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2000-05-16REGULAR CITY COUNCIL MEETING 667 NORTH CARROLL AVENUE SOUTHLAKE, TEXAS MAY 16, 2000 MINUTES COUNCILMEMBERS PRESENT: Mayor Rick Stacy; Mayor Pro Tem Gary Fawks; Deputy Mayor Pro Tem Rormie Kendall. Members: Patsy DuPre, Rex Potter, Wayne Moffat and Greg Standerfer [who took his place at the Council table after being sworn in]. CITY STAFF PRESENT: City Manager Billy Campbell; Assistant City Manager Shana Yelverton; Director of Finance Sharen Elam; Deputy Director of Finance Lynn Martinson; Director of Economic Development Greg Last; Director of Public Works Ron Harper; Deputy Director of Public Works Charlie Thomas; Assistant to the Public Works Director Valerie Bradley; Senior Civil Engineer Shawn Poe; Deputy Director of Planning and Zoning Administrator Karen Gandy; Senior Comprehensive Planner Chris Carpenter; Senior Planner Dennis Killough; Planner Lisa Sudbury; Director of Public Safety Garland Wilson; Chief of Building Services Malcolm Jackson; Deputy Director of Community Development Steve Polasek; City Attorney E. Allen Taylor Jr.; and, City Secretary Sandra L. LeGrand. WORK SESSION: Mayor Rick Stacy called the work session to order at 5:30 p.m. Councilmembers and staff discussed items on the agenda. The work session was audio and video tape-recorded for future reference. Copies are available by request from the City Secretary. During the work session, City Council desired to add agenda items g8-c, g8-D, g8-E, g8-F, gl0-A, gl0-B to the consent agenda. The work session ended at 6:30 p.m. REGULAR CITY COUNCIL MEETING Agenda Item gl-A, Call to Order Mayor Rick Stacy called the Regular City Council meeting to order at 6:30 p.m. City Council meetings are video and audio tape-recorded for future reference and copies are available upon request from the City Secretary. Agenda Item g2-A, Executive Session Mayor Rick Stacy advised the audience that the City Council would be going into Executive Session pursuant to the Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076 and 551.086 to seek legal advise from our City Attorney; to Regular City Council Meeting Minutes of May 16, 2000 Page 1 of 19 deliberate regarding real property matters; to deliberate regarding a prospective gift; to deliberate regarding personnel matters; to deliberate regarding security devises; and/or to deliberate regarding economic development negotiations. Council adjourned into executive session at 6:32 p.m. Council returned to open session at 7:15 p.m. Agenda Item #2-B, Action Necessary/Executive Session Motion was made to authorize staff to proceed with the real estate negotiations under the terms as discussed in executive session. Motion: Fawks Second: DuPre Ayes: Fawks, DuPre, Potter, Kendall, and Moffat Nays: None Abstention: Stacy Approved: 5-0-1 vote Motion was made to authorize staff to execute the contract for the Evans property in the amount of $983,025. (for Bicentennial Park expansion) Motion: Second: Ayes: Nays: Approved: Fawks Potter Fawks, Potter, Kendall, Moffat, DuPre, and Stacy None 6-0 vote Agenda Item #3, Invocation Mayor Stacy indicated that the chaplain for the month Joel Calhoun, Southlake Assembly of God Church was not present this evening, as he was ill, therefore, the pastor of White Chapel United Methodist Church Reverend John McKellar gave the invocation. Agenda Item #4-A~ Mayor's Report City Secretary Sandra L. LeGrand administered the Oath of Office to newly elected Mayor Rick Stacy and Councilmember Place 4 Greg Standerfer. Following the ceremony, Mayor Stacy stated, "Let me just say as John [McKeller] prayed, we need to pick up the pieces and make this a loving community. It has been a tough, tough, election and I want to be one of the first ones to extend the right hand of fellowship and forget that line in the sand because it matters not. I have respect for everyone's choice to support their candidate. And, when the election is over, there is business to be taken care of. We are all neighbors and I just hope and pray in future elections, that we can say and do things in the campaigns that we are not sorry we said, or that we would not be afraid to say in front of someone to their face. This is a wonderful Regular City Council Meeting Minutes of May 16, 2000 Page 2 of 19 community that we live in and I look forward to the next three years and I thank you all for coming tonight." Mayor Stacy made the following announcements: runoff election has been set for June 3, 2000 between Bob Williams and Keith Shankland for Place 2. The election will be held at Johnson Elementary School. Early Voting for the runoff election will begin on Monday, May 22, 2000 and will continue until May 30 in the office of the City Secretary at the Administration Building. For more information contact the City Secretary. "EMS Week" Open House will be held the week of May 14-20. There will be three open house events this week, which will include car seat and seat belt inspections, children's ID photos and forms, first aid questions and demonstrations. For more information contact the Fire Department. On May 18, at the Worthington Hotel in Fort Worth, the Annual Volunteer of the Year Banquet will be held, sponsored by United Way of Tarrant County. Larry Abemathy will be introduced as the Southlake Volunteer of the Year for 1999. May 25, there will be a SPiN meeting for those on the west and north areas of the City regarding the Trail System Master Plan. The meeting will begin at 7:00 p.m. at the Senior Activity Center. City Offices will be closed on May 29 for Memorial Day holiday. Mayor Stacy presented a proclamation to Director of Public Works Ron Harper and three of his employees proclaiming the week of May 21 through May 27, as National Public Works Week. City of Southlake employees, mayor and councilmembers call upon all citizens and civic organizations to acquaint themselves with the issues involved in public works and to recognize the contributions public works officials make every day to our health, safety, comfort, and quality of life. Agenda Item g4-B, City Manager's Report During the City Manager's Report, Councilmember Patsy DuPm made comments regarding the recycling program for the City. She said she was asked by a resident how recycling was done in the city. She questioned, "When trash and recycling items are all placed in the large truck, it is truly recycled in Southlake?" With the help of assistant to the public works director Valerie Bradley, a tour of the recycling center was arranged. It was explained the recycling company dumps the truckload of recycled items into a mound and then it is sorted. She noted that in the next Southlake In Review there would be an article about the trip to the recycling center. Regular City Council Meeting Minutes of May 16, 2000 Page 3 of 19 The new director of planning Brace Payne was introduced and stated the boxes were delivered to his home and they are still unpacking. His first day on the job is May 25, 2000. He said he was very happy to be here and has looked forward to working for Southlake. Payne stated he has worked in planning on the state level, the county level and the municipal level and said a town the size of Southlake is where he wanted to work. Agenda Item #4-C, SPIN Report No SPIN Report was given. Agenda Item #5, Consent Agenda Mayor Stacy informed the audience that "Consent" agenda items, which consist of several items, are considered by one vote. He said if anyone in the audience had a request for an item not to on the consent agenda, that item would be deleted from that portion of the agenda and considered separately. 5-A. Approval of minutes of the Regular City Council meeting held on May 2, 2000 and the Special City Council meeting of May 9, 2000. Authorize the Mayor to execute an Advanced Funding Agreement with the State of Texas for the realignment of Shady Oaks at the intersection of Dove Street, the pavement extension of Dove Street at the intersection of SH 114, and for construction enhancements along SH 114. Approval of a professional service agreement with Shimek, Jacobs & Finklea, L.L.P. for engineering and design of North Peytonville Avenue reconstruction and a twelve-inch water line along North Peytonville Avenue from West Dove Street to Raven Bend Court. 5-D. Award of bid to Nicholas Machinery Company for the purchase of a 2000 Mini- excavator. 