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2013-02-26 ri4 CITY OF 4) SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING: February 26, 2013 LOCATION: 1400 Main Street, Southlake, Texas Southlake Town Hall — 3A Southlake Arts Council Members Present: Chair Leslie Bartlett, Vice Chair Miriam Murray, Secretary Jesika Cook and Southlake Arts Council members Merlene Ingraham, Terri Messing and Leslie Ann Walker Southlake Arts Council Members Absent: Tammy Hashemian Staff Members Present: Deputy Director of Community Services Candice Edmondson Others Present: None Agenda Item No. 1 - Call to Order: Chair Bartlett called the meeting to order at 6:05 p.m. Agenda Item No. 2A — Consent: Approval of the minutes from the January 22, 2013 regular Southlake Arts Council meeting — One misspelled word was corrected in Item 4B of the minutes. A motion was made to accept the minutes as corrected. Motion: Cook Second: Murray Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6 -0 Motion Carried. Agenda Item No. 3A — Consider: Recommendation on permit for CISD Art Exhibit in Town Hall April 26 -28, 2013 — Deputy Director of Community Services Edmondson presented the permit for a recommendation. The Southlake Arts Council discussed this item. Staff was asked to include the April 19 -May 17, 2011 Art In the City Jazz reception and display and the September 9- October 31, 2012 "Fall Through the Lens" exhibit and reception in the list of previously approved public art displays and events noted in the cover memo that will be presented to City Council on March 5, 2013. The committee would like one presentation made to City Council for all of the permits needed for the Arts Council's annual events, rather than individual presentations. A motion was made to approve the permit for CISD Art Exhibit in Town Hall April 26 -28, 2013 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the February 26, 2013 Southlake Arts Council Meeting Page 2 of 3 Motion: Messing Second: Murray Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6 -0 Motion carried. Agenda Item No. 4A - Discussion: Recap of "The Strokes of Art in the Square" reception held February 17, 2013 — Southlake Arts Council member and APEX representative Terri Messing reviewed the event and requested feedback. Suggestions for future events were to shorten the reception to one and a half hours and to move the event to the end of February. Signage during the event was mentioned, perhaps having multi - purpose, sturdy outdoor signs. Another suggestion was to distribute advertisement flyers during the event. Permanent kiosks in Town Square to advertise events are being investigated by the Economic Development Department. Agenda Item No. 4B - Discussion: Public Art Ordinance — Deputy Director of Community Services Edmondson presented this item for discussion. Based on the City Manager's Priority Ordinance List, the Planning Department will undertake in FY 2014 an update of the Public Art Ordinance (No. 803), which was approved by City Council 2001 and amended (No. 803 -A) in 2007, to include recommendations from the Public Art Master Plan, specifically recommendations PA 11 -15. Amendments to the Public Art Ordinance will be presented for Southlake Arts Council recommendation prior to being considered by City Council. Agenda Item No. 4C — Discussion: Public Art Policy — Deputy Director of Community Services Edmondson presented this item for discussion. The current Public Art Policy, approved by City Council in March 2011, needs to be updated to include the adopted Public Sculpture Program approved by City Council December 4, 2013. The revisions will include provisions for contracts for temporary and loaned art, a stipend program for artists, parameters for a guarantee to purchase program and fees due to the City for purchased art. Staff will present the proposed, updated Public Art Policy to Southlake Arts Council for their recommendation at the April 23, 2013 meeting, followed by City Council consideration on May 7, 2013. Agenda Item No. 4D — Discussion: Call to Artists for Public Art for Phase I of Public Sculpture Program — Deputy Director of Community Services Edmondson presented this item for discussion. The Public Sculpture Program was approved by the Southlake Arts Council October 29, 2012 and adopted by City Council December 4, 2012. The Program will be implemented in four (4) phases, with the first phase to begin in Frank Edgar Cornish, IV Park. Phase I will include two (2), temporary on -loan pieces for display in the park. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the February 26, 2013 Southlake Arts Council Meeting Page 3 of 3 The Arts Council reviewed the proposed timeline and also discussed the criteria and scale of proposed sculptures. Staff is developing a list of artists for distribution of the Call to Artists. Staff will investigate using business cards for the Southlake Arts Council to aid in soliciting artists for future Call to Artists projects. Agenda Item No. 4E — Discussion: Call to Artists for Public Art at DPS North Facility — Deputy Director of Community Services Edmondson presented this item for discussion. The Public Art Master Plan includes public art for the new DPS North Training Facility currently under construction. Funding for the art was approved by City Council in January 2013 through the Crime Control and Prevention District (CCPD). CCPD will select the proposed art and make their recommendation to the Arts Council and City Council. Due to the timing of the grand opening celebration for the facility, two (2) options for procuring the art piece were considered. Option 1 was to release a standard Call to Artists and install artwork after the facility is open. Option 2 was to use an art consultant/consortium to find an artist that has appropriate pieces ready for purchase and install prior to the facility opening. Both options were discussed by the Arts Council and they deferred the decision to the Crime Control and Prevention District. Agenda Item No. 5 - Public Forum: No one was present to address the Arts Council. Agenda Item No. 6 — Adjournment A motion was made to adjourn the meeting at 7:00 p.m. Motion: Walker Second: Cook Ayes: Bartlett, Cook, Ingraham, Messing, Murray and Walker Nays: None Vote: 6 -0 Motion carried. At st: - ritkriondY y lk} eslie Bartlett, Chair Candice Edmondson, Deputy Director Community Services Department A tape recording of this meeting may be requested in the Office of the City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Arts Members: Please initial beside your name below so there will be a record of attendance. Guests: Please sign your name below. Southlake Arts Council Meeting — TH 3A Tuesday, February 26, 2013 Leslie Bartlett /'/I Merlene Ingraham q t e Jesika Cook Terri Messing Tammy Hashemian At) Leslie Ann Walker M c'. Miriam Murray Candice Edmondson C o dson staff liaison) Guests: