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REGULAR PLANNING AND ZONING
COMMISSION MEETING
August 19, 1999
COMMISSION PRESENT: Chairman Ann Creighton; Vice-Chairman C.D. Peebles; and
Commissioners Michael Boutte, Kenneth Home, Dennis King, Mike Sandlin, and Keith Shankland.
COMMISSION ABSENT: None.
CITY STAFF PRESENT: Debra Drayovitch, City Attorney; Karen Gandy, Interim Planning
Director; Dennis Killough, Senior Current Planner; Lisa Sudbury, Current Planner; Art Wright,
Zoning Assistant; and Lori Farwell, Planning Secretary.
Chairman Creighton called the meeting to order and began the Work Session at 6:36 p.m. Although
Agenda Item #10, Ordinance No. 480-HH, is going to be tabled, she said the Commission is going
to discuss this item with Interim Planning Director Karen Gandy in the Conference Room and said
anyone in the public is welcome to join them. Ms. Gandy presented the outside storage issues to the
Commission.
Chairman Creighton closed the Work Session at 7:09 p.m. and began the Regular Session.
(Planning and Zoning Commission meeting, 08-19-99, tape 1, section #0922)
AGENDA ITEM #2, APPROVAL OF MINUTES:
Chairman Creighton opened discussion of the minutes of the Planning and Zoning Commission
meeting held on August 5, 1999.
Motion was made to approve the minutes of the Planning and Zoning Commission meeting held
on August 5, 1999, as presented.
Motion: Peebles
Second: Shankland
Ayes: Home, Boutte, Peebles, Shankland, King
Nays: None
Abstain: Sandlin, Creighton
Approved: 5-0-2
Motion carried.
(Planning and Zoning Commission meeting, 08-19-99, tape 1, section #0950)
AGENDA ITEM #3, ADMINISTRATIVE COMMENTS:
There were no Administrative Comments. Chairman Creighton said the Commission will discuss
with City staff the status of some ordinances later in the evening.
Planning and Zoning Commission Meeting Minutes on August 19, 1999
Page 1 of 8
1 Agenda Item #4 was on the Consent Agenda.
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3 AGENDA ITEM #4, ZA 99-064, FINAL PLAT FOR GATEWAY PLAZA ADDITION:
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Motion was made to approve ZA 99-064 subject to Plat Review Summary No. 3, dated August 13,
1999.
Motion:
Second:
Ayes:
Nays:
Approved:
Sandlin
Home
Sandlin, Boutte, Peebles, Shankland, King, Home, Creighton
None
7-0
Motion carried.
(Planning and Zoning Commission meeting, 08-19-99, tape 1, section #0996)
AGENDA ITEM #5, ZA 99-062, REZON1NG, AND
AGENDA ITEM #6, ZA 99-063, PLAT SHOW1NG OF PROPOSED LOTS 6 AND 7, J. J.
18 FRESHOUR NO. 521 ADDITION:
19 Motion was made to table ZA 99-062 and ZA 99-063 and to continue the Public Hearing to the
20 September 9, 1999, Planning and Zoning Commission meeting.
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Motion:
Second:
Ayes:
Nays:
Approved:
Sandlin
Shankland
Boutte, Peebles, Shankland, King, Home, Sandlin, Creighton
None
7-0
Motion carried.
(Planning and Zoning Commission meeting, 08-19-99, tape 1, section #1225)
AGENDA ITEM #10, ORDINANCE NO. 480-HH, REVISIONS TO THE COMPREHENSIVE
32 ZONING ORDINANCE NO. 480, AS AMENDED, REGARDiNG REGULATIONS ON OUTSIDE
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STORAGE, OUTSIDE DISPLAY, AND SCREENING:
Motion was made to table Ordinance No. 480-HH and to continue the Public Hearing to the
September 23, 1999, Planning and Zoning Commission meeting.
Motion:
Second:
Ayes:
Nays:
Approved:
Shankland
Sandlin
Peebles, Shankland, King, Home, Sandlin, Boutte, Creighton
None
7-0
Motion carried.
Planning and Zoning Commission Meeting Minutes on August 19, 1999
Page 2 of 8
1 (Planning and Zoning Commission meeting, 08-19-99, tape 1, section #1255)
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3 AGENDA ITEM #7, ZA 99-070, PLAT REVISION OF PROPOSED LOTS 5R AND 6R, A. A.