5-E. Resolution No. 00-48, Denying the application of TXU Electric to close, modify, or delete certain tariffs. Variance to Subdivision Ordinance No. 483, as amended, Section 4.01(1) 3 (Expiration of Plats), to extend the validity for one (1) year of Case No. ZA 98- 147, Plat Revision for the proposed Lots 1R1 and 1R2, Block 1, Gorbutt Addition, being an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Volume 388-156, Page 12, Plat Records, Tarrant County, Texas, and being approximately 12.634 acres. Ordinance No. 480-340, 1st Reading, (ZA 00-039), Rezoning on property legally described as Tract 2C2A situated in the Obediah W. Knight Survey, Abstract No. 899, and being approximately 7.0 acres. Location: 223 Lilac Lane being on the Regular City Council Meeting Minutes of May 16, 2000 Page 4 of 19 5-J. 5-K. 5-L. south side of Lilac Lane approximately 400' east of Pine Drive. Current zoning is "AG" Agricultural District, with a requested zoning of "RE" Residential Estate District. Applicant: Struhs-Mattson Company Ltd. Owners: Carlos Ramirez and Pam Bolen. Resolution No. 00-37, Supporting relinquishment of grant funds from Texas Department of Transportation (TxDOT) for Cottonbelt Trail project, and requesting TxDOT transfer grant funds to the City of Colleyville. Authorize the Mayor to enter into a developer agreement for Shady Oaks Centre. Authorize the Mayor to enter into a developer agreement for Southlake Imaging. Authorize the Mayor to enter into a developer agreement for Secure Stone. Resolution No.00-49, Calling the runoff election for councilmember Place 2 for June 3, 2000. Approval of September 30, 1999 Audit Report. Ordinance No. 489-341, 1st Reading, (ZA 99-125), Rezoning and Revised Site Plan for Tri-Dal, Ltd., on property legally described as Lot 2R1, Block C, Commerce Business Park, and being approximately 6.65 acres. Current zoning is "S-P-I" Detailed Site Plan District to specifically allow "I-1" Light Industrial District uses plus a contractor's storage yard with outside storage. Requested zoning is "S-P-I" Detailed Site Plan District to specifically allow "I-1" Light Industrial District uses plus a contractor's storage yard with outside storage. Owner and Applicant: Tri-Dal. Ordinance No. 480-339, Ist Reading, (ZA 00-014), Rezoning and Revised Site Plan for White's Chapel Methodist Church, on property legally described as Tracts 5G, 5Gl, 5H, and a portion of 5F situated in the O.W. Knight Survey, Abstract No. 899, and Tract 3D1 and a portion of 3D situated in the H. Grandben'y Survey, Abstract No. 581 and a portion of the Pine Drive right-of-way and all of Lot 1, Block A, White Chapel Methodist Church Addition for a total of approximately 24 acres. Current zoning is "AG" Agricultural District and "CS" Community Service District with a requested zoning of"CS" Community Service District. Applicant: White's Chapel United Methodist Church, City of Southlake, S. Garrett. Owners: White's Chapel United Methodist Church, City of Southlake, S. Garrett. ZA 00-033, Preliminary Plat for Lots 1R & 2, Block A, White's Chapel Methodist Church Addition. Regular City Council Meeting Minutes of May 16, 2000 Page 5 of 19 Ordinance No. 780, 1st Reading, Amendment to the currently adopted Master Thoroughfare Plan, regarding the extension of Nolen Drive from Crooked Lane to State Highway 114. 10-A. Award of bid to Architectural Utilities, Inc. d/b/a AUI General Contractors for paving and drainage improvements for Traffic Management Bond Program-- Peytonville at F.M. 1709 and North White Chapel Boulevard at F.M. 1709. 10-B. Approval of a professional service agreement with Albert Halff & Associates, Inc., for the preparation of a preliminary design report for the reconstruction of Johnson Road from Pearson Lane to Randol Mill Avenue. Motion was made to approve the consent agenda as follows: Items #5-A, #5-B, #5-C, #5-D, #5-E, #5-F, #5-G, #5-H, #5-1, #5-J, #5-K, #5-L, #5-M, #8-C, subject to the Site Plan Review Summary No. 3, dated April 28, 2000, and subject to the recommendation of the Planning and Zoning Commission; Item #8-D, subject to the Site Plan Review Summary No. 5, dated May 11, 2000, and subject to the Planning and Zoning Conunission recommendation; Item #8-E, subject to the Plat Review Summary No.2, dated April 28, 2000, and subject to the motion made by the Planning and Zoning Commission; Items #8-F, #10-A, and #10-B as presented. Motion: Fawks Second: DuPre Ayes: Fawk, DuPre, Kendall, Moffat, Standerfer, Potter, and Stacy Nays: None Pamela Muller, 214 Westwood Drive, Southlake. Ms. Muller commented on item #8-F, Nolen Drive stating, "During the discussions on the Thoroughfare Plan revision at the Planning and Zoning Commission meeting, we had not taken into consideration Phase 2 of the Gateway Plaza, which had been planned for a 70' right-of-way and we made a recommendation to Council for an 84' right-of-way." She stated that after discussions, P & Z Commission did feel that 70' would be adequate and it will be addressed at the second reading. Approved: 7-0 vote ADDITIONAL INFORMATION REGARDING CONSENT AGENDA ITEMS Approval of the Minutes of the Regular City Council meeting hem May 2, 2000, and the Special City Council meeting hem on May 9, 2000for the official canvass of the May 6, 2000 Election. The minutes of both meetings were approved as presented. Authorize the Mayor to execute an Advanced Funding Agreement with the State of Texas for the realignment of Shady Oaks at the intersection of Dove Street, the pavement extension of Dove Street at the intersection of SH 114, and for Regular City Council Meeting Minutes of May 16, 2000 Page 6 of 19 construction enhancements along SH 114. The Texas Department of Transportation (TxDOT) has begun the reconstruction of SH 114 from Kirkwood Boulevard to 0.6 miles east of Dove Street. This project includes constructing three travel lanes in each direction, a three-lane frontage road (striped as two- lanes and a shoulder) on either side of the travel lanes, and construction of a bridge on SH 114 over Dove Street. The estimated cost to fund the Shady Oaks realignment, the Dove pavement extension, and installation of the construction enhancements is $1,000,000. These improvements will be funded using programmed funds in the CIP budget and TMB program. The CIP budget has appropriated $350,000 for the Shady Oaks realignment. The TMB has programmed $900,000 for the extension of Dove Street and $450,000 for the enhancements along this portion ofSH 114. The costs for these improvements are estimated. As stated in the agreement, should the costs exceed the estimated amount, the City would be required to pay the additional amount. Conversely, if the improvements are constructed below the estimated amount, TxDOT will refund the balance to the City. Approval of a professional service agreement with Shimek, Jacobs & Finklea, L.L. P for engineering and design of North Peytonville Avenue reconstruction and a twelve-inch water line along North Peytonville Avenue from West Dove Street to Raven Bend Court. The City Council approved in the FY99-00 CIP budget to reconstruct North Peytonville from West Dove to Raven Bend Court. Council also approved the installation of a water line along North Peytonville from West Dove to Raven Bend Court. This professional services agreement is for the engineering and design for both the reconstruction of Peytonville and the installation ora 12-inch water line. The engineering and design is anticipated to take 110 days to complete. The professional services agreement for the engineering and surveying for the 12-inch water line and reconstruction of North Peytonville Avenue is for $93,030. The CIP budget appropriated $1,000,000 for the engineering and construction of this project. Award of bid to Nicholas Machinery Company for the purchase of a 2000 Mini- excavator. During the 1999-00 budget process, the Water Utilities Division proposed and was approved to purchase a mini-excavator. This backhoe will be used to excavate water valves and to repair small water leaks in residential yards. This unit is only four feet wide and has rubber tracks, which will allow the Public Works Department to make repairs along public easements and minimize disturbance to residential property. Two bids were received, with Nichols Machinery Company submitting the lowest bid of $20,186.98. $43,000 was allocated in the FY 99-00 Water Utilities budget for this pumhase. The remaining funds will be used to purchase a trailer to transport the mini-excavator to and from work sites. Resolution No. 00-48, Denying the application of TXU Electric to close, modify, or delete certain tariffs. On January 25, 2000, TXU Electric made a filing with cities and the PUC to modify, close or delete certain rate tariffs. The proposed Regular City Council Meeting Minutes of May 16, 2000 Page 7 of 19 effective date was March 1, 2000. The proposed changes were to go into effect on that date unless regulatory authorities suspend the effective date or took action on the merits of the request prior to March 1, 2000. Cities could suspend the effective date for up to 90 days. At the February 15, 2000 City Council meeting, Resolution No. 00-20 was approved to suspend the effective date of the proposed revisions to May 30, 2000. Since the 90-day suspension ends at the end of this month, cities must take action before that date or TXU's proposed changes will become effective. Because of the 90-day limitation of the statutory time to act on requested changes, the City Council must deny these requested changes or the city will be deemed to have approved them. It is the recommendation of Geoffrey Gay, the attorney that assists the Steering Committee of TXU Electric Service Area Cities with rate cases and tariff filings, and the City attorneys that the City Council take action to deny these requested changes. Variance to Subdivision