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1999-05-06 P&Z MeetingREGULAR PLANNING AND ZONING COMMISSION MEETING May 6, 1999 COMMISSION PRESENT: Chairman Ann Creighton; Vice-Chairman F. C. LeVrier; and Commissioners Rob Jones, C. D. Peebles, Mike Sandlin, and Keith Shankland. COMMISSION ABSENT: None. CITY STAFF PRESENT: Dennis Killough, Senior Current Planner; Chris Carpenter, Senior Comprehensive Planner; Keith Martin, Landscape Administrator; and Lori Farwell, Planning Secretary. There was no Work Session held. Chairman Creighton called the meeting to order at 7:04 p.m. AGENDA ITEM #2, APPROVAL OF MINUTES: Chairman Creighton opened discussion of the minutes of the Planning and Zoning Commission meeting held on April 22, 1999. Motion was made to approve the minutes of the Planning and Zoning Commission meeting held on April 22, 1999. Motion: Sandlin Second: LeVrier Ayes: Sandlin, LeVrier, Peebles, Creighton Nays: None Abstain: Shankland, Jones Approved: 4-0-2 Motion carried. (Planning and Zoning Commission meeting, 05-06-99, tape 1, section #0024) AGENDA ITEM #3, ADMINISTRATIVE COMMENTS: There were no Administrative Comments. AGENDA ITEM #4, ZA 99-018, SITE PLAN FOR DR. JOHN MICHAEL TATE'S OFFICE: Senior Comprehensive Planner Chris Carpenter informed the Commission this request is for a Site Plan for Dr. John Michael Tate's office on property legally described as Lot 26R, Block E, Oak Knolls Lakeview Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Volume 388-183, Page 40, Plat Records, Tarrant County, Texas, and being Planning and Zoning Commission Meeting Minutes on May 6, 1999 Page 1 of 7 approximately 1.35 acres. The property is located on the south side of State Highway 114 approximately 400' northwest of the intersection of East Southlake Boulevard (F.M. 1709) and State Highway 114. The Current Zoning is "O- 1" Office District. The Land Use Category is Mixed Use. The Owner of the property is Dr. John Michael Tate. The Applicant is WRA Architects. Five (5) written notices were sent to property owners within the 200' notification area, and one (1) response was received and was in favor. Dr. John Michael Tate, 914 San Saba, Southlake, Texas, presented this item to the Commission. He said Mr. Skaistis has come up with landscape additions which enhance the appearance and give a better presentation to the building both from Gateway Drive and State Highway 114. Michael Skaistis (WRA Architects) said he has shown a solid hedge of Burford Holly and some Crate Myrtle to provide some color. He said they also intend to plant some large, nursery grown live oak trees in attempt to soften the five (5) northem parking spaces. Commissioner Peebles said it looks to him like the parking spaces to the north are somewhat wide and asked if there was something that could be done to narrow that area to decrease the amount of encroachment into the bufferyard. Mr. Killough said 20' is probably the smallest amount of area that you would want to allow. Mr. Killough said they are currently at 22' from face of curb to edge of parking. Commissioner Peebles asked if they would be willing to eliminate 2' of pavement in order to get more bufferyard, and Mr. Skaistis agreed to do that. Dr. Tate said he is not okay with cutting off 2' from that driveway because it is just barely wide enough for two (2) cars. Vice-Chairman LeVrier asked if that curb cut is existing, and Dr. Tate said yes. Vice-Chairman LeVrier asked if the north line of that parking lot is lining up with an existing curb cut, and Dr. Tate said yes. Commissioner Peebles said he does not have a problem with stopping the 2' at the existing curb cut, but after that, they could come back out 2' for the new parking lot to allow for more bufferyard. Dr. Tate said that is fine as long as it does not make turning around ridiculously hard. Mr. Killough said the end space by the dumpster may not be a very usable space because it will be difficult to get in and out of it. Vice-Chairman LeVrier asked what the distance is between the curb and the north property line. Mr. Killough said it is 3'. Vice-Chairman LeVrier asked what is the mature growth of Burford Holly, and Landscape Planning and Zoning Commission Meeting Minutes on May 6, 1999 Page 2 of 7 Administrator Keith Martin said Dwarf Burford Holly would be about 3' and if they do not get dwarf, they would be about 8'. Vice-Chairman LeVrier asked what plant Mr. Martin would suggest to provide a 4' screening, and Mr. Martin said he would suggest Dwarf Burford Holly. Chairman Creighton said she appreciates