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Item 6ACITY OF SOUTHLAI<,-E Department of Planning & Development Services STAFF REPORT March 13, 2013 CASE NO: ZA13-008 PROJECT: Shaddock Office Building EXECUTIVE SUMMARY: REQUEST DETAILS: Case No. ZA13-008 Merriman Associates/Architects, on behalf of Shaddock Development Company, is requesting approval of a Site Plan for the purpose of constructing a new 7,385 square foot single story office building on property located at 131 S. Village Center Dr., Southlake, Texas. SPIN Neighborhood #8. Merriman Associates/Architects is requesting approval of a Site Plan for the purpose of constructing a new 7,385 square foot single story office building. Development will be consistent with the following Site Data Summary Chart: & T E DA TA TABLE LXISnNG ZONING. 0-1 USE: LAND USE: OFFICE COMMERCIAL GROSS SITE ACREAGE: 0.736 AC, NET SITE ACREAGE: 0.736 AC. BUILDING FOOTPRINT: 7,385 SQUARE FEET SITE COVERAGE: 7,385132,042 : 23x AREA OF OPEN SPACE: 11,325 SQUARE FEET PERCENTAGE OF OPEN SPACE: 35x OUTSIDE STORAGE: Ox BUILDING USAGE: OFFICE - 7.385 SO. FT. TOTAL FLOOR AREA: 7,385 SQUARE FEET PARKING REQUIRED (1 SPACE1300 SO. FT.): 30 SPACES PARKING PROVIDED: 28 SPACES NUMBER OF PROPOSED AND E..Y'"NG LOTS: 1 LOT ;MPERVIOUS COVERAGE. 20,717 SQUARE FEET PERCENTAGE OF IMPERVIOUS COVERAGE 65% On March 7, 2013 the Planning and Zoning Commission approved this item subject to providing a cross access easement to the south with a special note to City Council to grant any variances needed to accommodate that requirement and considering any need for a sidewalk and ingress/egress on the south side of the building. The applicant has revised the site plan providing cross access to the property to the south. The revision resulted in the following variances: VARIANCE REQUESTS ACTION NEEDED ATTACHMENTS STAFF CONTACT Case No. ZA13-008 • Minimum number of parking spaces • Minimum driveway stacking depth City Staff has reviewed the building and the proposed building currently meets Fire and Building code regarding access and ingress/egress to the building. No sidewalks are needed along the south side of the building. The applicant is requesting a variance to Section 35.6.b.6 of the Zoning Ordinance regarding off-street parking. See the attached variance request letter under Attachment "C" of this report. The applicant is requesting a variance to Section 5.2.d of the Driveway Ord. No 634 regarding the minimum stacking depth. 1) Conduct Public Hearing 2) Consider approval of a Site Plan (A) Background Information (B) Vicinity Map (C) Plans and Support Information —Link to PowerPoint Presentation (D) Site Plan Review Summary No. 3, dated March 12, 2013 (E) Surrounding Property Owners Map (F) Surrounding Property Owners Responses (G) Full Size Plans (for Commission and Council Members Only) Dennis Killough (817) 748-8072 Matt Jones (817) 748-8269 BACKGROUND INFORMATION OWNER: Shaddock Development Company APPLICANT: Merriman Associates/Architects PROPERTY SITUATION: 131 S. Village Center Dr. LEGAL DESCRIPTION: Lot 3, Block 1, Gumm Scifres Addition LAND USE CATEGORY: Office Commercial CURRENT ZONING: "0-1" Office District HISTORY: A request for a Zoning Change and Concept Plan (ZA00-126) was approved by the City Council on April 17, 2001 from AG- Agricultural District to 0-1- Office District. CITIZEN INPUT: No SPIN Meeting was held for this request. Public hearings will take place at the Planning and Zoning Commission and City Council meetings. SOUTHLAKE 2030 PLAN: Consolidated Land Use Plan Under the Southlake 2030 Consolidated Land Use Plan the subject property is designated as Office Commercial. The proposed development is consistent with the underlying land use. TREE PRESERVATION: The applicant is currently working with the Landscape Administer to preserve the existing tree on the site. P&Z COMMISSION: February 21, 2013; tabled (4-0) to the March 7, 2013 Planning and Zoning Commission Meeting. March 7, 2013; approved (4-0) subject to Staff Report dated March 1, 2013 and Site Plan Review Summary No. 2, dated March 1, 2013 with a revision to the site plan that will allow for cross access easement between the subject property and the property to the south with a special note to City Council that the Planning and Zoning Commission acknowledges the possibility of a variance needed to accommodate that requirement as well as a special recommendation to City Council to consider ingress/egress to the building and possible sidewalk between or on the south side of the building