Ordinance No. 483, as amended, Section 4.01 (I) 3 (Expiration of Plats), to extend the validity for one year of Case No. ZA 98-147, Plat Revision for the proposed Lots 1R1 and 1R2, Block 1, Gorbutt Addition, being an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Volume 388-156, Page 12, Plat Records, Tarrant County, Texas and being approximately 12.634 acres. The plat revision for this subdivision was approved by the Planning and Zoning Commission on December 17, 1998, and the Council on January 5, 1999. Lot 1R1 was the proposed location of Harris Methodist Medical Clinic. Council required that the proposed right-of- way along the west property line be extended only to the southern terminus of Lot 1R1 and that a 60' radius cul-de-sac be provided on the plat with the actual construction length to be established at the time a developer agreement is approved. They also required a common access easement on the east at the location shown on the approved concept plan. The property owner Harris Methodist HEB, is requesting reinstatement of the approved plat for one (1) additional year. Because this plat has expired, a variance to Section 4.01 (I) 2 of Subdivision Ordinance No. 483 as amended, will be required if the extension is to be granted. Ordinance No. 480-340, 1st Reading, (ZA 00-039), Rezoning on property legally described as Tract 2C2A situated in the Obediah W. Knight Survey, Abstract No. 899, and being approximately 7.0 acres. Current zoning is "AG" Agricultural District with a requested zoning of "RE" Residential Estate District. Applicant: Struhs-Mattson Company. Owners: Carlos Ramirez and Pam Bolen. First reading of this ordinance was approved by the City Council. Second reading and public hearing is set for June 6, 2000. Resolution No. 00-37, Supporting relinquishment of grant funds from Texas Department of Transportation (TxDOT) for Cottonbelt Trail project, and requesting TxDOT transfer grant funds to the City of Colleyville. This resolution will terminate participation with the Statewide Transportation Enhancement Program, the Cottonbelt Trail Project; and requesting TxDOT reallocate the grant Regular City Council Meeting Minutes of May 16, 2000 Page 8 of 19 balance to the City of Colleyville. A copy of the information provided is hereby attached to the minutes of this meeting. Authorize the Mayor to enter into a developer agreement for Shady Oaks Centre. The site plan for Shady Oaks Centre, which is located on the south side of F.M. 1709 across from Shady Oaks Drive, was approved on March 21, 2000. This is the City's standard developer agreement to cover public water and sanitary sewer improvements. The agreement also includes the requirements placed upon the development by the site plan approval. This agreement has been reviewed by the Park and Recreation Board and that recommend the following: · The developerpays a park fee in the amount of $2,364. Authorize the Mayor to enter into a developer agreement for Southlake Imagine. The site plan for Radiology Associates, now known as Southlake Imaging, located at the southeast comer of F.M. 1709 and Byron Nelson Parkway, was approved on March 7, 2000. This developer agreement covers the construction of a public water line and sanitary sewer line and a driveway in a common access easement on city property extending from Byron Nelson Parkway west to the west property line of Southlake Imaging. On May 8, 2000 the developer agreement was reviewed by the Park and Recreation Board, and they recommend: · The developers ofthispropertypay aparkfee of $928. Authorize the Mayor to enter into a developer agreement for Secure Stone. Secure Stone is located in the Brumlow Industrial District Phase II on Bmmlow just north of SH 26. The approved site plan includes the construction of public water lines and fire hydrants. This is a standard developer agreement with no park fees as the plat was approved prior to park fees being required. Resolution No. 00-49, Calling the runoff election for Councilmember Place 2for June 3, 2000. Resolution No. 00-49, Calling a Runoff Election for June 3, 2000 pursuant to the Texas Election Code. In a race whereby no candidate receives 50% of the votes as required in the City of Southlake Home Rule Charter in Section 7.22, a runoff election is required. During the May 6 election, for Councilmember Place 2, Bob Williams received 1,849 votes [41% of the votes] and Keith Shankland received 2,000 votes [45% of the votes], therefore they will be placed on the ballot for the runoff election. The Charter in Section 7.22 also stated, "Such runoff election shall be held on the fourth consecutive Saturday following the general election and in such election the two candidates who received, in the preceding election, the highest number of votes for each office to which no one was elected, shall be voted on again by the qualified voters, and the candidate who receives the majority of the votes for each such office in the runoff election shall be elected to such office." Regular City Council Meeting Minutes of May 16, 2000 Page 9 of 19 Approval of September 30, 1999 Audit Report. The City Charter requires the City, at the close of each fiscal year, have an independent audit performed by a Certified Public Accountant. Weaver and Tidwell L.L.P. Certified Public Accountants performed the audit for fiscal year 1999. Jerry Gaither, partner, presented the Audit report. Ordinance No. 480-341, Ist Reading, (ZA 99-125), Rezoning and Revised Site Plan for Tri-Dal, Ltd., on property legally described as Lot 2R1, Block C, Commerce Business Park, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 3817, Plat Records, Tarrant County, Texas, and being approximately 6.65 acres. Current zoning is "S-P-1" Detailed Site Plan District, to specifically allow '7-1" Light Industrial District uses plus a contractor's storage yard with outside storage. Owner and Applicant: Tri-Dal. The purpose of this action is to add a new, slightly larger, building to the site in a location other than approved on the existing site plan, as well as address the new standards recently approved in the outside storage regulations. This item was approved on first reading, subject to the Site Plan Review Sttrnmary No. 3, dated April 28, 2000, and subject to the recommendation of the Planning and Zoning Commission. The public hearing and second reading is set for June 6, 2000. Ordinance No. 480-339, 1st Reading (ZA 00-014), Rezoning and Revised Site Plan for White 's Chapel Methodist Church, on property legally described as Tracts 5G, 5Gl, 5H and a portion of 5F situated in the O. W. Knight Survey, Abstract No. 899, and Tract 3D1 and a portion of 3D situated in the H. Granberry Survey, Abstract No. 581, and a portion of the Pine Drive right-of-way and all of Lot 1, Block A, White Chapel Methodist Church Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Volume 388- 204, Page 12, Plat Records, Tarrant County, Texas, and being a total of approximately 24 acres. Current zoning is "AG" Agricultural District and "CS" Community Service District. Applicant: White's Chapel United Methodist Church, City of Southlake S. Garrett. Owners: White's Chapel United Methodist Church, City ofSouthlake, S. Garrett. This item was approved in first reading, subject to the Site Plan Review Smnmary No. 5, dated May 11, 2000, and subject to the Planning and Zoning Commission recommendation. The public hearing and second reading is set for June 6, 2000. ZA 00-033, Preliminary Plat for Lots IR and 2, Block A, White Chapel Methodist Church Addition. [Legal description described in item g8-D]. This item was approved subject to the Plat Review Summary No. 2, dated April 28, 2000, and subject to the motion made by the Planning and Zoning Commission. Ordinance No. 780, 1st Reading, Amendment to the currently adopted Master Thoroughfare Plan, regarding the extension of Nolen Drive from Crooked Lane to State Highway 114. This item was approved as presented. The public hearing and second reading is set for June 6, 2000. Regular City Council Meeting Minutes of May 16, 2000 Page 10 of 19 IO-A. Award of bid to Architectural Utilities, Inc. d/b/a AUI General Contractors for paving and drainage improvement for Traffic Management Bond Program. Peytonville at F.M. 1709 and North White Chapel Boulevard at F.M. 1709. On May 1, 1999, the Traffic Management Bond Program was approved by the voters. The City Council established the reconstruction of Peytonville Avenue and F.M. 1709 and White's Chapel Boulevard and F.M. 1709 as the top priority to be completed by the beginning of school year 2000/2001. This is the first construction contract to be awarded for the Traffic Management Bond Program. The preparation of construction plans is complete and bids were received on May 10, 2000. Only one bid was received in the amount of $3,667,727.50 from Architectural Utilities, Inc. d/b/a AUI General Contractors. The bid is 9% above the preliminary engineer's estimate but below the amount set aside in the TMB program for the construction of the intersections of Peytonville Avenue and F.M. 1709 and White's Chapel Boulevard and F.M. 1709. This project includes trail and landscape improvements within the limits of the construction of the intersection improvements. 