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2000-06-06REGULAR CITY COUNCIL MEETING 667 NORTH CARROLL AVENUE SOUTHLAKE, TEXAS JUNE 6, 2000 MINUTES COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem Gary Fawks; Deputy Mayor Pro Tem Ronnie Kendall. Members: Greg Stander£er; Rex Potter and Keith Shankland [took his place at the Council table after being sworn in]. COUNCILMEMBER ABSENT: Patsy DuPre. CITY STAFF PRESENT: City Manager Billy Campbell; Assistant City Manager Shana Yelverton; Director of Finance Sharen Elam; Director of Economic Development Greg Last; Director of Community Services Kevin Hugman; Public Information Officer James Kunke; Director of Public Works Ron Harper; City Engineer Charlie Thomas; Assistant City Engineer Shawn Poe; Assistant to the Director of Public Works Valerie Bradley; Director of Planning Bruce Payne; Zoning Administrator Karen Gandy; Senior Comprehensive Planner Chris Carpenter; Director of Public Safety Garland Wilson; Manager of Technical Services Johnny Knight; Chief of Building Services Malcolm Jackson; City Attorney E. Alien Taylor Jr.; and, City Secretary Sandra L. LeGrand. WORK SESSION: Mayor Rick Stacy called the work session to order at 5:25 p.m. Councilmembers and staff discussed items on the agenda. The work session was audio and video tape-recorded for future reference. Copies are available by request from the City Secretary. During the work session, City Council desired to add agenda items #8-B, gl0-A, gl0-B, gl0-C, & #10-D to the consent agenda. The work session ended at 6:10 p.m. REGULAR CITY COUNCIL MEETING Agenda Item gl-A, Call to Order Mayor Rick Stacy called the Regular City Council meeting to order at 6:10 p.m. City Council meetings are video and audio tape-recorded for future reference and copies are available upon request from the City Secretary. Agenda Item 92-A, Executive Session Mayor Rick Stacy advised the audience that the City Council would be going into Executive ~ession pursuant to the Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.086 to seek legal advise from our City Attorney; to deliberate regarding real property matters; to deliberate regarding a prospective gift; to deliberate regarding personnel matters; to deliberate regarding security devices; and/or to deliberate regarding economic development negotiations. Regular City Council Meeting Minutes of June 6, 2000 Pagel Council adjourned into executive session at 6:10 p.m. Council returned to open session at 7:00 p.m. Agenda Item #2-B, Action Necessary/Executive Session Motion was made to authorize the City Manager to execute a contract of sale in the amount discussed in executive session for the purchase of right-of-way necessary for intersection improvements at SH 114 and White Chapel Boulevard as part of the Traffic Management Bond Program. Motion: Standerfer Second: Potter Ayes: Standerfer, Potter, Fawks, Kendall Nays: None Abstention: Stacy Approved: 4-0-1 votes Motion was made to reject the offer to purchase City property as discussed in executive session. Motion: Standerfer Second: Potter Ayes: Standerfer, Potter, Fawks, Kendall, Stacy Nays: None Approved: 5-0 votes Agenda Item #3, Invocation Chaplain of the Month, Dr. Mike Beaugh, Southlake Presbyterian Church gave the invocation. Agenda Item #4-A, Mayor's Report Mayor Stacy made announcements at this time: City Councilmembers will conduct interviews of the applicants for Boards and Comanissions on Monday, June 12, 2000 at 6:00 p.m. in the Administration Building Conference room. June 15, 2000 at 7:00 p.m. in the Senior Activity Center, a Joint SP1N and City Council meeting will be held. v~ 4th 0f July Celebrations: Timarron Subdivision will have a parade on Saturday, July 1 at 9:00 a.m. and would like for the Mayor and Councilmembers to be apart of their celebration, as they have in past years. Keep that date in mind and let the City Secretary know if you can attend. Regular City Council Meeting Minutes of June 6, 2000 Page2 The Independence Day celebration at Town Square will be held on Monday, July 3. There will be a children's parade, Lake Cities Band will provide music, and there will be a firework show in the evening. More information will be coming on this annual event. The City Council meeting on July 4th has been cancelled for the holiday. City offices will also be closed. Mayor Stacy announced, "Southlake On-Line," the City's official Internet site, has been named the best in its classification statewide by the Texas City Management Association. There were only six winners overall, including Plano, San Marcos, Corpus Christi, College Station and Boeme. Our Public Information Officer James Kunke will be in Galveston this weekend to accept that award and to participate in a panel discussion to help other Texas cities with designing and maintaining Web sites. City Secretary Sandra L. LeGrand administered the Oath of Office to newly elected Councilmember Place 2 Keith Shankland. Mayor Stacy stated, "I am very pleased that this election process has ended and I'm excited for the community and I'm looking forward to working with Mr. Shankland." Agenda Item #4-B, City Manager's Report City Manger Billy Campbell stated, for several months Councilmember Rex Potter and city staff have been working with Tarrant County representatives and the Town Hall architect to select a finish schedule for Town Hall. In addition, the Library Board has met to select the finishes relative to the library area. The colors and selections have been made. Most selections were made to give the building a traditional Town Hall look and feel. A copy of the selections made are hereby attached to the minutes of this meeting. Councilmember Rex Potter said, "We have had a committee that has met every week, if not sooner as we get closed to the finalization of the Town Hall. To be on schedule and within the budget is our goal and that is what the target is. We hope to be completed by the end of October. As we said, we are allowing a month or two because of the holidays and getting the furniture in and getting things set up. The project is moving along beautifully." Director of Public Works Ron Harper thanked Councilmember Potter for investing the time and caring about being at the meetings, some of them have been long. It is amazing how much time has been spent in selecting the colors and fabrics for the Town Hall. Mr. Harper presented the colors and samples of flooring and paints for the building. Regular City Council Meeting Minutes of June 6, 2000 Page3 Agenda Item #4-C, SPIN Report David Baltimore, Senior Representative for SP1N gave the SPiN Report. Mr. Baltimore resides at 1368 Holland Hill, Southlake. He reminded the City Council members of the Joint SPIN and City Council meeting to be held on June 15, at 7:00 p. m. in the Senior Center. He reported on the Trail Master Plan meetings that were held on May 25 for those on the west and north areas of the City. He thanked everyone who participated in those meetings. Agenda Item #5, Consent Agenda Mayor Stacy informed the audience that "Consent" agenda items, which consist of several items, are considered by one vote. He said if anyone in the audience had a request for an item not to be on the consent agenda, that item would be deleted from that portion o£the agenda and considered separately. The consent items are as follows: 5-A. Approval of the minutes of the Regular City Council meeting held on May 16, 2000. Ordinance No. 781, 1st Reading, Amending Chapter 18, Article III, Section 18-79 of the Southlake City Code, designating the speed limit as 25 miles per hour for neighborhood streets in Cambridge Place Addition subdivision. Public hearing set for June 20, 2000. Ordinance No. 782, 1st Reading, Authorizing and allowing a buy-back option for specific employees with Texas Municipal Retirement System (TMRS). Public hearing set for June 20, 2000. Ordinance No. 480-332, 1st Reading (ZA 99-139), Rezoning and Site Plan for 114 Kimball Square. Tabled at the request of the applicant to July 18, 2000. Public hearing set for August 1, 2000. Ordinance No. 480-342, 1st Reading (ZA 00-016), Rezoning on property legally described as Tract 3C1 and a portion of Tract 3C situated in the W.R. Eaves Survey, Abstract No. 500. Owner: Southlake Associates Limited Partnership. Tabled at the request of the applicant to June 20, 2000, with the public hearing set for July 18, 2000. 8-B. ZA 00-006, Plat Revision for Lot 1R, Block 1, Carroll High School Addition. 10-A. Request for variance to Sign Ordinance No. 704-A, for the Trailhead, 2260 Johnson Road and 525 North Pearson Lane. 10-B. Authorize the Mayor to enter into a commercial developer agreement for CISD No. 4 Addition (Middle/Intermediate School), located on the west side of South Kimball Avenue, approximately 900' south of east Southlake Boulevard. Regular City Council Meeting Minutes of June 6, 2000 Page4 10-C. Award of bid to W.R. Hodgson & Company, Inc. for the construction of sanitary sewer improvements to serve Cross Timber Hills subdivision. 10-D. Approval of Change Order No. 4 to the contract with Pate Brothers Construction, Inc. For the construction of a 14-inch and 18-inch force main along Dove Street. Motion was made to approve the consent agenda as follows: Agenda Item #5-A, #5-B, #5-C, #5-D, tabled at the request of the applicant to July 18, 2000; Item #5-E, tabled at the request of the applicant to June 20, 2000; Item #8-B, subject to plat review summary #4; Item #10-A, limiting the variance to 12-months, or until 70% of the lots are sold with the sign size not to exceed 3'X6'; Item #10-B, as amended, noting for the record that with this action we would be waiving approximately $100,000 in fees for the benefit of the Carroll Independent School District; Item #10-C, and #10-D. Motion: Fawks Second: Kendall Ayes: Fawks, Kendall, Shankland, Standerfer, Potter, Stacy Nays: None Approved: 6-0 vote ADDITIONAL INFORMATION REGARDING CONSENT AGENDA ITEMS 5-A. Approval of the Minutes of the Regular City Council meeting hem on May 16, 2000. The minutes were approved as presented. Ordinance No. 781, st . . 1 Reading, Amending Chapter 18, Article III, Section 18. 79 of the Southlake City Code, designating the speed limit as 25 miles per hour for neighborhood streets in Cambridge Place Addition subdivision. The City staff, Department of Public Safety and Public Works have been working with the Homeowners Association to investigate and reduce the speeding problem in the Cambridge Place Addition. DPS has placed the "smart trailer" and conducted additional enforcement to attempt to educate the offending drivers. The City Engineers have received a petition of request from the Cambridge Place Homeowners Association for the City Council to consider reducing the speed limits in their addition. The cost of the signs will be in the range of $400 to $600, depending upon the number needed. This amount of funds is available in the current budget. Ordinance No. 782, st . . . 