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REGULAR PLANNING AND ZONING
COMMISSION MEETING
July 6, 2000
COMMISSION PRESENT: Chairman Dennis King; Vice-Chairman Michael Boutte;
Commissioners Kenneth Home, James Jones, Pamela Muller, Vernon Stansell, and John Terrell.
COMMISSION ABSENT: None
CITY STAFF PRESENT: Debra Drayovitch, City Attorney; Brace Payne, Director of Planning;
Karen Gandy, Zoning Administrator; Ken Baker, Comprehensive Planner; Charlie Thomas, City
Engineer; Angela Turner, Graduate Engineer; and Lori Farwell, Planning Secretary.
Chairman King called the meeting to order at 6:35 p.m.
There was no Work Session held.
AGENDA ITEM #2, APPROVAL OF MINUTES:
Chairman King opened discussion of the minutes of the Planning and Zoning Commission meeting
held on June 22, 2000.
Motion was made to approve the minutes of the Planning and Zoning Commission meeting held
on June 22, 2000, as presented.
Motion: Boutte
Second: Home
Ayes: Home, Terrell, Boutte, Muller, Jones, King
Nays: None
Approved: 6-0
Motion carried.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #0044)
AGENDA ITEM #3, ADMINISTRATIVE COMMENTS:
Planner Ken Baker distributed the Planning Department C.D. to the Commissioners and offered to
demonstrate the C.D. to the new Commissioners at the end of the meeting.
Director of Planning Brace Payne referenced an article in last Sunday's Fort Worth Star Telegram
regarding the City Council Retreat and a review of the City's ordinances. He said he will give the
Commission a full presentation about the proposed Unified Development Ordinance at the next
Commission meeting.
The Commission discussed possible dates and times for a new Commissioner orientation. Director
Payne informed the Commission that the orientation will most likely be sometime in August. The
Commission discussed having the orientation prior to a regularly scheduled meeting since they
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would already have the evening set aside.
Commissioner Stansell arrived at 6:40 p.m.
Chairman King said Agenda Items #4 and #5 are on the Consent Agenda and will not have a
separate discussion unless a Commission member or a citizen requests for them to be removed from
the Consent Agenda and placed on the Regular Agenda. No one requested for these items to be
removed from the Consent Agenda.
AGENDA ITEM #4, ZA00-076, F1NAL PLAT OF GATEWAY PLAZA, PHASE II:
AGENDA ITEM #5, ZA00-077, F1NAL PLAT OF LOT 1, BLOCK 1, MCADAMS ADDITION:
Motion was made to approve ZA00-076 subject to Plat Review Summary No. 1, dated June 30,
2000, and ZA00-077 subject to Plat Review Summary No. 1, dated June 30, 2000.
Motion: Muller
Second: Terrell
Ayes: Terrell, Boutte, Muller, Jones, Home, King
Nays: None
Abstain: Stansell
Approved: 6-0-1
Motion carried.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #0243)
AGENDA ITEM #6, ZA00-053, REZONING:
Comprehensive Planner Ken Baker presented this item to the Commission for the rezoning of Tract
3H situated in the Thomas M. Hood Survey, Abstract No. 706, involving 2.86 acres. There is an
existing 50' road easement serving this lot, and the developed residential lots to the south and west
of this tract. The property to the north and west of this tract are zoned "SF-1A". The current zoning
is "AG" Agricultural District and the requested zoning is "SF-1A" Single Family Residential
District. The land use category is Low Density Residential. The owner and applicant is James E.
Glover.
James E. Glover presented this item to the Commission. He said there will be one single family
home of approximately 5,500 s.f. built on this site.
Chairman King opened the Public Hearing.
Dennis Spickler, 926 Turnberry Lane, Southlake, Texas, said he is strongly and adamantly opposed
to any change in zoning. He said any increase in density is not good. He stated his concern about
the effect on the value of his property.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #0892)
Planning and Zoning Commission Meeting Minutes on July 6, 2000
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Motion was made to approve ZA 00-053.
Motion: Boutte
Second: Home
Ayes: Terrell, Boutte, Muller, Jones, Home, Stansell, King
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #0948)
AGENDA ITEM #7, ZA 00-060, SITE PLAN FOR A PORTION OF PROPOSED LOT 4, BLOCK
1, SABRE GROUP CAMPUS:
Comprehensive Planner Ken Baker presented this item to the Commission for a Site Plan for a
portion of proposed Lot 4, Block 1, Sabre Group Campus, on portions of Tracts 2A2 and 2A7, U.