10-B. Approval of a professional service agreement with Albert Halff & Associates, Inc. for the preparation of a preliminary design report for the reconstruction of Johnson Road from Pearson Lane to Randol Mill Avenue. The City Council approved funds in the FY99-00 CIP budget for the reconstruction of Johnson Road from Pearson Lane to Randol Mill Avenue. This project also includes constructing a 12-inch water line along Johnson Road from Pearson to Randol Mill. The 12-inch water line will replace an existing 6-inch and 8-inch water line. The professional service agreement for the preparation of a preliminary design report for the reconstruction of this project is $94,500. Once Council chooses an option or combination of options for the reconstruction of Johnson Road, a proposal for the preparation of the construction plans will be brought forward to Council for consideration. The CIP budget allocated $1,500,000 for the engineering, surveying, and reconstruction of Johnson Road, which includes construction o£a 12" water line along Johnson Road from Pearson to Randol Mill Avenue. Agenda Item #6, Public Forum No comments were made during the public forum. Agenda Item #7-A, ZA 00-046, Site Plan for Lot 1, W.W. Hall No. 687 Addition ZA 00-046, Site Plan on property legally described as Lot 1, W.W. Hall No. 687 Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 2176, Plat Records, Tarrant County, Texas, and being approximately 0.987 acres. Current zoning is "O-1" Office District. Applicant: Gregory Wright. Owner: GCSW, Ltd. Regular City Council Meeting Minutes of May 16, 2000 Page 11 of 19 Senior Comprehensive Planner Chris Carpenter presented this case, noting that thirteen (13) notices were sent to property owners within the 200' notification area and one (1) written response was received from Cynthia Wright, GCSW Ltd, 200 East Southlake Boulevard, Ste 30, Southlake, in favor. PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve ZA 00-046, subject to the Site Plan Review Summary No. 1, dated April 28, 2000. Motion: Second: Ayes: Nays: Approved: Potter DuPre Potter, DuPre, Fawks, Kendall, Moffat, Standerfer, and Stacy None 7-0 vote Agenda Item #7-B, ZA 00-028, Site Plan for Block 23, Southlake Town Square ZA 00-028, Site Plan for Block 23, Southlake Town Square, on property legally described as a portion of Tract 2A situated in the Richard Eads Survey, Abstract No. 481, and being a revision of the previously approved Block 18 of Southlake Town Square Addition, and being a total of approximately 3.5 acres. Current zoning is "NR-PUD" Non-Residential Planned Unit Development with "C-3" General Commercial District uses. Applicant: Cooper & Stebbins, L.P. Owner: Carol Jean Peterka. Continuation of a public hearing. Senior Comprehensive Planner Chris Carpenter presented this Site Plan noting that twelve (12) notices were sent to property owners within the 200' notification area and one (1) response was received from Dave Ewan, 205 Miron Drive, Southlake, opposed, "The traffic on 1709 is already horrible. We have problems getting from Miron Drive onto 1709. You already have too many shopping centers." Frank Bliss, Cooper & Stebbins, 1362 Lakeview Drive, Southlake, Texas. Mr. Bliss stated they were there at the council meeting to request approval of a site plan for Block 23 and to note that they are in agreement with the comments made in the staff summary review letter No. 2 dated March 31, 2000 with the following exceptions: They are requesting approval of the building elevations as submitted and are questing approval of the architectural without technical compliance with the horizontal and vertical articulation. They are also requesting approval of the Landscape Plan consistent with the downtown design that they established in Phase I, specifically the continuation of the F.M. 1709 landscape pattern along the south side of the site and with the continuation of the streetscape patterns along the streets bounding the site to the west and to the north. They are in agreement with staff's comment on the Type A buffer along the east property line. Also, an update to staff's comment #3, they are in continuing discussions with Diamond Shamrock about getting a crossing easement to carry their street for a hook-up to the Home Depot store and Petsmart property. In addition, they will need to come back for a sign variance and will do that under a separate application. They have and are Regular City Council Meeting Minutes of May 16, 2000 Page 12 of 19 continuing to analyze drainage that is coming onto the site from F.M. 1709 improvements, as well as improvements coming off Miron Drive and they will continue to work with staff on these issues. They plan to come up with some recommendations as to how they will handle that drainage. They have designed the drainage to handle all drainage coming offofthis site, so there is a complete package there. Brian Stebbins, Cooper & Stebbins. Mr. Stebbins discussed with Council and stated it is his representation to Council that they are continuing this block [Block 23] of property in keeping with the original character of the Town Square. PUBLIC HEARING: No comments were made during the public hearing. Motion was made to approve ZA 00-028, Site Plan of Block 23, Southlake Town Square, Phase 3, Stage 1, incorporating the Site Plan Review Summary #2 dated March 31, 2000, and accepting the Planning and Zoning Commission's motion for the accepted variances. Motion: Second: Ayes: Nays: Approved: DuPre Moffat DuPre, Moffat, Standerfer, Potter, Fawks, Kendall, and Stacy None 7-0 vote Agenda Item #7-C, ZA 00-029, Revised Preliminary Plat for Blocks 22 & 23, Southlake Town Square ZA 00-029, Revised Preliminary Plat for Blocks 22 & 23, Southlake Town Square, on property legally described as a portion of Tract 2A situated in the Richard Eads Survey, Abstract No. 481, and being a revision of the previously approved Block 18 of Southlake Town Square Addition, and being a total of approximately 12.4 acres. Current zoning is "NR-PUD" Non-Residential Planned Unit Development District with "C-3" General Commercial District uses. Applicant: Cooper & Stehbins. Owner: Carol Jean Peterka. Senior Comprehensive Planner Chris Carpenter presented ZA 00-029, stating that twelve (12) notices were sent to property owners within the 200' notification area and two (2) responses were received from: Gary Miron, 1695 E. Southlake Boulevard, Southlake, in favor of; and, Dave Ewan, 205 Miron Drive, Southlake, opposed. "The traffic on 1709 is already horrible. We have trouble getting out on F.M. 1709 as is. Another shopping mall will not help. We already have enough shopping as is." Frank Bliss, Cooper & Stebbins. Mr. Bliss was present to answer questions of Council. Motion was made to approve ZA 00-029, Revised Preliminary Plat for Blocks 22 & 23 subject to the Staff Review Letter #2, dated March 31, 2000. Motion: Potter Second: Standerfer Ayes: Potter, Standerfer, Fawks, Kendall, Moffat, DuPre, and Stacy Nays: None Regular City Council Meeting Minutes of May 16, 2000 Page 13 of 19 Approved: 7-0 vote Agenda Item #8-A, Ordinance No. 480-337, 1st Reading, (ZA 00-020), Rezoning and Concept Plan for Gateway Plaza, Phase II. Ordinance No. 480-337, 1st Reading, (ZA 00-020), Rezoning and Concept Plan for Gateway Plaza, Phase II, on property legally described as portions of Tracts 1,2,3,4,5,6, & 7, W.E. Mayfield's Subdivision, according to the plat recorded in Volume 388-C, Page 4, Plat Records, Tarrant County, Texas, and being approximately 39.5636 acres. Current zoning is "AG" Agricultural District and "C-2" Local Retail Commercial District. Requested zoning is "S-P-2" Generalized Site Plan District with "C-3" General Commercial District uses, including a gasoline service station and tires, batteries, and automobile accessories. Applicant: Wyndham Properties, Ltd. Owners: Conner Lam, Gregory P. Woodside, Donald E. Vogel, Chung Cheng Hong, Glen Scott Harrell, Wetzel Family Partnership, Ltd., and Gateway Phase II J.V. Senior Comprehensive Planner Chris Carpenter presented this case noting that twenty- five (25) notices were sent to property owners within the 200' notification area and three (3) responses have been received from within the 200' notification area: Michael Wetzel, president, Wetzel Family Partnership, 4212 Wyldwood, Austin, in favor, "Let them go! Do it... more tax base for Southlake." Glen Scott Harrell, 2706 East Southlake Boulevard, Southlake, in favor; Gregory P. Woodside 2724 East Southlake Boulevard, South[ake, Texas, in favor of, "The businesses that will occupy this development should generate substantial additional tax revenue for the City of Southlake." Seven (7) responses were received from outside the 200' notification area. A copy of the responses is included in the Zoning files. Terry Wilkinson, Wyndham Properties, 751 East Southlake Boulevard, Southlake. Mr. Wilkinson was present to respond to Council comments and to review the requests for variances and comment