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2012-08-141 � CITY OF SOUTHLAKE TEXAS JOINT CITY COUNCIL /SPIN STANDING COMMITTEE MEETING MINUTES: AUGUST 14, 2412 LOCATION: 1400 Main Street, Southlake, Texas Town Hall Training Rooms 3C & 3D TIME: 6:00 P.M. SPIN STANDING COMMITTEE MEMBERS PRESENT: SPIN 1: Rob Baker SPIN 2: David Alexander SPIN 3: Jeffrey Medici SPIN 4: Lou Hillman - SPIN 5: i SPIN 6: SPIN 7: Vic Awtry SPIN 8: SPIN 9: Ray Tremain SPIN 10 Ron Evans SPIN 11: Monique Schill YOUTH: Michelle Terry Kevin O'Brien - Alternate SENIOR: David Baltimore STAFF PRESENT: Alison Orlowski, Assistant to the City Manager Shana Yelverton, City Manager Ben Thatcher, Assistant City Manger Alicia Richardson, City Secretary CITY COUNCILMEMBERS PRESENT: Mayor John Terrell Councilmember Martin Schelling Councilmember Carolyn Morris Mayor Pro Tem Brandon Bledsoe Councilmember Jeff Wang Deputy Mayor Pro Tem Pamela Muller Official Meeting Minutes: Joint City Council/ SPIN Standing Committee Meeting — August 14, 2012 Page 1 of 4 REGULAR AGENDA Agenda Item No. 1. Call to order The meeting was called to order by Mayor Terrell at 6:09 p.m. Agenda Item No. 2. Discuss and consider recommendations for Southlake Program for the Involvement of Neighborhoods program improvements Mayor Terrell made introductory comments, emphasizing the basis of tonight's discussion is to support citizens (customers) and changes to SPIN should be responsive to that. Mayor Terrell then asked the Standing Committee to provide a report on their discussion at the Special SPIN Standing Committee meeting held on July 10, 2012. Rob Baker provided that report. After a lengthy discussion, it was agreed that the SPIN Standing Committee would review the issues and return to City Council with recommendations for revisions to the mission, program goals and objectives, and program structure with the goal of incorporating these revisions into a new SPIN enabling ordinance. Agenda Item No. 3. City Manager's Report • Water status update - City Manager Shana Yelverton explained that current water usage is showing an increased usage, however, there is an adequate recovery period to fill the tanks each week. Additionally, a new 30" water line will be in service next summer and will address projected build out. • West Nile update - Assistant City Manager Ben Thatcher reviewed the attached handout. Agenda Item No. 4. City_Council-Rep ort • Mayor Terrell noted that the FY 2013 budget will be filed soon. • Councilmember Morris reported that there is a new magazine named 76092" serving the Southlake area. She also encouraged all in attendance to pick up the Annual Water Quality Report from Public Works as it has a lot of useful information. Agenda Item No. 5. SPIN Neighborhood Reports Note: this item as addressed following the closing of the Joint session. SPIN 1: Rob Baker reported that the ZBA case he spoke about previously is now closed as the homeowner has decided to build an addition as opposed to a separate building on the property. Official Meeting Minutes: Joint City Council/ SPIN Standing Committee Meeting — August 14, 2012 Page 2 of 4 1 SPIN 2: David Alexander reported that the North DPS Facility is under construction. He also noted that CISD is converting the Old Middle School building to Administration and chose not to hold a SPIN meeting. There is a SPIN meeting scheduled for 8/27/2012 regarding the vacant 10 acres on Dove. Kosse Maykus wants to put 12 homes on it. SPIN 3: Jeff Medici reported that he met with Hines regarding changes to Carillon. Changes were minor and SPIN meeting not recommended. SPIN 4: Lou Hillman reported that the SPIN meeting regarding the proposed hotel was positive and SPIN process worked. The meeting for an assisted living project on Kirkwood also went well. Initial comments prior to meeting were negative, but during presentation, misconceptions were corrected, and those in attendance were positive. SPIN 5: Not present SPIN 6: Not present SPIN 7: Vic Awtry reported that Forrest Park Medical Center construction .is underway and residents were not expecting the building to be so large. He also made some positive comments about traffic and pedestrian management on Carroll during the Stars and Stripes event. SPIN 8: Not present SPIN 9: Ray Tremain reported that construction on the Winding Creek subdivision (76 lots) underway with some road construction on Carroll north of Breezeway SPIN 10: Ron Evans had nothing to report SPIN 11: Monique reported that the SPIN meeting regarding small building on Nolen was not well attended and those that were in attendance had no objections. Development on Randall Mill SPIN meeting had large attendance. Developer wants to add more lots and more access (2 entrances). Residents are concerned about traffic and were very vocal about density (about 30 lots) Senior: David Baltimore noted that he is. glad to see the dirt pile in Town Square coming down Youth: Kevin O'Brien reported that they are looking for sponsors for Homecoming carnival. Aaenda Item No. 6. Close Joint Citv Council/SPIN Standina Committee Meetin Mayor Terrell closed the joint portion of the meeting at 8:00 p.m. SPIN Standing Committee Chair Ron Evans opened the SPIN Standing Committee meeting at 8:07 p.m. Aaenda Item No. 7. Aooroval of the Minutes — June 12. 2012 SPIN Standina Committee Meeting A motion was made to approve the minutes as presented. Motion: Rob Baker Second: Jeff Medici Official Meeting Minutes: Joint City Council / SPIN Standing Committee Meeting — August 14, 2012 Page 3 of 4 j Ayes: 10 Nays: 0 Approved: 10- 0 Agenda Item No. 8. Administrative Comments Upcoming SPIN Meetings: Alison Ortowski reviewed the upcoming meetings. Agenda Item No. 9. Discussion on Future Agenda Items None discussed Agenda Item No. 10. Adjourn A motion was made to adjourn the meeting at 8:33 p.m. An audio recording of this meeting will be permanently retained in the City Manager's Office. Ron Evans, Chairman ATTEST: David Alexand r, Secretary Official Meeting Minutes: Joint City Council / SPIN Standing Committee Meeting — August 14, 2012 Page 4 of 4