P. Martin Survey, Abstract No. 1015, involving 25.6 acres. The current zoning is "NR-PUD" Non-
Residential Planned Unit Development District with "0-2" Office District uses and certain other
permitted and accessory uses which are generally related to communication, computer, and
information technologies; training and conference centers; parking structures; heliport/stop and
verti-port/stop; hotel, restaurant, retail and office uses. The land use category is Medium Density
Residential and 100-Year Flood Plain. The owner and applicant is The Sabre Group.
Mike Baker (Vice President of Corporate Services for The Sabre Group) presented this item to the
Commission.
.Jim Riley (Brockette-Davis-Drake, Inc.) said the pond encompasses about two and a half acres of
disturbed area. He said the pond, fully filled, will cover about 50,000 s.f. of surface area and will
hold approximately 3.1 million gallons of water.
Chairman King opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #1320)
Motion was made to approve ZA 00-060 subject to Site Plan Review Summary No. 2, dated June
30, 2000.
Motion: Muller
Second: Stansell
Ayes: Boutte, Muller, Jones, Home, Stansell, Terrell, King
Nays: None
Approved: 7-0
Motion carried.
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(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #1370)
Chairman King called for a break at 7:21 p.m.
Chairman King called the meeting back to order at 7:30 p.m.
AGENDA ITEM #8, ZA00-025, SITE PLAN FOR LOT 5R4-R2, PARKER'S CORNER:
Comprehensive Planner Ken Baker presented this item to the Commission for a site plan of Lot 5R4-
R2, Parker's Comer, involving 1.099 acres. The property is located at the southwest comer of Davis
Boulevard and West Southlake Boulevard. The current zoning is "C-2" Local Retail Commercial
District. The land use category is Retail Commercial. The owner of the property is Drews Realty
Group and the applicant is Mike F. Twichell, L.P.
Commissioner Muller asked why there is a change to the width and depth of the existing drive. Staff
Engineer Angela Turner said the existing drive was not built to City standards so staff asked the
applicant to improve the situation.
John Drews, 580 Commerce Street, Southlake, Texas, presented this item to the Commission.
Vice-Chairman Boutte asked if Mr. Drews has a tenant. Mr. Drews said this will be a multi-tenant
building with Stanley Cleaners being the primary tenant.
Mr. Drews said it is mentioned in the review comments that the Parks Department wants him to put
in an 8' sidewalk on the Davis Boulevard side and said that is fine with him.
Chairman King opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #1610)
Motion was made to approve ZA00-025 subject to Site Plan Review Summary No. 3, dated June
29, 2000, including the 8' sidewalk requirement.
Motion: Muller
Second: Home
Ayes: Muller, Jones, Home, Stansell, Terrell, Boutte, King
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #1638)
AGENDA ITEM #9, ZA00-052, SPECIFIC USE PERMIT FOR A GASOLINE SERVICE
STATION WITH A CONVENIENCE STORE AND A CAR WASH:
Comprehensive Planner Ken Baker presented this item to the Commission for a Specific Use Permit
for an existing gasoline service station with a convenience store and a car wash on Lot 1, Block 1,
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Emery Addition, involving 0.918 acres. The property is located at the northeast comer of State
Highway 114 and North Kimball Avenue. The current zoning is "C-3" General Commercial District.
The land use category is Retail Commercial. The owner of the property is Dalton Oil, Inc. The
applicant is CMPA, Inc.
Commissioner Home said there are currently many eighteen-wheeler trucks which come out of this
site onto Kimball Avenue and cause major traffic problems. He asked what can be done to stop the
tracks from coming out onto Kimball Avenue. City Engineer Charlie Thomas said with the
reconstruction of S.H. 114 by TxDOT the City has requested for them to extend the five lanes on
Kimball Avenue up through the north driveway to the Mobile Station across the street; there will
be four travel lanes and one turn lane at the intersection which should alleviate the problem they
currently have at that intersection.
Commissioner Home said it would alleviate the problem if the tracks could take the south driveway
onto the S.H. 114 access road instead. He asked if they could make it so trucks could not go out on
Kimball Avenue and have to exit on S.H. 114. Mr. Thomas said there will be three lanes on the
frontage road to accommodate extra traffic such as that, but he does not know if there is anyway to
force the trucks out at that exit as far as this site plan goes.
Billy Williams (CMPA, Inc.) presented this case to the Commission. He said people probably park
their tracks there now because there is so much open space, but when they redo the parking lots,
driveways, and curbs, it will be a totally different place than it is today.
Chairman King asked if anyone is occupying the residence to the north of this station. Mr. Williams
said he did not know.
Chairman King asked if there has been any further discussion of a pass through lane for the pump
islands. Mr. Williams said they have not provided one. He said TxDOT is taking a portion of this
property where the old canopy and pumps were located so they lost two pumps. He said the original
intent was to just simply add two pumps in front to make up for the lost income, but it turned into
a complete revision of the entire site. He said there is not enough room to provide a pass through
lane.
Director Payne said they would have to go into the bufferyard to do that.
Mr. Williams said they would need a variance to move the canopy closer to the street and then they
could provide the pass through.
Commissioner Muller said she would feel more comfortable if they looked at putting in the pass
through lane. She said variances are allowed if there is a hardship and in this case a hardship has
been placed on this property because of the takings of the highway. She would suggest for them to
redraw the plans and take them to City Council showing the pass through lane.
Commissioner Terrell asked where the access will be for the house to the north. He asked how the
residents will get to their house once the new common access entrance is in place. Mr. Williams said
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he suspects they will use the new driveway. He said the new driveway is on their property, and the
Texaco station just has an access easement through their property. He said they could show a curb
cut going to that property off of the new driveway. He said they also have an alternate access at the
northeast comer of this property.
Chairman King opened the Public Heating. No one in the audience stepped forward to speak.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #2600)
Commissioner Home questioned if they could put more curve in the Kimball Avenue drive to keep
tracks from using it. Director Payne said they cannot exceed the minimum radius requirements, and
the plan shows they are at the minimum now.
Director Payne said Officer Dunn told him that many of the trucks parking on this site are parking
there overnight. He said this site is not posted with a "No Parking" sign; if it were posted and a
complaint was made, the police could go and ticket the drivers.
Mike Dalton, 5904 Hunter Trail, Colleyville, Texas, said the tracks are one of the biggest things they
have been fighting over the years and now since they own the property, they will have a chance to
do something about it. He said truck traffic will be discouraged due to the way the site is proposed
to be laid out. He expects that any track traffic will exit onto S.H. 114.
Commissioner Home asked Mr. Dalton if it would help his traffic flow to have the 8' variance in
front for the pass through lane. Mr. Dalton said they would love to have the pass through because
they do not want their pumps blocked, but they were just trying to stay within the requirements.
Motion was made to approve ZA00-052 subject to Site Plan Review Summary No. 3, dated June
29, 2000, to delete Item #1 (8' screening device); to show a pass through lane with a possible
variance for that request; and to include the Tree Preservation Analysis.
Commissioner Muller also recommended that the City look at posting "No Parking" signs for trucks.
Motion:
Second:
Ayes:
Nays:
Approved:
Muller
Stansell
Jones, Home, Stansell, Terrell, Boutte, Muller, King
None
Motion carried.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #3506)
AGENDA ITEM #10, ZA00-080, SPECIFIC USE PERMIT FOR THE SALE OF PACKAGED
BEER FOR OFF-PREMISE CONSUMPTION:
Comprehensive Planner Ken Baker presented this item to the Commission for a Specific Use Permit
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for the sale of packaged beer for off-premise consumption on Lot 1, Block 1, Emery Addition,
involving 0.918 acres. The property is located at the northeast comer of State Highway 114 and
North Kimball Avenue. The cuncent zoning is "C-3" General Commemial District. The land use
category is Retail Commercial. The owner of the property is Dalton Oil, Inc. The applicant is
CMPA, Inc.
Mike Dalton, 5904 Hunter Trail, Colleyville, Texas, presented this case to the Commission.
Chairman King opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 07-06-00, tape I, section #3616)
Motion was made to approve ZA00-080.
Motion: Muller
Second: Terrell
Ayes: Home, Stansell, Terrell, Boutte, Muller, Jones, King
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #3636)
AGENDA ITEM #11, ZA00-081, SPECIFIC USE PERMIT FOR OUTSIDE STORAGE:
Comprehensive Planner Ken Baker presented this item to the Commission for a Specific Use Permit
for outside storage on Lot 1, Block 1, Emery Addition, involving 0.918 acres. The property is
located at the northeast comer of State Highway 114 and North Kimball Avenue. The current zoning
is "C-3" General Commemial District. The land use category is Retail Commercial. The owner of
the property is Dalton Oil, Inc. The applicant is CMPA, Inc.
Vice-Chairman Boutte asked if this request is only for storage of propane tanks. Mr. Dalton said yes.
