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REGULAR PLANNING AND ZONING
COMMISSION MEETING
October 7, 1999
COMMISSION PRESENT: Chairman Ann Creighton; Vice-Chairman C.D. Peebles; and
Commissioners Michael Boutte, Kenneth Home, Dennis King, and Keith Shankland.
COMMISSION ABSENT: Mike Sandlin.
CITY STAFF PRESENT: Debra Drayovitch, City Attorney; Karen Gandy, Interim Planning
Director and Zoning Administrator; Charlie Thomas, City Engineer; Ed McRoy, Current Planner;
and Lori Farwell, Planning Secretary.
Chairman Creighton called the meeting to order at 7:00 p.m.
There was no Work Session held.
AGENDA ITEM #2, APPROVAL OF M1NUTES:
Chairman Creighton opened discussion of the minutes of the Planning and Zoning Commission
meeting held on September 23, 1999.
Motion was made to approve the minutes of the Planning and Zoning Commission meeting held
on September 23, 1999, as presented.
Motion:
Second:
Ayes:
Nays:
Approved:
Shankland
Home
Home, Boutte, Peebles, Shankland, King, Creighton
None
6-0
Motion carried.
(Planning and Zoning Commission meeting, 10-07-99, tape 1, section #0028)
AGENDA ITEM #3, ADMINISTRATIVE COMMENTS:
In lieu of an orientation, Interim Planning Director Karen Gandy asked for the new Commissioners
to give a list of questions they have to staff. She said staff will then answer the questions and get
the answers back to that Commissioner. She also referred to a course offered by The Southwestern
Legal Foundation which is offered to the Commissioners and asked that they contact Lori Farwell
if they would like to attend.
(Planning and Zoning Commission meeting, 10-07-99, tape 1, section #0280)
AGENDA ITEM #4, ZA 99-068, REZON1NG:
Planning and Zoning Commission Meeting Minutes on October 7, 1999
Page 1 of 13
1 Chairman Creighton said ZA 99-068 has been tabled and the Public Hearing will be continued to
2 the November 4, 1999, Planning and Zoning Commission meeting.
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4 (Planning and Zoning Commission meeting, 10-07-99, tape 1, section #0285)
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6 Chairman Creighton said the applicant for Agenda Item #6 requested for that item to be moved up
7 on the agenda.
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9 AGENDA ITEM #6, ZA 99-089, SPECIFIC USE PERMIT FOR A KENNEL:
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Current Planner Ed McRoy presented this item to the Commission for a Specific Use Permit for a
kennel per Zoning Ordinance No. 480, Section 45.1 (16) on property legally described as Lot 3R,
Block B, Hart Industrial Park, an addition to the City of Southlake, Tarrant County, Texas, according
to the plat recorded in Cabinet A, Slide 4901, Plat Records, Tarrant County, Texas, and being
approximately 3.410 acres. A Concept Plan for Lot 3R, Block B, will be considered with this
request. The property is located on the south side of Hart Street approximately 450' east of
Brumlow Avenue. The Current Zoning is "I-1" Light Industrial District. The Land Use Category
is Mixed Use. The Applicant is Women's Interest Network, Inc. dba "Fireplug Inn". The Owner of
the property is SLJ Hart, Ltd. Fourteen written notices were sent to property owners within the 200'
notification area, and two responses were received with one being in favor and one being undecided.
Nancy Wallen (Women's Interest Network, Inc.) 14575 Tameris, Dallas, Texas, presented this item
to the Commission.
Commissioner Home asked if there will be breeding services at this facility, and Ms. Wallen said
no.
Commissioner Shanldand asked if there will be grooming services offered. Ms. Wallen said she has
room for a groomer but does not have anyone in mind yet.
d~ohn Dorety (SLJ Hart, Ltd.) 3026 Columbine, Grapevine, Texas, was available to answer any
technical questions.
