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2013-03-12 CITY O SOUF TH LAKE Senior Advisory Commission Meeting: March 12, 2013 LOCATION: Southlake Senior Activities Center 307 Parkwood Dr Southlake, Texas Members Present: Chair Dick McCauley, Vice Chair Nancy Sporn and Secretary Marge Kyle; SAC members David Baltimore, Beverly Blake, Charlie Boyd and Louis Braun Commission Members Absent: Jean Boland Staff Members Present: Assistant City Manager Ben Thatcher; Director of Community Services Chris Tribble; Deputy Director of Community Services; Kari Happold, Deputy Director of Community Services: Nancy Brown, Senior Services Coordinator; and Communications & Website Manager Pilar Schank Guests: Laura K. Hill, City Council candidate Liaisons: MMOW representatives Mary King and Darla Fowler; and CARS representative Neil Perkins Public Forum: None Agenda Item No. 1. CaII to Order — The meeting was called to order by Chairman McCauley at 1:05 p.m. Agenda Item No. 2A. Consent: Approval of the February 12, 2013 regular Senior Advisory Commission meeting minutes — There were no corrections to the minutes. A motion was made to approve the minutes of the February 12, 2013 meeting as presented. Motion: Sporn Second: Braun Ayes: Baltimore, Blake, Boyd, Braun, McCauley, Kyle and Sporn Nays: None Abstention: None Vote: 7 -0 Motion Carried. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the March 12, 2013 Page 2 of 5 Agenda Item No. 2A. Consent: Approval of the February 26, 2013 special Senior Advisory Commission meeting minutes — SAC member Braun did not agree with the statement in the minutes on Page 2 concerning the executive session. There was no modification made to the sentence following a lengthy discussion. A motion was made to approve the minutes of the February 26, 2013 meeting as submitted. Motion: Sporn Second: Kyle Ayes: Blake, Boyd, McCauley, Kyle and Sporn Nays: Braun (did not agree with executive session statement on page 2) Abstention: Baltimore (absent) Vote: 5 -1 -1 Motion Carried. Agenda Item No. 3A. Discussion: Guest Presentation — City Council Candidate Laura K. Hill — Former City Council member Laura K. Hill was today's guest speaker and talked about her background in city government, drilling rights and regulations, present projects, including S.P.A.R.K. and commitments to improve lives for Southlake citizens. Agenda Item No. 3B. Discussion: Community Recreation Center Update — Assistant to the City Manager Ben Thatcher responded to questions as he explained the progress made to date on the community recreation center, including the senior component, and reviewed handouts providing historical information, financing options, and senior center timeline. Staff will work with SAC on the process to follow if SAC desires to change their decision in support of the location of the senior center in the community recreation center in Bicentennial Park. Agenda Item No. 3C. Discussion: Senior Advisory Commission Written Report to City Council — Commission members reviewed a draft of the written report to be provided City Council in their April 16, 2013 meeting packet. There were no changes made to the report. Agenda Item No. 4A. Reports: Metroport Meals On Wheels — MMOW representatives Fowler and King presented a report and information about the meals provided by MMOW. New restaurants are being added to the program and attendance for the luncheons fluctuates. Agenda Item No. 4B. Report: Call A Ride Southlake — CARS representative Perkins provided a report noting February 2013 rides have exceeded the record again set in January. Last week was the biggest week in CARS history. As growth continues, volunteer drivers are needed. Staff is investigating several suitable locations for CARS office to be relocated in view of the demolition of the community center later this year. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the March 12, 2013 Page 3 of 5 Agenda Item No. 4C. Report: SPIN — Commission member Baltimore presented information on recent SPIN meetings, upcoming meetings and noted SPIN is looking for a liaison. Anyone interested in applying for the liaison position is encouraged to complete a SPIN application online. Agenda Item No. 4D. Report: Senior Services Coordinator — Senior services coordinator Brown reported on operations and activities at the center. A room divider will be installed to subdivide the room for concurrent programs. Twenty -four chairs were purchased for the center and will be restored by senior center members at upcoming "sanding" and "reupholster" parties. The monthly senior center calendar of events and activities is now uploaded on the City's website. New committee interest groups have been introduced -- programming, fundraising and caring — and seniors are encouraged to be involved in one or more. A draft membership application is being reviewed by staff to replace the existing form. The City Attorney and Human Resource will review the application and provide direction on the contents. Seniors participating at the center or on field trips are encouraged to keep emergency medical information in their possession. The RecWare system being updated. Agenda Item No. 4E. Report: Southlake Senior Funding, Inc. — Chair McCauley reported on SSFI activities. SSFI would like to work with fund raiser Missy Gale and