1 Reading, Authortztng and allowing a buy-back option for specific employees with Texas Municipal Retirement System (TMRS). TMRS permits participating cities to pass an ordinance allowing its qualified employees to "buy-back" previously forfeited TMRS service Credit. This is possible even if the employee's service credit was previously terminated and the employee withdrew member deposits. Forfeited service can be bought back fi.om the City of Southlake, or another participating TMRS city. The buy back ordinance does affect the City's TMRS contribution rate because the City must now provide the Regular City Council Meeting Minutes of June 6, 2000 Page5 IO-A. IO-B. funds necessary to match the employee's contributions at a 2:1 ratio upon the employee's retirement. Ordinance No. 480-332, ist Reading, (ZA 99-139), Rezoning and Site Plan for 114 Kimball Square. Current zoning is "C-3" General Commercial District with a requested zoning of "S-P-1" Detailed Site Plan District with "C-3" General Commercial District uses. Owners and Applicant: 114 Kimball Square, Ltd. This item was tabled at the request of the applicant to the July 18, 2000 City Council meeting. Ordinance No. 480-342, Ist Reading (ZA 00-016), Rezoning on property legally described as Tract 3C1 and a portion of Tract 3C situated in the W.R. Eaves Survey, Abstract No. 500. Current zoning is "C-2" Local Retail Commercial District. Requested zoning is "C-2" Local Retail Commercial District with a requested zoning of "0-1" Office District. Applicant Wilson & Stoneaker, L.L. C. Owner: Southlake Associates Limited Partnership. This item was tabled at the request of the applicant to the June 20, 2000 City Council meeting. ZA 00-006, Plat Revision for Lot 1R, Block 1, Carroll High School Addition, on property legally described as Lot 1, Block 1, Carroll High School Addition. Current zoning is "AG" Agricultural District and "S-P-1" Detailed Site Plan District. Owner: Carroll I.S.D. Applicant: Chatham & Associates. This item was approved subject to the Plat Review Summary #4. Request for a variance to Sign Ordinance No. 704-A, for The Trailhead, 2260 Johnson Road and 525 North Pearson Lane. The Trailhead is a 28-1ot subdivision located on the north side of Johnson Road between Pearson Lane and Randol Mill Avenue. Perry Homes has purchased the lots and is building houses on them. This request is to allow off site development signs at the nearest intersecting through streets. The proposed sign structure would comply with the ordinance criteria for a ground sign as specified in section 16-C of the ordinance. Staff has noted that in the last couple of years the larger subdivisions have been built out leaving only smaller parcels such as this available for development. A result of this situation is they tend to be more remote, creating a hardship for the builders to assist customers in finding their homes. This item was approved limiting the variance to 12-months or until 70% of the lots are sold with the sign size not to exceed 3'X6'. Authorize the Mayor to enter into a commercial developer agreement for CISD No. 4 Addition (Middle/Intermediate School), located on the west side of South Kimball Avenue, approximately 900' south of East $outhlake Boulevard. The site plan for CISD No. 4 was approved on March 21, 2000. The Developer's Agreement includes the construction of on-site public water lines, public sanitary sewer lines and public drainage improvements by CISD. The agreement also includes the construction of off-site sanitary sewer lines and a reinforced concrete box culvert extending from the school property to F.M. 1709 and a 12' water line Regular City Council Meeting Minutes of June 6, 2000 Page6 IO-C. IO-D. along South Kimball Avenue by CISD. In the Agreement, CISD requests the following fees be waived or they be given credit for them: 2. 3. 4. 5. 6. 3% Inspection Fees 2% Administration Fees Roadway Impact Fees Water Impact Fees Wastewater Impact Fees Park Fees CISD agrees to use the most northerly driveway for construction access and construct the most southerly driveway as a right in/right out driveway. The detention pond on the site is designed to hold the increased runoff of the developed site plus 15%. The off-site drainage system is designed to carry the 100-year flood. The total amount of the fees is approximately $100,000. The motion was approved as amended, noting for the record that with this action the City would be waiving approximately $100,000 in fees for the benefit of the Carroll Independent School District. Award of bid to W.R. Hodgson & Company, Inc. for the construction of sanitary sewer improvements to serve the Cross Timber Hills subdivision. The installation of sanitary sewer to serve Cross Timber Hills is part of the Phase III Neighborhood Sewer Program. This includes installation of sanitary sewer to serve Jellico Estates, Dove Acres, Hillwood Estates, as well as Cross Timber Hills. Cross Timber Hills is the only addition left to install sewer in this phase of the program. The CIP budget has $1,900,000 allocated for the construction of this project. The CIP budget also includes $180,000 for the engineering and surveying for this project. Therefore, the CIP budget includes a total of $2,080,000 for this project. The low bidder for this project [six bids were received] is W.R. Hodgson for a total bid amount of $2,566,793.49. The contractor will have 210 calendar days to complete this project. A copy of the memorandum presented by Assistant City Engineer Shawn Poe regarding this item is hereby attached to the minutes of this meeting. Approval of Change Order No. 4 to the contract with Pate Brothers Construction, Inc. for the construction of a 14-inch and 18-inch force main along Dove Street. The installation of the force main is complete for this project. As part of the easement negotiations, several residents that dedicated an easement requested that the disturbed areas from the construction within the easement area be block sodded rather than hydro mulched. The City normally hydro mulches the areas disturbed within the right-of-way and sods the areas within easements on private property. The original contract amount has increased due to the change orders by $73,882.72. A copy of the memorandum presented by Assistant City Engineer Shawn Poe regarding this item is hereby attached to the minutes of this meeting. Regular City Council Meeting Minutes of June 6, 2000 Page7 Agenda Item #6, Public Forum Stuart Marshall, "Christmas Ddcor by Zenith". Stuart Marshall, with Christmas D6cor by Zenith, stated, "Our company was responsible for decorating Southlake Town Square this last Christmas. Christmas D6cor is a National/International Company with over 250 franchises and every year they award a prize for the best commercial display of the year. Southlake Town Square won the award this year and I wanted to give the award to Mayor Stacy to hang in the New Town Hall for having the best Town Square in the United States." Mr. Marshall stated this is the only award of its kind, because he does not know of another franchise that gives an award for this. Mayor Stacy stated this picture is very pretty and we are honored to receive it. Robert Curry, 211 Shenandoah Court, Argyle. Mr. Curry was present requesting that the City Council amend the Comprehensive Zoning Ordinance No. 480 to allow the sale of food products outside of large stores such as Lowe's and Home Depot. He stated he is proposing to conduct outside food sales from a safe, high quality portable cart as shown in the photographs that he presented. He stated there are similar operations in Lewisville, Denton, and Cleburne. The operations have been well received by the retailer and its employees and customers. The Planning Department has advised Mr. Curry that the zoning ordinance does not permit such an operation in the City of Southlake. Councilmember Gary Fawks stated he has no interest in changing the ordinance to allow for this use. Other Councilmembers agreed with Fawks in not wanting to change our ordinance for this use. Property Owners from Timarron addressed Council regarding the use for the Metro pool property on East Continental Boulevard. Audrey Baker and Judy Spoor stated they have a petition from Timarron residents who expressed that they do not want the Metro pool property used for a Park Service Center as discussed during the last City Council meeting. They expressed that they feel the use of the property now owned by the City should be used strictly for a park as was presented by the city at the time of the purchase. They also stated they feel the city should teardown the old building on the site as it is an eyesore. Agenda Item #7-D, Ordinance No. 480-339, 2nd Reading (ZA 00-014) Ordinance No. 480-339, 2na Reading (ZA 00-014), Rezoning and Revised Site Plan for White's Chapel Methodist Church, on property legally described as Tracts 5G, 5Gl, and a portion of 5F situated in the O.W. Knight Survey, Abstract No. 899, and Tract 3D1 and a portion of 3D situated in the H. Granberry Survey, Abstract No. 581, and a portion of the Pine Drive right-of-way, and all of Lot 1, Block A, White Chapel Methodist Church Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Volume 388-204, Page 12, Plat Records, Tarrant County, Texas, and being a total of approximately 24 acres. Current Zoning is "AG" Agricultural District and "CS" Community Service District, with a requested zoning of "CS" Community Regular City Council Meeting Minutes of June 6, 2000 Page8 Service District. Applicant: White's Chapel United Methodist Church, City of Southlake, and S. Garrett. Owners: White's Chapel United Methodist Church, City of Southlake, and S. Garrett. Senior Comprehensive Planner Chris Carpenter stated that twenty-three (23) notices were sent to property owners within the 200' notification area and six (6) responses were received from: Cindy Wright, GCSW Ltd. 200 East Southlake Boulevard, Ste. 30, Southlake. In favor. Blaine and Carolyn White, 250 Pine Street, Southlake. Opposed, "I am not in favor of the realignment of Pine or the proposed parking lot directly across the street from our residence." David Ford, P.O. Box 1702 Roanoke, Texas, in favor. Bobbie S. Barnes, 512 Northwood Trail, Southlake, opposed, "When I bought the adjoining property, the zoning commission assured me of a 200' minimum between my property and any improvements. All trees to provide buffer in the 200' boundary must be retained." Charles and Amy Ezell, 514 Northwood Trail, Southlake, opposed. Dale and Donna Ledbetter, 516 Northwood Trail, Southlake, opposed. Mr. Carpenter reviewed the items listed in the action taken by the Planning and Zoning Commission on April 6, 2000. PUBLIC HEARING: Tony Ezell, 514 Northwood Trail, Southlake. Mr. Ezell stated he is a property owner in Timarron and he is opposed to the site plan because there is not enough buffering between his property and the proposed parking lot. He stated he was told there would always be a 300' buffer between his property and the church property. He noted the church would loose forty to fifty parking spaces to get him his buffer. By having the 200' buffer it would save trees and it would give him the 200' buffer. He stated the church has addressed the "light" issue. Amy Ezell, 514 Northwood Trail, $outhlake. Opposed but did not wish to speak. Francis and dosh Weiser, 308 Waterford Court, Southlake. In support but did not wish to speak. John Buffalo, 622 Regency Crossing, Southlake. In support but did not wish to speak. Richard Garrison, Architect for church. Mr. Garrison explained to the council issues regarding the buffer and the lights. Mr. Garrison stated the church is volunteering an 80' buffer before any parking is done. Regular City Council Meeting Minutes of June 6, 2000 Page 9 Councilmember Ronnie Kendall commented about Mr. Ezell's concerns and was told by Mr. Garrison that the parking will be used for over flow parking only. W. Ralph Evans, 315 North Shady Oaks Drive, Southlake. Mr. Evans stated he is chairman of the board for White Chapel Methodist Church. Evans stated, "This area that has been discussed is heavily wooded, a lot of big trees [some with drip lines in excess of 60'] and we proposed to put curbs around the trees and park in between them. Possibly we will not be any closer than 150' but we don't want to make that commitment. 