Item 4HCITY OF
SOUTHLAKE
MEMORANDUM
May 7, 2013
To: Shana Yelverton, City Manager
From: Alicia Richardson, City Secretary
Item 4H
Subject: Resolution No. 13-023, Clarifying Designation of Public Information
Coordinator.
Action
Requested: Approve Resolution No. 13-023.
Background
Information: The City Charter provides for the duties and powers of the City
Secretary —recordation of City Council minutes; custodian of all
municipal records of the Council; recommend rules and regulations
to be adopted to protect the safety and security of municipal
records; hold and maintain City Seal, verification of petitions and
other duties assigned by Council. In managing the City's records,
the City Secretary (or his/her designee) is responsible for
responding to requests made pursuant to Texas Government Code,
Chapter 522, the Texas Public Information Act, as well as ensuring
compliance with the Open Meetings Act. Resolution No. 13-023
clarifies the designation of the City Secretary as the City's Public
Information Coordinator.
Financial
Considerations: Non -applicable
Strategic Link: 134: Provide High Quality Customer Service.
Citizen Input/
Board Review: Non -applicable
Legal Review: Non -applicable
Alternatives: None
Supporting
Documents: None
Staff
Recommendation: Approve Resolution No. 13-023.
RESOLUTION NO. 13-023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, CLARIFYING DESIGNATION OF
PUBLIC INFORMATON COODINATOR, AND PROVIDING
AN EFFECTIVE DATE.
Whereas, a Home Rule Charter was approved by the voters in a duly called
Charter election on April 4, 1987; and,
Whereas, Section 4.21 of the Charter provides for the duties of the City
Secretary; and,
Whereas, on March 6, 1990, Council approved Ordinance No. 497, establishing
a Records Management Program administered by the City Secretary; and,
Whereas, the City Secretary (or his/her designee) is responsible for responding
to requests made pursuant to Texas Government Code, Chapter 522, the Texas Public
Information Act, as well as ensuring compliance with the Open Meetings Act.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1. All the findings in the preamble are found to be true and correct and the
City Council does hereby incorporate said findings into the body of this
resolution as if copied in its entirety.
Section 2. The City Secretary is designated as the City of Southlake's Public
Information Coordinator.
Section 3. This resolution is hereby effective upon passage and approval by the City
Council.
PASSED AND APPROVED THIS THE 71" DAY OF MAY 2013.
CITY OF SOUTHLAKE, TEXAS
John C. Terrell
Mayor
ATTEST:
Alicia Richardson, TRMC
City Secretary