on the development. Councilmember Gary Fawks commented, "The concern that I have is that I have very little concerns with what has come forward; on impervious coverage, I think you have made a compelling argument and I don't have a problem with moving forward with your proposal. I don't want to address it as a right-of-way dedication issue as much as however is appropriate with the ordinance. With the Costco site at 80%, would it have met the regulations that we passed with Phase I?" Mr. Wilkinson stated that it would have. The only concern that he had with the uses was regarding the twelve (12) screen theatre. He asked if they plan to move forward with that use? Robert Doizer, Lincoln Properties. Mr. Doizer commented that they are currently not talking to any movie theatres on this site. At this time they have no plans, however, they would like to have the flexibility for the future. They have no tenants signed for anything on Tract A. He stated he thinks that Southlake Town Center has made a deal for a theatre. Regular City Council Meeting Minutes of May 16, 2000 Page 14 of 19 Councilmember Rex Potter stated Council can delete the use [movie theatre] from the zoning, but what they would like to do is not delete the use, but have the flexibility that it will come back to council for review and not have to rezone the property. He suggested they come back with a SUP to decide how many screens they want at that time. Councilmember Gary Fawks commented about the gas station being planned on the site. Larry Harter, Costco. Mr. Harter stated this plan was the same as presented during the SP1N meetings. He commented on the gas station facility noting it was totally automated, unattended gas station for members only. You have to have a Costco card [or other charge card] in order to charge gasoline. It was a cashless facility. Mr. Harter stated they have conceptually looked at this because they know that it is a concern. They have relocated the gas facility from the northeast comer to the southeast comer. They have some engineering work and details to work out as far as circulation and how it all fits in if that is an acceptable location for Council. Councilmember Ronnie Kendall stated she wanted to talk about the garage. She asked what was the reasoning for having it where it is currently located? Why is it so visible from the front? Mr. Harter located their entry on the map, and stated the access to tire sales is from the canopy. There is not direct access to tire sales from inside the store. He stated it was very important from a sales standpoint that the tire sales are something that people see. Max Kruger, 708 Milton Drive, $outhlake. Mr. Kruger stated he was present to answer questions for Council. Terry Wilkinson stated they would work with staff on the driveways off of F.M. 1709 and that they would have a final plan by the next meeting. Motion was made to approve ZA 00-020, subject to the Staff Review Letter #5, dated March 12, 2000; deleting the nursery home use in "C-3"; limiting the theatre to 10 vs. 12 screens; accepting all other Planning and Zoning Commission recommendations; adjusting the impervious coverage to allow 80% on the Costco site and 75% on the balance of the site; and recognizing additional plantings on the southwest comer. Motion: Second: Ayes: Nays: Approved: Potter DuPre Potter, DuPre, Standerfer, Fawks, Kendall, Moffat, and Stacy None 7-0 vote Councilmember Fawks asked for elevation information on the comer of the property by the second reading. Agenda Item #8-B, ZA 00-032, Preliminary Plat for Gateway Plaza, Phase II Regular City Council Meeting Minutes of May 16, 2000 Page 15 of 19 ZA 00-032, Preliminary Plat for Gateway Plaza, Phase II, on property legally described as portions of Tracts 1,2,3,4,5,6, & 7, W.E. Mayfield's Subdivision, according to the plat recorded in Volume 388-C, Page 4, Plat Records, Tarrant County, Texas, and being approximately 39.5636 acres. Current zoning is "AG" Agricultural District with "C-2" Local Retail Commercial District. Applicant: Wyndham Properties, Ltd. Owners: Conner Lam, Gregory P. Woodside, Donald E. Vogel, Chung Cheng Hung, Glen Scott Harrell, Wetzel Family Partnership, Ltd. And Gateway Phase II, J.V. Senior Comprehensive Planner Chris Carpenter made the presentation and noted that twenty-five (25) notices were sent to property owners within the 200' notification area and two (2) responses were received from: Glen S. Harrell, 2706 East Southlake Boulevard, Southlake, in favor; and, Michael Wetzel, President, Wetzel Family Partnership, 4212 Wyldwood, Austin, in favor. Terry Wilkinson, Wyndham Properties. Mr. Wilkinson was present to answer questions of council. Motion was made to approve ZA 00-032, subject to Staff Review Summery Letter #2, dated May 12, 2000; including the action taken by the Planning and Zoning Commission; including the 70' right-of-way dedication with 14' utility easement (Wilkinson stated he would give whatever utility easement were necessary for this project). Motion: Potter Second: DuPre Councilmember Potter commended the work done by the Planning and Zoning Commission on this issue. Ayes: Nays: Approved: Potter, DuPre, Standerfer, Gawks, Kendall, Moffat, and Stacy None 7-0 vote Agenda Item #Il-A, Discussion: Use of the former Metropool Chemical site as a Parks Service Center Deputy Director of Community Services Steve Polasek informed the City Council that in September 1999, the City took possession of the Metropool Chemical facility located at 981 East Continental Boulevard, Southlake. The property was purchased through the use of SPDC funds; the tracts were acquired with the thought that future acquisition in the area could result in a small neighborhood park. The site is currently bordered by a small mobile home park to the east and south, Continental Drive and the Wyndsor Creek Addition of Timarron to the north, and a heavily wooded drainage swale with open space to the west. The proposed Parks Service Center site currently includes three structures and a fenced outside storage yard. The projected site improvements would include the demolition of the two dilapidated buildings located closest to Continental Boulevard, interior and exterior renovations of the remaining building, parking lot enhancements, and landscape improvements. All of the buildings have been inspected by the Fire Regular City Council Meeting Minutes of May 16, 2000 Page 16 of 19 Department and no hazardous materials were found remaining on the site. Building Inspections has also reviewed the facilities and provided a small list of necessary improvements. Mr. Polasek stated the Parks Division currently utilizes a 1,200 square foot shop facility and small outdoor storage yard located in Bicentennial Park. It houses all of the division's tools, equipment, materials and vehicles as well as six full time and four seasonal personnel. There is no staff break room, limited office space, inadequate storage, and no work area for inclement weather projects. Also, because there is limited covered storage for vehicles and tractors they are continuously exposed to the elements. The proposed Parks Service Center building is approximately 5,200 square feet and is structurally in very good shape. It contains ample interior storage and work areas, office space for the Parks Project and Construction Superintendent and parks supervisory staff; a staff break room, and adequate exterior storage and parking. The proposed site on East Continental would be utilized as the main service center for the Parks Division with the Bicentennial Park site remaining as a satellite facility for ball field maintenance equipment and materials. Conncilmember Ronnie Kendall stated they plan to put park equipment and their motorized equipment, which is currently outdoors, inside the facility. The facility is large enough to put equipment vehicles indoors and to have space for employees for office and break room facilities. Assistant City Manager Shana Yelverton stated there was money budgeted in the general fund for some maintenance issues that they can use. City Manager Billy Campbell stated, "If Council would remember, we talked a little about a property swap with some property that is close to the public works facility. That ended up being a little bit too much money. This is an alternate site for staff to move some equipment in there. We do not want to build this type of structure in Bicentennial Park because it takes away from the park itself. This would also give staff the opportunity to clean some stuffup on this property - - removing the old trailer house and etc. This will give us the opportunity to do a variety of things with this property that will not cost a lot of money." Steve Polasek continued by summing up the uses for this property and what staff had planned if approved by Council, including the space outside for storage of trucks and sod, plant material and seed. Mayor Rick Stacy stated he was nearly totally opposed to this plan. He stated, "You told me a few weeks ago that we were looking at another site on Continental Boulevard near Crooked Lane, to purchase