Dr. Tate's willingness to work on this. She thanked him for bringing Mr. Skaistis in to explain to the Commission what they tried and what did not work. She asked if the plantings in the S.H. 114 bufferyards equal the plantings that would have been in the bufferyard that has been lost as a result of the five (5) parking spaces. Mr. Skaistis said there are no required plantings in those bufferyards since this is an existing building. Commissioner Peebles asked if he is the only one who wants the additional 2' of bufferyard adjacent to the five (5) parking spaces. Chairman Creighton said she does not want to see the Commission allow him a parking lot that becomes unusable. Commissioner Sandlin said he would rather see them save the trees than lose them. He is not concerned about the stacking depths if it means losing trees. He agrees with Chairman Creighton regarding the spacing in the parking lot. Commissioner Shankland thanked Dr. Tate for going the extra mile to make this work. He said he appreciates what they have done. Although the Public Heating was previously closed, Chairman Creighton asked if anyone would like to speak regarding this item. Motion was made to approve ZA 99-018 subject to Site Plan Revised Review Summary No. 3, dated April 30, 1999, delet'mg Items #1 (dumpster location); #2 (parking located in bufferyards); #3.a (driveway spacings); and #3.b (stacking depths); and requiting the landscaping to be in accordance with the plan presented tonight. Motion: Second: Ayes: Nays: Approved: Sandlin Shankland LeVrier, Peebles, Shankland, Jones, Sandlin, Creighton None 6-0 Motion carried. (Planning and Zoning Commission meeting, 05-06-99, tape 1, section # 1000) Planning and Zoning Commission Meeting Minutes on May 6, 1999 Page 3 of 7 AGENDA ITEM #5, ZA 99-007, SPECIFIC USE PERMIT FOR OUTSIDE STORAGE OF PLANTS OR OTHER GREENERY AS PART OF A RETAIL OPERATION FOR HOME DEPOT: Senior Comprehensive Planner Chris Carpenter informed the Commission that this request is for a Specific Use Permit for outside storage of plants or other greenery as part of a retail operation per Zoning Ordinance No. 480, Section 45.1 (29) on property legally described as Lot 4, Block 2, Village Center, Phase 2, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slides 3095 & 3096, Plat Records, Tarrant County, Texas, and being approximately 11.732 acres. A Site Plan will be considered with this request. The property is located on the west side of Village Center Drive approximately 500' north of East Southlake Boulevard (F.M. 1709). The Current Zoning is "C-3" General Commercial District. The Land Use Category is Retail Commercial. The Owner of the property is Home Depot USA, Inc. The Applicant is Winkelmarm & Associates, Inc. Six (6) written notices were sent to property owners within the 200' notification area, and no responses were received. Michael Clark (Winkelmann & Associates) 12800 Hillcrest, Suite 200, Dallas, Texas, presented this case to the Commission. Commissioner Sandlin said what concerns him is the fact the applicant said at the last meeting they intend to stack their products up to I0' in height and that is why he wanted them to raise their wall height. He said now if the Commission says they only want them to stack to 8', they probably will not want to do that since they have already stated they want 10'. He said he does not want to see products stacked over the wall. Mr. Clark said anyone on the frontage road probably will not even see the wall. Commissioner Sandlin said he does not have a problem with this as long as he does not see anything different than what he sees right now when he drives by. Mr. Clark said he has no problem restricting the height of the stacks to some reasonable amount below the wall height. Chairman Creighton said she is very dissatisfied with the manner the City is enforcing these restrictions. She said she can see the height restriction not be enforced just the same as the 5% restriction. She said she is generally not pleased with what is before the Commission. She said if the Commission approves this, she would like to see a time limit placed on the S.U.P. so that Home Depot can go away and come up with a better solution than what they are proposing. Commissioner Shankland said he likes the idea of placing a time limit on them, too. He agreed enforcement has been a problem, but compliance has also been a problem. He said at the end of that period if they have been good neighbors, have complied, and there has been no enfomement problem, then maybe extension