Vice-Chairman Boutte asked if the new vending machine ordinance will cover this property now.
He said he was wondering about the ice machine on the property. Mr. Baker said yes; the ice
machine out front would need to be moved inside or screened before the deadline of 2001.
Mike Dalton, 5904 Hunter Trail, Colleyville, Texas, presented this case to the Commission. He said
the ice machine will be gone soon; it was supposed to be picked up a week ago. He said the new ice
machine will be inside in the back store room.
Chairman King opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #3780)
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Vice-Chairman Boutte asked Mr. Dalton to describe the screening of the propane tanks. Billy
Williams (CMPA, Inc.) said there will be an offset gate that goes into an 8' high, all-masonry
enclosure.
Motion was made to approve ZA00-081 subject to Site Plan Review Summary No. 3, dated June
29, 2000, and to delete Item #1 (8' screening device); and to restrict the outside storage to 25 - 5
gallon propane tanks screened in the manner shown on the Site Plan.
Motion: Boutte
Second: Terrell
Ayes: Stansell, Terrell, Boutte, Muller, Jones, Home, King
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section g4043)
AGENDA ITEM #12, ZA00-066, SITE PLAN FOR SOUTHLAKE CHAMBER OF COMMERCE:
Comprehensive Planner Ken Baker presented this item to the Commission for a Site Plan for the
Southlake Chamber of Commerce on Lot 7, Block 6, Southridge Lakes, Phase C-l, involving 0.458
acres. The property is located on Corporate Drive approximately 300' north of West Southlake
Boulevard and 400' east of North Peytonville Avenue. The current zoning is "C-3" General
Commercial District. The land use category is Office Commercial.
Brad Cavnar (Chairman of the $outhlake Chamber of Commerce) presented this case to the
Commission.
Commissioner Muller raised the question of whether or not they are providing enough parking
spaces.
Chairman King opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section//4272)
Motion was made to approve ZA00-066 subject to Site Plan Review Summary No. 2, dated June
29, 2000, and to delete Items #1 (dumpster requirement) and #2 (stacking depth).
Motion: Muller
Second: Stansell
Ayes: Terrell, Boutte, Muller, Jones, Home, Stansell, King
Nays: None
Approved: 7-0
Motion carried.
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5 Comprehensive Planner Ken Baker presented this item to the Commission for a Specific Use Pemait
6 for a church on Lot 4, Block A, North Davis Business Park, involving 1.085 acres. The property is
7 located at 2050 Greenwood Drive. The current zoning is "I- 1" Light Industrial District. The land use
category is Industrial. The owner of the property is SLJ Exchange, Ltd. The applicant is Lighthouse
Community Church.
Omar Rayas presented this case to the Commission. He said they have been in Southlake for six
years, first at Carroll Middle SChool and currently at Carroll Baptist Chumh. He said they will have
service on Sunday morning from 10:00 to 12:00 and a mid-week service from 7:30 to 9:00.
Chairman King opened the Public Hearing.
William Swaford, 6436 Meadowlark Lane, Watauga, Texas, said he has been a member of this
church for six years and said they have been looking for a site for some time. He said this building
meets their needs, and it is the first step to having a building of their own.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #4993)
Motion was made to approve ZA00-069.
Motion: Muller
Second: Home
Ayes: Boutte, Muller, Jones, Home, Stansell, Terrell, King
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #5072)
AGENDA ITEM #14, ZA00-078, SPECIFIC USE PERMIT FOR A SHADE STRUCTURE:
Comprehensive Planner Ken Baker presented this item to the Commission for a Specific Use Permit
for a shade structure on Lot 2, T. J. Thompson No. 1502 Addition, involving 2.00 acres. The Mirage
Car Wash is located at 955 Davis Boulevard. The current zoning is "C-Y' General Commercial
District. The land use category is Industrial. The owner of the property is Mirage Car Wash, Ltd.
The applicant is Dr. Gene E. White.
Brad White, 600 Meadow Lane, Roanoke, Texas, presented this case to the Commission. He said
they want to provide a safe environment for their employees. Over the past four years, they have
dealt with heat exhaustion and dehydration on a day-to-day basis, but their biggest fear is skin
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cancer. He said they specifically like this type of structure with only two poles to provide fewer door
dings to the cars they are working on. He said they would also like to have a membrane roof
structure because during the winter months, there is still some sunlight able to penetrate through
which prevents them from having to close down due to water freezing on the ground and someone
slipping.
