1998-03-05 P&Z Meeting 1
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REGULAR PLANNING AND ZONING
COMMISSION MEETING
March 5, 1998
COMMISSION PRESENT: Chairman Joe Wright; Vice-Chairman James Murphy; and
Commissioners Ann Creighton, Rob Jones, F. C. LeVrier, and Lanny Tate
COMMISSION ABSENT: None
CITY STAFF PRESENT: City Attorney Debra Drayovitch, Community Development Director
CJreg Last, Zoning Administrator Karen Gandy, Senior Planner Chris Carpenter, Planner Stefanie
Sarakaltis, Staff Engineer Angela Turner, and Community Development Secretary Lori Farwell
EXECUTIVE SESSION: The Commission went into Executive Session at 6:38 p.m.
The meeting was called back to order at 7:18 p.m. by Chairman Wright, and he asked City Attorney
Debm Drayovitch if any action was necessary as a result of the Executive Session. Ms. Drayovitch
stated that there was no action necessary.
There was no Work Session held.
The meeting was called back to order by Chairman Wright at 7:24 p.m.
AGENDA ITEM #2. APPROVAL OF MINUTES:
Chairman Wright opened discussion of the minutes of the February 19, 1998, Planning and Zoning
Commission meeting.
Motion was made to approve the February 19, 1998, Planning and Zoning Commission meeting
minutes, as presented.
Motion: Murphy
Second: Jones
Ayes: Creighton, Murphy, LeVrier, Tate, Jones, Wright
Nays: None
Approved: 6-0
Motion carried.
(Planning and Zoning Commission meeting, 03-05-98, tape 1, section #0047)
AGENDA ITEM #3. ADMINISTRATIVE COMMENTS:
Community Development Director Greg Last reminded the Commission of a COG class available
to them on March 13, 1998, and stated that if they are interested to please contact Community
Development Secretary Lori Farwell.
Planning and Zoning Commission Meeting Minutes on March 5, 1998 Page 1 of 7
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AGENDA ITEM #4. ZA 97-175. REZONING:
Motion was made to table ZA97-175 to the April 23, 1998, Planning and Zoning Commission
meeting at the applicant's request.
Motion: Murphy
Second: Jones
Ayes: Murphy, LeVrier, Tate, Jones, Creighton, Wright
Nays: None
Approved: 6-0
Motion carried.
(Planning and Zoning Commission meeting, 03-05-98, tape 1, section #0102)
Chairman Wright stepped down on Agenda Item #5, ZA98-006, and Vice-Chairman Murphy
presided.
AGENDA ITEM #5. ZA 98-006. REZONING AND SITE PLAN FOR CREEKSIDE OFFICE J/V:
Senior Planner Chris Carpenter informed the Commission that this request is for a Zoning Change
on property legally described as being Tracts 2D and 5C situated in the O.W. Knight Survey,
Abstract No. 899, and being approximately 1.963 acres. A Site Plan for Creekside Office J/V will
be considered with this request. The property is located on the south side of East Southlake
Boulevard (F.M. 1709) approximately 600' east of the intersection of Byron Nelson Parkway and
East Southlake Boulevard (F.M. 1709). The Current Zoning is "AG" Agricultural District. The
original Requested Zoning is "O-1" Office District. The Amended Requested Zoning is "S-P-l"
Detailed Site Plan District with "O-1" Office District uses. The Land Use Category is Medium
Density Residential and 100 Year Flood Plain. The Owner of the property is Westerra Timarron,
L.P. The Applicant is Creekside Office, J.V. Nine (9) written notices were sent to property owners
within the 200' notification area, and four (4) responses were received with three (3) in favor and one
(1) undecided.
Terry Wilkinson, 930 Parkview Lane, Southlake, Texas, presented this item to the Conunission. He
stated that he specifically designed the northern building in order to save and protect several large
post oak trees. Mr. Wilkinson asked for variances to the following Staff Review Comments: Items
#5a, 5b, 5c, 5d, and 5e (landscaping and bufferyards). Although he stated that he will meet the
requirements for the number and the type of plantings, he cannot meet the location of the plantings
due to the odd-shape of the property. He said that he intends to plant 32 canopy trees and 55 accent
trees. He also asked for variances to Items #6a, 6b, and 6c (driveway spacing and stacking depth),
Item #7 (screening devices), Item #8 (parking spaces), Items # 12b and 12c (building setbacks), and
Item #14 (articulation). Mr. Wilkinson stated that he has met with the adjacent property owners (the
Bakers and the Ruckers) and they, too, intend to develop as Office Commercial.
(Planning and Zoning Commission meeting, 03-05-98, tape 1, section #0764)
Planning and Zoning Commission Meeting Minutes on March 5, 1998 Page 2 of 7
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Vice-Chairman Murphy opened the public hearing. No one in the audience stepped forward to
speak. Vice-Chairman Murphy closed the public heating.