of the S.U.P. is warranted. Planning and Zoning Commission Meeting Minutes on May 6, 1999 Page 4 of 7 Mr. Clark said he wanted to clarify that this wall exists, and they are simply adding one to enclose this area. He said he thinks the time limit is an excellent idea because it would give Home Depot something to shoot for knowing it could be taken away. Chairman Creighton said she knows Home Depot has a Contractor's Pick Up for lumber and questioned if that type of system would also work for these materials. Commissioner Jones said from a line of sight perspective, if materials were restricted to 8', they would not be seen from S.H. 114. Commissioner Sandlin said he thinks the Commission will probably place a time limit on this S.U.P., and Home Depot needs to understand the Commission does not want to see materials from the road. He said if Home Depot does not make sure that is done, there is a good chance the next P&Z Commission would not renew their S.U.P. Commissioner Jones said even if they stack materials up to 10' in height, they will not be seen from S.H. 114. Although the Public Hearing was previously closed, Chairman Creighton asked if anyone would like to speak regarding this item. Commissioner Peebles asked what they are going to do with the propane tanks. Mr. Clark said he did not know but said he would check into it. Chairman Creighton said if Home Depot is allowed this much outside storage, she would not ever want to see anything else outside the store. Chairman Creighton asked if Home Depot would allow its customers to pick up these outside storage materials at the same entry that contractors pick up lumber. Mr. Clark said they would have to come from the garden center and either travel all the way through the store or in front of the store in the fire lane. He said they do not want fork lifts going back and forth. If it can be done legally, Commissioner Peebles asked if they will put the propane tanks inside this outside storage area. Mr. Clark said he does not know what the policy is on propane. He said he presumes Home Depot likes to have it out in front for advertising purposes. Mr. Clark agreed to put the propane in the outside storage area if it can be done legally. Commissioner Peebles asked if the wall is beige accented with a darker beige. Mr. Clark said there are some fascias that are darker. Commissioner Peebles asked if it would look better to be cast stone. Mr. Clark said as a civil engineer, he is not comfortable choosing colors, but he would be happy to take samples of both to City Council. Planning and Zoning Commission Meeting Minutes on May 6, 1999 Page 5 of 7 Commissioner Jones asked staff if this zoning allows them to give relief on the parking. Mr. Killough said yes they can up to a 10% reduction. Commissioner Peebles asked if Home Depot could put the propane tanks in the outside storage area with the way this request is worded right now. Mr. Killough said the propane tanks are not considered to be garden supplies or plant materials so he does not think so, but they may be considered an ancillary use within the 5% allowed for general outside sales. Commissioner Shankland asked if the soda machines are included in the 5% outside storage. Mr. Killough said yes. Motion was made to approve ZA 99-007 subject to Specific Use Permit Plan Review Summary No. 1, dated April 30, 1999; deleting Item #2 (6.2 variance on parking spaces); requiring all retail merchandise to be located in the store, garden center, or outside storage area; requiring that material stored in the outside storage area will not exceed 10' in height and will not be seen from State Highway 114 whichever is more restrictive; placing the propane tanks inside the darkened outside storage area if legally possible, and if not, adjacent to the darkened outside storage area; requiring the S.U.P. to be renewed on July 1, 2000; providing color scheme to City Council; and allowing only two (2) vending machines. Motion: Second: Ayes: Nays: Approved: Peebles Shankland Peebles, Shankland, Jones, Creighton Sandlin, LeVrier 4-2 Motion carried. (Planning and Zoning Commission meeting, 05-06-99, tape 1, section #2882) AGENDA ITEM #6, MEETING ADJOURNMENT: Chairman Creighton adjourned the meeting at 8:34 p.m. on May 6, 1999. (Planning and Zoning Commission meeting, 05-06-99, tape 1, section #2890) /(dm Creightofi Chairman Planning and Zoning Commission Meeting Minutes on May 6, 1999 Page 6 of 7 ATTEST: Lori A. Farwell ~ ' Planning Secretary Planning and Zoning Commission Meeting Minutes on May 6, 1999 Page 7 of 7