80' is a very good bufferyard. When Mr. Ezell purchased his property, there was a 400' buffer between this property and the church. The church is being fair in providing this much buffer." Mr. Ezell asked how ofmn would that property be utilized? From his second story rooms, he can see the area 365 days per year. He invited the Council to come to his home and view the property. He stated his property line is only 30' from his house. Mayor Stacy stated that the buffer the church is offering exceeds all of the City ordinances. Public hearing closed. Motion was made to approve ZA 00-014, Ordinance No. 480-339, 2nd reading, for the Rezoning and Revised Site Plan for White's Chapel Methodist Church, subject to Site Plan Review Summary No. 5 dated May 11, 2000; subject to the provisions submitted by the Planning and Zoning Commission excepting the second portion of bullet point in item #11; The church will remove the fourteen parking spaces across Mr. White's property and will make the bufferyard adjustments as submitted to the staff; accepting the church's commitment that no parking will be constructed within 80' of the south property line [beginning at the westernmost property line of the Small property and continuing to the southeast comer of the church property.] Motion: Standerfer Second: Fawks Ayes: Standerfer, Fawks, Kendall, Shankland, Potter, Stacy Nays: None Approved: 6-0 vote Council adjourned for recess at 8:15 p.m. Council returned to open session at 8:20 p.m. Agenda Item #8-A, Ordinance No. 480-338, 1st Reading (ZA 99-078) Ordinance No. 480-338, 1st Reading (ZA 99-078), Rezoning and Revised Site Plan for Carroll High School Addition, on property legally described as Lot 1, Block 1, Carroll High School Addition, an addition to the City of Southlake, Tarrant County, according to the plat recorded in Cabinet A, Slide 1460, Plat Records, Tarrant County, Texas and Tracts lA and IA1 situated in the R.J. Paden Survey, Abstract No. 1255, and being approximately 56.100 acres. Current zoning is "AG" Agricultural District and "S-P-l" Detailed Site Plan District with a requested zoning of"S-P-l" Detailed Site Plan District Regular City Council Meeting Minutes of June 6, 2000 Page 10 with "CS" Community Service District uses. Applicant: Cheatham & Associates. Owner: Carroll I.S.D. Senior Comprehensive Planner Chris Carpenter presented this case, noting that fifty-two (52) notices were sent to property owners within the 200' notification area and eleven (11 ) responses were received, including; Anthony Bologna, 100 Waterford Drive, Southlake, opposed, "As property owners, we have serious concerns related to this project; we are opposed to the fact of not strictly complying with the articulation ordinance. We are opposed that the building is taller than allowed by the ordinance. We are opposed to the building being moved 40' to clear the height requirements." David and Sandra Nuese, 102 Waterford Drive, Southlake, opposed, "The proposed Natatorium does not comply with the articulation ordinance, along with several other concerns stated in the cover letter." Mary Ann and William Harless, 106 Waterford Drive, Southlake, opposed. "As property owners, we have serious concerns about this project. We are opposed to the fact that it is not complying strictly with the articulation ordinance. We are opposed to the fact that the building is taller than allowed by ordinance. We are opposed to the building being moved 40' to clear the height requirements." Reverend Michael B. Beaugh, Southlake Boulevard Presbyterian Church, P.O. Box 93164, Southlake, in favor. David Howell, 1408 Park Place, Southlake, opposed. Robert E. Finn Jr., 1404 Cambridge Crossing, Southlake, opposed. Craig and Kathy Rodgers, 108 Waterford Drive Southlake, opposed. "I would like to see the building moved closer to the school and away from the homes. I would also like to see the turn around moved away from the homes (make it a bull nose turn around). I would also like to see more landscaping between the building and the homes." Karen Nyhoff, 1404 Mayfair Place, Southlake, opposed, "Please do not remove the trees that are along the homeowner fence line. We feel the building is too tall and too close to homes. We are concerned with the parking lot turn around area being behind our home. We do not wish to have our yard illuminated any more than it already is by the tennis courts." Kelly and Jack Kapich, 1402 Mayfair Place, Southlake, opposed, "Because the building is taller than allowed by ordinance. Opposed to the building being moved 40' to clear height requirements. Does not strictly comply with articulation ordinance. Daniel and Susan George, 1406 Mayfair Place, Southlake, opposed. "We are opposed to the fact that the building is taller than allowed by ordinance. We are opposed to the building being moved 40' to clear the height requirements." Regular City Council Meeting Minutes of June 6, 2000 Page 11 Councilmember Rex Potter commented about the landscaping on this site and the reluctance of the Landscape Administrator to move forward with a plan for this site. Councilmember Gary Fawks stated from comments at JUC meetings, it is his understanding that the school district is trying to use more Texas native plants in their landscapings. Chief of Building Services Malcolm Jackson responded that there was two different plans submitted. One of the plans was presented by one design architect and it did not meet the minimum requirements of the bufferyard ordinance and the second architect working on the same site, and it did not match the plan in terms of bufferyards and it did not meet the minimum standard so they could not sign off on it. Councilmember Ronnie Kendall stated that it appears that there are a large number of people in opposition to this case and asked if this would require a super-majority vote of the Council for approval. Zoning Administrator Karen Gandy stated it would take a super-majority of the Council for approval. Mayor Stacy asked Council if they feel they can come to a decision or will it be necessary to wait until there is a full council before a vote is taken. Councilmembers stated they feel they can go forward with six members present. Mark Daniels, Total Program Management [TPM], 860 West Airport Freeway, Hurst, Texas. Mr. Daniels stated since the Planning and Zoning Commission meeting, they have had meetings with the neighbors to the south and the east. The changes that have been made have been, addressing the south neighbors first: · They originally presented this plan to P & Z with four equipment buildings on it. After talking with the neighbors they changed the plan to one equipment building and located it behind the multi-purpose building, where the neighbors asked them to locate it. · They adjusted landscaping issues as far as screening along the eastern and southern board. The neighbors were not satisfied with what was presented at P & Z. All shaded trees are part of the mitigated trees that we have to do for the construction that is on-going. We are proposing a double staggered row of mitigated trees along the back fence. We are proposing some additional low canopy landscaping to further screen the area from the fence. We have a neighbor that does not have a fence and we are going to go back in and provide a fence for him. There is a neighbor that is about two feet lower in elevation than the rest of his neighbors and we are going to go in and provide him with a fence that is level with the top of his neighbors fence, so that it will continue at that level all the way out to the road. Additional trees will be put in for screening. They are going to provide 4" caliper trees replacing 3" caliper trees. · They will put in a burro at the bottom of the scoreboard to raise the screening. · Neighbors to the east, when the plan was presented to the P & Z, the tallest portion of the building is approximately 100' from the building line. They are asking for a variance on the 4:1 slope infringement and an Regular City Council Meeting Minutes of June 6, 2000 Page 12 articulation variance. They were infringing on the 4:1 slope by 10 feet. The neighbors were not happy. · We have taken the natatorium and moved it as far as we feel comfortable with at this time and that is sixteen feet closer to the high school. One of the issues that they had, was a current storm sewer that came through. · The lighting for the parking will be handled with 2' to 4' ballard lights. There will be six to eight of those. · They have lowered the building by two feet, and it is now four feet out of variance on the 4:1 slope where they were 10' out of variance. · They have added twenty (20) additional parking spaces. · They are not in compliance with articulation. Councilmember Gary Fawks commented on the Joint Use of the natatorium, asking if the natatorium has been moved as far away from the residential property as you can? Mr. Daniels stated there is a requirement that because of the additional square footage of the high school, they are required to maintain a sixty-foot separation. Mayor Stacy commented that parking is a problem at all of the schools in the district, noting that joint use is a big part of this facility and he can see some joint use parking problems. He asked if all the parking has been addressed? PUBLIC COMMENTS: Susan Ansley, 607 Loving Court, Southlake. Ms. Ansley stated she is in favor of the plan as proposed. Greg Fisher, 1104 Crockett Court, Southlake. In favor of the plan as proposed. Jeff Luchey, 300 Southridge Lake Parkway, Southlake. Mr. Luchey stated he is a member of the nadatorium committee and has worked very hard with TPM and other members of the committee. He stated his only concern is that this was a bond issued approved by the citizens of Southlake. If this project is delayed, do to over-runs and construction costs, and funding problems, it might never get off the ground. The community needs this joint use facility. When it comes to satisfying the needs of a few people, we need to do what is best for everyone. Nancy Jackson, 1240 Post Oak Trail, Southlake. Ms. Jackson stated she is in support. Vanessa Hart, 1015 Highland Oaks Drive, Southlake. Ms. Hart stated she is in support. Josh Hubbard, 1310 Northridge, Southlake. Mr. Hubbard stated he is in support. Pam Jackson, 1240 Post Oak Trail, Southlake. Ms. Jackson stated she is in support. Victoria Luchey, 300 Southridge Lake Parkway, Southlake. Ms. Luchey stated she is in support. Benjamin Goodman, 1700 Shady Oaks Drive, Southlake. In support. Amy Lakin, 400 Donley Court, Southlake. In support. Maura Keaton, 1401 Pecos, Southlake. In support. Terri Munch, 1402 Meadow Lane, Southlake. In support. Regular City Council Meeting Minutes of June 6, 2000 Page 13 Kathleen Grady, 2704 Sandstone, Southlake. In support. Councilmember Greg Standerfer requested a letter be written from Malcolm Jackson to Karen Gandy prior to the next meeting regarding the status of the trees. He asked staff to determine the maximum horticurally number of trees that is acceptable for that property. Standerfer stated, "If these trees are running at $500 per tree, I want to have as many trees as we need to protect the adjoining homeowners, I want to maximize the amount of tree mitigation that can be done on this property. I am not sure it is in the taxpayers best