Commissioner Creighton stated that her biggest problem with this plan is the mount of stacking
depth since it is a serious safety issue on F.M. 1709.
Vice-Chairman Murphy stated that the Land Use Plan shows this area as Medium Density
Residential, but it sounds as though the adjacent property owners also intend to pursue office zoning
for their properties.
Commissioner Jones asked Mr. Wilkinson what he might do differently to eliminate the stacking
problem. Mr. Wilkinson stated that he could eliminate some parking spaces on the east end of the
front row of parking and extend the curb down further in order to create more stacking depth, but
he may have to remove some of the post oak trees in order to do that.
Commissioner LeVrier asked if Mr. Wilkinson could redesign the front area in order to meet the 75'
stacking depth requirement. Mr. Wilkinson stated that they could alter the elevation of the front
building and redesign the courtyard area in order to meet the stacking depth. Mr. Wilkinson asked
that this item be tabled to the April 9, 1998, meeting.
Motion was made to table ZA98-006 to the April 9, 1998, Planning and Zoning Commission
meeting.
Motion: Creighton
Second: Jones
Ayes: LeVrier, Tate, Jones, Creighton, Murphy
Nays: None
Abstain: Wright
Approved: $-0-1
Motion carried.
(Planning and Zoning Commission meeting, 03-05-98, tape 1, section #1483)
Chairman Wright resumed chairmanship of the meeting.
AGENDA ITEM #6. ZA 98-014. REZONING AND SITE PLAN FOR HEALTH PARTNERS
MEDICAL GROUP PRIMARY CARE CENTER:
Senior Planner Chris Carpenter informed the Commission that this request is for a Zoning Change
on property legally described as Tract 2Al situated in the W. R. Eaves Survey, Abstract No. 500,
and being approximately 3.737 acres. A Site Plan for Health Parmers Medical Group Primary Care
Center will be considered with this request. The property is located on the east side of Davis
Boulevard (F.M. 1938) approximately 500' south of West Southlake Boulevard (F.M. 1709). The
Current Zoning is "AG" Agricultural District. The Requested Zoning is "O-1" Office District. The
Land Use Category is Mixed Use. The Owner of the property is The Cirrus Company. The
Planning and Zoning Commission Meeting Minutes on March 5, 1998 Page 3 of 7
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Applicant is Page Southerland Page. Eight (8) written notices were sent to property owners within
the 200' notification area, and two (2) responses were received with one (1) in favor and one (1)
undecided.
Bill Hutchison (The Cirrus Company) 1700 Pacific Avenue, Suite 2730, Dallas, Texas, presented this
item to the Commission. He stated that out of 21 Staff Review Comments, he is only asking for a
variance on a portion of Item #20b (articulation). He stated that they will comply with the vertical
articulation requirements but asked that the Commission accept the horizontal articulation as
submitted. Mr. Hutchison stated that although they have complied with the parking requirements,
they do not need as many parking spaces as required. He stated that he would be willing to eliminate
12 - 13 parking spaces if the City would like them to. He stated that they would remove the parking
spaces from the front of the property and simply have more green space. He proposed 189 parking
spaces in lieu of the 202 required.
Director Last stated that since this is not an "S-P" zoning, the Planning and Zoning Commission
does not have the ability to waive parking; it would require approval from the Zoning Board of
Adjustment. He stated that the applicant could request "S-P-l" zoning at this meeting which would
allow the Commission the flexibility to vary the requirements of the zoning district.
Mr. Hutchison stated that as long as the "S-P-I" zoning request does not slow their process down,
it would be okay with him.
Commissioner LeVrier asked what date the applicant will need to have all corrections made and
submitted to the City in order to go to City Council's next meeting. Director Last stated that new
plans will need to be in by 5:00 p.m. on March 9, 1998. Mr. Hutchison stated that they could meet
that deadline.
Chairman Wright opened the public hearing.
John Drews (Drews Realty Group) 580 Commerce, Southlake, Texas, stated that he is pleased that
the applicant is trying to save the "hill" area in front and offering to eliminate the front parking
spaces in order to have more green space. He stated that this is a beautiful area. He also stated his
concern with the drainage from this property and asked the applicant to show his drainage plans.
The drainage engineer for the project described his drainage plans for the Commission and Mr.
Drews.
Chairman Wright closed the public heating.
Motion was made to approve ZA98-014, subject to Site Plan Review Smmnary No. 1, dated
February 27, 1998, amending the zoning request to "S-P- 1" with "O- 1" uses, accepting the horizontal
articulation as submitted, and restricting the number of parking spaces to 189 as proposed.
Motion: Murphy
Planning and Zoning Commission Meeting Minutes on March 5, 1998 Page 4 of 7
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Second: Tate
Ayes: Tate, Jones, Creighton, Murphy, LeVrier, Wright
Nays: None
Approved: 6-0
Motion carried.
