1998-01-22 P&Z Meeting1
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REGULAR PLANNING AND ZONING
COMMISSION MEETING
January 22, 1998
COMMISSION PRESENT: Chairman Joe Wright; Vice-Chairman James Murphy; and
Commissioners Ann Creighton, Debra Edmondson, Rob Jones, F. C. LeVrier, and Lanny Tate
COMMISSION ABSENT: None
CITY STAFF PRESENT: City Attomey Debra Drayovitch, Planner Dennis Killough, Planner
Stefanie Sarakaitis, City Engineer Ron Harper, and Landscape Administrator Keith Martin
There was no Executive Session held.
WORK SESSION: Chairman Wright announced at 6:15 p.m. that the Work Session would be held
to discuss agenda items by the Commission and the City staff. The Work Session ended at 6:30
p.m.
The meeting was called back to order by Chairman Wright at 7:03 p.m.
AGENDA ITEM #2. APPROVAL OF MINUTES:
Chairman Wright opened discussion of the minutes of the December 18, 1997, Planning and Zoning
Commission meeting, and the January 8, 1998, Planning and Zoning Commission meeting.
Commissioner Creighton requested the following change to the January 8, 1998 minutes:
Page 3, Line 36 - addition of the phrase "part of the site too intensely because the site is
challenged topographically" after the word "develop".
Motion was made to approve the December 18, 1997, Planning and Zoning Commission meeting
minutes, as amended.
Motion:
Second:
Ayes:
Nays:
Abstain:
Edmondson
Creighton
Creighton, Murphy, Edmondson, LeVrier, Tate, Jones
None
Wright
Approved: 6-0-1
Motion carried.
Motion was made to approve the January 8, 1998, Planning and Zoning Commission meeting
minutes, as amended.
Motion: Murphy
Planning and Zoning Commission Meeting Minutes on January 22, 1998 Page 1 of 10
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Second: Jones
Ayes: Creighton, Murphy, Edmondson, LeVrier, Tate, Jones
Nays: None
Abstain: Wright
Approved: 6-0-1
Motion carried.
(Planning and Zoning Commission meeting, 01-22-98, tape 1, section # 423)
AGENDA ITEM #3. ADMINISTRATIVE COMMENTS:
There were no administrative comments by City staff.
Agenda Item #4 was on the only item on the consent agenda.
AGENDA ITEM #4. ZA 97-178. FINAL PLAT FOR STONE BRIDGE PARK:
Planner Dennis Killough informed the Commission that the Applicant would remove Lot 1, Block
1, from the consideration of this plat, since a Final Plat on that lot had previously been approved and
would soon be filed.
Motion was made to approve ZA 97-178, subject to Plat Review Summary No. 1, dated January 16,
1998, as amended by removing Lot 1, Block 1.
Motion: Murphy
Second: Creighton
Ayes: Creighton, Murphy, Edmondson, LeVrier, Tate, Jones, Wright
Nays: None
Approved: 7-0
Motion carried.
(Planning and Zoning Commission meeting, 01-22-98, tape 1, section # 486)
AGENDA ITEM #5. ZA 97-169. CONCEPT PLAN FOR THE ROOMSTORE:
Planner Stefanie Sarakaitis informed the Commission that this request is for a Concept Plan for Lot
1, Block 2, Village Center Addition, Phase 2, an addition to the City of Southlake, Tarrant County,
Texas, according to the plat recorded in Cabinet A, Slides 3095 and 3096, Plat Records, Tarrant
County, Texas, and being approximately 2.270 acres. The property is located on the north side of
F.M. 1709 (East Southlake Boulevard), north of the intersection of Miron Drive and F.M. 1709 (East
Southlake Boulevard). The Current Zoning is "C-3" General Commercial District. The Land Use
Category is Retail Commercial. The Corridor Recommendation is Village Center. The Owner is
The Roomstore. The Applicant is The Boerder Snyder Group. Eight (8) written notices were sent
to property owners within the 200' notification area, and no responses have been received.