interest to use taxpayer money to plant trees in non-school properties which can not be mitigated on this property." Chief of Building Services Malcolm Jackson stated, "The issue came about dealing with the mitigation of trees that have been removed from the ball field site primarily. In accordance with the ordinance, there are no provisions for those to be specifically excluded. The ordinance does provide specific exclusion for building pad sites and within six feet to parking lot areas but does not address areas such as the ball field. Those trees that are present in that area, by ordinance should be mitigated. It is important for you to also understand that we have contacted Brent Kline with TPM and issued a letter with some suggestions for alternatives to address the tree mitigation issues. We only provided him with one recommendation, and certainly staff has a history of working with CISD very diligently in trying to resolve these types of problems. We share their concern. The building permits existing today are one-half million dollars because we don't charge the school because we are willing to work with the school and recognize the monetary limitations and we are willing to work with them on landscaping issues and the tree issues as well." Motion was made to approve Ordinance No. 480-338, 1st Reading (ZA 99-078), as submitted, with changes; subject to the Site Plan Review Summary No. 5, dated June 2, 2000, subject to the Planning and Zoning Commissions recommendations with the following exceptions: on Item 2, allowing the building height as shown; Item 4b, allowing the 4:1 slope resulting from the relocation of the natatorium 16' to the west and acknowledging the school district's commitment to make the following changes discussed this evening: Addressing concerns raised by property owners to the south (Park Place Addition). 1) Reduced the number of accessory buildings from 4 to 1, (4,000 s.f. in size and located south of the multi-purpose building. This location will require additional tree removal, but it was determined that these trees should not be mitigated. Screening on the south would be accomplished by a) staggered, double row of mitigated trees shown as shaded on the plan and b) additional low canopy trees to screen the shot put area along the fence. 3) School to build fence for property owner at the southeast corner where there is currently no fence and will reconstruct the property owner's fence at the Regular City Council Meeting Minutes of June 6, 2000 Page 14 southwest corner to be level with his neighbor's fence on the east all the way to Peytonville Avenue (resulting in a fence height of 6' to 10 '). Drainage problem on the south caused by curb construction in the area will be corrected with ongoing construction. Scoreboard and foul posts to be screened with staggered, double row of mitigated trees along the east and south of the ballfield area and a berm should be constructed around the scoreboard with shrubs planted on top to prevent persons being able to look over the fences into neighboring properties. All mitigated trees shall be on 4-inch caliper rather than 3-inch caliper. Addressing concerns raised by property owners to the East (Stone Lakes Addition). O Relocated the natatorium 16' to the west and lowered the building cave 2', resulting in reduction of the 4:1 slope line encroachment (from 10' to 4 '). Relocated the storm sewer and relocated the parking spaces on the west to the south of the natatorium while meeting ADA accessibility standards. Relocated shrubs from adjacent to the natatorium to along hammerhead to block headlights from shining into eastern properties. Parking lot lighting accomplished by 6 to 8 bollards (3 ~ to 4-feet tall) with a hammerhead area being chained off at the neck of the hammerhead and being accessible only to service and fire vehicles. Screening accomplished by staggered, double row of mitigated trees shown as shaded areas on the plan, existing trees to remain and other trees planted in the bufferyard. 6) School to maintain fencing along the east side as well with the fence on the end being leveled. 7) Outdoor lighting on east side (by the two entrances) shall be down lighting only as provided by sconces mounted at height of 7'. Stqff to work with TPM and School District on the following prior to 2"a reading: 1) Landscaping plan and tree mitigation plan for the site with a liberal interpretation of tree preservation ordinance requirements in the ballfield area and requiring replacement of only trees that can reasonably be placed on this site. Evaluation of parking to accommodate joint use of the facility. Motion: Potter Second: Shankland Regular City Council Meeting Minutes of June 6, 2000 Page 15 Ayes: Potter, Shankland, Standerfer, Fawks, Kendall, Stacy Nays: None Approved: 6-0 vote Councilmember Gary Fawks asked that both staffs work together on the parking issues and report by the second reading. Councilmember Rex Potter complimented the residents, city staff and TPM for all the efforts made to resolve the issues on this item. Agenda Item #7-F, ZA 00-026, Site Plan for Carroll I.S.D. No. 5 Addition ZA 00-026, Site Plan for Carroll I.S.D. No. 5 Addition, on property legally described as Tract lA4 situated in the J.W. Hale Survey, Abstract No. 803, and being approximately 16.081 acres. Current zoning is "R-PUD" Residential Planned Unit Development District with "CS" Community Service District uses. Applicant: Cheatham & Associates. Owner: Carroll I.S.D. Senior Comprehensive Planner Chris Carpenter made the presentation stating thirteen (13) notices were sent to property owners within the 200' notification area and two responses were received from: o Brian Mitcham, Mitcham Homes LLC, 5121 Thompson Terrace, Colleyville. In favor. o Randall Sullivan, Randy Sullivan Custom Homes, Inc. 1500 Corporate Circle, Suite 18, Southlake. In favor. Mr. Carpenter noted that on May 18, 2000, the Planning and Zoning Commission approved ZA 00-026, subject to; the Revised Site Plan Review Summary No. 3, dated May 12, 2000, deleting Item #4 [articulation]. Mark Daniels, Total Program Management (TPM), 860 Airport Freeway, Hurst, Texas. Mr. Daniels stated the plan for this elementary school is like Rockenbaugh Elementary School with minor changes. He stated the only variance is to the articulation. He reviewed the plans for Council, noting they plan a decorative iron fence around most of the property, with a pedestrian open on Breeze Way at the request of the residents. The plan shows 167 parking spaces and added, for special events, they plan to contact the church for permission to share their parking lot. Mr. Daniels stated the major issues include down stream drainage on Continental Boulevard. He stated timing is an issue for the CISD as the package is out for bid at this time. Councilmember Ronnie Kendall stated safety is a major issue for the residents. A discussion was held with regard to the entrance to the school. Regular City Council Meeting Minutes ofJune 6, 2000 Page 16 Councilmember Greg Standerfer asked Mr. Daniels to ask the school board about changes to the fence to include an iron fence with no sidebars. Engineer for the CISD, Eddie Cheatham commented on the drainage issues. PUBLIC HEARING: Christine Neal, 1103 Fontaine, Southlake. Opposed but did not wish to speak. Jennifer Devine, 1102 Versailles Court, Southlake. Opposedbut did not wishto speak. Jennifer Dealy, 702 Verdun Court, Southlake. Opposed but did not wish to speak. Michelle Hall, 1115 Calais Drive, Southlake. Opposed but did not wish to speak. Kelly Noetzel, 703 Verdun Court, $outhlake. Opposed but did not wish to speak. Carol Boyd, 1102 Calais Drive, Southlake. Ms. Boyd stated she is concerned with people cutting through their subdivision if the entrance to the school is off of South Carroll Avenue. Kathy Pecora, 608 Bordeaux Drive, Southlake. Ms. Pecora also expressed concerns with people cutting through their subdivision if the entrance to the school is off of South Carroll Avenue. Laura Carroll, 607 Lorraine Drive, Southlake. Ms. Carroll stated she is opposed to the access as it is proposed. Ed Adams, 1203 Lorraine Court, Southlake. Mr. Adams suggested the school plans be flipped and facing the school off Breeze Way. Public hearing closed. Comments were made regarding the entrance to the school as proposed vs. off Breeze Way. Mr. Daniels stated to flip the drawing would require the plans going back to the architect and it would take an additional three months. It would be out of the question if the school were going to be open next fall. He stated he will take the suggest back to the school board on June 13, and come hack to the City Council at the next meeting with a revised site plan. Mayor Stacy stated he is concerned with the drainage ditch, and suggested there be meeting with the staff and school personnel to work out the issues. He stated traffic is a problem that needs to be addressed. Councilmember Keith Shankland asked if them were meetings with the homeowners at the initial stage of this plan. Daniels responded yes, but not with the Versaillis property owners. Regular City Council Meeting Minutes of June 6, 2000 Page 17 Motion was made to table ZA 00-026, at the request of the applicant, time certain, June 20, 2000, continuing the public hearing at that time. Motion: Potter Second: Fawks Ayes: Potter, Fawks, Kendall, Shankland, Standerfer, and Stacy Nays: None Approved: 6-0 vote (to table) Agenda Item #7-G, ZA 00-027, Preliminary Plat for Lot 1, Block 1, Carroll I.S.D. No. 5 Addition ZA 00-027, Preliminary Plat for Lot 1, Block 1, Carroll I.S.D. No. 5 Addition, on property legally described as Tract lA4 situated in the J.W. Hale Survey, Abstract No. 803, and being approximately 16.081 acres. Motion was made to table ZA 00-027 at the request of the applicant, time certain, June 20, 2000. Motion: Potter Second: Standerfer Ayes: Potter, Standerfer, Fawks, Kendall, Shankland, Stacy Nays: None Approved: 6- 0 vote (to table) Agenda Item #7-A, Ordinance No. 480-341, 2aa Reading (ZA 99-125) Ordinance No. 480-341, 2nd Reading (ZA 99-125), Rezoning and Revised Site Plan for Tri-Dal, Ltd., on property legally described as Lot 2R1, Block C, Commerce Business Park, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 3817, Plat Records, Tarrant County Texas, and being approximately 6.65 acres. Current zoning is "S-P-I" Detailed Site Plan District to specifically allow "I-1" Light Industrial District uses plus a contractor's storage yard with outside storage. Requested zoning is "S-P-l" Detailed Site Plan District to specifically allow "I-1" Light Industrial District uses plus a contractor's storage yard with outside storage. Owner and Applicant: Tri-Dal. Senior Comprehensive Planner Chris Carpenter made the presentation noting that thirteen (13) notices were sent to property owners within the 200' notification area and two (2) responses were received from: Bob Gammon, SLML LP, P.O. Box 794, Colleyville, Texas, opposed, "This property has a large mount of traffic now which is very bad. By adding this building it will increase the traffic, which this area does not need." John Dorety, 2875 Exchange, Southlake, Texas, in favor, "We own the property to the south, would like to be assured that we will incur no drainage problems." Regular City Council Meeting Minutes of June 6, 2000 Page 18 PUBLIC HEARING: No comments were made during the public hearing. John Levitt, Civil Roads Group, applicant. Mr. Levitt stated he was present to answer questions of Council. Motion was made