for park land and be used for storage of equipment and you told me at that time, that it would be very tough to have our equipment way down here on the opposite end of town from Bicentennial Park. We bought this site to be a park and not a maintenance barn or a storage area. I agree we should tear out the old buildings to make it look better, but we did not buy this property to make a maintenance area or storage area. I can't support this. There are [citizens] living down there in the same area and it is not fair to put this use in there." Regular City Council Meeting Minutes of May 16, 2000 Page 17 of 19 Councilmember Ronnie Kendall asked if this property was purchased as park land? Ms. Yelverton stated the property was purchased with Park Dedication Fees for park purposes. City Attorney E. Allen Taylor Jr., stated, "Maintenance facilities to operate a park would be an acceptable use." Mayor Stacy stated that Council approved $1 million dollars for parks tonight and the property has a big barn on it that can be used for storage of vehicles. The property will be available on October 1, 2000. The discussion continued between staff and the City Council. Some of the issues include the distance between this property and Bicentennial Park. Mr. Polasek stated as time goes on, the City would be adding to the park system with other parks that would not be so far away from this facility. He stated this property seemed to staff like a solution to the current problems with no facilities for staff, a break room, inside and outside storage and etc. Councilmember Patsy DuPre stated, "We could use the good building as a facility at this time for employees and storage of equipment and vehicles, even if for a short time." Mayor Stacy stated, "I am opposed to using this property for anything but a park. We need to plan for a maintenance facility closer to where you are going to work." Councilmember Rex Potter stated, "I think the best use for this property at this time is a temporary facility for office space and storage, without spending too much money on it. I think we should clean up the property and if we want it for a park, the most we can get out of it at this time is a large piece of property." He felt the city should minimize the outside storage and try and keep most of the storage items inside. Councilmember Patsy DuPre asked the Director of Public Works Ron Harper if there was any room at the public works building for park employees or storage of equipment? Mr. Harper stated there was no room at this time in the public works facility. The old house does not meet any codes therefore; they were not able to move into it for office space. Councilmember Gary Fawks questioned whether this property was the right location, but he felt the city could utilize the big building. But, he did not feel the city should move equipment outside or down to that area at this time. Agenda Item #11-B, Discussion: Installation of a traffic signal light at the intersection of Davis Boulevard and West Continental Boulevard. Senior Civil Engineer Shawn Poe presented this item and noted over the past couple of years, staff had received numerous inquires and requests from motorists regarding the timing and installation of a traffic signal at the Davis/Continental Boulevard intersection. In addition, the Department of Public Safety informed the Public Works Department on the increased number of accidents occurring at the intersection over the past couple of Regular City Council Meeting Minutes of May 16, 2000 Page 18 of 19 years. Traffic has increased along the side streets for this Davis Blvd. intersection, which are Continental and Union Church. The installation of a traffic light was discussed briefly at the City Council work session on January 24, 2000. Staff briefed Council on the situation and informed Council of staff's intentions to proceed with a warrant analysis for the installation ora traffic light at the intersection. Staff recommended that the estimated engineering and construction cost of a traffic signal at the intersection be included in the FY 99-00 CIP budget. If the installation of a traffic signal was warranted at the intersection and Council chooses to proceed with the installation, there would be appropriate funds to do so. However, the funds could be used elsewhere if Council chooses not to install the traffic signal. Staff received the completed traffic signal warrant analysis for the intersection of Davis Boulevard and Continental Boulevard at the end of April 2000. The analysis is based on the traffic signal warrants contained in Part IV-C, "Warrants" of the Texas Manual on Uniform Traffic Control Devices. There are 12 warrants listed in the manual. Based on the analysis conducted, a traffic signal at the intersection of Davis and Continental is warranted. The traffic engineer that conducted the warrant analysis, Lee Engineering, L.L.C., recommended installation of a traffic signal at the intersection due to the criteria of 4 out of the 12 warrants being met. The CIP budget allocated $150,000 for the engineering and construction of a traffic signal light at the intersection. The warrant analysis cost was $1,200. Councilmember Gary Fawks suggested the City Manager ask the City of Keller to share the cost for this installation. City Manager Campbell stated he would contact Lyle Dresser. Mayor Stacy suggested to move forward with this project. Agenda Item #12, Adjournment The Regular City Council meeting of May 16, 2000 was adjourned at 10:00 p.m. Shndra L. LeGrand City Secretary Regular City Council Meeting Minutes of May 16, 2000 Page 19 of 19 City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF DENTON /TARRANT CITY OF SOUTHLAKE "I, RICK STACY, do solemnly swear (or affirm) that I will faithfully execute the duties of MAYOR, of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of this City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward for the giving or withholding of a vote at the election at which I was elected. So help me God." z i- SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 16 DAY OF MAY, 2000. .v\' °, 9i3i } r °`' `' � ; ; � ay r Rick Stacy ..-..°z-',../ , 1 . , i ATTEST:' + . r viw PA 4 ' ''' 4' /140 Sandra L. LeGrand City Secretary City of Southlake, Texas CITY OF SOUTHLAKE, TEXAS OATH OF OFFICE STATE OF TEXAS COUNTY OF DENTON /TARRANT CITY OF SOUTHLAKE "I, GREG STANDERFER, do solemnly swear (or affirm) that I will faithfully execute the duties of COUNCILMEMBER PLACE 4, of the City of Southlake, State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and Laws of the United States of America and of this State and the Charter and Ordinances of this City. I furthermore solemnly swear (or affirm) that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money or valuable thing, or promised any public office or employment, as a reward for the giving or withholding of a vote at the election at which I was elected. So help me God." AP _ "_.... /iklirib Affiant SWORN TO AND SUBSCRIBED BEFORE ME, THIS THE 16 DAY OF MAY, 2000. e �,� eee illif►P1!l1, ` � 1 , , w`° °; \s ®$ so y � r `%;° A A �' '= Mayor ' ick Stacy ATTEST: AUltiL ' ,,,,,L) � 4 , 4 , z Sandra L. LeGrand City Secretary • City of Southlake, Texas MEMORANDUM May 11, 2000 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (ext. 772) SUBJECT: Discussion regarding the use of the former Metro Pool Chemical site as a parks service center Action Requested: City Council discussion regarding the use of the former Metro Pool Chemical site as a Parks Service Center. Background Information: In September of 1999 the City took possession of the Metro Pool Chemical facility located at 981 East Continental Boulevard. Purchased through the use of SPDC funds, the tracts were acquired with the thought that future acquisition in the area could result in a small neighborhood park. The site is presently bordered by a small mobile home park to the east and south, Continental Drive and the Wyndsor Creek Addition of Timarron to the north, and a heavily wooded drainage swale with open space to the west. The proposed Parks Service Center site currently includes three structures and a fenced outside storage yard. The projected site improvements would include the demolition of the two dilapidated buildings located closest to Continental, interior and exterior renovations of the remaining building, parking lot enhancements, and landscape improvements. All of the buildings have been inspected by the Fire Department and no hazardous materials were found remaining on the site. Building Inspections has also reviewed the facilities and provided a small list of necessary improvements. Currently, the Parks Division utilizes a 1,200 square foot shop facility and small outdoor storage yard located in Bicentennial Park. It houses all of the Division's tools, equipment, materials (fertilizer, seed, ballfield soils) and vehicles, as well as six full time and four seasonal personnel. There is no staff break room, limited office space, inadequate storage, and no work area for inclement weather projects. Also, because there is limited covered storage for vehicles