Commissioner Shankland asked what the hours of operation will be. Ms. Wallen said the hours will
be 7:30 a.m. to 6:30 p.m. Monday - Friday; 8:00 a.m. - 6:00 p.m. Saturday; and Sunday will be for
pick-ups only.
Commissioner Shankland said he noticed there are 43 suites and asked if that means she is limited
to 43 guests. Ms. Wallen said they have some larger suites that are meant for two dogs who are
owned by the same family and want to be together, and they will have day care which will be in
addition to the 43.
Commissoner Home asked if she will have training available for the dogs. Ms. Wallen said she
won't have anything official, but if the pet owners want them to the staff will work on particular
Planning and Zoning Commission Meeting Minutes on October 7, 1999 Page 2 of 13
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commands.
Commissioner Shankland asked if there will be a vet on site, and Ms. Wallen said no.
Chairman Creighton asked how many staffmembers there will be. Ms. Wallen said it would depend
upon how many dogs they have. She would like to use high school kids during the moming and
afternoon, and she would like to hire one or two people to work during the day who would not be
school-aged kids. She would like to eventually hire an assistant manager to help her out.
Commissioner Boutte asked if this facility is geared towards overnight guests or day care guests.
Ms. Wallen said it is geared towards both types of guests but probably more towards overnight
guests.
Commissioner Home asked how clean-up will be handled. Ms. Wallen said the outside area will be
picked up by hand; the inside area will be mopped down using disinfectants.
Chairman Creighton asked if there are health department guidelines for this type of facility. Ms.
Wallen said there aren't since she is not raising dogs for breeding purposes. She said the dogs are
required to have current vaccinations including Bordetella for kennel cough.
Vice-Chairman Peebles asked what body it is who recommends vaccinations. Ms. Wallen said there
is not a specific requirement; it is up to the individual owner to choose.
Vice-Chairman Peebles asked what the name of the body is who makes the vaccination
recommendations. Ms. Wailen said she does not know.
Commissioner Shankland asked if it is the A.V.A. - American Veterinary Association. Ms. Wallen
said she thinks that is correct.
Chairman Creighton asked if there is dumpster pick-up on the weekends since the waste is disposed
of in the dumpster. Ms. Gandy said she does not think there is trash pick-up on the weekends.
Vice-Chairman Peebles said he was going to make their fax a part of the motion and specifically
require them to dispose of the waste products in airtight containers before it is placed in the outside
trash dumpster.
Ms. Wallen said the waste will be sealed inside the Fireplug Inn before it is carried out to the
dumpster.
Vice-Chairman Peebles asked if she intends to provide any additional soundproofing of the walls.
Mr. Dorety said the exterior walls are made of concrete which will have a deadening affect on noise.
Vice-Chairman Peebles asked what they intend to do about the urine smell outside. Ms. Wallen said
Planning and Zoning Commission Meeting Minutes on October 7, 1999 Page 3 of 13
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as long as it is regularly sprayed for pests, the solid waste is picked-up regularly, and it is regularly
watered (they will have a sprinkler system), it will not be a problem. She has not run into any
problems with smells where she is working now.
Commissioner Home suggested that Ms. Wallen have each pet owner complete a form verifying the
health of their dog. Ms. Wallen said there are forms they will have to sign and vaccinations are
verified with their vet.
Chairman Creighton asked what the neighboring businesses are. Mr. Dorety said since this is a
Concept Plan, several of these buildings do not exist right now. There is only one tenant in the 6,000
s.f. building located in the northeast comer who is an electrical contractor.
Vice-Chairman Peebles asked if there is a product to spread on the grass to get rid of the ammonia
smell. Ms. Wallen said she honestly does not know, but she will check into it. Vice-Chairman
Peebles said he is going to recommend she do that before she goes to City Council. He asked her
to take that product information with her to City Council.
Mr. Dorety said if she has offensive odors, she won't have any customers.