to approve Ordinance No. 480-341, 2nd Reading (ZA 99-125), subject to the Site Plan Review Summary No. 3, dated April 28, 2000; as approved in first reading. Motion: Fawks Second: Standerfer Ayes: Fawks, Standerfer, Potter, Kendall, Shankland, Stacy Nays: None Approved: 6-0 vote Agenda Item #7-B, Ordinance No. 480-337, 2na Reading (ZA 00-020) Ordinance No. 480-337, 2nd Reading, (ZA 00-020), Rezoning and Concept Plan for Gateway Plaza, Phase II, on property legally described as portions of Tracts 1,2,3,4,5,6, & 7, W.E. Mayfield Subdivision, according to the plat recorded in Volume 388-C, Page 4, Plat Records, Tarrant County, Texas, and being approximately 39.5636 acres. Current zoning is "AG" Agricultural District and "C-2" Local Retail Commercial District. Requested zoning is "S-P-2" Generalized Site Plan District with "C-3" General Commercial District uses, including a gasoline service station and tires, batteries, and automobile accessories. Applicant: Wyndham Properties, Ltd. Owners: Conner Lam, Gregory P. Woodside, Donald E. Vogel, Chung Cheng Hong, Glen Scott Harrell, Wetzel Family Partnership, Ltd., and Gateway Phase II J.V. Senior Comprehensive Planner Chris Carpemer made the presentation noting that twenty- five (25) notices were sent to property owners within the 200' notification area and three (3) responses were received from: Michael Wetzel, president, Wetzel Family Partnership, 4212 Wyldwood, Austin, Texas, in favor "Let them go! Do it...more tax base for Southlake." Glen Scott Harrell, 2706 East Southlake Boulevard, Southlake, Texas, in favor. Gregory P. Woodside, 2724 East Southlake Boulevard, Southlake, in favor "The businesses that will occupy this development should generate substantial additional tax revenue for the City of Southlake." PUBLIC HEARING: No comments were made during the public hearing. Terry Wilkinson, Wyndham Properties, Southlake. Mr. Wilkinson stated he has made four changes to the plan from the first reading, including: Regular City Council Meeting Minutes of June 6, 2000 Page 19 Driveway B- at the request of staff, there is a proposed development to the south and we were requested to move the driveway to the south to keep it out of the creek and align it up; · Driveway A- staff has requested us to move this driveway a little bit further so that it will line up and provide additional stacking depth from the Georgetown Driveway. · Driveway D- they were requested to look at this driveway to align and to straighten it out. · Driveway A- changing the stacking depth. We feel we can provide better circulation for this parking lot by reducing the stacking depth. Greg McGahew, Costco. Mr. McGahew stated based on the City Council's request, they will be looking at moving the gas facility to the south end of the site so it will be central between SH 114 and F.M. 1709. They are requesting at this time to be able to move the gas station further to the south. Mr. Wilkinson stated another change that is sufficient is that they increased the bufferyard area. Mr. McGahew stated, "Two points I would like to address includes: along the south wall, we have articulation that is offset approximately 2.5 feet and staff feels the offset should be 5 feet. The location of the articulation interferes with the track maneuverability at the docks so we are requesting that it could be 2.5 feet offset. Secondly, staff has come back and asked for articulation against the wall and again, we would like to have a 2.5 foot offset instead of 5 foot." Motion was made to Ordinance No. 480-337, 2nfl Reading (ZA 00-020), and subject to Concept Plan Review Summary No. 6, dated June 2, 2000; subject to the motion made by the Planning and Zoning Commission with the following revisions as presented by the applicant this evening: on Item lc (allowing maximum impervious coverage as 75% maximum on Tracts A&C and 80% on Tract B); Item #3 (accepting the developer's commitment to increase the size of the landscaped parking islands in front of the loading docks and the bay doors as shown); Item 4a (allowing Drive A and Drive B as shown- each drive moved to the west from the previous plan); Item 4b (allowing stacking as shown), but straightening out Drive D; Item 5 (allowing articulation as shown with 2 ½ foot rather than required 5-foot horizontal offsets on the south wall and allowing the vertical articulation on the east, but ensuring compliance with screening of mechanicals); allowing the relocation of the gasoline service station to the southeast comer of Tract 2 (North of Drive E) and being subject to the specific use permit requirements in Section 45 of Ordinance No. 480. Motion: Potter Second: Shankland Ayes: Potter, Shankland, Standerfer, Fawks, Kendall, Stacy Nays: None Approved: 6-0 vote Regular City Council Meeting Minutes of June 6, 2000 Page 20 Agenda Item #7-C, Conditional Sign Permit for Gateway Plaza, Phase II Chief of Building Services Malcolm Jackson presented the conditional sign permit for Gateway Plaza Development, Phase II. Jackson stated, "Ten'y Wilkinson, Wyndham Properties, has applied for a conditional sign permit for Gateway Plaza, Phase II. The sign criteria was identical to the sign standards approved by the City Council in February, 1999, for the original portion of Phase 1, save and accept for the height issue on one of the entrance monuments. During the work session, there was a question regarding a chart, which is being provided to Council now. Council also received a handout, which was provided by Mr. Wilkinson that did not make it during the process. Jackson continued to explain the reason for the request, noting the request does maintain the consistency with Phase I and makes it easier for our staff members to ensure compliance when making inspections." Motion was made to approve the conditional sign permit for Gateway Plaza, Phase II, subject to the removal 0£48" one site request from the small anchor tenant. Motion: Standerfer Second: Kendall Ayes: Standerfer, Kendall, Shankland, Potter, Fawks, Stacy Nays: None Approved: 6-0 vote Agenda Item #7-E, Ordinance No. 480-340, 2nd Reading (ZA00-039) Ordinance No. 480-340, 2nd Reading, (ZA 00-039), Rezoning on property legally described as Tract 2C2A situated in the Obediah W. Knight Survey, Abstract No. 899, and being approximately 7.0 acres. Current zoning is "AG" Agricultural District with a requested zoning of "RE" Residential Estate District. Applicant: Stmhs-Mattson Company, Ltd. Owners: Carlos Ramirez and Pam Bolen. Senior Comprehensive Planner Chris Carpenter presented ZA 00-039 for second reading, noting that twenty-eight (28) notices were sent to property owners within the 200' notification area and three (3) responses were received from: Joan M. Hunter, 235 Silverwood Circle, Southlake, undecided, "On the surface this looks alright, but it would be nice to know details- how tall homes, will they be 'built up' etc." Pamela J. Bolen, 223 Lilac Lane, Southlake, in favor, "I am wanting to build a house on the property." Kim D. Holmberg, 412 Bryn Meadows, Southlake, in favor. Mr. Carpenter noted that a change of zoning to the "RE" Residential Estate District does not require a Concept Plan Review by staff. PUBLIC HEARING: No comments were made during the public hearing. Regular City Council Meeting Minutes of June 6, 2000 Page 21 Motion was made to approve Ordinance No. 480-340, 2nd Reading (ZA 00-039), as presented. Motion: Kendall Second: Shankland Ayes: Kendall, Shankland, Standerfer, Potter, Fawks, Stacy Nays: None Approved: 6-0 vote Agenda Item #7-H, ZA 00-042, Revised Site Plan for Block 2, Phase I, State 2, Southlake Town Square ZA 00-042, Revised Site Plan for Block 2, Phase 1, State 2, Southlake Town Square, on property legally described as Block 2, Sonthlake Town Square, Phase 1, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slides 4892 and 4893, Plat Records, Tarrant County, Texas, and being approximately 5.624 acres. Current Zoning is "N-PUD" Non-Residential Planned Unit Development District with "C-3" General Commercial District uses. Applicant: Cooper & Stebbins, L.P. Owner: Sonthlake Venture West, L.P. Senior Comprehensive Planner Chris Carpenter presented the Revised Site Plan for Block 2, Phase 1, State 2, Southlake Town Square and stated that six (6) notices were sent to property owner within the 200' notification area with one (1) response in writing from: Juergen Strunck, 200 North Carroll Avenue, Southlake, undecided, "Information in this notice is insufficient for a considered response." Brian Stebbins, Cooper & Stebbins, L.P. Mr. Stebbins explained to the City Council why two Planning and Zoning Commissioners voted against the revised site plan, as well as the stacking depth issue. PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve ZA 00-042, subject to Site Plan Review Summary No. 2 dated May 12, 2000; accepting the Planning and Zoning Conmaission recommendations except for the stacking depth and the removal of parking spots; and accepting the plan as submitted. Motion: Fawks Second: Potter Ayes: Fawks, Potter, Kendall, Shankland, Standerfer, Stacy Nays: None Approved: 6-0 vote Regular City Council Meeting Minutes of June 6, 2000 Page 22 Agenda Item #7-I, Ordinance No. 780, 2nd Reading, Master Thoroughfare Plan Ordinance No. 780, 2"d Reading, Amendment to the currently adopted Master Thoroughfare Plan, regarding the extension of Nolcn Drive from Crooked Lane to State Highway 114. Senior Comprehensive Planner Chris Carpenter presented the amendment to the currently adopted Master Thoroughfare Plan, regarding the extension of Nolen Drive from Crooked Lane to State Highway 114, adding, to amend the currently adopted Master Thoroughfare Plan [March 4, 1997], to incorporate the addition of an arterial-level fight- of-way in the vicinity of the Gateway Phase II and Easter Plaza developments between SH 114 to the north and Crooked Lane to the south, is shown as Exhibit "A" to the Master Thoroughfare Plan. As you may know, the text of the Master Thoroughfare Plan notes that the thoroughfares represented in the plan show only existing roadway networks, with the note that the city may need future rights-of-way at various points between existing roadways where no thoroughfare currently exists on the MTP if development conditions warrant it. In this case, the city would prefer to address the need for potential new rights-of-way in undeveloped areas by actually amending the MTP to show a new thoroughfare. Amending the MTP to show a potential thoroughfare accomplishes at least two important objectives: 1) it serves as an advanced notice to both property owners and potential developers that there is a need to accommodate a new thoroughfare in their plansprior to the development of the property, and 2) it serves as an advanced notice to surrounding property owners and others of possible changes to circulation patterns in the subject area. PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve Ordinance No 780, 2nd Reading as presented. Motion: Standerfer Second: Potter Ayes: Standerfer, Potter, Fawks, Kendall, Shankland, Stacy Nays: None Approved: 6-0 vote Agenda Item #12~ Adjournment Mayor Rick Stacy adjourned the Regular City Council meeting of June 6, 2000 at 10:40 p.m. Mayor Rtck Stacy ~ Regular City Council Meeting Minutes of June 6, 2000 Page 23 ATTEST: City Secretary N:\City SecretaryWllNUTES\CC-MIN-6-6-00..doc Regular City Council Meeting Minutes of June 6, 2000 Page 24 City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF DENTON /TARRANT CITY OF SOUTHLAKE "I, KEITH R. SHANKLAND, do solemnly swear (or affirm) that I will faithfully execute the duties of Councilmember Place 2, of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United Stated of America and of this State and the Charter and Ordinances of this City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward for the giving or withholding of a vote at the election at which I was elected. So help me God." - " /7 Affiant SWORN TO AND SUBSCRIBED BEFORE ME THIS THE 6 DAY OF JUNE, 2000. ,o- _ / ,' • iL�. a y or Rick S acy ▪ a ATTEST G = 4/ ,, „ ' j Sandra L. LeGrand City Secretary May 30, 2000 3:32 AM From: Robert E. Curry Fax #: 817 - 222 -2824 Page 3 of 3 BOB CURRY SR. 211 Shenandoah Court Argyle, 'Texas 76226 940-464-0156 Work \o. 940 -668 -1777 .