and tractors they are continuously exposed to the elements. The proposed Parks Service Center building is approximately 5,200 square feet and is structurally in very good shape. It contains ample interior storage and work areas, office space for the Parks Project and Construction Superintendent and parks supervisory staff, a staff break room, and adequate exterior storage and parking. The proposed site on East Continental would be utilized as the main service center for the Parks Division with the 1 1A I Billy Campbell, City Manager Mayll, 2000 Page 2 Bicentennial Park site remaining as a satellite facility for ballfield maintenance equipment and materials. Financial Considerations: Funding is currently available for this improvement project in the building maintenance account. The majority of the work will be accomplished in- house, helping to defray costs and insuring that the work completed meets all applicable City codes and expectations. Citizen Input/ Board Review: None at this time. Legal Review: Karen Gandy, Interim Director of Planning, has reviewed the zoning for the site and indicated that the proposed use as a parks service center is appropriate for the site and will be an equivalent or less intensive use than the previous operations. Alternatives: City Council discussion and input on the proposed project. Supporting Documents: Supporting documents include the following items: • Tract map indicating location of proposed parks service center • Site plan showing existing conditions • Site plan showing proposed improvements • Memo from Karen. Gandy, Interim Director of Planning • Staff presentation to the City Council • Staff Recommendation: Place as an item on the May 16, 2000 City Council agenda to discuss the use of the property located at 981 East Continental as a parks service center. I 2, City of Southlake Department of Community Services isil. 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EXtST1+�(-1 FE Ale r- EX,S.T1Jr1 ggA`/EL T S.>E. 1 r \ ' Loin -J . ;x t - SCAM-X. — 1 40 J t r 1 I r L S rTE. 7 x`__'x - .1 — PROPOSED , MPRewel T 1 - MEMORANDUM February 9, 2000 TO: Kevin Hugman, Director of Community Services FROM: Karen P. Gandy, Interim Planning Director SUBJECT: Park Service Facility located at 981 East Continental Boulevard This memorandum is in response to your question of whether or not the above - referenced site, which the city purchased in September, 1999, is properly zoned for a park service facility. It is my understanding that this site will be the primary location of parks maintenance activities and that Park Planning and Construction Superintendent Ben Henry will office there as well. I further understand that limited outside storage use is also intended at this location. In a memorandum from Steve Polasek, Deputy Director of Community Services, he indicated that initially outside storage would be kept to a minimum, perhaps six (6) trucks and one propane tank (for heating purposes). He also indicated that future growth may dictate additional storage outside; such as, three small tractor implements (drag box, tiller, spray applicator) and temporary storage of delivered materials (grass seed, sod, fertilizer). He further stated that the yard area would be screened. Currently, the property is zoned "I -1," Light Industrial District and has been since September, 1989. Section 26, "I -1," Light Industrial District, of the city's comprehensive zoning ordinance, permits community facility uses; such as, city hall, police and fire stations and other municipal uses. Also listed as permitted uses are #32, pest control businesses and #35, public utility facilities. Both of these uses appear to have similarities to field maintenance uses proposed by your department. Historically, limited outside storage has been associated with this site prior to the city annexing the property in the late 1980's. This fact gave the previous owner Metro Pool Chemical the legal, nonconforming right to store their 6 to 8 vehicles and a small 3 -sided shelter for chlorine tanks within the existing fence enclosure. When they vacated the property in late August, 1999, this right for legal, nonconforming use of outside storage transferred to the city at the time of purchase. Please be aware that as a legal, nonconforming use, the outside storage cannot be expanded, nor intensified in any manner without first obtaining approval of a specific use permit ( "SUP ") from the Commission and Council. Also note any expansion of the existing buildings or the addition of new buildings / structures will require concept plan and site plan approval from the Commission and Council as well due to the site's residential adjacency. I recommend that after the park services facility is occupied (and before the expanded outside storage is needed) that the city make application for an outside storage SUP and / or rezone the property to the "CS," Community Service District or the "S -P -1," Detailed Site Plan District. Following such approval(s), the Parks and Recreation Department would have the ability to expand their operation as indicated on the approved plan. Based on the facts you have provided me and restated herein, I feel that the parks service center will be an equivalent or lesser intensive use than the previous operation. You may therefore proceed with your occupancy request through the Building Services Division with the understanding that the existing buildings may not be increased in size, nor additional buildings constructed on the site, nor may the intensity of the I A 4, Kevin Hugman, Community Services Director Park Service Facility, 981 E. Continental Blvd. February 9, 2000 Page Two proposed outside storage ever exceed the limits established herein without first receiving approval for a specific use permit or a rezoning of the property. Should you have questions regarding the above, please call me at (817) 481 -5581, extension 743. KPG lIA'7 H — __,,, - r. „„:,,,„. to ogevie CI) " Raga s mint 04 St* 4 en4 Pk) Ite um= tit intito0 - " d i - ) iiiiiiqumanniod --- ii ■: isms i .111111111'0" SINEirak ° ®■ ilwa rail : __got... ....._ lc. Elm - id - Flusr, I. 404, ..,...—", P P notiowiponwspoppv, ME.' 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M ® " p , 4 1111 4 E fi r ®® �� a) f ,■ r ♦ W. ® , z 01161111111111111111 iii ■■tr. jou 10A -3 City of Southlake, Texas MEMORANDUM May 11, 2000 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Resolution No. 00 -37, supporting relinquishment of grant funds from Texas Department of Transportation (TxDOT) for Cottonbelt Trail project, and requesting TxDOT transfer grant funds to the City of Colleyville Action Requested: City Council approval of Resolution 00 -37, authorizing the City Manager to terminate participation with the Statewide Transportation Enhancement Program, the Cottonbelt Trail Project; and requesting TxDOT reallocate the grant balance to the City of Colleyville. Background Information: On March 5, 1996, the City Council approved Resolution 96 -15, authorizing the application to the Texas Department of Transportation (TxDOT) to participate in the Statewide Transportation Enhancement Program (STEP) for the State Highway 26 /Cottonbelt Trail project. On April 26, 1996, the North Central Texas Council of Governments (NCTCOG) approved the application submitted by the City of Southlake on the State Highway 26 /Cottonbelt Trail project as eligible to receive grant funding through the STEP program. • On January 6, 1998 an interlocal agreement was signed between the cities of Southlake, Colleyville, and North Richland Hills, which formed the Tri -City Trail Committee (TCTC) to cooperate in the development and construction of the Cottonbelt Trail. The scope of Southlake's application included a ten -foot (10') wide concrete trail from Brumlow Avenue to Big Bear Creek, and a bridge over Big Bear Creek. The application proposed utilizing existing Dallas Area Rapid Transit (DART) and TxDOT right -of -way in exchange for City maintenance of the right -of -way. The total projected cost was estimated to be $240,000, with the City assuming twenty percent (20 %) of the cost, totaling $48,000. On May 5, 1998, the City Council approved Resolution 98 -33, authorizing the execution of the grant agreement with TxDOT (Project Number CSJ 0902 -48 -339) for the Cottonbelt Trail. Initial administrative fees of $2,400 were paid to TxDOT per the agreement. During this same time period, the City Council approved Resolution 98 -32, in association with previously approved Resolution 98 -18, to authorize the Sktri Billy Campbell, City Manager May 11, 2000 Page 2 release of extraterritorial jurisdiction and inclusion to the limits of the City of Grapevine, land that comprised the project area of the Cottonbelt Trail. On June 2, 1998, TCTC entered into a design contract with MESA Design Group. Each city would assume a percentage of the design contract. Approved grant funding proportionately reimburses each respective city. On March 25, 1999, preliminary engineering determined the actual distance of Southlake's portion of trail to be 1,123 linear feet and identified