Gene Boerder (Boerder-$nyder Architects), 4514 Cole, Dallas, Texas, presented this item to the
Commission. He stated that he had some concerns regarding the required trail at the north side of
Planning and Zoning Commission Meeting Minutes on January 22, 1998 Page 2 of 10
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the property, since a six (6) foot sidewalk is required on a ten (10) foot wide area, which will limit
the required meandering. He stated that a retaining wall would need to be installed. He also stated
that in order to meet the parking requirement, he is asking for a variance of the 100 foot stacking
depth requirement, since the stacking area curves into the property.
Vice-Chairman Murphy stated that the stacking depth as required by the ordinance is a straight line
into the property and would not include the curved stacking area the applicant has provided.
Commissioner Creighton stated that she was concemed about the stacking issue with respect to cars
turning into the full-access drive from F.M. 1709 and then trying to make an immediate right turn
into the on-site stacking area. Those cars would be interrupted by the cars in the on-site stacking
area waiting to exit the site.
Vice-Chairman Murphy asked staff what was planned to the west of this site, stating that he did not
feel that the southern drive containing the stacking area could ever serve as a common access
easement between this site and properties to the west.
Planner Dennis Killough stated that the property to the west is planned as a non-residential P.U.D.
with a twenty (20) foot pipeline easement between the properties. The northern drive is platted as
a common access easement.
Vice-Chairman Murphy asked staff if shifting the building to the southern portion of the site had
been discussed with the applicant.
Mr. Boerder stated that there is a tree on the southeast comer of the site that they are wanting to save.
He stated that if they moved the building, the tree would hide the entrance to the building.
Commissioner Edmondson stated that framing the building with the tree could make the building
more attractive.
Mr. Boerder stated that his client's instructions are that they do not want the building right on the
street.
Tom James, 3J Construction Co., 11311 Harry Hines Blvd., Dallas, TX, stated that he is the general
contractor for the Roomstore. He noted that the reason the building cannot be moved to the front
of the lot is due to the Sign Ordinance. The nature of the Roomstore's business requires a decent-
sized sign.
Vice-Chairman Murphy stated that between parking on 1709 and parking on an interior access
easement, he would vote interior parking every time.
Commissioner Creighton stated that the front of the building will still be highly visible to all of the
westbound traffic on 1709. She noted that coming down that hill you see Home Depot, you will see
PetsMart, and you will see the Roomstore.
Planning and Zoning Commission Meeting Minutes on January 22, 1998 Page 3 of 10
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Chairman Wright asked the Conunission if there is a problem with the stacking depth or the entire
layout of the project, to which the Commission answered that the stacking depth was the main issue.
He stated that he feels the Applicant has provided adequate stacking depth. He noted that if that
drive becomes a common access easement in the future, placing stop signs at the cross over,
allowing the traffic from 1709 the right of way, the stacking would not be a problem.
Mr. Boerder stated that the furniture business is a low intensity use, as projected by the parking
requirements compared to a WalMart. He noted that the possibility of stacking cars in the stacking
area is remote.
Commissioner Creighton noted that the common access area does not only serve the Roomstore.
Vice-Chairman Murphy stated that his main concern with this Concept Plan is the possibility of the
property to the west requesting a drive at the same spot as the proposed drive with stacking for the
Roomstore. He stated even with stop signs at the cross overs, a car pulling into the north-south
common access easement, wanting to tum left, will be stopped waiting to do so.
Chairman Wright stated that with a stop sign at that location for the southbound traffic, this problem
would not exist.
Commissioner Creighton stated that this proposal is too similar to WalMart who has stop signs, and
that the traffic on 1709 is too busy to not provide for better access into the property.
Commissioner Jones stated that between the stacking depth and the parking space issue, he is more
concerned about the safety of the stacking depth.
Planner Dennis Killough stated that the applicant is approximately two (2) parking space short of
what the ordinance requires, and wonld have to go to the Board of Adjustment to request a variance.
Mr. Boerder stated that he recalculated the parking requirements, and that this plan is one (1) space
short, but rounded up to two (2) due to the layout of the plan.
