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REGULAR PLANNING AND ZONING
COMMISSION MEETING
September 17, 1998
COMMISSION PRESENT: Chairman Ann Creighton; Vice-Chairman James Murphy; and
Commissioners Rob Jones, F. C. LeVrier, C. D. Peebles, Mike Sandlin, and Keith Shankland.
COMMISSION ABSENT: None.
CITY STAFF PRESENT: Greg Last, Director of Community Development; Bob Whitehead,
Director of Public Works; Shawn Poe, Capital Projects Coordinator; Dennis Killough, Senior
Current Planner; Stefanie Sarakaitis, Comprehensive Planner; Angela Turner, Staff Engineer; and
Lori Farwell, Community Development Secretary.
The Work Session started at 6:33 p.m. and ended at 6:50 p.m.
(Planning and Zoning Commission meeting, 09-17-98, tape 1, section #0523)
There was no Executive Session held.
The meeting was called to order by Chairman Creighton at 7:02 p.m.
AGENDA ITEM #2. APPROVAL OF MINUTES:
Chairman Creighton opened discussion of the minutes of the September 3, 1998, Planning and
Zoning Commission meeting.
Commissioner Peebles recommended the following change on Page 12, Line 44:
"...he would favorably consider having a gas station on Building 9."
Motion was made to approve the September 3, 1998, Planning and Zoning Commission meeting
minutes, as amended.
Motion: Murphy
Second: Sandlin
Ayes: Murphy, Sandlin, LeVrier, Peebles, Shankland, Jones, Creighton
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 09-17-98, tape 1, section #0606)
AGENDA ITEM #3. ADMINISTRATIVE COMMENTS:
There were no Administrative Comments.
Planning and Zoning Commission Meeting Minutes on September 17, 1998 Page 1 of 14
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Chairman Creighton stated that the applicant requested to remove Agenda Item g4 from the Consent
Agenda and to place it on the Regular Agenda.
AGENDA ITEM #4. ZA 98-102. FINAL PLAT FOR TIMARRON ADDITION. VILLAGE 'H'.
PHASE II:
Comprehensive Planner Stefanie Sarakaitis informed the Commission that this request is for a Final
Plat on property legally described as being Tracts lA, 2Gl, 2H1, 2J1, 2K1, and a portion of Tract
ID, situated in the John N. Gibson Survey, Abstract No. 591, and Tract 2H situated in the
Hollingsworth and Barnett Survey, Abstract No. 797, and being approximately 65.296 acres. The
property is located on the southwest comer of the intersection of East Continental Boulevard and
Brumlow Avenue. The Current Zoning is "R-PUD" Residential Planned Unit Development District.
The Land Use Category is Medium Density Residential. The Owner and Applicant is Westbrook
Communities. There are no notices required to be sent on Final Plats.
Richard Payne (Carter & Burgess, Inc.), 7950 Elrnbrook, Suite 250, Dallas, Texas, presented this
item to the Commission. He requested this item to be tabled in order to clean up some of the
drafting issues and staff comments. He reviewed the comments and asked the Commission for
direction on those issues. He asked the Commission to approve Item #12a (Common Green/Open
Space) as it is shown. He said the Homeowners Association expressed concerns that they are getting
too much open space and are concerned about the maintenance. He requested a change from the
Preliminary Plat to Items #15.a. 1 (Street 'F' geometry) and #15.a.3 (street stub into the west line of
the Wright tract). He stated that this plat no longer meets curvilinear requirements because of a
reduction in number of lots and not a reduction in curvilinear streets (Item # 15.d); he said they have
lost 26 lots and that is why they do not meet this requirement.
Commissioner Peebles asked if they have made an effort to come into compliance with the
curvilinear requirement.
Mr. Payne stated they have tried to come into compliance, but they will look at it again.
Commissioner Peebles stated most of the streets are fairly straight and long. He said it is not that
difficult to come into compliance. He said if Mr. Payne can bring this development into compliance
by tweaking the roads some, then he would like him to make the effort.
Steve Yetts (Westerra Timarron) stated they wanted to get some input from the Commission first,
but they still need to realign the access point on Bmmlow and that will change the curvature on the
existing streets. He said that through that process they might pick up six (6) lots or they might pick
up four (4) lots. He asked the Commission to give them indication if they are close or if it is that big
of an issue.
