following the reception pursuant to the Texas Government Code,
Section 551.071, consultation with attorney, Section 551.072, deliberation regarding
real property.
5. DISCUSS ALL ITEMS ON TONIGHT'S MEETING AGENDA. NO ACTION WILL
BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE
REGULAR SESSION.
Council discussed this item earlier in the evening.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Terrell at 6.13
p.m.
2A. EXECUTIVE SESSION
Mayor Terrell announced that City Council would be going into Executive Session
pursuant to the Texas Government Code, Section 551.071, consultation with attorney,
Section 551.072, deliberation regarding real property.
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Mayor Terrell recessed the meeting at 6.13 p.m. for a reception in the foyer for Council
members Zito and Wang.
City Council adjourned for Executive Session at 6.45 p.m. Executive Session began at
6.48 p.m. and concluded at 7.39 p.m.
2B. RECONVENE
Mayor Terrell reconvened the meeting at 7.42 p.m. Mayor Terrell asked if any action
was necessary from Executive Session.
A motion was made to authorize staff to proceed with right of way acquisitions for
White's Chapel parcels as discussed in executive session.
3. REPORTS
3A. MAYOR'S REPORT
PROCLAMATION — CARROLL EMERALD BELLES
Mayor Terrell presented Emerald Belle Director Melissa Page with a proclamation
recognizing May 7, 2013 as Southlake Carroll Emerald Belles Drill Team Day.
3B. CITY MANAGER'S REPORT
City Manager Shana Yelverton advised Council they were provided a copy of the City's
quarterly financial review for the period ending March 31, 2013.
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Terrell read the Consent
Agenda items into the record.
4A. APPROVE MINUTES FROM THE APRIL 16, 2013 CITY COUNCIL MEETING.
4B. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH NEEL-
SCHAFFER, INC. FOR DESIGN OF PRESSURE PLANE INTERCONNECTION
VALVES IN THE AMOUNT OF $64,240.
4C. APPROVE CONTRACT RENEWAL WITH REPUBLIC WASTE SERVICES OF
TEXAS, LTD. FOR THE PROVISION OF COMMERCIAL AND RESIDENTIAL
SOLID WASTE AND RECYCLING SERVICES.
4D. APPROVE AN AMENDMENT TO THE RESIDENTIAL DEVELOPER'S
AGREEMENT WITH TERRA LAND MANAGEMENT FOR WINDING CREEK.
4E. APPROVE CITY OF SOUTHLAKE'S WEST NILE VIRUS ACTION PLAN.
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4F. AUTHORIZE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT
WITH TARRANT COUNTY TO EXPAND AND MODIFY THE WEST NILE
VIRUS SURVEILLANCE AND RESPONSE PROGRAM.
4G. APPROVE A RESIDENTIAL DEVELOPER AGREEMENT WITH K.
HOVNANIAN HOMES FOR RIDGEVIEW AT SOUTHLAKE, PHASE I.
4H. APPROVE RESOLUTION NO. 13-023, CLARIFYING DESIGNATION OF
PUBLIC INFORMATION COORDINATOR.
41. CANCEL THE JULY 2, 2013 AND JULY 16, 2013 CITY COUNCIL MEETINGS.
APPROVED
A motion was made to approve the consent agenda as presented.
Motion:
Bledsoe
Second:
Muller
Ayes:
Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved:
7-0
REGULAR AGENDA:
5. PUBLIC FORUM
No speakers.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. RESOLUTION NO. 13-021 (ZA13-032), SPECIFIC USE PERMIT TO ALLOW
AN ACCESSORY BUILDING ENCLOSING EQUIPMENT OR ACTIVITIES IN
CONJUNCTION WITH THE PERMITTED PRINCIPAL USE FOR TEXAS
HEALTH SOUTHLAKE AND TO INCLUDE A REQUEST FOR A VARIANCE
TO THE MASONRY ORDINANCE NO. 557-A, AS AMENDED, ON PROPERTY
DESCRIBED AS LOT 1R2, BLOCK 1, GORBUTT ADDITION, AN ADDITION
TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT
1545 EAST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT
ZONING: S-P-2 - GENERALIZED SITE PLAN DISTRICT. SPIN #8. PUBLIC
HEARING.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
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Applicant representative Ron Roberts presented request and responded to questions
from Council.
Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Terrell closed the
public hearing.
A motion was made to approve Item 6A, ZA 13-032, specific use permit for Harris
Methodist Southlake noting the following: denying the requested masonry variance in
Sections 45.16(d) and 45.16(h), Ordinance No. 480 and in lieu the applicant will comply
with masonry zoning requirements; applicant will install protective bollards to ensure
against vehicular damage; approval of variance to Section 45.16(i), Ordinance No. 480
— roof pitch design; masonry and roof will match the rest of the building; and pursuant to
staff report dated May 1, 2013.
Motion:
Bledsoe
Second:
Muller
Ayes:
Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved:
7-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA)
9. OTHER ITEMS FOR CONSIDERATION:
9A. THIS ITEM INTENTIALLY LEFT BLANK
9B. CONSIDER SV13-008, VARIANCE TO SIGN ORDINANCE NO. 704-F
REGULATIONS FOR MATTRESS FIRM LOCATED AT 2645 EAST
SOUTHLAKE BOULEVARD.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Applicant representative Kirk Stateson responded to questions from Council.
A motion was made to approve SV13-008, variance to Sign Ordinance No. 704-F, for
the Mattress Firm located at 2645 East Southlake Boulevard noting the following:
approving maximum letter height of 26 inches on the north elevation and the maximum
area as a result of the variance for maximum letter height; allow a 14-inch double
stacked copy for maximum letter height on south elevation as a result of maximum area
variance; and subject to applicant installing 8-inch address numerals just above the
main entry doorway (below the main Mattress Firm sign) on the north elevation.
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Motion:
Bledsoe
Second:
Zito
Ayes:
Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved:
7-0
9C. CONSIDER MSP13-005, MASTER SIGN PLAN FOR WINDING CREEK
SUBDIVISION GENERALLY LOCATED SOUTH OF EAST SOUTHLAKE
BOULEVARD AND WEST OF SOUTH CARROLL AVENUE AT 400, 480, 500
AND 540, SOUTH CARROLL AVENUE.
OPPPOVFn
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Applicant representatives Paul Spain and Dave Baldwin were available to answer
questions from Council.
A motion was made to approve MSP13-005, master sign plan for Winding Creek
subdivision pursuant to staff's and applicant's presentation this evening and staff report
dated May 1, 2013.
Motion:
Bledsoe
Second:
Zito
Ayes:
Bledsoe, Morris, Muller, Schelling, Terrell, Wang, Zito
Approved:
7-0
10. OTHER ITEMS FOR DISCUSSION:
10A. DISCUSS BAN ON TEXTING WHILE DRIVING
Police Chief Steve Mylett presented Council with the results of staff's recent survey of
Texas cities. A typical ordinance bans viewing or sending text messages while driving.
Some municipalities also ban the use of cell phone applications while operating a motor
vehicle. The survey showed that all ordinances allowed use of cell phone for texting or
use of applications while vehicle is stopped or not in motion. Chief Mylett advised
Council the ordinances provided for the use of cell phones if a GPS device is affixed to
the vehicle.
Council discussed the survey information provided by staff. The consensus of Council
was to continue the discussion at a future meeting to allow input from the two newly
elected officials.
11. MEETING ADJOURNED.
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Mayor Terrell adjourned the meeting at 9:03 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
ATTEST:
Alicia Richardson
City Secretary
John Terrell
Mayor
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