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FREEMAN NO. 522 ADDITION:
Current Planner Lisa Sudbury presented this item to the Commission for a Plat Revision for
proposed Lots 5R and 6R, A. A. Freeman No. 522 Addition, on property legally described as Lots
5 and 6, A. A. Freeman No. 522 Addition, an addition to the City of Southlake, Tarrant County,
Texas, according to the plat recorded in Cabinet A, Slide 4812, Plat Records, Tarrant County, Texas,
and being approximately 3.250 acres. The property is located onthe west side of Southridge Lakes
Parkway across from the intersection of Southridge Lakes Parkway and Travis Court. The Current
Zoning is "SF-1A" Single Family Residential District. The Land Use Category is Medium Density
Residential. The Owners of the property are Dan Light and Kirk Lundblade. The Applicant is Area
Surveying. Three (3) written notices were sent to property owners within the plat, and no responses
were received.
John Levitt (J.E. Levitt Engineers) 726 Commerce, Suite 104, Southlake, Texas, presented this item
to the Commission.
Chairman Creighton opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Creighton closed the Public Hearing.
(Planning and Zoning Commission meeting, 08-19-99, tape 1, section #1434)
Motion was made to approve ZA 99-070 subject to Plat Review Summary No. 2, dated August 13,
1999.
Motion:
Second:
Ayes:
Nays:
Approved:
Sandlin
Home
Shankland, King, Home, Sandlin, Boutte, Peebles, Creighton
None
7-0
Motion carried.
(Planning and Zoning Commission meeting, 08-19-99, tape 1, section #1525)
AGENDA ITEM #8, ZA 99-072, REVISED SITE PLAN FOR THE COURTYARD AT
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TIMARRON:
Current Planner Lisa Sudbury presented this item to the Commission for a Revised Site Plan for The
Courtyard at Timarron on property legally described as Lot 2, Hall Medlin No. 1038 Addition, an
addition to the City of Southlake, Tarrant County, Texas; according to the plat recorded in Cabinet
A, Slide 2495, Plat Records, Tarrant County, Texas, and being approximately 4.855 acres. The
property is located on the southeast comer of the intersection of East Continental Boulevard and
South White Chapel Boulevard. The Current Zoning is "S-P-l" Detailed Site Plan District with "O-
Planning and Zoning Commission Meeting Minutes on August 19, 1999
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1" Office District uses. The Land Use Category is Office Commercial. The Owner of the property
is Chapel Monticello Partners, Ltd. The Applicant is Realty Capital Corporation. Eighteen (18)
written notices were sent to property owners within the 200' notification area, and five (5) responses
were received with one (1) being in favor and four (4) being opposed.
dimmy Archie (Realty Capital Corporation) l l l l S. Main Street, Suite 200, Grapevine, Texas,
presented this item to the Commission.
Commissioner Boutte asked Mr. Archie if he met with the adjacent residents regarding this request,
and Mr. Archie said no.
Chairman Creighton asked if there was a reason he did not meet with the residents. Mr. Archie said
he did not think there would be any opposition to his request since the carport is not very visible
from the streets or the homes.
Commissioner Home asked why he is only asking to cover four (4) parking spaces. Mr. Archie said
they did not want to cover the whole project with carports, and they feel this will serve the needs of
the number of tenants they have.
Commissioner Shankland asked if a particular tenant is requesting covered parking, and Mr. Archie
said yes. Commissioner Shankland asked why they are not asking for more carports. He said it
would be easier to build twelve (12) covered spaces now than to come back every six (6) months and
ask for another one. Mr. Archie said the intention is not to cover the entire parking lot with carports.
Commissioner King asked if the carport if for the tenants of the closest building. Mr. Archie said
they have two (2) existing tenants in the two (2) story building at this time, and they would be
tenants to most likely use the carports. Commissioner King asked who the tenants are. Mr. Archie
said the current tenants are Timarron Family Medicine and Westerra Timarron. He said they do have
another company, Omega Insurance, who is moving their company from Las Colinas and will
occupy a majority of the one (1) story building.
Chairman Creighton said Timarron was the developer of all of this property and if they wanted a
garage, she asked why they didn't just build one when they developed the property.
Commissioner Home said he is worried about the tenants of the other buildings seeing this covered
parking and wanting the same thing for themselves. He said if the Commission approves this request
and establishes a precedent, then everyone there will feel entitled to have covered parking. Mr.