Commissioner Stansell asked Mr. White if he has ever contemplated adding a masonry flashing or
facing on the posts to make them more substantial. Mr. White said they can do that, but they are just
trying to create the smallest area possible to prevent door dings from happening.
Chairman King opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #5600)
Vice-Chairman Boutte said he believes that under the City's ordinances, there are ways for them to
come in and request a shade structure that would not require variances; they could still have
something for their employees to get out of the sun that would not require a variance. He said he has
a very difficult time supporting this as it is.
Commissioner Jones thinks it is imperative that an employer make his place of business as safe for
his employees that he possibly can and to do the things that are within his fiduciary responsibility
as an employer to do. He agrees that there are some things that could be done to this structure that
would make it more in compliance with the ordinances, however, he thinks the employer is doing
this on behalf of his employees in good faith. He thinks the structure is far enough off of Davis
Boulevard that you almost have to be looking directly at it to see it. He thinks it makes sense and
would be in the best interest of the Commission to vote in favor of it.
Vice-Chairman Boutte said if the Commission approves this, he thinks Southlake is sending out the
message that Southlake has lowered its standards and will give variances to ordinances passed a
couple of years ago.
Commissioner Muller said there is more air flow with this type of structure than with a permanent
sl~ucture. She said there will be a lot of movement around the cars and said she understands the point
made regarding masonry columns creating more door dings. With an S.U.P., the Commission could
put a time limit on it, possibly one year, and if after looking at it the City determines it to be an
eyesore, then they should not grant the S.U.P. again and the applicant could put in a permanent
structure.
Director Payne said he believes there may have been a misinterpretation as to whether a variance
is required for this particular roof. He said this particular type of design with the membrane roof
would be allowed under the City's code. He read the statement from the Zoning Ordinance. He said
this is not a flat membrane-type roof; it has a peak. He said he does not think that particular variance
is necessary. He apologized and said the roof issue should not be before the Commission, but they
would still need to consider the issue regarding the masonry support columns.
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Chairman King asked the applicant if he is willing to provide masonry supports. Mr. White said he
will do whatever he has to do. He said he would rather not put masonry around the poles because
it would make them bigger and problems are more likely.
Motion was made to approve ZA00-078 subject to Site Plan Review Summary No. 1, dated June
24, 2000, and to delete Item #1 (masonry support columns) and to approve the S.U.P. for a period
of one year.
Motion: Muller
Second: Terrell
Chairman King thinks if the City is going to grant the S.U.P. and the applicant is going to put the
structure up with the chance it may have to come down in 12 months puts the applicant in a tough
position.
Commissioner Jones agreed with Chairman King.
Ayes: Muller, Home, Terrell
Nays: Jones, Stansell, Boutte, King
Vote: 3-4
Motion failed.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #6698)
Chairman King said he would hate to be the applicant with the choice of having to put this structure
up knowing it may have to come down in a year or not putting it up at all so he is not out the
expense. He said he could see giving them a little more time such as 24 months or 36 months.
Commissioner Terrell said the only variance they have now is the masonry, so in a year if the City
didn't like it, they could put up some masonry and be in full compliance.
Commissioner Jones said that does not make any sense because someone is not going to be able to
tell whether it is stucco masonry or metal that is painted the same color as the building from that
distance off the road. He said it is not an aesthetical issue - either the Commission grants the
variance or they don't.
Chairman King said he was originally thinking that if it did not work, they would have to take the
structure down, but if they can put up masonry instead and the Commission wants to go along with
the one year time limit, he would be inclined to change his vote if a motion was on the table.
Motion was made to approve ZA00-078 subject to Site Plan Review Summary No. 1, dated June
24, 2000, and to delete Item #1 (masonry support columns) and to approve the S.U.P. for a period
of one year.
Planning and Zoning Commission Meeting Minutes on July 6, 2000 11
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Motion:
Second:
Ayes:
Nays:
Approved:
Muller
Terrell
Home, Terrell, Muller, King
Jones, Stansell, Boutte
4-3
Motion carried.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #6936)
AGENDA ITEM #15, MEETING ADJOURNMENT:
Chairman King adjourned the meeting at 9:44 p.m. on July 6, 2000.
(Planning and Zoning Commission meeting, 07-06-00, tape 1, section #6955)
Denni. i. i.~n~'
Chairman
ATTEST:
Lori A. Farwel[
Planning Secretary
N:\Community Development\WP-FILES~v~TG~vllN~2000\07-06-00.DOC
Planning and Zoning Commission Meeting Minutes on July 6, 2000 12