Mr. Dorety said they do not request a variance on Items #1 and #2, but they do request a variance
on Item #3 (driveway issues). He said they are trying to leave a large green area with extensive
landscaping. He said they could probably redesign the plan, but they would end up with parking in
the area shown as green space.
Vice-Chairman Peebles asked why they have to go ahead and put the west driveway in right now.
He asked why they couldn't just take up that issue at another time. Mr. Dorety said that was his
question to staff.
Current Planner Ed McRoy said the Concept covers the entire lot and, therefore, the entire
development was displayed.
Vice-Chairman Peebles said the Commission is considering an S.U.P. which is in a building which
covers one-tenth of this lot. He said he does not understand why they have to consider a driveway
next to a building that is not being built yet.
Ms. Gandy said the Commission will not have the oppommity to see this particular case again. She
said there is no residential adjacency, and there is no requirement for them to bring this plan back
to the Commission. She said the Commission would not have seen this Concept Plan had it not been
for the S.U.P. request that required the Public Hearing.
Mr. Dorety said they would like to go ahead and get a variance on the driveway tonight so they could
go ahead and build this project as it is shown.
Chairman Creighton said she is not crazy about granting variances to driveway placements or
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stacking depths because, to her, those are safety issues. She said the safety concerns may not be
apparent in this location today, but the Commission does not have the ability to see whether the
safety issues are going to exist several years from now. She said she is more inclined to adhere to
the ordinance even though that may interfere with the aesthetic planning of this property.
Commissioner Home asked if it is possible to tie the variance to the green space.
Vice-Chairman Peebles asked the applicant if the Commission agreed to give him relief to the 100'
requirement, would he agree to give the green space shown. Mr. Dorety said yes.
Vice-Chairman Peebles asked if he would eliminate the three parking spaces closest to the east
driveway and the three parking spaces closest to the west driveway, and Mr. Dorety said yes.
Vice-Chairman Peebles asked Mr. Dorety if he intends to put in the west driveway right away, and
Mr. Dorety said yes. Vice-Chairman Peebles said if the Commission approves this S.U.P. subject
to Mr. Dorety putting in the driveway and he plans to put it in right away, then the matter will come
to a head quickly. If he doesn't put in the driveway, then Ms. Wallen doesn't get her S.U.P.
Mr. Dorety said he is at the financing stage right now, and there are a lot of variables between now
and then. He said they are trying to obtain financing from a local bank, and they could be turned
down; there are so many variables related to financing that are beyond his control. Mr. Dorety said
he would hate to tie the S.U.P. to something Ms. Wallen has no control over. He cannot give the
Coinmission a time table right now; it is his intent to build it as soon as possible.
Commissioner Boutte asked if the City knows what is going to happen with Hart Street. Mr. Dorety
said he does not know.
Commissioner Home asked if the variance could be tied to Mr. Dorety or would it have to be tied
to the land. Ms. Drayovitch said it would be tied to the land.
Mr. Dorety said he has no problem not receiving the variance if it is going to impact the overall
decision. He said he will simply close the west driveway and make it green space and eliminate the
row of parking closest to the east driveway and, therefore, he is not asking for a variance.
Chairman Creighton said that solves her problem.
Commissioner King said he was originally wanting to somehow tie the variance to the S.U.P., but
he understands Mr. Dorety does not want to do that. Since Mr. Dorety is willing to eliminate the
driveway, he thinks that is about the only thing left to do.
Chairman Creighton opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Creighton closed the Public Hearing.