her staff to conduct a feasibility study which would provide a list of potential donors of matching funds for an independent senior center to be located at the current center site. John Robinson of the Amon Carter Foundation is a sponsor of Ms. Gale. $38,000 is needed for a feasibility study. Mr. Robinson has committed $18,000 toward the study. SSFI has a list of eight additional potential donors to contact for possible funding of remaining $18,000 needed for the study, including Tony Pack with Five Star Ford. Scott Simmons, developer of Watermere, told Mr. McCauley his original quote from two years ago of $4.9- $5million for a 20,000 sq. ft. center, if construction started in a couple of years, would now be in the $5.6 -$5.8 million range due to inflation. SSFI back up plan is to seek funds in excess of $2.75million to take to City Council for matching funds. Staff reminded SSFI that any negotiations and /or commitments regarding naming rights or any potential sponsorship of City facilities must be turned over to the City staff to develop with the potential sponsor in compliance with the Sponsorship Policy adopted by City Council. Agenda Item No. 4F. Reports: City Manager's Office & Community Services — Communications & Website Manager Schank provided a brief report. Members were encouraged to attend the Dallas Symphony Orchestra concert, "DSO on the Go," April 4 at 7:30 p.m. at White's Chapel United Methodist Church. The City of Southlake, in partnership with the cities of Colleyville, Westlake and Keller, participated in a groundbreaking for a new regional jail and animal services facilities to be located in Keller. A new express, self - service checkout system is now available in the Southlake Public Library. Former City Planner, Caroline Eckel, was hired to replace Alison Ortowski as the new Assistant to the City Manager. City of Southlake Values: Integrity • Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the March 12, 2013 Page 4 of 5 Deputy Director Happold encouraged members to attend the March 24 Easter in the Park event to be held at North Park. Agenda Item No. 4G. Reports: Guest Schedule — City Council candidate Randy Williamson scheduled to be the guest speaker April 9; Police Chief Steve Mylett May 14 and Fire Chief Mike Starr on June 11. The Commission would also like to invite Brandon Bledsoe to be a guest speaker at a future meeting. A suggestion was made to invite Deputy Police Chief James Brandon to be co- speaker with Police Chief Steve Mylett at the May 14 SAC meeting. SAC may consider cancellation of the regular July 9 SAC meeting at a future meeting. Agenda Item No. 5. Public Forum — No one was present to address the SAC during Public Forum. Accountability of the Senior Advisory Commission was briefly mentioned by Chair McCauley and members were encouraged to wear name badges and to sign -in at activities. Agenda Item No. 6A. Consider: Senior Advisory Commission direction to Southlake Senior Funding, Inc. (SSFI) organization — Chair McCauley presented this item explaining the purpose is to have the Senior Advisory Commission advise both City Council and SSFI of their support in moving forward with the backup plan with SSFI for the new senior center facility. City Council will be notified of SAC's direction to SSFI at today's meeting. Staff can work with SAC on the process to notify City Council should the decision be made to pursue an alternative senior center rather than the one originally approved in the community center at Bicentennial Park. Notice to City Council of such a decision would require SAC to make a formal recommendation at a future meeting. The item was discussed. A motion was made for the endorsement of SAC to direct Southlake Senior Funding, Inc. (SSFI) to more forward in raising funds for the feasibility study. Motion: Braun Second: Kyle Ayes: Baltimore, Blake, Boyd, Braun, McCauley, Kyle and Sporn Nays: None Abstention: None Vote: 7 -0 Motion Carried. A joint meeting will be held for City Council and Senior Advisory Commission at a future meeting. Agenda Item No. 7.Adiournment. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the March 12, 2013 Page 5of5 A motion was made and unanimously approved to adjourn the meeting at 2:45 p.m. Motion: Boyd Second: 14yfe A01- Q_i Ayes: Baltimore, B,d, Boyd, Braun, McCauley, Kyle and Sporn I C3kAkt - Nays: None Abstention: None Vote: 7 -0 Motion Carried. o 4 Dick ,/ 4/, McCauley, Chair - ri a • • . • • eputy Director Community Services A tape recording of this meeting is available upon request from the Office of City Secretary. City of Southlake Values: Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork CITY OF W SOUTHLAKE senior Advisory Commission Sign -in Sheet March 12, 2013 Senior Act - ter David Baltimore (Place 4) p � i/ ■ ' Beverly Blake (Place 9, Alt. 2) ■ . , L.�,, Jean Boland (Place 1) Charles Boyd (Place 3) l �"° ' 1 Y ( ) Louis Braun (Place 2) Marge Kyle (Place 7, Sec) Richard McCauley (Place 6, Chair) 4,441 4/Z Nancy Sporn (Place 5, Vice Chair) Vacant (Place 8, Alt 1) STAFF Kari Happold /, ",(y JO' Nancy Brown 41, / f Pilar Schank MOW Ben Thatcher k G11KtS ik. GUESTS Neal Perkins (CARS) // ' Darla Fowler (MMOW) efr Bernie McCauley466C-)r Laura K. Hill, City Council Candidate Guest Speaker) Q k � 41( AA ( P ) Milton Blake \Aary144 A/t/t/(e)At/ '