2000-06-22 P&Z Meeting1
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REGULAR PLANNING AND ZONING
COMMISSION MEETING
June 22, 2000
COMMISSION PRESENT: Chairman Dennis King; Vice-Chairman Michael Boutte;
Commissioners Kenneth Home, James Jones, Pamela Muller, Vernon Stansell, and John Terrell.
COMMISSION ABSENT: None
CITY STAFF PRESENT: Billy Campbell, City Manager; Brace Payne, Director of Planning; Lisa
Sudbury, Current Planner; Mark Johnson, Current Planner; Angela Turner, Graduate Engineer; and
Tara Brooks, Planning Assistant.
Planner Lisa Sudbury explained that since the Chairman and Vice-Ch~tirman were no longer on the
Commission, the Commission elected Commissioner King to open the meeting. Commissioner King
called the meeting to order at 6:32 p.m.
There was no Work Session held.
AGENDA ITEM g4, ELECTION OF A CHAIRMAN AND A VICE-CHAIRMAN:
Dennis King opened the floor for nominations for Chairman.
Commissioner Boutte nominated Commissioner King for Chairman.
Ayes: Boutte, Home, Jones, King, Muller, Stansell, Terrell
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 06-22-00, tape 1, section # 0066)
Chairman King opened the floor for nominations for Vice-Chairman.
Commissioner Home nominated Commissioner Boutte for Vice-Chairman.
Commissioner Boutte stated that he would be willing to accept the nomination, but that his house
is for sale, and if it sells he will no longer be on the Commission if it doesn't he will remain.
Commissioner Home nominated Commissioner Muller for Vice-Chairman.
Commissioner Muller declined the nomination.
Commissioner Muller nominated Commissioner Home for Vice-Chairman.
Commissioner Home re-nominated Commissioner Boutte for Vice-Chairman.
Planning and Zoning Commission Meeting Minutes on June 22, 2000
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Ayes: Home, Jones, Muller, Stansell, Terrell, King
Nays: None
Abstain: Boutte
Approved: 6-0-1
Motion carried.
(Planning and Zoning Commission meeting, 06-22-00, tape 1, section #0170)
AGENDA ITEM #2, APPROVAL OF M1NUTES:
Chairman King opened discussion of the minutes of the Planning and Zoning Commission meeting
held on June 8, 2000.
Motion was made to approve the minutes of the Planning and Zoning Commission meeting held
on June 8, 2000, as presented.
Motion: Boutte
Second: Muller
Ayes: Jones, Muller, Stansell, Terrell, Boutte, King
Nays: None
Abstain: Home
Approved: 6-0-1
Motion carried.
(Planning and Zoning Commission meeting, 06-22-00, tape 1, section #0196)
AGENDA ITEM #3, ADMINISTRATIVE COMMENTS:
Planner Lisa Sudbury stated that there would be an orientation for all the Commissioners. She stated
that Planning Department would call the Commission to find out the best times and to schedule it.
Chairman King called for a break at 6:40 p.m.
Chairman King called the meeting back to order at 6:42 p.m.
AGENDA ITEM #5, ZA 00-061, REVISED SITE PLAN FOR KIRBY'S STEAKHOUSE:
36 Current Planner Mark Johnson presented this item to the Commission for a Revised Site Plan for
37 Kirby's Steakhouse on property legally described as Lot 9, Block A, Southlake Bank Place, an
38 addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet
39 A, Slides 4546 & 4547, Plat Records, Tarrant County, Texas, and being approximately 2.00 acres.
40 The property is located on the east of Bank Street, southwest of State Highway 114, and
41 approximately 400' south of East Southlake Boulevard (F.M.1709). The Current Zoning is "C-3"
42 General Commercial District. The Land Use Category is Retail Commercial. The Owner of the
43 property is Southlake Investments, L.L.C. The Applicant is Kirby's Steakhouse. Four (4) written
44 notices were sent to property owners within the 200' notification area, and no responses were
45 received.