Commissioner Peebles stated he would appreciate it if they made the effort to meet the requirement.
Commissioner Sandlin asked him to make the effort, but if push comes to shove, he said this plan
is okay.
Planning and Zoning Commission Meeting Minutes on September 17, 1998 Page 2 of 14
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Mr. Yetts asked if this plan is acceptable other than the curvilinear.
The Commission stated that the plan was okay.
Although this case was not a Public Hearing, Chairman Creighton asked if anyone in the audience
would like to speak. No one in the audience stepped forward to speak.
Mr. Yetts asked to table this item to the next Commission meeting.
Motion was made at the applicant's request to table ZA 98-102 to the October 8, 1998, Planning and
Zoning Commission meeting.
Motion: Murphy
Second: LeVrier
Ayes: Sandlin, Murphy, LeVrier, Peebles, Shankland, Jones, Creighton
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 09-17-98, tape 1, section #1146)
AGENDA ITEM #5. ZA 98-096. SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC
BEVERAGES FOR ON-PREMISE CONSUMPTION PER ZONING ORDINANCE NO. 480.
SECTION 45.1 (1):
Comprehensive Planner Stefanie Sarakaitis informed the Commission that this request is for a
Specific Use Permit for the sale of alcoholic beverages for on-premise consumption per Zoning
Ordinance No. 480, Section 45.1 (1) on property legally described as being Lot 1, Block 1, 1709
Southlake Oaks Addition, an addition to the City of Southlake, Tarrant County, Texas, according
to the plat recorded in Cabinet A, Slide 3231, Plat Records, Tarrant County, Texas, and being
approximately 2.2957 acres. The property is located at 500 W. Southlake Boulevard, Suite 138, on
the northeast comer of the intersection of Shady Oaks Drive and West Southlake Boulevard (F.M.
1709). The Current Zoning is "C-2" Local Retail Commercial District. The Land Use Category is
Retail Commercial. The Owner of the property is 1709 Southlake Oaks, Ltd. The Applicant is May
Tan. Eleven (11) written notices were sent to property owners within the 200' notification area, and
one (1) response was received which was opposed.
May Tan presented this item to the Commission.
Chairman Creighton asked Ms. Tan if she had any objections to the Commission limiting this
Specific Use Permit to Ms. Tan.
Ms. Tan said she did not object.
Planning and Zoning Commission Meeting Minutes on September 17, 1998 Page 3 of 14
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Chairman Creighton opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Creighton closed the Public Hearing.
Motion was made to approve ZA 98-096, restricting the Specific Use Permit to this applicant (May
Tan) only.
Motion: Sandlin
Second: Murphy
Ayes: LeVrier, Peebles, Shankland, Jones, Murphy, Sandlin, Creighton
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 09-17-98, tape 1, section #1378)
AGENDA ITEM #6. ZA 98-097. SPECIFIC USE PERMIT FOR OUTSIDE STORAGE PER
ZONING ORDINANCE NO. 480. SECTION 45.1 (27):
Comprehensive Planner Stefanie Sarakaitis informed the Commission that this request is for a
Specific Use Permit for outside storage per Zoning Ordinance No. 480, Section 45.1 (27) on property
legally described as Tracts 6D, 6E, and 6F situated in the John A. Freeman Survey, Abstract No.
529, and being approximately 11.587 acres. A Concept Plan will be considered with this request.
The property is located on the north side of East Continental Boulevard, north of the intersection of
East Continental Boulevard and Timberline Court. The Current Zoning is "I-1" Light Industrial
District. The Land Use Category is Public/Semi-Public and Industrial. The Owner and Applicant
is the City of Southlake. Eleven (11) written notices were sent to property owners within the 200'
notification area, and one (1) response was received which was in favor.