Commissioner Creighton asked the applicant if the building could be reduced in size.
Mr. James stated this plan shows the absolute minimum building size the Roomstore allows.
Commissioner LeVrier asked the applicant what type of delivery traffic they have.
Mr. Boerder stated that they have two (2) bobtail trucks a day maximum. Mr. James stated that they
would never have a semi there. Mr. Boerder stated that this type of store does not sell furniture off
the floor or out of the show room. He stated that at this location, accessories, such as lamps and
portraits, would be picked up from this store. All furniture deliveries come from a central warehouse
at a different location.
Planning and Zoning Commission Meeting Minutes on January 22, 1998 Page 4 of 10
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Commissioner Creighton stated that the spirit of the ordinance, as she sees it, is to safely move
traffic offofF.M. 1709 before the driver has an opportunity to make a turn. She does not see how
this meets this spirit.
Commissioner Jones stated that if they continue to grant driveways just offofF.M. 1709 there will
be massive problems.
Chairman Wright opened the public hearing.
Dennis Minder, 233 EastwoodDrive, Southlake, Texas, stated that the original plan for this area calls
for a restaurant on this site. He also stated concerns about the traffic in the area on F.M. 1709, and
wants to get rid of the access easement on the east side of the lot.
Chairman Wright suggested that the item be tabled so that the applicant has an opportunity to work
through the driveway issue.
Mr. Boerder asked if he would need to get a variance on the sign if the building is to be moved
forward.
Planner Dennis Killough stated that the sign variance is processed through the building department
and proceeds to City Council.
The Coinmission went into Executive Session at 8:00 p.m., pursuant to Section 551071 of the Texas
Government Code.
The meeting was called back to order by Chairman Wright at 8:06 p.m., stating that there was no
action necessary as a result of the Executive Session.
Commissioner Creighton asked the applicant if they have considered making their building two-
stories.
Mr. Boerder stated that a two-story building does not fit the concept of the Roomstore's business,
noting that an exist'rog building with a mezzanine, which does not do the volume of business it needs
to do. He stated that the Roomstore would go elsewhere before they build a two-story building here.
Motion was made to table ZA97-169 to the February 19, 1998 Planning & Zoning Commission
meeting, and to continue the Public Heating.
Motion: Murphy
Second: LeVrier
Ayes: Creighton, Murphy, Edmondson, LeVrier, Tate, Jones, Wright
Nays: None
Approved: (7-0)
Motion carried.
Planning and Zoning Commission Meeting Minutes on January 22, 1998 Page 5 of 10
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(Planning and Zoning Commission meeting, 01-22-98, tape 1, section # 2230)
Chairman Wright called for a recess at 8:09 p.m.
Chairman Wright called the meeting back to order at 8:19 p.m.
AGENDA ITEM #6. ZA 97-175. REZON1NG:
Planner Stefanie Sarakaitis informed the Commission that this request is for a Zoning Change on
property legally described as Lot 1, Hanna Addition, an addition to the City of Southlake, Tarrant
County, Texas, according to the plat recorded in Volume 388-202, Page 71, Plat Records, Tarrant
County, Texas. The property is located on the west side of North Kimball Avenue approximately
550' south of East Highland Street. The Current Zoning is "AG" Agricultural District. The
Requested Zoning is "O-1" Office District. The Land Use Category is Medium Density Residential.
The Owner of the property is Hanna Estate. The Applicant is Salyer & Associates, Inc. Ten (10)
written notices were sent to property owners within the 200' notification area, and two (2) responses
were received, one (I) opposed and one (1) in favor.
David 07-Iardy, 2913 Cripple Creek Trail, Grapevine, TX, presented this item to the Commission.
He stated that he is planning high end, professional office development. They are looking for
dentists and insurance type offices. They are proposing three (3) small, stone buildings, all one-story
since they are under some high tension wires. They are not projecting much traffic.
Commissioner LeVrier asked what sized buildings he is proposing.
Mr. O'Hardy stated that they will definitely have two (2) buildings at 4,600 s.f., and possibly a third
building at 2,000 s.f.