-April 25. 2000 City Council City of'Southlake 667 North Carroll .- Avenue Southlake. Texas 76092 Honorable \favor and Members of the Citv Council: I am requesting that the Citv Council amend the Comprehensive toning Ordinance No. 480 to alloy the sale 01 food products outside of Iar2.e retail stores such as 1.0\N es and Home Depot. I would like to conduct rood sales outside of the I,o‘ves and !Ionic Depot located in Southlake. I am proposing to conduct outside food sales from a sale. hi9,h quality portable cart as shorn\ n in the attached picture. 'There are similar operations in 1,e\yisvilie. Denton. and Cleburne. and the operations have been \\ ell received by the retailer and its employees and customers. The Planning Department has advised Ills that the zoning ordinance does not permit such an operation. I respectfully request that the City Council consider an amendment to the ronin2 ordinance to alloy this type of operation. Should you require any additional information about this proposal. please do not hesitate to call me at (9 40) 464 -0156 or (9 40) 668 -1777. I appreciate your time and consideration regarding this matter. Sincerely. 6 711-- 4711 I3ob CUITv Creative Mobile Systems Page 1 of 1 CMS creative Mobile Systems Inc. Sales and Service: PQ. Box 0198 Manchester Ct. 06040 (160)649 6272 Forward E -Mail to 1111 mpl:in a crossystem.com .- ; 1711111111P* s wt s Model 325 w /options STANDARD FEATURES Cold Condiment Removable Front Drop Side Mounted Charbroiler Front Storage Dispenser Shelf W /Cover Shelf NETSCAPE RETURN TO HOME PAGE.. 3/31 /00 http://www.cmssystem.com/cmssystem/cart2.htm City of Southlake Cambridge Place Addition Speed Limits �� 1 0,21 _ am m '"0:"w w ‘o ° 0' . ..".....1E01 .*Imm• am „ i .„,........, sm .,. ! • .ww NE ,.....d.,,i7, Lel_ _____,'',_..._ ....- " - Ill A s ._,...7._ * p ;111iiil EV so c Nii i r N POI 11-11111 GBEEmi \ ' >,.. <, ,_ �--_ m CT 1 — : Ty Y BUSkNESS VNO _ • � po`� o w I �� Ga E p p,RK U U CHARDO .: �1p CT \' w x 1 _JF- S' CT i - -- —s N _. -- -_ ..• ____,/ _________ FIN. --.) -'--' ___. ii N v. L + . J, ,/ r E DUThil ' S No Scale Geographic Information Systems City of Southlake, Texas MEMORANDUM June 2, 2000 TO: Billy Campbell. City Manner FROM: Shawn Poe, Assistant City Engineer, extension 846 SUBJECT: Award of bid to W.R. Hodgson & Company, Inc. for the construction of sanitary sewer improvements to serve the Cross Timber Hills subdivision Action Requested: Staff seeks Council award the bid from W.R. Hodgson & Co., Inc. for the construction of sanitary sewer improvenients to serve the Cross Timber Hills subdivision in the amount of $2,566,793.49. Background Information: The installation of sanitary sewer to serve Cross Timber Hills is part of the Phase III Neighborhood Sewer Program (see attached project map). Phase III of the Neighborhood Sewer Program includes installation of sanitary sewer to serve Jellico Estates, Dove Acres, Hillwood Estates, as well as Cross Timber Hills. The installation of sanitary sewer is complete for Jellico Estates, Dove Acres, and Hillwood Estates. This project was delayed for several months due to the acquisition of 54 utility easements. All easements have been obtained. There were six contractors that bid the project. The low bidder was W.R. Hodgson & Co., Inc. of McKinney, TX in the amount of $2,566,793.49 (see attached bid tabulation). The City has reviewed and investigated the references submitted by W.R. Hodgson & Co., Inc. and has determined the contractor to be qualified for this project (see attached letter from Cheatham & Associates). The contractor will have 210 calendar days to complete the project. Financial Considerations: The CIP budget has $1,900,000 allocated for the construction of this project. The CIP budget also includes $180,000 for the engineering and surveying for this project. Therefore, the CIP budget includes a total of $2,080,000 for this project. The costs associated with this project are tabulated below: Estimated Construction Cost $2,556,793.49 Estimated Engineering & Surveying Cost $252,990 Easements Cost (one appraisal) $2,000 Total 52,811,783.49 City of Southlake, Texas The estimated total cost is $731,783.49 above the budgeted amount. There were several factors that contributed to the project cost exceeding the budgeted amount as follows: • The estimated cost did not account for tre mitigation and extensive tree protection. At the time of estimation, the City did not mitigate trees on City projects. The contract includes $125,000 for tree mitigation. However, this additional cost for the tree mitigation is not known at this point. The contractor will coordinate with the Landscape Administrator prior to construction to determine which trees will be required to be removed in order to construct the sanitary sewer lines. The trees to be removed will be measured prior to removal. A tabulation of trees removed along with the caliper size can be documented. The City will replant an amount of trees that total the same number of caliper inches as the trees removed. • As part of negotiations with the property owners for easements, the City agreed to install the sanitary sewer line by trenchless technology methods (boring) in lieu of open cut trenching. There was approximately 1700 linear feet of additional bore that was not originally estimated. This accounted for an additional $220,000. • There are additional costs associated with special conditions placed on the contractor by the City. Special conditions have been placed on the contractor given the sensitivity of the project with regard to tree protection and mitigation, coordination with the residents during construction, and timely restoration of the areas disturbed. Discussions with the low bidder indicate that this amount is close to 10° o of the contract price ($255,700). The additional costs associated with the special conditions are included and spread out over the unit costs of the project. The special conditions include the following: 1) Keeping track of the number and size of trees removed for mitigation purposes; 2) Restoring the areas disturbed by construction immediately following installation of the sanitary sewer line. Usually, the areas disturbed are restored after the installation of the sewer for the entire project is completed; 3) Coordination with the residents during construction. • The engineering and design cost exceeded the estimated amount primarily due to revisions to the construction plans. As the City negotiated with the residents for the easements, changes had to be made to the construction plans to reflect the revisions due to the additional bores or sewer line alignment 1OE -2 City of Southlake, Texas changes. When changes occurred to the alignment of the sewer line, the easement documents also were revised. This additional cost totaled $79,315. Several alternatives exist to fund the cost overrun. These alternatives are discussed further in the memorandum. Citizen Input/ Board Review: Prior to commencing construction, the City will hold a neighborhood SPIN Meeting to discuss the construction project. The contractor will be present to discuss the construction schedule, construction practices and techniques, and coordination with the residents. Legal Review: None. Alternatives: Council may choose to fund the cost overrun by delaying the construction of other sanitary sewer projects currently budgeted. Construction has not begun for several projects planned for construction this year as part of the Neighborhood Sewer Program. Funds exist for construction of sanitary sewer improvements to serve Cedar Oaks Estates ($404,269), Shadow Creek Addition ($82,800), Trail Creek Addition ($97,980), and the Timberline and Woodsey Court Additions (288,600). The construction cost that has been budgeted for the construction of the aforementioned projects totals $873,649. All these projects with the exception of the Timberline /Woodsey project are currently being designed. If the projects are delayed in order to fund the cost overrun of the Cross Timber Hills project, the delayed projects will have to be funded and constructed in the FY00 -01 CIP budget. This project has been added to the attached Project Cost Ledger. Supporting Documents: Project Map Bid tabulation Letter from Cheatham & Associates, Inc. Project Cost Ledger Staff Recommendation: Staff recommends that the City Council award the bid to W.R. Hodgson & Company, Inc. for the construction of sanitary sewer improvements to serve the Cross Timber Hills subdivision in the amount of $2,566,793.49. Please place this item on the June 6, 2000 Regular City Council Agenda for review and consideration. 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N A Q d O O <O m � te N 0 v > 0 0 -I— - 1-. 1- E. 0 LL (n E( aoaaaoo_ W Q N . go W Cr) x U SI i 1I2w -J a— kr to W Q a ti 0 0 owLUW W W W 0Z ' LL ,^ 0,5 O N e O 0 CCLtlYCL0CCC aQ0 F N F 2 0 n_f Wzzzzzz - - L. zd z [L. _ � "o m' aa aaaaa > < I 5< 5 � I I U (') 2 aaaaaa - 5 a „ a < Q m n n n n co u) A- w ° N Iii W u) cn(00 (nU) 0 v o 0 0 r W Z- a » » » > —zz < a 0 0 0 _ _dada d0 OF a - 0 0 W 0 0 co V 0 m 20 Zo Co02ocoaomr0W I-_ F- W O««« cnV)ON F Z N M V 1n t0 1 e N N 1 r. = -n CHEATHAM AND ASSOCIATES May 24, 2000 Honorable Mayor & Cite Council City of Southlake 667 N. Carroll Avenue Southlake, TX 76092 Re: Project No. 001 -444 Sanitary Sewer Improvements to Serve Cross Timber Hills Subdivision City of Southlake As advertised, bids for the referenced project were received, opened and read publicly at 10:00 o'clock A.M., April 13,2000. The low bidder for this project is: W.R. Hodgson & Co., Inc. 5350 W. University McKinney, Texas 75050 Phone:214 -544 -3222 Fax:214 -544 -3224 Amount Bid:$2,566,793.49 We have checked the Contractor's references and the proposal and find them to be in order. Therefore, we recommend award of the contract to R.W. Hodgson & Co., Inc in the amount of $2,566,793.49. We enclose a bid tabulation for your use. If we may be of further service in this matter, please advise. Respectfully, Eddie Cheatham, P.E. Recommend award doc Enclosure: Bid Tabulation cc: Ron Harper Shawn Poe ENGINEERS • PLANNERS • SURVEYORS A Subsidiary Firm of Southwest Planning and Design, Inc. 1601 E. Lamar Blvd. • S'"`- inn - ^ -' ngton, Texas 76011 81 7/548 -0696 • Metrc 1 fF_Q .ix 817/265-S517 - CIP PROJECT COSTS A B C I D PROJECT DESCRIPTION BUDGETED AMOUNT BID / FINAL COST ! DIFFERENCE 1.5 MGD MIRON ELEVATED TOWER * i 51,860,000 51,832,0001 528,000 i 3 20" WATERLINE ALONG FM 1709 5641,0001 _- 5638,408' 52,592 4 24" WATER LINE .ALONG N. WHITE CHAPEL 5850,0001 5826,455 523,545 5 BRLMILOW 5112,700, 5111,000 51,700 fl BURNEY LN. - REHAB CUL -DE -SAC 557,000 S64,523 (57,523) BYRON NELSON STOP LIGHT 540,000 565.000 525.000) BYRON NELSON STRIPING $65,000 565,63 (5637) fl CONDIERCE TRAFFIC LIGHT* 5100,000, S48,405 