Planning and Zoning Commission Meeting Minutes on June 22, 2000 2
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Vice-Chairman Boutte asked if they are only required one canopy tree because they are beyond
requirements in other areas. Ms. Sudbury stated since they are only adding 500' they are only
required one canopy tree and some groundcover. They have complied with the ground cover
requirements and are asking for a variance on the tree.
Richard Farrar, 445 East Walnut Street, Richardson, Texas, presented this item to the Commission.
Chairman King asked if they were initially approved for this elevation and did not finish the build
out. Mr. Farrar stated they built what they were approved.
Commissioner Jones asked what the new parking ratio will be. Mr. Farrar stated they are still in the
same ratio they were approved.
Vice-Chairman Boutte asked what was planted on the north side of the property. Mr. Farrar stated
that they have several crepe myrtles, yaupons, several oaks, and some that will be large shade trees.
Vice-Chairman Boutte stated that they do have more than the requirements for ornamental trees. Mr.
Farrar said they do.
Chairman King opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 06-22-00, tape 1, section #0587)
Vice-Chairman Boutte stated that he did walk the property and agrees with the applicant that it
would be difficult to find a place for a canopy tree.
Chairman Muller said that she also looked that property, and there is not a place for another tree. She
said that the since they are only extending the articulation three feet, they are meeting the heart of
the ordinance.
Motion was made to approve ZA 00-061 subject to Site Plan Review Summary No. 2, dated June
16, 2000, granting relief on the additional canopy tree planting and the horizontal articulation on the
north wall.
Motion: Muller
Second: Home
Ayes: Muller, Stansell, Terrell, Boutte, Home, Jones, King
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 06-22-00, tape 1, section #671)
Planning and Zoning Commission Meeting Minutes on June 22, 2000
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1 AGENDA ITEM #6, ZA 00-037, REZON1NG;
2 Current Planner Mark Johnson presented this item to the Commission for a Rezoning on property
3 legally described as Tracts 4Gl and 4H situated in the J. J. Freshour Survey, Abstract No. 521, and
4 being approximately 4.0 acres. The property is located on the north side of Johnson Road
5 approximately 660' east of North Pearson Lane. The Current Zoning is "AG" Agricultural District.
The Requested Zoning is "SF-1A" Single Family Residential District. The Land Use Category is
Low Density Residential. The Owners and Applicants are Andrea Huffstutler, Diana Taylor, Laura
Cronin, and Elizabeth Blessing. Twenty-four (24) written notices were sent to property owners
within the 200' notification area, and one (1) response was received in favor.
Vice-Chairman Boutte asked if there was any other access to the property other than the access onto
Pearson. Ms. Sudbury stated that there is not.
Elizabeth Blessing presented this item to the Commission.
Commissioner Home asked how safety equipment will access this property. Ms. Blessing stated that
they have met with the Fire Department and they do not seem to have any problem with the access.
She said they will have a mm around on the property, and the access will be built according to the
building code.
Commissioner Home asked if they will be on sewer or septic. Ms. Blessing stated that there are no
utilities at this time, and they have not made a decision yet.
Commissioner Muller asked if there were other examples of access being so far from the property.
Ms. Sudbury stated that the lot to the south also has a narrow access, and there have been several
flag lot issues throughout the city.
Chairman King opened the Public Hearing.
Rich Osman, 3200 Johnson Road, $outhlake, Texas, wondered what kind of all weather road they
were planning for their driveway.
Ms. Sudbury stated that according to Fire Department standards require it support a 55,000 pound
vehicle. This can be done with asphalt or concrete, which is the applicant's choice. Commissioner
Muller asked if they could use gravel. Ms. Sudbury said if they have the right base, gravel was an
option. Commissioner Muller said to support the weight it would have to probably be a minimum
of asphalt.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 06-22-00, tape 1, section # 1175)
Commissioner Muller stated she would be more comfortable if this was only one lot due to the
safety issues.
Planning and Zoning Commission Meeting Minutes on June 22, 2000 4
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Ms. Sudbury said that the applicants have worked closely with staff and the Fire Department during
the application process, and they have come to a consensus that they can meet the requirements.
Motion was made to approve ZA 00-037.