Chairman Wright opened the public hearing.
Frank Record 2950 Cripple Creek Trail, Grapevine, TX, owns the property to the west. He stated
he bought his property to build a house on, and is not looking forward to seeing offices in front of
him.
Planner Dennis Killough informed the Commission that Mr. Record's property includes a ten (10)
foot easement on the south side of the subject property, which had been previously sold by metes
and bounds.
Chairman Wright closed the public hearing.
Mr. O'Hardy provided the Commission and staff with a copy of the preliminary site plan, which
would be submitted for the building permit.
Chairman Wright asked the applicant where the high tension wires cross the property.
Planning and Zoning Commission Meeting Minutes on January 22, 1998 Page 6 of 10
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Mr. O'Hardy stated that they are approximately over the second building as shown on the site plan.
Chairman Wright noted that the applicant would not be able to build anything under the lines.
Mr. O'Hardy stated that he has not talked to his architect about this issue. He stated it is possible that
only two (2) buildings could be built.
Commissioner Edmondson asked staff if a tree survey would be required.
Planner Dennis Killough stated that a tree survey would be required with the site plan prior to
issuance of a building permit.
Commissioner Jones noted that it is not likely for a house to go on that property since commercial
runs south from that property to S.H. 114, and Medium Density does allow office uses.
Commissioner Edmondson suggested the applicant rezone to an "SP" district.
Chairman Wright stated that enough time will lapse for the case to retum to the Commission for the
applicant's architect to find the easement of the high tension wires.
Mr. Record stated that if three (3) office buildings are built on this property, his property value will
be killed.
Planner Dennis Killough stated that both parties would need to file a plat revision to clean up the ten
(10) foot conveyance which had previously been sold by metes and bounds. Prior to this plat
revision, Mr. Record would need to appropriately zone his property.
Chairman Wright noted that if the applicant eliminated the ten (I0) foot strip from this request, his
status for a building permit would not be pending Mr. Record's rezoning his property.
Commissioner Jones asked staff if the ten (10) foot easement is included on the site plan the
Applicant provided.
Planner Dennis Killough stated that it is included.
Chairman Wright suggested the Commission recommend to the applicant that he come back with
an "S-P-l" rezoning request.
Motion was made to table case ZA 97-175, requesting the applicant to return with a rezoning request
to "S-P-l" Detailed Site Plan District, to the March 5, 1998, Planning and Zoning Commission
meeting.
Motion: Murphy
Second: LeVrier
Planning and Zoning Commission Meeting Minutes on January 22, 1998 Page 7 of 10
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Ayes: Creighton, Murphy, Edmondson, LeVrier, Tate, Jones, Wright
Nays: None
Approved: (7-0)
Motion carried.
(Planning and Zoning Commission meeting, 01-22-98, tape 1, section # 3422)
AGENDA ITEM #7. ZA 97-176. SITE PLAN (FOR ADDITIONAL PARKING SPACES):
Planner Stefanie Sarakaitis informed the Commission that this request is for a Site Plan (for
additional parking spaces) on property legally described as Tract 3 situated in the Wilson Medlin
Survey, Abstract No. 1958, and Tracts lA, 1Al, and IA3, situated in the Charles M. Throop Survey,
Abstract No. 1510, and being approximately 2.689 acres. The property is located on the west side
of West T.W. King Road at the intersection of West T.W. King Road and State Highway 114. The
Current Zoning is "NR-PUD" Non-Residential Planned Unit Development for a Mixed Use Business
Complex, known as Solana, to include the following uses: "O-2" Office District, "C-3" General
Commercial District, "B-I" Business Service Park District, "CS" Community Service District and
"HC" Hotel District. The Land Use Category is proposed as Mixed Use. The Corridor
Recommendation is as yet undetermined. The Owner and Applicant is Maguire Partners on behalf
of American/Sabre Group. Three (3) written notices were sent to property owners within the 200'
notification area, and one (1) response was received from outside the 200' notification area, from the
Town Attorney for the Town of Trophy Club, stating opposition.