Planning and Zoning Commission Meeting Minutes on October 7, 1999
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(Planning and Zoning Commission meeting, 10-07-99, tape 1, section #2138)
Motion was made to approve ZA 99-089 subject to Concept Plan Review Summary No. 2, dated
October 1, 1999, adopting Fireplug Inn's letter dated September 20, 1999, in its entirety and making
the items listed in the letter requirements of the S.U.P. but making the following amendments:
· Health issues: Current vaccinations required as recommended by the American Veterinary
Association including Bordetella for kennel cough but instructing the applicant that if that is not
the correct name of the association or if they do not have a recommended vaccination list, then
take to City Council the name of an association that does have a recommended list of
vaccinations and a list of those vaccinations;
· Sanitation issues: Yard picked up after each group of dogs is outside with a maximum ofl ~
hours between each pick up; Waste disposed in airtight containers in outside trash dumpster for
regular pickup; Use a product on the grass to eliminate the urine smell by using the product
directions and instructing the applicant to investigate such products and have a name of a
specific product she intends to use and the specific directions for such product by the time she
goes to City Council;
· No breeding;
· No regular veterinary services;
· Limiting the number of dogs allowed to 65;
· Limiting the S.U.P. to January 1, 2001;
· Requiring a 1:13 ratio (one staff member per 13 dogs);
· Acknowledging the owner's willingness to revise the Concept Plan by removing the west
driveway and removing the seven parking spaces closest to the east driveway;
· And limiting this S.U.P. for dogs under 25 pounds.
Motion: Peebles
Second: King
Ayes: Boutte, Peebles, Shankland, King, Home, Creighton
Nays: None
Approved: 6-0
Motion carried.
(Planning and Zoning Commission meeting, 10-07-99, tape 1, section #2961)
AGENDA ITEM #5, ZA 99-080, PRELIMINARY PLAT FOR LOTS 1 - 4, BLOCK 1, SABRE
36 GROUP CAMPUS:
37 Current Planner Ed McRoy presented this item to the Commission for a Preliminary Plat for Lots
38 1 - 4, Block 1, Sabre Group Campus on property legally described as being Tracts 1, 1Al, lC, 2Al,
39 2A2, 2A3, 2A4, 2A5, 2A7, and portions of Tracts 2A and 2A6 situated in the U.P. Martin Survey,
40 Abstract No. 1015; portions of Tracts 1 and 1C situated in the James B. Mart'm Survey, Abstract No.
41 1134; and portions of Tracts 3Al, 3A1A, 3A1A2, 3A3A1, 4B, 4B1, 4B2, situated in the Rees D.
42 Price Survey, Abstract No. 1207, and being approximately 150.7244 acres. The property is located
Planning and Zoning Commission Meeting Minutes on October 7, 1999 Page 6 of 13
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1 on the southeast comer of the intersection of State Highway 114 and Kirkwood Drive. The Current
2 Zoning is "NR-PUD" Non-Residential Planned Unit Development District with "0-2" Office District
3 uses and certain other permitted and accessory uses which are generally related to communication,
4 computer, and information technologies; training and conference centers; parking structures;
5 heliport/stop and verti-port/stop; hotel, restaurant, retail and office uses. The Land Use Category
is Mixed Use, Medium Density Residential, 100 Year Flood Plain. The Owner of the property is
Maguire Partners. The Applicant is The Sabre Group. Five written notices were sent to property
owners within the 200' notification area, and no responses were received.
Jim Riley (Brockette-Davis-Drake, Inc.) 4144 ~ Central Expressway, Suite 1100, Dallas, Texas,
presented this item to the Commission.
Chairman Creighton asked staffto explain Review Item gl. Ms. Gandy said Item gl refers to the
requirement of preliminary platting the entirety of the land before further subdividing any portion
of it. She said the Commission and the City Council have granted variances to this item several
times in the past.
Chairman Creighton opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Creighton closed the Public Hearing.
(Planning and Zoning Commission meeting, 10-07-99, tape 1, section #3260)
Regarding Item # 1, Ms. Gandy suggested deferring it until development of the southern portion is
more eminent. She said then the Commission would not be relieving them of that requirement, they
would just be deferring it until the owner is ready to bring forth a development.