Motion: Boutte
Second: Home
Ayes: Stansell, Terrell, Boutte, Home, Jones, Muller, King
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 06-22-00, tape 1, section #1235)
AGENDA ITEM #7, ZA 00-038, PLAT SHOWING FOR LOTS 9 & 10, J.J. FRESHOUR NO. 521
ADDITION:
Current Planner Mark Johnson presented this item to the Commission for a Plat Showing for Lots
9 & 10, J. J. Freshour No. 521 Addition on property legally described as Tracts 4Gl and 4H situated
in the J. J. Freshour Survey, Abstract No. 521, and being approximately 4.0 acres. The property is
located on the north side of Johnson Road approximately 660' east of North Pearson Lane. The
Current Zoning is "AG" Agricultural District. The Land Use Category is Low Density Residential.
The Owners and Applicants are Andrea Huffstutler, Diana Taylor, Laura Cronin, and Elizabeth
Blessing. Twenty-four (24) written notices were sent to property owners within the 200' notification
area, and two (2) responses were received with one (1) being in favor and one (1) undecided.
Vice-Chairman Boutte asked for clarification on Item # 2A. Ms. Sudbury said the subdivision
ordinance requires placement of the easement around the perimeter. The Tree Ordinance requires
that trees be removed from the easement; lately staff has been recommending where easements can
be placed outside of the tree line in order to save trees.
Elizabeth Blessing presented this item to the Commission.
Chairman King read a letter from Kathy Crisp about whether or not they are going to tear down her
fence. Ms. Blessing said that they have no plans to do so at this time. All of the fences appear to
be within the surveyed area. They are concerned that the Fire Department has the full 16' that is
required for the driveway. If there is not the full 16' they will ask the neighbors to stay within the
surveyed boundaries.
Commissioner Muller asked if any of the fences are encroaching. Ms. Blessing said that she is not
a surveyor but it appears that one might be and they will try to work it out with that owner.
Chairman King opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 06-22-00, tape 1, section # 1517)
Planning and Zoning Commission Meeting Minutes on June 22, 2000
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Motion was made to approve ZA 00-038 subject to Plat Review Summary No. 3, dated June 2,
2000, allowing variances for Item # 1 (minimum 100' lot width) and Item #2.a (easements around
perimeter of the property).
Motion: Muller
Second: Home
Ayes: Terrell, Boutte, Home, Jones, Muller, Stansell, King
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 06-22-00, tape 1, section #1558)
AGENDA ITEM #8, ZA 00-040, REZON1NG AND REVISED SITE PLAN FOR GEORGETOWN
PARK, PHASE III:
Current Planner Mark Johnson presented this item to the Commission for a Zoning Change and
Revised Site Plan for Georgetown Park, Phase III, on property legally described as Lot 1R3, Block
1, Georgetown Park, an addition to the City of Southlake, Tarrant County, Texas, according to the
plat recorded in Cabinet A, Slide 4041, Plat Records, Tarrant County, Texas, and being
approximately 1.554 acres. The property is located at 2485 E. Southlake Boulevard being
approximately 700' east of South Kimball Avenue and 700' south of East Southlake Boulevard. The
Current Zoning is "C-2" Local Retail Commercial District. The Requested Zoning is "O-1" Office
District. The Land Use Category is Retail Commercial. The Owner and Applicant is Georgetown
Monticello Partners, Ltd. Nine (9) written notices were sent to property owners within the 200'
notification area, and one (1) response was received in favor.
Commissioner Stansell asked if there is any requirement for the maintenance of the carport. Ms.
Sudbury said that they have to follow building codes and maintain safety, but there is nothing
specific about maintenance in the ordinance.
Chairman King asked what the height limitation on the building was. Ms. Sudbury said it is 35',
or two and one-half stories.
Commissioner Muller asked if there was a height limitation on the carport. Ms. Sudbury said that
the residential adjacency standards would require that the carport must be 40' from the property line
and a maximum of 20' in height. If they go over the 20' they would have to meet the 4:1 residential
proximity slope. Commissioner Muller asked about this carport. Ms. Sudbury said this carport does
not encroach on those regulations.