STAFF COMMENTS: Attached is Site Plan Review Summary No. 3, dated March 12, 2013. The applicant has revised the site plan providing cross access to the property to the south. The revision resulted in a loss of two (2) required parking spaces which the applicant is requesting a variance to the minimum required parking. The cross access drive to the south also resulted in a stacking depth of eighteen (18) feet on the southern portion of the proposed drive which does not meet the minimum stacking depth of twenty eight (28) feet. The applicant is requesting a variance for this requirement as well. The Planning and Zoning Commission made a recommendation to take into consideration additional access and Case No. Attachment A ZA13-008 Page 1 ingress/egress to the building. City Staff has reviewed the building and the proposed building currently meets Fire and Building code regarding access and ingress/egress to the building. Case No. Attachment A ZA13-008 Page 1 Case No. ZA13-008 Vicinity Map Shaddock Office Building E. Southlake Blvd. L Dew ZA13-008 Site Plan 131 S. Village Center Dr. N W E 0 250 500 1,000 s Feet Attachment B Page 1 Site Pan March 7, 2013P&Z Meeting S �| L Walin§ DI O )ID OOOVHS �§■ 3 mO MIND 3 V1]a H1nOsLL . \ § ( / \ { ,| » e (0k}:\ } \ § } | ( Li ; _ 7� §!§ ) 6 §\§,_ §■§ ` m|. mom:. 11 1111111 ■■■■■■■■ $ > ( o 3'JVI ©! .._ � .gevi-m mno« Case No. Attachment C ZA13- 08 Page Revised Site Plan 6 .E SVX3iw_ino , ■! \E` 9 NIO]!n 8 ]91]]O wQOe OV HS E E. �§ $ ®! 3 aO N31N a ]DVI]a Hlnos La % ¢ ) H H \`! •§m.- � a. > ia &§r! � § } . anI -- 3/6V&/§3 VI'7a� woo Case No. Attachment C ZA13- 08 Page 2 VARIANCE REQUEST LETTER Ken Baker Planning & Development Services City of Southlake 1400 Main Street Southlake, TX 76092 March 11, 2013 Re: Parking Variance Request 131 South Village Center Drive Southlake, Texas Dear Mr. Baker: We are respectfully requesting that a variance be granted to the parking requirement for the proposed development on Lot 3 of the Gumm Scifres Addition. The proposed development consists of an approximate 7,400 square foot single story office building and its associated drives and parking. We are requesting a variance for two parking spaces for the site. The site is zoned 0-1 (office district). The parking requirement for this district is a minimum of eight spaces for the first 1000 square footage of the building. An addition parking space per each 300 square foot of floor area is required per section 35 of the Land Development Code. The parking requirement for the proposed development is 30 parking spaces. A reduction of 10% of the required parking space requirements is allowed with City Council approval. We respectfully request that a variance be granted for two parking spaces. Thank you for your time and consideration on this request. Please feel free to contact us if you have any questions or comments. Sincerely, P"al G" Paul Cragun 81:ZPid GTOZ t T S0II Case No. Attachment C ZA13-008 Page 3 SITE PLAN REVIEW SUMMARY Case No.: ZA13-008 Review No.: Three Date of Review: 03/12/13 Project Name: Site Plan — Shaddock Office Building APPLICANT: OWNER: Merriman Associates/Architects Shaddock Development Company 300 North Field 2400 Dallas Pkwy. Dallas, TX 75202 Plano, TX 75093 Phone: 214-987-1299 Phone: Fax: 214-987-2138 Fax: CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 03/11/13 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT MATT JONES AT (817) 748-8269. 1. The minimum number of parking spaces required for this development is 30 spaces, the site plan only shows 28 off-street parking spaces provided. The applicant has requested a variance for this requirement. 2. The minimum stacking depth is twenty eight (28) feet, the southern stacking depth shows only to be eighteen (18) feet, please revise. The applicant has requested a variance for this requirement. 3. This plan does not conform to the approved Concept Plan which includes the adjacent property to the south. The applicant is requesting approval of this Site Plan as a revision to the approved Concept Plan. The City Council may approve a site plan as a revision to a controlling Concept Plan following a recommendation from the Planning and Zoning Commission. A concept plan has been provided for informational purposes only showing the possible development scenario of the lot to the south (Lot 4, Block 1 Gumm Scifres Addition). Lot 4, Block 1 Gumm Scifres Addition is not included with this application for Site Plan. Case No. Attachment D ZA13-008 Page 1 Tree Conservation/Landscape Review