Motion was made to approve ZA 99-080 subject to Plat Review Summary No. 3, dated October 1,
1999, deferring Item # 1 (requirement of a plat including all of the land) for the southern portion of
this tract which is not being developed at this time.
Motion:
Second:
Ayes:
Nays:
Approved:
Peebles
Home
Peebles, Shankland, King, Home, Boutte, Creighton
None
6-0
Motion carried.
(Planning and Zoning Commission meeting, 10-07-99, tape 1, section #3360)
Chairman Creighton called for a break at 8:47 p.m.
Chairman Creighton called the meeting back to order at 9:02 p.m.
AGENDA ITEM #7, DISCUSSION OF PRIORITIZATION OF RECOMMENDED ORDINANCE
43
CHANGES;
Planning and Zoning Commission Meeting Minutes on October 7, 1999
Page 7 of 13
1 AGENDA ITEM #8, DISCUSSION OF ADDITIONAL RECOMMENDED CHANGES TO
2 SUBDIVISION ORDINANCE NO. 483 AND ZONING ORDINANCE NO. 480, AND
3 AGENDA ITEM #9, CONSIDERATION OF ADDITIONAL RECOMMENDED CHANGES TO
4 SUBDIVISION ORDINANCE NO. 483 AND ZONING ORDINANCE NO. 480:
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The Commission began by discussing Vice-Chairman Peebles' list of proposed changes to the
Zoning Ordinance.
Ms. Drayovitch said Item #1 (Section 2.1 -Any provisions of this ordinance may be waived or
modified by the City Council) has some legal issues. She said it will involve a detailed decision on
the part of the City Council.
The Commission discussed Item #2 (Section 10.2.b.l(b) - change to read as follows: a contiguous
area of not less than five (5) acres unless approved by the City Council). They also discussed the
possibility of creating an intermediate zoning category between "SF-1A" and "RE." The
Commission agreed to eliminate Item #2 and Item #8 for the time being.
The Commission discussed Item #3 (elimination of Section 12 - "SF-1B") and Item #4 (elimination
of Section 15 - "SF-2OB"). The Commission agreed to eliminate Items #3 and #4 for now.
Chairman Creighton said site plan zoning is her number one priority.
Chairman Creighton said there would be an Executive Session held in order to seek legal advice
regarding the power of the Zoning Board of Adjustment and the authority of the City Council with
respect to the issue of variances pursuant to Section 551.071, Texas Local Government Code. The
Executive Session started at 9:44 p.m. and ended at 9:50 p.m. Chairman Creighton called the
meeting back to order and asked the City Attorney if there was any action necessary as a result of
the Executive Session, and the City Attorney said no.
(Planning and Zoning Commission meeting, 10-07-99, tape 1, section #5112)
Vice-Chairman Peebles said Item #11 (Section 41.4 - If, in the opinion of the Administrative
Official, the Planning and Zoning Commission, or the City Council, the site plan...) is his number
one priority.
Ms. Drayovitch said she likes what Vice-Chairman Peebles wrote in Item #10 (Section 40.8 -
Failure to ... within 12 months of the granting of the application by City Council shall void any
approval of the City Council of that application and no permits or certificates may be issued by the
city.) She said the language may need to be changed a little, but it is consistent with what they have
recommended to all of their clients.
Vice-Chairman Peebles said he was not sure what should follow "failure to..." and said he did not
know what would be appropriate. The Commission discussed the possibility of adding the language
"failure to pull a permit..." and decided that would probably accomplish the goal. Ms. Drayovitch
Planning and Zoning Commission Meeting Minutes on October 7, 1999
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said they would work on that wording.
Ms. Gandy said if the city has site plan zoning, it is her understanding zoning hms with the land, and
she did not think a time limit could be placed on zoning. She said that is her question regarding site
plan zoning versus zoning with site plan limitations.