Commissioner Muller asked if they have to have masonry roofing materials that matches the office
building. Ms. Sudbury said that the detached carport must be made of the same materials as the
principle building.
Steve Isbell, (Realty Capital Corporation) 1111 S. Main Street, Grapevine, Texas, presented this
Planning and Zoning Commission Meeting Minutes on June 22, 2000 6
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case to the Commission.
Chairman King opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 06-22-00, tape 1, section #1802)
Motion was made to approve ZA 00-040 subject to Revised Site Plan Review Summary No. 3,
dated June 16, 2000.
Motion: Muller
Second: Stansell
Ayes: Boutte, Home, Jones, Muller, Stansell, Terrell
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 06-22-00, tape 1, section #1828)
AGENDA ITEM #9, ZA 00-041, SPECIFIC USE PERMIT FOR A CARPORT FOR A NON-
RESIDENTIAL PROPERTY:
Current Planner Mark Johnson presented this item to the Commission for a Specific Use Permit for
a carport for a non-residential property per Zoning Ordinance No. 480, Section 45.1 (41) on property
legally described as Lot 1R3, Block 1, Georgetown Park, an addition to the City of Southlake,
Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 4041, Plat Records,
Tarrant County, Texas, and being approximately 1.554 acres. The property is located at 2485 E.
Southlake Boulevard being approximately 700' east of South Kimball Avenue and 700' south of East
Southlake Boulevard. The Current Zoning is "C-2" Local Retail Commercial District. The Land Use
Category is Retail Commercial. The Owner and Applicant is Georgetown Monticello Partners, Ltd.
Nine (9) written notices were sent to property owners within the 200' notification area, and one (1)
response was received in favor.
Commissioner Home asked if there were any lighting requirements. Ms. Sudbury said that it would
have to meet the requirements of the lighting ordinance.
Steve Isbell (Realty Capital Corporation) 1111 S. Main Street, Grapevine, Texas, presented this case
to the Commission.
Commissioner Home asked if they will have light from the building to the carport. Mr. Isbell said
they are not adding any lighting at this point.
Commissioner Jones asked if there were any plans to add another carport. Mr. Isbell said that they
are prevented from doing so by ordinance, and they only have a lease for a carport with one tenant
in the back building.
Planning and Zoning Commission Meeting Minutes on June 22, 2000
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Commissioner Muller asked if the lighting was receded into the roof and would they have the same
requirements as gas stations. Ms. Sudbury said that they would have to meet the current lighting
ordinances. Commissioner Home stated they show the lights being in the pitch of the roof and not
hanging down. Mr. Isbell said that was correct.
Commissioner Stansell asked if the location of the carport is dictated by the location of the tenant.
Mr. Isbell stated they looked for the least visible place to put it.
Chairman King opened the Public Hearing.
Maura Hell stated that she was worried about the carports, but she thinks they have done the best
they can do. She said that there is ample lighting in the back. She can not see the carport from her
building.
Chairman King closed the Public Hearing.
(Planning and Zoning Commission meeting, 06-22-00, tape 1, section #2351)
Motion was made to approve ZA 00-041 subject to Revised Site Plan Review Summary No. 3,
dated June 16, 2000, for Case No. ZA 00-040.
Motion: Muller
Second: Home
Ayes: Home, Jones, Muller, Stansell, Terrell, Boutte, King
Nays: None
Approved:
Motion carried.
(Planning and Zoning Commission meeting, 06-22-00, tape 1, section//2476)
AGENDA ITEM #10, MEETING ADJOURNMENT:
Chairman King adjourned the meeting at 7:50 p,m. on June 22, 2000.
(Planning and Zoning Commission meeting, 06-22-00, tape 1, section #2484)
Dennis King
Chairman
Planning and Zoning Commission Meeting Minutes on June 22, 2000
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ATTEST:
Tara Brooks
Planning Assistant
N:\Communi~ Development\WP-FILEShMTG~MIN~2000\06-22-00.DOC
Planning and Zoning Commission Meeting Minutes on June 22, 2000 9