Archie said he hopes the Commission will take into consideration where the carports are being
placed.
Chairman Creighton opened the Public Hearing.
Barbara Manisco, 110 Bent Trail Drive, Southlake, Texas, disagreed with Mr. Archie by saying she
Planning and Zoning Commission Meeting Minutes on August 19, 1999
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1 will be able to see this carport from her house. She said she met with Mr. Archie and Mr. Myers
2 three (3) times when this property was being developed, and they very heavily sold the concept of
3 a residential look and feel. She said she would like to know where in Timarron you can f'md another
4 carport or where the Architectural Control Board would place one. If carports are not allowed in the
5 residential areas of Timarron and this development is supposed to have a residential feel to it, then
she asked why they would be allowed here. She said she does not think it will stop with four (4)
carports because it establishes a precedent.
Dee Webster, 100 Braddock $outhlake, Texas, said she was opposed to this development but she
is pleased to see how it has developed over time. She said she is genuinely concemed it could look
like a Chevy dealership right over her garden wall if this is passed. She said if a vote counts then
she is voting against it.
Chairman Creighton closed the Public Hearing.
(Planning and Zoning Commission meeting, 08-19-99, tape 1, section #2078)
Chairman Creighton said she has received a number of letters in opposition to this request.
Vice-Chairman Peebles said it really bothers him this was not a part of the original site plan because
once it gets to this stage, the Commission's hands are tied if it meets all of the ordinances.
Commissioner Sandlin said staff mentioned they are working on a carport ordinance and asked
Senior Planner Dennis Killough about the ordinance. Mr. Killough said the base format is based on
the Standard Operating Procedures he distributed to the Commission last time and said staff is trying
to determine what section it belongs under in the Zoning Ordinance. He said there is still a question
whether it would be an SUP or an accessory use.
Commissioner Sandlin said he cannot envision allowing tents such as this to be used for carports
anyway.
Chairman Creighton agreed saying she does not know how we even got to the point of calling this
a carport - it is a tent.
Commissioner Shankland said this is a tent that looks good on a car lot, but in a residential PUD
where the residents could not build it if they wanted to, he does not know why a commercial
developer should be allowed to. He said he will welcome the ordinance because this kind of stuff
should not even get to the Commission.
Commissioner King said he does not really have anything to add that hasn't already been said. He
said this is one of the nicest-looking developments in Southlake and Northeast Tarrant County, and
he does not think this sort of structure belongs here.
Planning and Zoning Commission Meeting Minutes on August 19, 1999
Page $ of 8
1 When the original Site Plan came forward, Chairman Creighton said she remembers how pleased
2 she was that a company with a reputation like Realty Capital Corporation was developing this site.
3 She said if anyone could build a first-rate office development, Mr. Myers could do it. She is
4 shocked to see Mr. Myers want to put this structure on this site and rain this beautiful office
5 complex.
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Motion was made to deny ZA 99-072.
Motion:
Second:
Ayes~
Nays:
Approved:
Shankland
Sandlin
King, Home, Sandlin, Boutte, Peebles, Shankland, Creighton
None
7-0 (to deny)
Motion carried.
(Planning and Zoning Commission meeting, 08-19-99, tape 1, section #2408)
AGENDA ITEM #9, ZA 99-073, PLAT REVISION FOR PROPOSED LOT 6R, AUBREY
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ESTATES:
Current Planner Lisa Sudbury presented this item to the Commission for a Plat Revision for
proposed Lot 6R, Aubrey Estates, on property legally described as Lots 6 and 7, Aubrey Estates, an
addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet
A, Slide 4514, Plat Records, Tarrant County, Texas, and being approximately 3.003 acres. The
property is located on the east side of South White Chapel Boulevard approximately 400' south of
the intersection of South White Chapel Boulevard and Pine Drive. The Current Zoning is "SF-1A"
Single Family Residential District. The Land Use Category is Low Density Residential. The Owner
of the property is Todd Tracy. The Applicant is Kenny Anderson Construction. Five (5) written
notices were sent to property owners within the plat, and no responses were received.
Angela Washington (Coles and Thompson) 901 Main Street, Suite 4000, Dallas, Texas, represented
the applicant and presented this item to the Commission.