Shawn Poe (Capital Projects Coordinator for the City of Southlake) presented this item to the
Commission. He stated that staff has been directed by the City Council to bring this site up to the
minimum standards listed in the City's ordinances. He said due to budget constraints, they cannot
do everything in one swoop; they will need to complete it over several years in phases. He said the
first phase includes an employee and visitor parking lot, a masonry facade on the south side of the
existing structure, an 8' masonry wail along the south property line as well as some landscaping and
irrigation in that area, an A.D.A. approved bathroom in the existing structure, and a new roof. He
said this S.U.P. is needed for outside storage of materials such as gravel, sand, and asphalt. Mr. Poe
said they also need to store various trailer equipment such as pumps and compressors.
Mr. Poe stated all driveways are existing and asked for a waiver of Staff Review Item # 1 (driveway
spacing).
Commissioner Peebles stated he has some concerns about how high the materials will be stacked,
and he stated he does not understand what is meant by "Equipment and Material Storage" as it is
labeled on the plan.
Planning and Zoning Commission Meeting Minutes on September 17, 1998 Page 4 of 14
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Senior Current Planner Dennis Killough stated that the Commission would need to look at the
Concept Plan and go from that; no elaboration has been made other than what is indicated on the
plan.
Commissioner Peebles asked what limitations there are on outside storage if this request is granted.
Mr. Killough stated the Commission has the ability to limit what could and could not be stored on
the site.
Mr. Poe stated they currently have their gravel stored in bins on the east side of the building.
Commissioner Peebles asked Mr. Poe if he would agree to keep the aggregate material in the storage
bins and keep it under 8' in height.
Mr. Poe stated they would not have a problem with that at all.
Vice-Chairman Murphy stated it would be nice to have a line-of-sight chart.
Commissioner Peebles expressed his concern about the residents to the north, particularly on Lots
22, 23, and 24, and what their view will be from their properties.
Mr. Poe stated the residents to the north have already built an 8' masonry fence along their south
property line, and there is a 50' bufferyard with existing trees. He said they intend to have an 8'
masonry fence along the entire site, too.
Commissioner Peebles asked if "outside storage" is defined anywhere in the ordinance.
Mr. Killough stated it is discussed in Section 38 of the Zoning Ordinance.
After reading Section 38, Commissioner Peebles stated his concerns regarding the word "junk" in
the definition. He stated he understands the current Public Works administration does not have any
intention of making this a junky-looking facility but questioned if there is a way to enforce it in the
future.
Chairman Creighton questioned if they could limit the material storage to the storage bins.
Vice-Chairman Murphy asked for clarification on whether or not the City would agree to limiting
the storage to 8' in height.
Public Works Director Bob Whitehead stated when aggregate is stacked in a bin, it will form a cone
in which some of it, initially, may be over an 8' limit. He said he thinks they can keep the material
inside the bins without it spilling over the backside of the bins. He stressed to the Commission that
at an 8' point, they might see the top of some conical shape of some materials. He said they will
occasionally need temporary storage of dirt or debris until it can be properly disposed of at a landfill.
Planning and Zoning Commission Meeting Minutes on September 17, 1998 Page 5 of 14
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He gave the example of the recent work completed on Brumlow Avenue in which they currently
have debris stored on site which is possibly 8' to 10' in height. He said they will try their best to
stay within the limits established by the Commission.
Chairman Creighton asked Mr. Whitehead to estimate the number of feet above the bins in which
tbe conical shapes may extend.
Mr. Whitehead stated it should not be more than 10' to 11' in height.
Commissioner Peebles asked how long the temporary material is typically stored on site.
Mr. Whitehead stated it would depend on what type of material it is. He said if material is stored
there temporarily, he would hope it would not be there for more than 90 days.
Mr. Whitehead stated the City staff, the Planning and Zoning Commission and the City Council are
very sensitive to the residents. He said he thinks it is everyone's intent to make this the best-looking
public works facility in the area.
Vice-Chairman Murphy asked how the Commission should send this request forward reflecting what
Mr. Whitehead just said.
Mr. Whitehead stated they have a Concept Plan in front of the Commission in which Mr. Poe can
answer questions
Commissioner Sandlin stated he would like to know what their priorities are on this site since there
are not any phases shown on the Concept Plan.
Mr. Whitehead said they have about $300,000 in this current year's budget. He said there is another
$200,000 set aside in the 1998-99 budget, and they are looking at another $200,000-$300,000 in
every budget for the next four (4) or five (5) years until they complete the project.