Regarding time limits, Ms. Drayovitch said the new statute imposes limitations on when the time
limits can be done. On existing site plans, she said time limitations can be placed now but cannot
be effective until May 2004.
The Commission agreed to leave Item #7 (elimination of Section 32 - "S-£-2 ") on the list.
Vice-Chairman Peebles said he is going to make a motion that includes a resolution to City Council,
and it will include Items #7, #9, #10, #11, and #12 from his list. He said these items are important,
and he wants them taken care of fast.
Chairman Creighton said she will not support any motion that does not include amendment of the
"C-2" uses.
The Commission discussed Item #6 (Section 21.2 - eliminate or amend severalpermitted uses in
C-2).
Vice-Chairman Peebles said the "C-2" changes are going to be far reaching and will take longer than
the other changes.
Regarding Vice-Chairman Peebles' suggestion of limiting day nurseries to 25 children,
Commissioner Boutte asked if a size limitation based on number of children should be placed in the
ordinance or would that be over-ridden by the State of Texas regulations based on square footage
per child.
Chairman Creighton suggested amending day cares to be allowed only by S.U.P., but she said she
is not sure what zoning category is appropriate - "C-2" or "C-3."
Commissioner Home said he believes there are some neighborhoods that may be in favor o£having
a day care adjacent to them.
Chairman Creighton said that is why she thinks requiring an S.U.P. in the "C-2" zoning district may
be appropriate.
Commissioner Home agreed with that but said he did not want to place a restriction on the number
of children ailo~ved.
Commissioner Boutte expressed his concern about fast food, drive-through types of restaurants being
Planning and Zoning Commission Meeting Minutes on October 7, 1999 Page 9 of 13
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Ms. Gandy asked the Commission if they are primarily concerned about the drive-through aspect
or restaurants in general.
(Planning and Zoning Commission meeting, 10-07-99, tape 1, section #7102)
Regarding the piece of land between The Village at Timarron and Rockenbaugh, Commissioner
Boutte said he would not want to restrict a restaurant such as Tuscany or Just Java, but he would not
want to see a Burger King there.
Ms. Gandy suggested leaving the restaurants where they are and creating an S.U.P. requirement for
drive-throughs.
Commissioner Boutte questioned what is meant by "financial institutions." He said having a use that
open-ended makes him nervous.
Chairman Creighton said there would probably be some merit in discussing all of these "C-2" issues
at the Joint Work Session with City Council.
Motion was made to approve a Resolution stating the following:
Whereas a number of issues have been presented in the development of our City that call into
question a number of the provisions contained in the Zoning Ordinance;
Whereas the importance of changing these particular items outweighs the need for a
comprehensive review of the Zoning Ordinance;
Whereas the changes needed to the Zoning Ordinance to effectuate significant change to the
development of the City are slight;
Now, therefore, the Planning and Zoning Commission of the City of Southlake does hereby
make the following recommendations for change to the Zoning Ordinance to the Southlake
City Council:
1. 2.1 (added language) - Any provisions of this ordinance may be waived or modified by
the City Council.
7. Eliminate Section 32 (S-P-2).
9. Amend 40.4.c to read: "as appropriate, may take into consideration any factor that it is
legally entitled to consider." Eliminate Items 1 - 8.
10.40.8 (new section) - Failure to ... within 12 months of the granting of the application by
City Council shall void any approval of the City Council of that application and no
permits or certificates may be issued by the city. (He asked staff and attorneys to provide
appropriate language.)
11.41.4 - If, in the opinion of the Administrative Official, the Planning and Zoning
Commission, or the City Council, the site plan...
12.41.4.b (new section) - Failure to submit a development plan or site plan in accordance
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with Section 40 within 12 months of the approval of the Concept Plan by City Council
shall void any approval of the City Council and another concept plan, development plan,
or site plan must be submitted for approval before any permits or certificates may be
issued by the city.