(Planning and Zoning Commission meeting, 03-05-98, tape 1, section #2486)
Chairman Wright called for a recess at 8:44 p.m.
Chairman Wright called the meeting back to order at 8:58 p.m.
AGENDA ITEM #7. VILLAGE CENTER EAST CIRCULATION STUDY:
Community Development Director Greg Last and Senior Planner Chris Carpenter informed the
Commission of the various roadway alignment options in the Village Center East area. Director Last
stated that the eastern-most alignment at State Highway 114 connects with the proposed bridge
overpass from Northwest Highway from Grapevine; TxDOT has indicated that there will be a bridge
over S.H. 114 at that point. He stated that it will then continue south to connect to Commerce Street.
He also stated that the City has received general support from the property owners for the eastern
alignments.
Commissioner Creighton expressed her concern regarding a road connecting to Crooked Lane, which
she said would dramatically change the nature and character of the street.
Director Last stated that the Vogels expressed to him prior to this meeting that they have no interest
in any road impacting their property at this time.
Chairman Wright opened the public heating.
Glen Harrell, 2706 E. Southlake Boulevard, Southlake, Texas, stated that he is not receptive to
Option 'I' but is receptive to Options 'C' and 'J'. He stated that he intends to live in his house for
several more years and is not currently entertaining the idea of selling his property. He also stated
his concern regarding payment for any road extensions adjacent to his property.
Roy Lee, 2620 E. Southlake Boulevard, Southlake, Texas, stated that Hilltop Country Plaza currently
has his property under contract. He stated that Option 'J' seems to make the most sense because it
follows property lines.
Barbara Gordon, 2715 E. Southlake Boulevard $outhlake, Texas, stated that she realizes Option 'J'
is probably the best position for a road, but she is not happy about having a road there anytime soon
because she is not planning to move.
(Planning and Zoning Commission meeting, 03-05-98, tape 1, section #4043)
Vice-Chairman Murphy stated that the alternative that makes the most sense to him is Option 'J'.
Planning and Zoning Commission Meeting Minutes on March 5, 1998 Page 5 of 7
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Commissioner Creighton stated that she does not see how Option 'D', with the proposed light at
Commerce Street, benefits anybody except for the properties off of Commerce Street.
Vice-Chairman Murphy stated that he feels it will be beneficial to have a light at Commerce Street
rather than having seven (7) driveways opening onto F.M. 1709.
Commissioners LeVrier and Jones stated that they also feel that Option 'J' is the best connection.
Mr. Harrell stated that he would like to thank City staff for including him and other residential
property owners in the discussions. He said it is nice to have a general idea of what is going to
happen in this area.
Chairman Wright closed the public hearing.
Motion was made to approve Village Center East Circulation Study, Draft # 1, dated February 27,
1998, recommending approval for Option 'J' on the west side and agreeing with the eastern
connections as presented.
Motion: Murphy
Second: Tate
Ayes: Jones, Murphy, LeVrier, Tate, Wright
Nays: Creighton
Approved: 5-1
Motion carried.
(Planning and Zoning Commission meeting, 03-05-98, tape 1, section #4644)
AGENDA ITEM #8. DISCUSSION OF IMPERVIOUS COVERAGE. ORDINANCE NO. 480-BB:
Zoning Administrator Karen Gandy reviewed the recommendations of the Work Group with the
Commission.
Chairman Wright asked if City staff could, for example, show a one-acre tract of land with the
maximum-sized building which could be placed on it with the required parking and bufferyards. He
stated that it would help him to actually see what this ordinance is proposing. He suggested
preparing examples for various zoning districts.
Vice-Chairman Murphy suggested that City staff do a study on "real" cases and proposed the
following three (3) cases: Kimball/1709 Addition, Telesupport, and the Mesco gas station at Kimball
and S.H. 114.
Ms. Gandy stated that although this item has been advertised to be a consider item on the March 19,
1998, meeting, she will probably request to table it in order to give herself adequate time to prepare
the examples the Commission requested.
Planning and Zoning Commission Meeting Minutes on March 5, 1998 Page 6 of 7
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(Planning and Zoning Commission meeting, 03-05-98, tape 1, section #5626)
The Commission did not discuss Agenda Item #9, Residential Adjacency Standards, Ordinance No.
480-CC.
AGENDA ITEM #10. MEETING ADJOURNMENT:
Chairman Wright adjourned the meeting at 10:15 p.m. on March 5, 1998.
(Planning and Zoning Commission meeting, 03-05-98, tape 1, section #5636)
Joe Wright []
Chairman
ATTEST:
Lori A. Farwell
Community Development Secretary
Planning and Zoning Commission Meeting Minutes on March 5, 1998 Page 7 of 7