Item 4B MemoCITY OF
SOUTHLAKE
MEMORANDUM
(April 2, 2013)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve annual renewal of Town Square street sweeping
contract with Mid -Cities Sweepers Plus, Inc.
Action
Requested: Renew street sweeping contract for Town Square public streets
and parking garages with Mid -Cities Sweepers Plus in the amount
of $64,488.84.
Background
Information: As a part of the City's responsibility for maintenance within Town
Square, we manage the contract for street sweeping the public
streets and the two parking garages within the Town Square
development. This contract also provides for the daily emptying of
all the trash containers within Town Square. Council approved the
contract award for Mid -Cities on April 20, 2010, and must renew
this contract before April 20, 2013.
Sealed bids were solicited in 2010 for a new service agreement to
include the two-story parking garage at the Department of Public
Safety Headquarters and all additional trash containers added
around Town Square since the original bid in 2005. Prices for the
services under this contract are for service every day of the week
throughout the year. The contract with Mid -Cities allows for an
annual increase in cost of 4%, however, Mid -Cities is not
requesting an increase, and has not requested an increase since
the original award. The annual unit prices for these services shall
remain at:
Public Street Sweeping $29,362.84
Public Parking Garages Sweeping $ 8,008.00
DPS Parking Garage Sweeping $ 9,100.00
Empty 125 Trash Containers $18,018.00
TOTAL $64,488.84
Inland Southwest reimburses the City for 91.75% of the cost to
provide sweeping service for the public parking garages. The
original contract may be renewed for four additional years if the city
is satisfied with the services provided. This is the third renewal.
Please note that this contract under consideration is for the street
sweeping in the Town Square development only. Street sweeping
for the remainder of the city is performed by Flagship, Inc. under an
Inter local Agreement with the City of Grand Prairie, Texas. Street
sweeping services are performed year round as part of the city's
annual Storm Water program as a Best Management Practice.
Financial
Considerations: Funding for these services is available in the operating budget of
the Streets and Drainage division.
Strategic Link: These services link to the city's strategy map relative to focus areas
of Infrastructure and Partnership. The specific corporate objectives
that are met by these services are to provide high quality customer
service, to collaborate with select partners to implement service
solutions, and to invest to provide and maintain high quality public
assets.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The City Council may approve or deny this contract.
Supporting
Documents: Aerial exhibits of service areas in the contract
Renewal packet
Staff
Recommendation: Renew street sweeping contract for Town Square public streets
and parking garages with Mid -Cities Sweepers Plus in the amount
of $64,488.84
Staff Contact: Robert H. Price, P.E., Public Works Director
Cristina A. McMurray, C.P.M., Assistant to the Director of PW
Public Streets and Parking Garages include in this contract.
Trash containers included in this contract.
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