Case No. ZA13-008 Review No. Two Dated: March 1, 2013 Number of Pages: 1 Project Name: Shaddock Office Building (Site Plan Contact: Keith Martin Phone: (817) 748-8229 Fax: (817) 481-5713 --------------------------------------------------------------------------- --------------------------------------------------------------------------- The following comments are based on the review of plans received on February 4, 2013 . Comments designated with a number may be incorporated into the formal review to be considered by either the Planning and Zoning Commission or City Council. Other items will not be addressed by either the P&Z or City Council. It is the applicant's responsibility to contact the department representative shown above and make modifications as required by the comment. TREE CONSERVATION COMMENTS: Please ensure that the site grading does not affect the proper preservation of the existing tree in the north parking area. Ensure that after construction the tree is remaining at the proper grade to preserve it and not either in a hole from fill around it, or too high above grade resulting from a grade cut. # Denotes required items. Denotes informational items. Case No. Attachment D ZA13-008 Page 2 Case No. ZA13-008 Review No. 3 Date: 3/01/13 Number of Pages: 2 Project Name: Shaddock Office Building — Site Plan Contact: Alex Ayala —Civil Engineer Email: aayala ci.southlake.tx.us Phone: (817) 748-8274 Fax: (817)748-8077 The following comments are based on the review of plans received on: 2/04/2013 It is the applicant's responsibility to contact the department representative shown above and make modifications as required by the comment. This review is preliminary. Additional requirements may be necessary with the review of construction plans. GENERAL COMMENTS: 1. A ROW permit shall be obtained from the Public Works Operations Department for connections with the City's sewer, water or storm drain inlets. Contact Public Works Operations at (817) 748-8082. 2. Label the curb return radii for the proposed driveways. All radii in fire lanes must be 30' minimum. 3. Label the distance to the nearest drive or street in either direction from the proposed drive. 4. Street intersections must comply with TDLR/ADA accessibility standards. Sight distances will be required to conform to AASHTO guidelines on adjacent collectors and arterials. Use the City of Southlake GPS monuments whenever possible. Information can be found in the City of Southlake website: http://www.citvofsouthlake.com/index.aspx?NID=266 EASEMENTS: Water and sewer lines cannot cross property lines without being in a public easement or in the ROW. All waterlines in easements or ROW must be constructed to City standards. WATER AND SEWER COMMENTS: 1. Open cutting S. Village Center Drive will not be allowed for water line connections. The water meters shall be located in an easement or right-of-way. The fire line shall be separate from the service lines. Case No. Attachment D ZA13-008 Page 3 DRAINAGE COMMENTS: All storm sewers collecting runoff from the public street shall be RCP. This property drains into a Critical Drainage Structure #15 and requires a fee to be paid prior to beginning construction ($406.50/Acre). The discharge of post development runoff must have no adverse impact on downstream properties and meet the provisions of Ordinance # 605. INFORMATIONAL COMMENTS: Submit 4 copies of the civil construction plans (22" x 34" full size sheets) and a completed Construction Plan Checklist as part of the first submittal for review directly to the Public Works Administration Department. The plans shall conform to the most recent construction plan checklist, standard details and general notes which are located on the City's website. http://www.citvofsouthlake.com/PublicWorks/engineeringdesign.asp A Commercial Developer Agreement shall be required for this development and may need to be approved by the City Council prior to any construction of public infrastructure. Construction plans for these improvements must be acceptable to Public Works prior to placing the Developer's Agreement on the City Council agenda for consideration. A separate bond will be required for the Maintenance Bond and bound only unto the City of Southlake for a period of two years for all development projects. The Maintenance Bond cannot be tied to the Performance and Payment Bond in any way. Any hazardous waste being discharged must be pretreated, Ordinance No. 836. Case No. Attachment D ZA13-008 Page 4 Case No. ZA13-008 Review No. 1 Dated: 01-23-2013 