Todd Tracy, 6323 Club Lake Court, Dallas, Texas, said this request is actually benefiting the City
because it is eliminating the possibility of one (1) driveway on Pine Drive. He said as it is platted
today, there can be two (2) accesses with one (1) on Pine Drive and one (1) on White Chapel
Boulevard.
Kenny Anderson (Kenny Anderson Construction) 1201 Spargercrest, Bedford, Texas, showed his
plans to the Commission.
Chairman Creighton asked if the City is concerned about more drives fronting onto White Chapel
Boulevard. Mr. Killough said these are estate tracts, and there is more than adequate space between
each of these tracts to meet the spacing requirements per the Driveway Ordinance.
Planning and Zoning Commission Meeting Minutes on August 19, 1999
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Commissioner Sandlin said he wants the applicant to know that White Chapel Boulevard will not
remain the small road it is today; it will be a major road. He said he does not want these applicants
back here later saying they thought it was going to remain a little country road. Mr. Tracy said he
understands that and has taken that into consideration in regards to his fencing, his setback, etc. He
knows the largest trees on the whole lot will be lost to the road expansion.
Chairman Creighton opened the Public Hearing. No one in the audience stepped forward to speak.
Chairman Creighton closed the Public Hearing.
Motion was made to approve ZA 99-073 subject to Plat Review Summary No. 2, dated August 13,
1999, deleting Item #1 (double fronted residential lots not be allowed).
Motion:
Second:
Ayes:
Nays:
Approved:
King
Shankland
Home, Sandlin, Boutte, Peebles, Shankland, King, Creighton
None
7-0
Motion carried.
(Planning and Zoning Commission meeting, 08-19-99, tape 1, section #3167)
AGENDA ITEM #3, ADMINISTRATIVE COMMENTS:
The Commission continued the discussion with City staff regarding certain ordinance revisions.
Chairman Creighton said the Commission's intention is to identify these revisions and ask that they
be placed on the Commission's agenda at a later date. Vice-Chairman Peebles recommended
amending the following: Zoning Ordinance No. 480, Section 41.4 - Effect of a Concept Plan - to
include the "...Administrative Official, the Planning and Zoning Commission, or the City
Council..."; the approval process for Revised Site Plans; Zoning Ordinance No. 480, Section 40.4.c
- Development Plan or Site Plan approval; make carports illegal or set new parameters; and
curvilinear street requirements.
Commissioner Sandlin suggested that staff give the Commission examples of streets which meet the
curvilinear requirements as they are today.
Chairman Creighton said to be careful and not go too far the other way because some curvilinear
roads begin to obscure vision in places.
Vice-Chairman Peebles said the radial lot line issue is always coming up and asked if there is a way
to encourage cul-de-sacs instead of discouraging them. He said there always seems to be issues with
side yard setbacks, too, and asked staff to look at that.
City Attorney Debra Drayovitch said flag lots are an issue, too. Vice-Chairman Peebles agreed.
Planning and Zoning Commission Meeting Minutes on August 19, 1999
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Vice-Chairman Peebles said Accessory Uses need to be looked at, too.
Chairman Creighton said it seems as though a number of the ordinances use descriptions of uses that
are not very up to date and may not reflect the reality of that particular use today. She said she
cannot help but think that may be part of the problem with The Children's Courtyard property since
it does not have any size limitation.
Commissioner Sandlin agreed saying he thought it was weird there could be so many different uses
in one zoning district and have a school next to them. He said we would not put two (2) schools next
to each other, but because of the way the zoning is, we are ending up with two (2) schools next to
each other. He would like to have that addressed. He said the zoning districts list all of these
permitted uses, and we are winding up with incompatible uses next to each other.
Ms. Drayovitch said they will get started right away on the suggestions that have the legal issues.
Vice-Chairman Peebles said he is not sure if these suggestions should be handled in Work Groups.
Ms. Drayovitch said that is entirely a decision that the Commission and the City Council would need
to make.
Commissioner Home said there will be much more development north of S.H. 114 in the near future
so these things need to be addressed soon, or there will be some disasters up there.
AGENDA ITEM #11, MEETiNG ADJOURNMENT:
Chairman Creighton adjourned the meeting at 8:55 p.m. on August 19, 1999.
(Planning and Zoning Commission meeting, 08-19-99, tape 1, section #4354)
ATTEST:
Lori A. Farwell
Planning Secretary
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