Motion: Peebles
Second: Shankland
Ms. Drayovitch suggested that the Commission discuss with City Council in the Joint Work Session
the ability to impose conditions (i.e.: duration) on S.U.P.s. She said they may want to make that
language clear in the ordinance because it is not in there currently.
Vice-Chairman Peebles asked Ms. Drayovitch if she is comfortable with the language he suggested
for Section 40.4.c and the elimination of Items 1 - 8 in that section.
Chairman Creighton said there would be an Executive Session held in order to seek the advice of
the City Attorney pursuant to Section 551.071, Texas Local Government Code, regarding matters
posted on this agenda and including Agenda Items #7, 8, and 9. The Executive Session started at
10:50 p.m. and ended at 10:55 p.m. Chairman Creighton called the meeting back to order and asked
the City Attorney if there was any action necessary as a result of the Executive Session, and the City
Attorney said no.
(Planning and Zoning Commission meeting, 10-07-99, tape 2, section #0676)
Vice-Chairman Peebles said he would like to remove Item #9, Section 40.4.c, from the Resolution.
He said the reason he is removing Items #2, 3, 4, 5, 6, 8, and 9 is because he feels Items #7, 10, 11,
and 12 are important enough and simple enough to go ahead and act on them.
Chairman Creighton asked if the Commission has the ability and the authority to pass a resolution.
Ms. Drayovitch said the Southlake Planning and Zoning Commission has never passed a resolution
in its history, but she sees no legal reason why they cannot. She said the Commission is a
governmental body who has final authority on plats, but she wants them to know this is a first. She
said it is a very appropriate way to express their intent to the City Council.
Ayes: Shankland, King, Home, Boutte, Peebles, Creighton
Nays: None
Approved: 6-0
Motion carried.
(Planning and Zoning Commission meeting, 10-07-99, tape 2, section #0781)
The Conunission discussed the Priority Ranking Form for Proposed Ordinance Amendments. Each
Commissioner ranked ordinance changes from high priority to low priority in preparation for the
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Vice-Chairman Peebles said next time there is a short agenda, he would like to have a consideration
item to review and amend the accessory uses. Chairman Creighton suggested instead of passing a
resolution regarding accessory uses on the next short agenda, that this item simply appear as a
discussion item so the Commission could start working through the items. She said when the
Commission sees this item on their agenda, they will know to bring their Zoning Ordinances in order
to work through the various uses. Vice-Chairman Peebles agreed and said that is getting from Point
A to Point B and that is all he wants to do.
The Commission discussed the 200' legal notifications and possible changes to the current process.
Vice-Chairman Peebles suggested that maybe on the next light agenda, staff could bring forward a
consideration item regarding their recommendations about legal notifications.
The Commission discussed dates for the Joint Work Session with City Council and gave staff dates
which they were not available.
AGENDA ITEM #3, ADMINISTRATIVE COMMENTS:
Vice-Chairman Peebles discussed a letter from David McMahan to the Commission which dealt with
questions of legality. He said that although he does not think the Commission did anything illegal,
he recommended that the Commission adopt Roberts Rules of Order. He thinks it would be wise
to have procedure rules in place. He asked for this item to be placed on a future agenda.
Chairman Creighton said another thing to consider would be to list on the agenda a statement which
reads: The Commission has the right to reconsider any prior vote during the meeting. She asked
for this item to be placed on a furore agenda, and she wood like to discuss both alternatives at that
meeting.
Ms. Drayovitch said she has a few items to discuss with the Commission at their next light agenda.
Chairman Creighton said she thinks consideration of the rules of order should be placed on the next
agenda.
AGENDA ITEM #10, MEETiNG ADJOURNMENT:
Chairman Creighton adjourned the meeting at 11:45 p.m. on October 7, 1999.
(Planning and Zoning Commission meeting, 10-07-99, tape 2, section #2318)
~hai Cr~r~h~n ~
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ATTEST:
Lori A. Farweli
Planning Secretary
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