Richard Kuhlman (Maguire Partners), 9 Village Circle, Suite 500, Southlake, TX, on behalf of Sabre
Group, presented this item to the Commission. He stated that this parking lot is intended to mirror
the existing parking lot for Sabre Group.
Mr. Kuhlman stated with respect to Item #6, stacking depth, he feels that this may be more than
adequate, since the parking area proposed will be used as more of a spill-over parking area.
Commissioner Edmondson asked the applicant about the review from the Landscape Administrator,
regarding locating more parking stalls to the north.
Mr. Kuhlman stated that the review referred to tree # 420, which offers a good solution to give them
the flexibility they need to continue the parking cap, and provide an island to save that tree.
Chairman Wright opened the public hearing. No one in the audience stepped forward to speak.
Chairman Wright closed the public hearing.
Motion was made to approve case ZA97-176 subject to Site Plan Review Summary No. 1 dated
January 16, 1998, reconfiguring the parking stalls surrounding tree # 420 to relocate them on the site,
as agreed by the applicant, and allowing Item # 6 as shown.
Motion: Murphy
Second: Tate
Planning and Zoning Commission Meeting Minutes on January 22, 1998 Page 8 of 10
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Ayes: Creighton, Murphy, Edmondson, LeVrier, Tate, Jones, Wright
Nays: None
Approved: (7-0)
Motion carried.
(Planning and Zoning Commission meeting, 01-22-98, tape 1, section # 4016)
AGENDA ITEM #8. ZA97-177. PLAT REVISION FOR THE PROPOSED LOTS 2R1.2R2. AND
3R1R. BLOCK 1. MIRON ADDITION:
Planner Stefanie Sarakaltis informed the Commission that this request is for a Plat Revision for the
proposed Lots 2R1, 2R2, and 3R1R, Block 1, Miron Addition, being a revision of Lot 2, Block 1,
Miron Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat
recorded in Cabinet A, Slide 1252, and Lot 3R1, Block 1, Miron Addition, an addition to the City
of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 3901. The
property is located on the east side of Miron Drive approximately 130' south of East Southlake
Boulevard (F.M. 1709). The Current Zoning is "B-I" Business Service Park District. The Land Use
Category is Office Commercial. The Corridor Recommendation is Office Commemial. The Owner
and Applicant is Gary Miron. Three (3) written notices were sent to property owners within the 200'
notification area, and one (1) response was received which was in favor.
Gary Miron, 175 Miron Drive, Southlake, TX, presented this item to the Commission. He stated that
Review comment # 4b had a discrepancy. The exact location of curbs will be worked out with the
surveyor. On Page 3, Item # 1 lb (# 1 ld on correct review), Mr. Miron proposed to continue the 56'
ROW, to keep in accordance with the previously approved 56' ROW.
Chairman Wright asked staff to clarify the existing R.O.W. in the Miron Addition.
Planner Dennis Killough stated that original plat showed a 56' R.O.W., which was the width of a
non-residential street at the time the original plat was approved. A plat revision was filed on lots to
the south, which was approved with the 56' R.O.W. as previously platted.
Chairman Wright opened the public hearing. No one in the audience stepped forward to speak.
Chairman Wright closed the public hearing.
Motion was made to approve case ZA97-177, subject to Plat Review Summary No. 1, dated January
16, 1998, amending Item # 1 ld to allow the 56' R.O.W. as shown.
Motion: Murphy
Second: LeVrier
Ayes: Creighton, Murphy, Edmondson, LeVrier, Tate, Jones, Wright
Nays: None
Approved: (7-0)
Motion carried.
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(Planning and Zoning Commission meeting, 01-22-98, tape 1, section # 4499)
AGENDA ITEM #9. MEETING ADJOURNM]3NT:
Chairman Wright adjourned the meeting at 9:19 p.m. on January 22, 1998.
(Planning and Zoning Commission meeting, 01-22-98, tape 1, section # 4503)
Chairman
ATTEST:
Lori A. Farwell
Community Development Secretary
Planning and Zoning Commission Meeting Minutes on January 22, 1998 Page 10 of 10