Vice-Chairman Murphy asked them to describe what will be completed in each year.
Mr. Poe stated they intend to build 1,800 1.f. of the 8' brick crete fence and the stockpile areas in
next year's budget.
Vice-Chairman Murphy stated again that it would be helpful to have a line-of-sight chart in order
to better picture what will be seen from Continental Boulevard.
Commissioner Peebles stated he would like the commitment that no junk or abandoned property will
be stored outside on this site. He also asked the applicant to better define the area for "Equipment
and Material Storage."
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Commissioner LeVrier asked if they could show this project as a phased development which would
help the Commission see what it will look like in five (5) years or in ten (10) years.
Mr. Poe stated that they are starting from the front to the back. He said a time line is a hard thing
to define.
Chairman Creighton stated she would like to make certain that the screening and the fencing be a
part of the initial phase.
Mr. Poe stated that staffwould not have a problem with that, but it is up to City Council whether or
not they want to budget more money.
Chairman Creighton opened the Public Hearing.
Tad Unumb (Unumb Enterprises) 2707 Derby Court, Southlake, Texas, stated he lives on Lot 26,
but he also owns and is building houses for other people on Lots 23, 24, and 25. He stated due to
the topography of the area, when he stands on his patio he can see about 1' over his 8' fence. He
said is not feasible to require the applicant to build a fence tall enough to prevent him from seeing
into this property. He asked for evergreens to be planted along the back fence which will serve as
a good buffer. He asked for the evergreens to be planted now so they can be maturing before the
applicant actually begins building in the back of his property. He expressed his concern about the
materials used for the "Future Covered Parking." He stated he might like to see a time limit placed
on the piles of debris in the back because he has concerns about rodent control. He expressed his
concern about hours of operation of this facility.
Chairman Creighton closed the Public Hearing.
(Planning and Zoning Commission meeting, 09-17-98, tape 1, section #3109)
Chairman Creighton stated that the applicant may want to come back with some of the limitations
discussed rather than having the Commission try to come up with limitations they are comfortable
with.
Vice-Chairman Murphy agreed saying he would like to see site lines, time lines, and phase of
development.
Mr. Poe stated they would not have a problem doing that. Addressing Mr. Unumb's concerns, Mr.
Poe suggested moving the "Future Covered Parking" section down a little further to the south, and
he suggested planting evergreens in the north bufferyard immediately in order to give them more
time to mature.
Vice-Chairman Murphy asked Mr. Poe why he needs for the Commission to move this along this
evening.
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Mr. Poe stated they would like to get a building permit to build the masonry facade around the
building, build a new roof, and put some awnings on the west side.
Commissioner Peebles stated his main concern with the Concept Plan is not what Mr. Poe is wanting
to do immediately, it is the north half of the property. He asked if it makes any sense at all to
eliminate that portion from the Concept Plan.
Chairman Creighton said she does not want to stand in the way of replacing a leaky roof, planting
the evergreens, or erecting a masonry wall, but at the same time, there are many concerns that have
been raised this evening on which limitations should be placed.
Commissioner Sandlin suggested that the Commission approve a "Phase 1 ." He said if this was
anybody but the City, they would be asking them the same questions. He said the Commission
would probably ask them to "phase it" and ask them to come back with more information.
Mr. Poe stated that since they are adjacent to residential, any time they build a structure on this site,
they will be required to get Site Plan approval.
Vice-Chairman Murphy stated he would be in favor of anything south of the dotted line and the
aggregate storage bins being in Phase 1.
Chairman Creighton asked Mr. Whitehead what a practical limit be for the materials in the aggregate
storage.
Mr. Whitehead stated they are okay with the 12' restriction on the temporary storage at the present
time. He said when they come back with Phase 2, they will have a better definition of what that
might be.
Mr. Poe asked the Commission if they would approve of planting evergreens in the bufferyards
instead of the required shrubs and accent trees. He said they are trying to provide screening, and the
shrubs and accent trees will not be seen.
The Commission agreed that was okay.