551,595 M CROSS TIMBER SEVER * 52.080,C00, 52.811.783 (5731,783) 12 DIAMOND CIRCLE STREETS & SEWER 51,286,000 5990,161 i 5295,839 DOVE ACRES SEWER * + 5405,000 5205,473 5199,526 ® DOVE ESTATES LIFT STATION * 5300,0001 5167,473 5132,527 R DOVE FORCE MALN, PHASE 1* 51,747,500 52,113,218 DOVE FORCE MAIN. PHASE 2* 51,809,650 51,650,6491 _ S159,001 • DOVE:'HIGHLAND PAVING* i 5611,480 5778,5331 (5167,053) DOVE/SH 114 WATER LINE RELOCATION 5339,200 5280,424: 558,776 FLORENCE TOWER TANK PAINTING 5105,000 5152,200 j (547,200) m FM 1709 TRAFFIC SEQUENCING * _ S120,000 S42,0001 578,000 El FM 1709 TRAFFIC SIGNAL CONVERSIONS * S200,000' 5123,3991 576,601 ® HARRELL DRIVE RECONSTRUCTION * 5140,000 5175,464 i ® HILLW'OOD SEWER* 595,000 582,4151 512,586 HUNTWICKESTATES SEWER 5200,000 5276,1231 (576,123) JELLICO SEWER * 5500,000 $419,723 580,277 KIRKWOOD WATER LINE 5326,000, 5266,159 559,841 m LAKE DRIVE WATER, SEWER, PAVING • 1- 5364,500 5376,991 (512,491) 27 LILAC LN. WATER, SEWER, STREET * 5234,600 S286,782 (552,182) ,OVE HENRY COURT SEWER & STREET * 5359,000 5401,474 (542,474) ./IISSION HILL SEWER 5430,000 5489,0991 (559,099) 30 N. W1IITE CHAPEL - COUNTY LINE TO LAKE * 1 5340,000 5470,9701 (5130,970) 31 N. WHITE CHAPEL - DOVE TO COUNTY LINE • 5181,8501 5177,0101 S4,840 32 N -3 & N-4 LIFT STATIONS* 51,000,000 51,009,5001 ($9,500) 33 N -5 SEWER & KIMB ALLSH 114 WATER/SEWER RELOCATIONS • { 5762,500 $743,255 j 519,245 34 NAPA VALLEEY /WOODLAND HEIGHTS WATER LINE * 530,000 559,9601 (529,960) 35 PEARSON GROUND STORAGE TANK NO. 2 • S1.687,400 $1,545,2471 5142,153 36 PINE SEWER* 5200,000 $183,368 516,632 37 PLANTATION SEWER 5110,400 584,676; 525,724 38 PUBLIC WORKS CENTER IMPROVEMENTS* 5405,600; 5472,580; (566,980) 39 PUMP STATION NO. 2 • 53,110,000 $3,176,800! (566,800) 40 RAINTREE / SHADY LN WATER, SEWER, PAVING 51,925,995 51,615,0291 5310,966 41 RIDGECREST * S355,576 5400,5041 _ (544,928) 42 SABRE SEWER CONNECTION - SOLANA 525,000 S21,7001 53,300 43 SHADY OAKS TRAFFIC LIGHT * 5100,000 $91,000: 59,000 44 SOUTHLAKE / KELLER PUMP STATION MOD. 5300,000 5116,2811 1 $183,720 45 SUTTON PLACE DRAINGE & PAVING IMPROVEMENTS • _ 5270,000 5311,865 (541,865) 46 TIALARRON - BENT CREEK REPAIR • 5726,986 5699,3151 527,671 47 TROPHY CLUB 24" WATER LINE * 51,511,000 $1,440,6931 570,307 48 W. CONTINENTAL RECON. - PHASE 1 • S755,750 5808,1771 (552,427) 49 W. DOVE RECON.- PEYTONVIII F TO SHADY OAKS 5259,680 5298,3971 (538,717) 50 W. JONES BRANCH CHANNEL IMPROVEMENTS * 51,000,000; $930,52 569,478 51 WATER & SEWER TO MIRON .ADDITION 1 5196,781 5262,535 (565,754) 52 TOTAL; 530,633,148 530,660,354 53 TOTAL (OVER)/UNDER BUDGET (527,206) 54 'roject not vet complete. Cost shown reflects contract bid price & engineering, surveying costs t 10E - 5/25/00 City of Southlake, Texas MEMORANDUM June 2, 2000 TO: Billy Campbell, City Manager FROM: Shawn Poe, Assistant City Engineer, extension 846 SUBJECT: Approval of Change Order No. 4 to the contract with Pate Brothers Construction, Inc. for the construction of a 14 -inch and 18 -inch force main along Dove Street Action Requested: Approve Change Order No. 4 to the contract with Pate Brothers Construction, Inc. for the construction of a 14 -inch and 18 -inch force main along Dove Street in the amount of $27,500. Background Information: The installation of the force mains is complete for this project. As part of the easement negotiations, several residents that dedicated an easement requested that the disturbed areas from the construction within the easement area be block sodded rather than hydromulched. The City normally hydromulches the areas disturbed within the right -of -way and sods the areas within easements on private property. The City made provisions in the contract for the installation of sod within the easement boundary on several properties via Change Order No. 1. The quantity of sod included in Change Order No. 1 was 500 square yards. However following the construction of the force mains, several residents requested the disturbed areas within the right-of-way to be sodded as well since they maintained that area previously prior to construction. This additional area equates to an additional 5000 square yards. Change Order No. 4 is for the installation of the additional 5000 square yards of sod. The following is a quick recap of the other three change orders. • Change Order No. 1 was for considerations granted to homeowners in return for granting the required easements (see attached copy). The considerations were for additional bores on their property, various landscaping, and sod replacement. These considerations were negotiated while the project was out for bid. Knowing there was the potential for additional costs associated with granting of the easements, staff included in the contract a $15,000 pre -bid allowance. This change order did not change the contract amount because it was below the pre - bid allowance ($11.977 39). IOD - 1 City of Southlake, Texas • Change Order No.2 was required to save existing trees along the west side of Lonesome Dove (see attached copy). The force mains were installed along the edge of the pavement of Lonesome Dove rather than in the bar ditch where several large pecan and willow trees exist. The change order was required due to the additional pavement replacement and storm drain replacement. The amount of this change order was $16,505.33. Together with Change Order No. 1, Change Order No. 2 increased the contract amount by 513,482.72. • Change Order No. 3 was for additional bores that were required for conflicts with trees along Dove Street (see attached copy). Since the bidding of the project was concurrent with the negotiation of the homeowners for the easement, an estimated bore length for each tree was used in the original contract. Following measurements in the field once construction began, additional bore lengths were required to adequately bore the trees without harm. Change Order No. 3 totaled $32,900. Combined with the previous two changed orders, Change Order No. 3 increased the contract by $46,382.72. Financial Considerations: The construction costs associated with this project are tabulated below. Original Contract Amount $1,110,278.30 Change Order No. 1 $11,977.39 Change Order No. 2 $16,505.33 1 Change Order No. 3 532,900 Change Order No. 4 $27,500_ Pre -bid Allowance (included in ($15,000) original contract amount) Total Contract Amount $1,184,161.02 Therefore, the original contract amount has increased due to the change orders by $73,882.72. This project previously exceeded the budgeted amount with the original bid. The cost overrun had to be funded using available funds that exist from projects that were below budget. The second phase of the Dove Creek Pressure System was previously awarded, which was $159,000 below the budgeted amount. Change Order No. 4 will be funded using those available funds. The additional cost attributed to the change orders for this project has been included in the attached CIP Project Cost Ledger. Citizen Input/ Board Review: None. 10D -2 City of Southlake, Texas Legal Review: Not applicable. Alternatives: None. Supporting Documents: Change Order No. 1 Change Order No. 2 Change Order No. 3 Change Order No.4 CIP Project Cost Ledger Project Map Staff Recommendation: Staff recommends that the City Council approve Change Order No. 4 to the contract with Pate Brothers Construction, Inc. for the amount of $27,500 for the construction of a 14 -inch and 18 -inch force main along Dove Street. Please place this item on the June 6, 2000 Regular City Council Agenda for review and consideration. SEP /sep 1OD -3 CHANGE ORDER f No. 1 Dated: August 30, 1999 OWNER'S Project No. N/A ENGINEER's Project No. 001 -435B Project Proposed 14 "and 18 " Sewage Force ;Lfains OWNER City ofSouthlake Contract for Sanitary Sewer and Drainage Improvements Contract Date: August 18, 1999 To: Pate Brothers Construction, Inc. Contractor You are directed to make the changes noted below in the subject contract: CiN ofSouthlake Owner Bv: Date: / (2/ , 1999 Nature of the changes: Net total increase (See attachment): $ 11,977.39 Adjustment to pre -bid allowance (Bid Item No. 16): 15,000.00 - 11,977.39 Remaining pre -bid allowance: S 3,022.61 These changes result in the following adjustment of contract price and contract time: Contract Price Prior to this Change Order S S 1.110,278.30 Net (Incrca3c) (Dccrca3c) Resulting from this Change Order S 0.00 Current Contract Price Including this Change Order S 1,110.278.30 NSPE -ASCE 1910 -8 -B (1978 Edition) 1 OD -4 Contract Time Prior to this Change 120 Calendar Days (Days or Date) Net (Incrca c) -(43,- ,,caac) Resulting from this Change Order 0 Calendar Days (Days) Current Contract Time Including this Change Order 120 Calendar Days (Days or Date) The above changes are recommended: Cheatham and Associates By: l� Derek Cheatham, P.E. Date: August 27 , 1999 The above changes are recommended: City of Quthlake ity By : v//lD :41r Title: C Cip c 0 1/44 -C Date: 5 ( 29 , 1999 The above changes are accepted: Pate Brothers Construction, Inc. / Contractor n S • Date: / /2 % 1999 F: \WORD \Southlake\435B1Change Order 1.wpd 100 -5 CHEATHAM & ASSOCIATES 1601 E. LAMAR BLVD. SUITE 200 ARLINGTON, TEXAS 76011 CHANGE ORDER NO. 1 SHEET 1 OF 1 JOB NO. 001 -435B OWNER: CITY OF SOUTHLAKE JOB NAME: MODIFICATIONS TO 18" & 14" DIA. FORCE MAIN SEWAGE LINES DATE: August 17, 1999 BID ITEM ITEM DESCRIPTION UNIT PLAN UNIT TOTAL NO. QTY. PRICE COST . ADDITICNS 2 18" PVC (SDR -35) SEWER PIPE (12' -14') L.F. 85 79.00 $6,715.00 3 18" PVC (SDR -35) SEWER PIPE (14' -16') L.F. 167 79.00 $13,193.00 4 4' DIA. SANITARY SEWER MH (0' -6') EA. 1 1525.00 $1,525.00 8 CIMJ FITTINGS FOR 14" & 18" F.M. TON 1.27 2915.00 53,702.05 10 BORE & INSTALL 14" FORCE MAIN L.F. 10 56.00 $560.00 11 BORE & INSTALL 18" FORCE MAIN L.F. 10 56.00 5560.00 14 HMAC PAVEMENT REPLACEMENT L.F. 70 21.75 51,522.50 N/A 14" PLUG VALVE W /BOX & MARKINGS EA 2 3050.00 $6,100.00 N/A 18" PLUG VALVE W /BOX & MARKINGS EA. 2 3750.00 $7,500.00_ N/A 6" DR -18 C900 PVC F.M. PIPE L.F. 10 50.00 $500.00 N/A CONNECTION TO EXIST. 6" F.M. L.S. 1 33C6.GC $3,306.00 N/A 4" SANITARY SEWER SERVICE EA. 2_ 627.00 $1,254.00 r - N/A 8" SDR -35 PVC SEWER PIPE (14' -16') L.F. 6 70.52 $423.12 N /A ST. AUGUSTINE SOD S.Y. 500 5.00 $2,500.00 N/A LOWER BORE PIT STA. 26+06 L.S. 1 1514.00 $1,514.00 N/A LOWER FORCE MAIN L.F. 627 4.141 52.595.78 N/A EXTRA FORE PIT (F.M. SEPARATION) EA. 2 750.00 31,500.00 i I TOTAL ADDITIONS 554,970.45 1 DEDUCTIONS 1 18" PVC (SDR -35) SEWER PIPE (10' -12') L.F. 270 79.00 (521,330.00) 6 14" PVC (DR -18) FORCE MAIN L.F. 10 34.65 (5346.50) 7 18" PVC (DR -18) FORCE MAIN L.F. 442 44.33 ($19,593.86) 15 TRENCH SAFETY FOR SEWER & WATER CONST. L.F. - 322 5.35 ($1,722.70) TOTAL DEDUCTIONS ($42,993.06) NET TOTAL INCREASE 311,977.39 1OD -6 Oct -20 -99 01:06P P.02 CHANGE ORDER L N 2 Dated: October 11, 1999 OWNER'S Project No. NIA FNGINEER's Project No. 1101 -4358 Project Prnr, ed 14" and /8 "Sc ene Force Main.? OWNER City o/'Snuthlake Contract for Sanitary Sewer anti Drainage Improvements Contract Date: .1 u_eusr 113, 1999 To: Pule 13rnr},ers C'onutruc/ion, Inc :. Contractor You are directed to make the changes noted below in the subject contract: City of Sauthlake Owner By: Date: , /999 Nature of the changes: RELOCATION OF 14" AND 18" FORCE MAINS ALONG LONESOME DOVE. Additions: 1. 12 L.F. of 18" dia. PVC forcc main ($44.33/ft.) $531.96 2. 433 1..F. of HMAC pavement replacement ($21.75/R.) $9,852.75 3. 0.56 Tons of M.J. fittings (32915/ton) 51,632.40 4. 12 L.F. french safety ($5.35 /ft,) $64.20 5. 