Number of Pages: 1 Project Name: Shaddock Office Building Contact: Kelly Clements, Assistant Fire Marshal Phone: 817-748-8233 Fax: 817-748-8181 The following comments are based on the review of plans received on 01-18-2013. Comments may be incorporated into the formal review to be considered by either the Planning and Zoning Commission or City Council. It is the applicant's responsibility to contact the department representative shown above and make modifications as required by the comment. GENERAL COMMENTS: Automatic fire sprinkler system will be required for buildings over 6,000 square feet, with system extended into the attic if comprised of combustible construction. (per 2009 I.F.C. Sec. 903.2.11.9 as amended) Submit plans to Reed Fire Protection, 14135 Midway Road, Suite G260, Addison, Texas 75001. Phone 214-638-7599. The required backflow protection (double check valve) for the sprinkler system can be located on the riser if the riser is within 100 feet of the water main. If the riser is further than 100 feet from the main, the double check valve shall be in a pit. Riser rooms shall be a minimum of 5'X5' if the double check is not located on the riser, or a minimum of 6'X6' if it is on the riser. Fire department sprinkler connections, FDC, are to be a five inch Storz connection with a 30 degree down elbow and a Knox locking cap. FIRE LANE COMMENTS: Fire apparatus access needs to be an all-weather surface, asphalt or concrete, 24 feet wide and able to support the imposed loads of fire apparatus. (minimum of 80,000 pounds GVW) Fire lanes require a minimum 30 foot inside turn radius and a minimum 54 foot outside turn radius. (per 2009 I.F.C. Sec. 503.2.4) FIRE HYDRANT COMMENTS: Hydrants to have Hydra-Storz connections with butterfly vanes on pumper outlet for five -inch diameter hose. INFORMATIONAL COMMENTS: All commercial buildings are required to have a Knox Box rapid entry system installed. Boxes can be ordered at www.knoxbox.com or contact the Fire Marshal's Office. Case No. Attachment D ZA13-008 Page 5 Informational Comments: No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. All mechanical equipment must be screened of view from right-of-ways and residential properties in accordance with the Zoning Ordinance No. 480, as amended. All lighting must comply with the Lighting Ordinance No. 693, as amended. All development must comply with the Drainage Ordinance No. 605 and the Erosion and Sediment Control Ordinance No. 946, as amended. It appears that this property lies within the 65 LDN D/FW Regional Airport Overlay Zone and will require construction standards that meet requirements of the Airport Compatible Land Use Zoning Ordinance No. 479. Development must comply with all requirements in Zoning Ordinance No. 480, Section 43, Residential Overlay Zones. The applicant should be aware that prior to issuance of a building permit a fully corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. Denotes Informational Comment Case No. Attachment D ZA13-008 Page 6 Surrounding Property Owners Shaddock Office Building � 7 8 6 2 3 4 5 1 SPO # 1 Owne Gateway Church Zoning CS Land Use Office Commercial Acreage 13.59 Response NR 2 Mullins & White Prop Inc 01 Office Commercial 1.32 NR 3 Halek, Jason A & James M 01 Office Commercial 1.47 NR 4 Mullins & White Properties Inc 01 Office Commercial 0.74 NR 5 Mullins & White Properties 01 Office Commercial 0.76 NR 6 Minder, Jonathan E SF1-A Low Density Residential 1.01 NR 7 Bootstrap Investments Inc C1 Office Commercial 2.16 F 8 Landrum Holdings Llc 01 Office Commercial, Low Density Residential 0.97 NR Responses: F: In Favor Notices Sent: Responses Received: Case No. ZA13-008 O: Opposed To U: Undecided Eight (8) One (1) NR: No Response Attachment E Page 1 Property Owner Responses 02/16/2013 12,37 First Citizens State Bank (FRX)2624735769 P.001 001 Notification Response Form J 611113 td`Frtall; �— ZA13-008 Meeting Date: February 21, 2013 at 6:30 PM n Bootstrap Investments Inc 207 W Main St Whitewater Wi, 53190 47585 1 25R1 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARINGI Being the owner(s) of the property so noted above, are hereby (in:favor of opposed to undecided About (circleA or underline one) the proposed Site Plan referenced above. Space for comments regarding your position: Signature:Date: a- i 13 Far : Additional Signature: Date: Printed Name(s): T Must be properly owner(s) whose names) are printed at top_ Otherwise contact the Planning Depa Phone Number (optional): ' ,'-1 3 _ i Ll a Case No. Attachment F ZA13-008 Page 1