Motion was made to approve ZA 98-097, subject to Concept Plan Review Summary No. 1, dated
September 11, 1998, limiting the approval to Phase 1 which includes the area south of the dotted line
through the drainage easement and including the aggregate storage bins; allowing all evergreens in
the north bufferyard in lieu of the required plantings; limiting temporary storage to 12' height within
the area north of Phase 1 until the applicant submits a more detailed plan; and accepting the
driveways as shown (Items #1 and #2).
Motion:
Second:
Ayes:
Murphy
Sandlin
Peebles, Shankland, Jones, Murphy, Sandlin, LeVrier, Creighton
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Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 09-17-98, tape 1, section #3821)
AGENDA ITEM #7. ZA 98-099. PLAT REVISION FOR PROPOSED LOT 3R. BLOCK B. HART
INDUSTRIAL PARK:
Comprehensive Planner Stefanie Sarakaitis informed the Commission that this request is for a Plat
Revision for proposed Lot 3R, Block B, Hart Industrial Park, being a revision o£Lots 3, 4, and 5,
Block B, and Hart Court of Hart Industrial Park, an addition to the City of Southlake, Tarrant
County, Texas, according to the plat recorded in Volume 388-217, Page 61, Plat Records, Tarrant
County, Texas, and being approximately 3.410 acres. The property is located on the south side of
Hart Street approximately 450' east of Brumlow Avenue. The Current Zoning is "I-1" Light
Industrial District. The Land Use Category is Mixed Use. The Owner of the property is Exchange
Boulevard II, Inc. The Applicant is J. E. Levitt. Six (6) written notices were sent to property owners
within the 200' notification area, and no responses were received.
John Levitt (J.E. Levitt Engineers) 726 Commerce, Suite 104, Southlake, Texas, presented this item
to the Commission. He stated he has consulted with the Fire Marshal on Staff Review Comment
Item #la (cul-de-sac or temporary turnaround) and as long as he provides a driveway with a 30'
radius, the Fire Marshal has no problems with it.
Chairman Creighton opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Creighton closed the Public Hearing.
Motion was made to approve ZA 98-099, subject to Plat Review Summary No. 1, dated September
11, 1998, deleting Item #la (cul-de-sac or temporary turnaround) and recommending a 30' radius.
Motion:
Second:
Ayes:
Nays:
Approved:
Jones
Murphy
Shankland, Jones, Murphy, Sandlin, LeVrier, Peebles, Creighton
None
7-0
Motion carried.
(Planning and Zoning Commission meeting, 09-17-98, tape 1, section #4117)
AGENDA ITEM #8. ZA 98-100. PLAT REVISION FOR PROPOSED LOTS 5R1 AND 5R2.
BLOCK D, COMMERCE BUS1NESS PARK:
Comprehensive Planner Stefanie Sarakaitis informed the Commission that this request is for a Plat
Revision for proposed Lots 5R1 and 5R2, Block D, Commerce Business Park, being a revision of
Lot 5, Block D, Commerce Business Park, an addition to the City of Southlake, Tarrant County,
Texas, according to the plat recorded in Volume 388-214, Page 60, Plat Records, Tarrant County,
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Texas, and being approximately 1.340 acres. The property is located on the south side of Exchange
Boulevard at the intersection of Exchange Boulevard and Market Loop. The Current Zoning is "I-1"
Light Industrial District. The Land Use Category is Industrial. This property is in the 75 LDN
Overlay Corridor. The Owner of the property is SLJ Commerce/Exchange Ltd. The Applicant is
J. E. Levitt. Four (4) written notices were sent to property owners within the 200' notification area,
and one (1) response was received which was in favor.
John Levitt (dE. Levitt Engineers) 726 Commerce, Suite 104, Southlake, Texas, presented this item
to the Commission. He stated he has no problems with any of the Staff Review Comments.
Chairman Creighton opened the Public Heating. No one in the audience stepped forward to speak.
Chairman Creighton closed the Public Hearing.
Motion was made to approve ZA 98-100, subject to Plat Review Summary No. 1, dated September
11, 1998.
Motion:
Second:
Ayes:
Nays:
Approved:
Sandlin
Murphy
Jones, Murphy, Sandlin, LeVrier, Peebles, Shankland, Creighton
None
7-0
Motion carried.