150 L.F. remove & replace 27" din. RCP ($36/ft,) $5,400.00 6. 150 L.F, of read base material (S1 I /ft.) 51 65000 TOTAL: $ 19,131.31 Deductions: 1. 8 L.F. of 14" dia. PVC forcc maim ($34.65,11.) ($277.20] 2. 537 1..F. (sta. 82 +00 to sta. 87 57) of raised force main elev. ($4,14/ L.F.) [$2,305.98] 3. 8 L.F. trench safety (55.35/11.) f$42.80] TOTAL: [52,625.98] NET TOTAL: 516,505,33 REMAINING PRE -B1D ALLOWANCE: 133,022.611 NET TOTAL INCREASE: $13,482.72 These changes result in the following adjustment of contract price and contract time: Contract Price Prior to this Change Order $ /, /10,278,30 Net (Increase) (Decrease) Resulting From this Change Order $ 13.482.72 Current Contract Price Including this Change Order $ 1,123,761.(.12 NSPE -ASCE 1910 -8 -R (1978 Edition) 100 -7 Oct -20 -99 01:06P P. 03 Contrast Time Prior to this Change, 120 Calerdur Days (Days ar Date) Net Resulting from this Change Order 0 Calendar Days (Days) Current Contract Time Including this Change Order 120 Calendar 1)aVs (clays nr Date) The above chae'es are recommended: C'll4athu crud Associates Engitx t: By: 1 /d,/ f errk Cheatham. r. E Date: Octther 19 1999 The above changes are recotnmended: City ufSuuilzla e ( 'ny �7 J By: Title: C 1✓ i EA: Date: (c X10 F3 C;') 1999 The above changes arc accepted: Pale Brothers Cunstruction. lnc. Contractor Fly: Prac Date: / 6/2// 7 1 , /999 1+ :∎svl)ttt riSuut61,tc14358\Change Order 2.wpd 1 OD -8 CHANGE ORDER ?. No. 3 Dated: November 17, 1999 OWNER'S Project No. N/A ENGINEER's Project No. 001 -4338 Project Proposed 14 " and 18 " Sewage Force Mains OWNER City ofSouthlake Contract for Sanitary Sewer and Drainage Improvements Contract Date: August 18, 1999 To: Pate Brothers Construction, Inc. Contractor You are directed to make the changes noted below in the subject contract: City ofSouthlake Owner By: Date: , 1999 • Nature of the changes: Field modifications to the length of bores to accommodate tree drip lines and driveways. Net total increase (See attachment): $ 32, 900.00 These changes result in the following adjustment of contract price and contract time: Contract Price Prior to this Change Order $ 1,123.761.02 Net (Increase) (Dccrca3c) Resulting from this Change Order $ 32, 900.00 Current Contract Price Including this Change Order $ 1,156,661.02 • NSPE -ASCE 1910 -8 -B (1978 Edition) 1OD -9 • Contract Time Prior to this Change 120 Calendar Days (Days or Date) Net (Increase) (-Beer) Resulting from this Change Order 0 Calendar Days (Days) Current Contract Time Including this Change Order 120 Calendar Days (Days or Date) The above changes are recommended: Cheatham and Associates Engineer By: Derek Cheatham, P.E. Date: November 17 , 1999 The above changes are recommended: Ciro ofSouthlake City By: Title: Date: , 1999 The above changes are accepted: Pate Brothers Construction, Inc. Contractor By: Date: , 1999 F: \WORD\Southlake \435131Change Order 3.wpd 100 -10 r. CHEATHAM & ASSOCIATES 1601 E. LAMAR BLVD. SUITE 200 ARLINGTON, TEXAS 76011 CHANGE ORDER NO.3 SHEET 1 OF 1 JOB NO. 001 -4358 OWNER: CITY OF SOUTHLAKE JOB NAME: MODIFICATIONS TO 18" & 14" DIA. FORCE MAIN SEWAGE LINES DATE: November 17, 1999 ' BID ITEM ITEM DESCRIPTION UNIT PLAN UNIT TOTAL NO. QTY. PRICE COST ADDITIONS 10 BORE & INSTALL 14" F.M. (STA. 61 +98) L.F. 3 56.00 $168.00 11 BORE & INSTALL 18" F.M. (STA. 61 +98) L.F. 3 56.00 $168.00 10 BORE & INSTALL 14" F.M. (STA. 60 +96) L.F. 26 56.00 $1,456.00 11 BORE & INSTALL 18" F.M. (STA. 60 +96) L.F. 26 56.00 $1,456.00 12 BORE & INSTALL 14" F.M. W /CASING (STA. 58 +45.54) L.F. 40 160.50 $6,420.00 13 BORE & INSTALL 18" F.M. W /CASING (STA. 58 +45.54) L.F. 40 172.00 $6,880.00 10 BORE & INSTALL 14" F.M. (STA. 43 +77) L.F. 54 56.00 $3,024.00 11 BORE & INSTALL 18" F.M. (STA. 43 +77) L.F. 54 56.00 $3,024.00 10 BORE & INSTALL 14" F.M. (STA. 42+04) L.F. 20 56.00 $1,120.00 11 BORE & INSTALL 18" F.M. (STA. 42 +04) L.F. 20 56.00 $1,120.00 10 BORE & INSTALL 14" F.M. (STA. 39 +92) L.F. 33J 56.00 $1,848.00 11 BORE & INSTALL 18" F.M. (STA. 39 +92) L.F. 33 56.00 $1,848.00 10 BORE & INSTALL 14" F.M. (STA. 37 +21) L.F. 5 56.00 $280.00 11 BORE & INSTALL 18" F.M. (STA. 37 +21) L.F. 5 56.00 $280.00 10 BORE & INSTALL 14" F.M. (STA. 35 +16) L.F. 13 56.00 $728.00 11 BORE & INSTALL 18" F.M. (STA. 35 +16) L.F. 13 56.00 $728.00 10 BORE & INSTALL 14" F.M. (STA. 31 +41) L.F. 82 56.00 $4,592.00 11 BORE & INSTALL 18" F.M. (STA. 31 +41) L.F. 82 56.00 $4,592.00 10 BORE & INSTALL 14" F.M. (STA. 29 +93) L.F. 63 56.00 $3,528.00 11 BORE & INSTALL 18" F.M. (STA. 29 +93) L.F. 63 56.00 $3,528.00 TOTAL ADDITIONS $46,788.00 DEDUCTIONS 10 BORE & INSTALL 14" F.M. (STA. 58 +90) L.F. 20 56.00 ($1,120.00) 11 BORE & INSTALL 18" F.M. (STA. 58 +90) L.F. 20 56.00 ($1,120.00) 10 BORE & INSTALL 14" F.M. (STA. 58 +20) L.F. 12 56.00 ($672.00). 11 BORE & INSTALL 18" F.M. (STA. 58 +20) L.F. 12 56.00 ($672.00) 10 BORE & INSTALL 14" F.M. (STA. 56 +73) L.F. 20 56.00 ($1,120.00) 11 BORE & INSTALL 18" F.M. (STA. 56 +73) L.F. 20 56.00 ($1,120.00) 10 BORE & INSTALL 14" F.M. (STA. 45 +15) L.F. 10 56.00 ($560.00) 11 BORE & INSTALL 18" F.M. (STA. 45 +15) L.F. 10 56.00 ($560.00)', 10 BORE & INSTALL 14" F.M. (STA. 28 +49) L.F. 20 56.00 ($1,120.00) 11 BORE & INSTALL 18" F.M. (STA. 28 +49) L.F. 20 56.00 ($1,120.00) ' 10 BORE & INSTALL 14" F.M. (STA. 19 +22) L.F. 21 56.00 ($1,176.00) 11 BORE & INSTALL 18" F.M. (STA. 19 +22) L.F. 21 56.00 ($1,176.00), 10 BORE & INSTALL 14" F.M. (STA. 18 +77) L.F. 21 56.00 ($1,176.00) 11 BORE & INSTALL 18" F.M. (STA. 18 +77) L.F. 21 56.00 ($1,176.00) TOTAL DEDUCTIONS. _ ($13,888.00) _ - - 1 C;D -11 _- 1 1 CHANGE ORDER No. 4 Dated: May 30, 2000 OWNER'S Project No. 97 -2005 ENGINEER's Project No. 001 -453 Project 14 "& 18" Sanitary Sewer Force Mains along Dove Street OWNER City of Southlake Contract for Sanitary Sewer Improvements Contract Date: August 18, 1999 To: Pate Brothers Construction. Inc:. _ Contractor You are directed to make the changes noted below in the subject contract: Owner By: Date: , 2000 Nature of the changes: Installation of block sod at various properties 5,500 S.Y. Furnish and install block sod to disturbed areas @ $ 5.00/S.Y. = $ 27,500.00 $ 27,500.00 'these changes result in the following adjustment of contract price and contract time: Contract Price Prior to this Change Order $ 1,156, 661.02 Net Increase Resulting from this Change Order $ 27,500.00 Current Contract Price Including this Change Order $ 1,184,161.02 NSPE -ASCE 19I0 -8 -B (1978 Edition) 10D -12 Contract Time Prior to this Change 120 Calendar (Days or Date) Net Increase Resulting from this Change Order 2 Calendar (Days) Current Contract Time Including this Change Order 122 Calendar (Days or Date) The above changes are recommended: Ronald J. Harper, P.E. City By: Title: Director of Public Works Date: , 2000 The above changes are accepted: Pate Brothers Construction, Inc. Contractor By: Date: , 2000 10D -13 CIP PROJECT COSTS A B C D 1 PROJECT DESCRIPTION BUDGETED AMOUNT BID / FINAL COST DIFFERENCE 2 1.5 MGD MIRON ELEVATED TOWER * 51,860,000 51,832,000! 528,000 3 20" WATERLINE ALONG FM 1709 5641,0001 5638,4081 52,592 4 24" WATER LINE ALONG N. WHITE CI -LAPEL 5850,0001 5826,455 _ 523.545 5 BRUMLOW S112,700!, S111 51,700 6 BURNEY LN. - REHAB CUL -DE -SAC i _ S57,0001 564,5231 (57,523) 7 BYRON NELSON STOP LIGHT ! 540,000 565,000', (525,000) 8 BYRON NELSON STRIPING 565,0001. 565,637 (5637) 9 CO\LVIERCE TRAFFIC LIGHT* 5100,000 548,405 551,595 10 DIAMOND CIRCLE STREETS & SEWER 51,286,000' 5990,161, 5295,839 11 DOVE ACRES SEWER • 5405,000 5205,474 5199,526 12 DOVE ESTATES LIFT STATION * 5300,000 S167,473 L 5132,527 13 DOVE FORCE MAIN, PHASE 1* 51,747,500 52,154,200! (S406,700) 14 DOVE FORCE MAIN, PHASE 2* _ 51,809,650 S1,650,6491 S159,001 15 DOVE/HIGHLAND PAVLNG* 5611,480 5778,533 (5167,053) 16 DOVE SH 114 WATER LINE RELOCATION _ 5339,200 5280,424 558,776 17 FLORENCE TOWER TANK PAINTING S105,000 5152,200 (S47,200) 18 FM 1709 TRAFFIC SEQUENCING • 5120,000 542,000 578,000 19 FM 1709 TRAFFIC SIGNAL CONVERSIONS * 5200,000 5123,399 576,601 20 HARRELL DRIVE RECONSTRUCTION * 5140,000 $175,464 (535,464) 21 HILLWOOD SEWER* S95,000 582,415' S12,586 22 I{IJN1'WICK ESTATES SEWER 5200,000 5276,123! (576,123)_ 23 JELLICO SEWER * S500,000 S419,723 580,277 24 KIRKWOOD WATERLINE 5326,000 5266,159 559,841 25 LAKE DRIVE WATER, SEWER, PAVING • $364,500 5376,991 (512,491) 26 LILAC LN. WATER, SEWER, STREET * $234,600 5286,782 (S52,182) 27 LOVE HENRY COURT SEWER & STREET • 5359,0001 5401,474 (542,474) 28 MISSION HILL SEWER _ S430,000 $489,0991 (559,099) 29 N. WHITE CHAPEL - COUNTY LINE TO LAKE* 5340,000 5470,970 (5130,970) 30_ N. WHITE CHAPEL - DOVE TO COUNTY LINE * 5181,850 5177,010 54,840 31 N - 3 & N - 4 LIFT STATIONS* 51,000,000 $1,009,500, (59,500) 32 N -5 SEWER & KIMBALUSH 114 WATER/SEWER RELOCATIONS * S762,500j 5743,255 519,245 33 NAPA VAT 1 FEY /WOODLAND HEIGHTS WATER LINE * 530,000 559,9601 (529,960) 34 PEARSON GROUND STORAGE TANK NO. 2 * S1,687,400 51,545,247: 5142,153 35 PINE SEWER* 5200,000 5183.368' 516,632 36 PLANTATION SEWER - 5110,400 584,676 S25,724 37 PUBLIC WORKS CENTER IMPROVEMENTS* 5405,6001 5472,5801 (566,980) 38 PUMP STATION NO. 2 • 53,110,000 53,176,800! (566,800) 39 RAINTREE / SHADY LN WATER, SEWER, PAVING 51,925,995 51,615,029 5310,966 40 RIDGECREST * _ 5355,576 S400,504 (544,928) 41 SABRE SEWER CONNECTION - SOLANA 525,000 521700 53,300 42 SHADY OAKS TRAFFIC LIGHT * 5100,000 591,000 $9,000 43 SOUTHLAKE / KELLER PUMP STATION MOD. 5300,000 $116,281 5183,720 44 SUTTON PLACE DRAINGE & PAVING IMPROVEMENTS * 5270,000 5311,865 (541,865) 45 TIMARRON - BENT CREEK REPAIR * 5726,986 5699,315 527,671 46 TROPHY CLUB 24" WATER LINE * S1,511,000 51,440,693' 570.307 47 W. CONTINENTAL RECON. - PHASE 1 • 5755,750 5808,177 (552,427) 48 W. DOVE RECON.- PEYTONVTLLE TO SHADY OAKS S259,680 5298,397 - (538,717) 49 W. JONES BRANCH CHANNEL IMPROVEMENTS * 51,000,000 5930,5221 _ S69,478 50 WATER & SEWER TO MIRON ADDITION 5196,781 5262,535' (S65,754) 51 TOTAL $28,553,148 $27,889,5531 52 1 TOTAL (OVER)/UNDER BUDGET 5663,595 53 - - 54 * Project not vet complete. Cost shown reflects contract bid price & engineering, surveying costs 55 10D - 5/31/00 i W a A us i► 4 - ' - C '-nivr , # N N z+ 5 c. v) 2 aiiiiiiiiiiiiiiv‘v# ., to _ , 1 i i ° 3nY1 • me . Li ' • %A. . ■ ■■ MVO — 11_� 1 ■���� = mil is I r 11111704111 0 I\Qi Ill � 10 , ONION = a gib lh, , , - -7-,4..... t ..,..,--......,.., A VII" II. COMM Nor EN momme I -- Ir E;i - ■0 O WI ILIri f1I E) A J..II!III ; ■■ - qr ( E co 1 ' ' �l■t1■ILu4 1 , W 3 ( „ ■II�N�°•.■U■Ii 1 1 � �11 ■ 2 ■■r v, IP = 111//1111 W o pqm mop -0-' I r a) m. IP , �. lI,*iil I- __ ._ rn+ �� �', l t Y � :.., r t o . 411111 Ilk ii dr%it _■ 0.1 MI "W N ZN� - `n " ' ga y --� a o ,--1 I „V 4-1 / O v 1 7- I 2 s i N' Q aU It 1 1 111._ . j. IN ” N Win 7 MI > tll • o � o - ,, vt,,,,, 0 0 • `• w N , 0 L'3:-:1 i , 1°7-0 � .r r r' ‘1 n , a r4 am (,1_ • i t 0 II 1 f � , '• •,P— ' • ^.‹ Y/ 10D -15 p City of Southlake, Texas CITY COUNCIL INTERVIEWS The City Councilmembers will be meeting on Monday, June 12, 2000, at 6:00 p.m. to conduct interviews for appointments to Boards and Commissions. The interviews will be held in the Conference Room at the Administration Building, 1725 East Southlake Boulevard. No action will be taken at that time as the result of the interviews. I hereby certify that the above notice was posted on the Official Bulletin Board at the Administrative Offices, 1725 East Southlake, Texas, on Friday, June 9, 2000 at 6:00 p.m. P14,44 \'''Av_‘"tx"K"I I l//j °° e• °• .......fir, Sandra L. LeGrand = 'i City Secretary ��� / /oll fllii4mev