significant grade issues. The preliminary cost estimate prepared by MESA exceeded approved funding by $137,420. Preliminary cost estimates prepared by MESA for the other cities of the TCTC also identified insufficient funding in their grant projects as well. A request by each city to reduce the linear limits of the trail was submitted to TxDOT. On October 13, 1999, Supplemental Agreement No. 1 was approved reducing the trail limits in all but the City of Southlake. (See attached TxDOT response to the City of Southlake.) The cities of Grapevine, Colleyville, and North Richland Hills then submitted requests to TxDOT under the Congestion Mitigation and Air Quality Improvement Program (CMAQ) for additional funding for the Cottonbelt Trail. Available CMAQ funding was awarded to only the City of Grapevine. During this same period, TxDOT also approved the expansion of State Highway 26. The expansion of the highway will include expansion of the bridge over Big Bear Creek; therefore, this can result in a more cost efficient trail alignment across Big Bear Creek by utilizing a widened vehicular bridge. Grapevine's CMAQ grant should fund the construction of the trail section that was in the original scope of Southlake's grant, excluding the bridge construction. The combination of Grapevine's CMAQ grant with the planned expansion of SH 26, will cover the full scope of Southlake's original Cottonbelt trail grant project. Project milestones for the expansion of State Highway 26 are as follows: • On May 2, 2000, award a 2 -year design contract. • On May 2, 2002, award a 2 -year construction contract. • On May 2, 2004, State Highway 26 expansion completed. Since STEP funds need to be expended by 2002, the City of Colleyville expressed an interest in receiving the grant balance from the City of Southlake to address cost overruns on their portion of the Cottonbelt Trail project. On May 2, 2000, the Colleyville City Council approved conditional acceptance of the grant balance upon TxDOT approval. The City of Grapevine and TxDOT will complete the Cottonbelt Trail previously tasked \ \ SLKSV2001 \Local\Parks & Recreation\ BOARDS \CC\2000 \Qtr3 \Res00- 37mem.doc 5H -2. Billy Campbell, City Manager May 11, 2000 Page 3 to the City of Southlake from Brumlow to Big Bear Creek by the fall of 2004. Financial Considerations: Per Section 13 of the grant agreement with TxDOT, all expenses upon termination of the contract are reimbursed to TxDOT. MESA design fees and TxDOT administrative charges are estimated to not exceed $24,000. TxDOT will determine final costs upon receipt of Resolution 00 -37. Citizen Input/ Board Review: The Parks and Recreation Board approved a recommendation (6 -0) to City Council to approve Resolution No. 00 -37 at their May 8, 2000 meeting. SPDC will also consider the item at their May 22 meeting, however, due to action by the Colleyville City Council, staff has brought this item to City Council at this time. Legal Review: The City Attorneys have reviewed Resolution No. 00 -37. Alternatives: Alternatives to Resolution No. 00 -37 include the following: • City of Southlake continue participation in the grant project; requiring allocation of additional funds from SPDC to meet budget shortfalls. Supporting Documents: Supporting documents include the following: • Copy of Resolution No. 00 -37 • Trail Exhibit (map) Staff Recommendation: City Council approval of Resolution No. 00 -37, authorizing withdrawal of Southlake from the STEP grant for the Cottonbelt Trail, and recommending that TxDOT reallocate remaining grant funding to the City of Colleyville. / 4, 4, 4 cf+ \ \SLKSV2001 \Local\Parks & Recreation\BOARDS \CC \2000 \Qtr3\Res00- 37mem.doc City of Southlake, Texas RESOLUTION NO. 00 -37 A RESOLUTION AUTHORIZING THE CITY OF SOUTHLAKE TO TERMINATE PARTICIPATION AND RELINQUISH CLAIM TO THE REMAINING BALANCE OF GRANT FUNDING AVAILABLE THROUGH THE TEXAS DEPARTMENT OF TRANSPORTATION, HERINAFTER REFERRED TO AS "DEPARTMENT," THROUGH THE STATEWIDE TRANSPORTATION ENHANCEMENT PROGRAM (STEP), HERINAFTER REFERRED TO AS THE "PROGRAM," TO COMPLETE THE STATE HIGHWAY 26 / COTTONBELT TRAIL PROJECT; AND AUTHORIZING THE CITY OF SOUTHLAKE TO SUBMIT A REQUEST TO THE DEPARTMENT THAT THE OUTSTANDING BALANCE OF GRANT FUNDING BE REALLOCATED TO THE CITY OF COLLEYVILLE'S PARTICIPATION IN THE PROGRAM. WHEREAS, the.Department has approved the "program" for the purpose of allowing the political subdivision of the State of Texas to participate in the Program; and WHEREAS, the City of Southlake received authorization to apply for grant funding through the program by the approval of Resolution 96 -15 on May 15, 1996; and WHEREAS, the passage of Resolution 98 -33 authorized the City to enter into an agreement with the Department for a matching requirement of $48,000; and WHEREAS, the estimated costs to complete the project have raised the cost for the City of Southlake to participate in the program above the original matching requirements of $48,000; and WHEREAS, it is possible and beneficial for the cities of Colleyville, Grapevine, and the Department to complete the project by 2004 without the City of Southlake's participation; now: THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1: Termination of the agreement with the Department, and relinquishing claim to the outstanding grant balance. As the costs of participation in the program will exceed the original scope of matching requirements in the amount of $48,000, the City Council authorizes the City Manager and /or his designee to hereby terminate the agreement with the Department, and thus relinquishes claim to the outstanding grant balance. 5 H -1 f N:\Parks & Recreation \BOARDS \CC \2000 \Qtr3\RES00_37.doc Section 2: Request reallocation of the grant balance towards the City of Colleyville's participation in the Program. As the project can be completed by the year 2004 through the participation of the cities of Colleyville and Grapevine, and the Department through Highway 26 reconstruction, the City Council authorizes the City Manager and /or his designee to submit a request to the Department to reallocate the grant balance to the City of Colleyville to assist in their continued participation in the project. EXECUTED this of , 2000. 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Td +OZb 'o1S i ' -I ' 0 9 41IIP_ ti 1 +Litti •oaS 1 U $ ''')' , o x V �° o �1� ` � t D / ' di I 1, 1 N„ 1 o # 4 ill u �n.� �� ' 1 - r'''' , (, . , . . czax,_. __. 9 /„. #0 0 i l• 1 p i • ' . .: 1 ,t. J a� i I 1 ' 3 , ' 1 011 . i oil .... , co i . r 0 i op 1 z 11 47 ;7. I. . -. I oill L 0 . .. / ( . •v) A 1 - } N---- I Oil t .' v '0•d- 9''11 +9Lt -0 1 • "'I. • "'� 41 elt / • p 06059 I I ��' /ii uin I � �0 1 , % • E ' a 4aa iVii Ia 301. 1 1i.1 oo+ a un LI 0 4 D IN 0, � aui . 1 q3 Joe Bayer & Associates, Inc. 751 E. Southlake Blvd., Suite 120 * Southlake, Texas 76092 (817) 416-9950 * FAX (817) 416-9951 * Wats (800) 421 - 9221 May 4, 2000 Mr. Gregory Last Director of Economic Development City of Southlake 667 N. Carroll Ave. Southlake, Texas 76092 Dear Mr. Last: It is my understanding that Costco is trying to move into the Southlake area. I am a Manufacturers Representative with a customer base consisting of Wal- Mart, Sam's, Target, and Costco. In comparing these companies, I would have to say that Costco would be classified as a Nordstrom in the Club Industries. If you have never had the opportunity to shop at a Costco I would encourage you to do so as I am sure you will agree. As a resident and business owner in Southlake, I believe this addition to our community would prove to be an asset. Sincerely, Joe Bayer JB /ss RECEIVED MAY 1 6 2000 ECONOMIC DEVELOPMENT BOB CURRY SR. 211 Shenandoah Court Argyle, Texas 76226 940 - 464 -0156 Work No. 940 - 668 -1777 April 25, 2000 City Council City of Southlake 667 North Carroll Avenue Southlake, Texas 76092 Honorable Mayor and Members of the City Council: I am requesting that the City Council amend the Comprehensive Zoning Ordinance No. 480 to allow the sale of food products outside of large retail stores such as Lowes and Home Depot. I would like to conduct food sales outside of the Lowes and Home Depot located in Southlake. I am proposing to conduct outside food sales from a safe, high quality portable cart as shown in the attached picture. There are similar operations in Lewisville, Denton, and Cleburne, and the operations have been well received by the retailer and its employees and customers. The Planning Department has advised me that the zoning ordinance does not permit such an operation. I respectfully request that the City Council consider an amendment to the zoning ordinance to allow this type of operation. Should you require any additional information about this proposal, please do not hesitate to call me at (940) 464 -0156 or (940) 668 -1777. I appreciate your time and consideration regarding this matter. Sincer ly, Bob Curry Creative Mobile Systems Page 1 of 1 Af S Creative Mobile Systems, Inc. x.tilg -‘11116 44 06 ,.........00 1 ° Pr 0 (160)649 6272 ri„,iiiitillecsit:saltdeSr Gt. 0604 Service. P.O. 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