(Pla~ing and Zoning Commission meeting, 09-17-98, tape 1, section $$4314)
Chairman Creighton called for a break at 8:50 p.m.
Chairman Creighton called the meeting back to order at 9:06 p.m.
AGENDA ITEM #9. ZA 98-101. SITE PLAN FOR LOT 3. BLOCK 3. DIAMOND CIRCLE
ESTATES:
Comprehensive Planner Stefanie Samkaitis informed the Commission that this request is for a Site
Plan for Lot 3, Block 3, Diamond Circle Estates, on property legally described as being Lot 3, Block
3, Diamond Circle Estates, an addition to the City of Southlake, Tarrant County, Texas, according
to the plat recorded in Volume 388-177, Page 7, Plat Records, Tarrant County, Texas, and being
approximately 1.02 acres. The property is located at 316 East Southlake Boulevard (F.M. 1709) on
the northwest comer of the intersection of Diamond Boulevard and East S outhlake Boulevard (F.M.
1709). The Current Zoning is "O- 1" Office District. The Land Use Category is Office Commercial.
The Owner of the property is 2 Diamond Ltd. The Applicant is James A. Zimmerer. Twelve (12)
written notices were sent to property owners within the 200' notification area, and no responses
were received.
DonaM Peterson (Peterson Designs, Inc.) 5956 Sherry Lane, Suite 1000, Dallas, Texas, presented
this item to the Commission. He stated he has no problems with any of the StaffReview Comments.
He said in order for them to meet the parking requirements, it is necessary for them to have
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reciprocal parking agreements with Remax and Holt Dental. He said the agreement with Remax is
in place, and there is a response from Holt Dental that they will comply with that because of their
agreement with Remax.
Chairman Creighton asked Mr. Peterson to describe the exterior building materials.
Mr. Peterson stated the exterior building materials are brick and cast stone; it is a 100% masonry
building.
Commissioner Peebles stated last time this Concept Plan was before the Commission, Mr. Zimmerer
referred to a color picture which had been shown to the residents. He asked Mr. Peterson if he had
that color picture with him tonight.
Mr. Peterson stated he did not have the picture with him. He said the original pictures shown to the
residents depicted a stucco building with a dark colored roof. He said the neighbors objected to the
color of the building at that time, and a compromise was reached and was jointly agreed to which
was a buff-colored brick with a creme-colored cast stone and the charcoal-colored roof.
Chairman Creighton stated she recalls Mr. Zimmerer to say he would have the colored picture when
this came back for Site Plan approval.
Commissioner LeVrier stated the orientation of the dumpster was discussed at the Concept Plan
stage, and it appears the same on this plan as it did on the previous plan.
Mr. Peterson stated the dumpster is fully enclosed in a masonry enclosure with solid gates on the
front of it.
Commissioner LeVrier asked since this property is subject to the Corridor Overlay and Residential
Adjacency Ordinance whether or not they should have a line-of-sight drawing.
Senior Current Planner Dennis Killough stated they are required to have a line-of-sight drawing, but
it is not listed in the Staff Review.
Chairman Creighton asked Mr. Peterson if he has either a colored drawing of the buff-colored brick
or if he has the name of the manufacturer and the name of the brick.
Mr. Peterson said he does not.
Commissioner Sandlin asked if the applicant could move the dumpster down to the south a little and
orient the gates to the west.
Mr. Peterson said that is not a problem.
Commissioner LeVrier asked what the proposed roof pitch is.
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Mr. Peterson said it is 9:12 which is comparable to the residential neighborhood around him.
Commissioner LeVrier asked him to describe his roof materials.
Mr. Peterson stated it is a steel, coated shingle which looks like a hardy shake in a dark color.
Chairman Creighton stated the problem she has is the last time this was before the Commission,
Commissioner Peebles expressed a great deal of concern about acting of an item where residents'
approval had been obtained by the use of a picture in which the Commission was not being provided
a copy of. She stated she believes Mr. Zimmerer committed to bring that picture to the Commission
at the Site Plan stage. She said a number of the Commissioners voted in favor of the Concept Plan
based largely upon the representation that they would be looking at the picture at the Site Plan. She
said she has a great deal of difficulty acting on something where she still does not know what the
building looks like.
