Item 9BCITY OF
SOUTHLAKE
MEMORANDUM
April 10, 2013
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
Item 9B - 1
SUBJECT: Consider request received from The Miracle League of Southlake for
the City to waive the City's field maintenance fees for The Miracle
League of Southlake program
Action
Requested: City Council consideration of a request from The Miracle League of
Southlake for the City to waive the City's standard field
maintenance fees for The Miracle League of Southlake program.
Background
Information: In anticipation of the "Texas Rangers Miracle League Field"
scheduled to open in 2014 in Bicentennial Park, The Miracle
League of Southlake is working with the City in support of field
construction and the formation of a league.
The Miracle League of Southlake, who will be responsible for the
day-to-day operations of the Miracle League program, is requesting
the City waive the City's field maintenance fees for The Miracle
League of Southlake program. The Miracle League of Southlake
board has stated that their goal is to not charge the participants of
the Miracle League Program any registration fees.
City fields are regulated by a facilities utilization agreement that
requires sports associations using City facilities to pay the City
resident and non-resident field maintenance fees of $12.00 (per
resident per season) and $17 (per non-resident per season) after
the last regular season game. Section 7 of the standard facilities
utilization agreement requires the "fee be paid for all players
utilizing City of Southlake fields regardless of the level or division of
play." The collected field maintenance fees are used to offset the
City's costs for lighting and maintaining the fields in playing
condition.
The Parks Board recommended approval (5-0) of the request from
MLS to waive the City's field maintenance fees for MLS program at
their April 8, 2013 meeting. This request is now being submitted to
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 9B - 2
Shana Yelverton, City Manager
Meeting Date —April 16, 2013
Page 2 of 2
the City Council for its consideration. If approved, the facilities
utilization agreement, to be executed with The Miracle League of
Southlake at a future time, will be prepared accordingly.
A representative of The Miracle League of Southlake will be
present at the meeting to answer any questions from the City
Council.
Financial
Considerations: Typically, field maintenance fees are used to offset costs of field
lighting and maintenance. If a waiver to the field maintenance fee
is granted, no offset would be received from the MLS to offset the
maintenance and lighting costs. These operations and
maintenance costs are budgeted annually within the General Fund
Operating Budget.
Strategic Link: This item could be linked to the City's Strategy Map related to the
Corporate Objective to Provide High Quality Customer Service.
Citizen Input/
Board Review: Parks & Recreation Board recommended approval (5-0) at their
April 8, 2013 meeting
City Council consideration April 16, 2013.
Legal Review: Not Applicable at this time.
Alternatives: Alternatives may include the following:
■ Approve as presented
■ Approve with input as desired
■ Decision not to approve
Supporting
Documents: Miracle League of Southlake letter request
Staff
Recommendation: City Council consideration of a request from The Miracle League of
Southlake for the City to waive the City's standard field
maintenance fees for The Miracle League of Southlake program.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 913 - 3
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Tae Miracle League of Southlake
P.O. Box 92173, Southlake, TX 76092
3 April 2013
Mr. Chris Tribble
Director of Community Services
City of Southlake
1400 Main Street
Suite 210
Southlake, TX 76092
The Board of Directors -of the Miracle League Hof Southlake petitions The City seeking a
waiver of user fees for special needs children participating in the Miracle League of
Southlake activities.
This request is consistent with the consideration provided by the City of Arlington to the
Miracle League operating in one of their city parks. We are asking for this consideration
and determination in advance of the creation of a Field Utilization Agreement so that as
we move forward in developing our operating budgets and fund raising activities we can
better understand and quantify our operating requirements.
Thank you for your consideration and stewardship of this request.
`V-WA
Phillip J. Meyer
President
Miracle League of Southlake