Mr. Peterson stated he thought that elevations were provided to the Commission in their packets.
Commissioner Peebles stated there is still an issue with the number of parking spaces and the fact
that the Commission still has not seen the pretty picture which was shown to the residents.
Mr. Peterson stated the original picture shown to the residents shows the stucco building.
Commissioner Jones stated the elevations he has are black and white line drawings which are the
artistic versions of stick figures. He said he does not have any idea of the materials being used. He
stated the Commission still has no idea what was sold to the residents.
Mr. Peterson stated it was not sold to the residents with a color rendering; it was sold to them with
a discussion that the building would not be stucco, it would be masonry.
Chairman Creighton asked if that conversation occurred before the Concept Plan approval.
Mr. Peterson said it did.
Commissioner Jones said that is not what the letters the Commission received reflected. He said he
thinks everyone on the Commission remembers the same thing - they all saw glowing reports on how
this building looks.
Mr. Peterson said there were a round of letters that came after the SPIN meeting and after they
changed from stucco to brick.
Chairman Creighton stated they were not told any of that at the Concept Plan stage. She said she
has a very hard time with the fact that the Commission was assured they would be provided with the
additional information (the picture) at the Site Plan, and now they still do not have the picture.
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Mr. Peterson apologized and said there has been a communication gap. He said if he had been
informed that the Commission was expecting to see a full color rendering, he would have had one.
Commissioner Jones asked the applicant if he would consider tabling this item for two (2) weeks or
until he could return with something to show them what they were voting on.
Mr. Peterson said that would not be a problem.
Commissioner Jones suggested that it might be helpful for someone from Diamond Circle Estates
be present at the next meeting to discuss the drawing.
Chairman Creighton opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Creighton left the Public Hearing open.
Commissioner LeVrier requested that the applicant meet with City staffprior to his resubmittal and
have them show him the appropriate submittal techniques pertaining to elevations and the actual
outline of the floor plan as it relates to each elevation. He said he also needs a line-of-sight drawing.
Motion was made at the applicant's request to table ZA 98-101 and to continue the Public Hearing
to the October 8, 1998, Planning and Zoning Commission meeting.
Motion:
Second:
Ayes:
Nays:
Approved:
Jones
Sandlin
Murphy, Sandlin, LeVrier, Peebles, Shankland, Jones, Creighton
None
7-0
Motion carried.
(Planning and Zoning Commission meeting, 09-17-98, tape 1, section #5709)
Commissioner Peebles asked staffto bring the Concept Plan for the last case and the minutes from
that meeting to the October 8, 1998, meeting.
Commissioner Sandlin asked if the Commission was going to discuss Rules of Order tonight.
Chairman Creighton suggested having a Work Session either before or after a Regular Meeting or
possibly establishing a Work Group that considers a variety of possibilities.
Commissioner Sandlin suggested discussing it at a Work Session.
The Commission discussed the possibility of adopting portions of Robert's Rules of Order and not
the entirety of the document.
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Commissioner Sandlin said he thought the City Attorney could take the best parts of Robert's Rules
of Order and give them to the Commission in a condensed form. He said the Commission could then
take a look at them and decide what they want from that point.
The Commission agreed that "consistency" was their main goal; they agreed they need to have
consistent procedures in their meetings.
Commissioner Peebles stated the Commission needs to decide what they want from developers and
be consistent.
Commissioner Shankland stated that the burden is going to fall upon the Chairman to keep order in
the meeting.
Commissioner Sandlin said one of Robert's Rules of Order is when one person speaks, he cannot
speak again until everyone has had the chance to speak. He questioned if that might something the
Commission would be interested in doing.
Commissioner Shankland suggested that the Chairman stop the discussion between the Commission
while an applicant is making a presentation. He said he thinks that would help move things along.
The Commission agreed to discuss this further at a Work Session on October 1, 1998.
AGENDA ITEM # 10. MEET1NG ADJOURNMENT:
Chairman Creighton adjourned the meeting at 10:00 p.m. on September 17, 1998.
(Planning and Zoning Commission meeting, 09-17-98, tape 1, section #7018)
cA~hair~hto/n ~
ATTEST:
Lori A. Farwell
Community Development Secretary
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