2013-02-26 gsa-ro O F
UTHLAKE
Special Senior Advisory Commission Meeting:
February 26, 2013
LOCATION: Southlake Senior Activities Center
307 Parkwood Dr
Southlake, Texas
Members Present: Chair Dick McCauley, Vice Chair Nancy Sporn and Secretary
Marge Kyle; SAC members Beverly Blake, Jean Boland, Charlie Boyd and Louis Braun
Commission Members Absent: David Baltimore
Staff Members Present: Deputy Director of Community Services; Kari Happold,
Deputy Director of Community Services: Nancy Brown, Senior Services Coordinator;
and Communications & Website Manager Pilar Schank
Guests: None
Liaisons: None
Agenda Item No. 1. Call to Order — The meeting was called to order by Chairman
McCauley at 1:03 p.m.
Agenda Item No. 2. Public Forum — No one was present to address the SAC during
Public Forum.
Agenda Item No. 3A. Discussion: Potential Future Senior Center Facility — Chair
McCauley facilitated the discussion in Tight of the City's action to not hold a referendum
election in May 2013 for the community recreation facility. The purpose of the
discussion was to receive member feedback on four (4) options presented by Chair
McCauley in an email to members dated February 21, 2013. The options were:
A) "Do nothing and await the referendum, possibly in November, but more
likely later;
B) Agree to stay where we are, no changes except to withdraw from the
multi - purpose facility, which now officially part of 2030 Plan;
C) Attempt to raise $36,000 for a feasibility study with Missy Gale &
Associates, which could be done approximately 100 days after approval.
The City will not provide the funds. We would take this action withdrawing
from the referendum; and
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Special Senior Advisory Commission
Minutes of the February 26, 2013
Page 2 of 3
D) Plan to move forward with the backup plan which is to find matching funds
financing and to build on the Parkwood Drive property. Again, we would
be taking action if and until referendum does occur in Nov 2013."
Some members of Senior Advisory Commission (SAC) are also members of Southlake
Seniors Funding Incorporated (SSFI), an independent 501c3 established to raise money
for the facility, and it was as SSFI members that the discussion was to be held. A formal
recommendation from Senior Advisory Commission to City Council may be considered
at a future meeting.
Deputy Director Happold and Communications & Website Manager Schank provided
background information on the City Council's approval of the multi - purpose community
facility, which includes the senior component, and the progress toward that facility to
date, as well as the City Council's current consideration and directive to staff for funding
options to build the facility, with the senior services component, as fast as possible, with
the least amount of tax burden. They also provided a detailed overview of the financial
analysis presented to City Council at their February 19, 2013 meeting. Funding options
may involve an election as early as November 2013; however, that decision has not
been made. If the November referendum option is chosen, several steps must occur to
meet the August deadline. The other funding option would delay a referendum election.
An Executive Session was requested; however, the agenda did not contain an
executive session clause for such a session.
Senior Advisory Commission members, acting in behalf of SSFI, discussed the options
and provided their opinions.
In summary, the majority of the members were in favor of moving forward with the
backup plan to authorize SSFI to raise $2.5 million for a free standing facility at the
Parkwood Drive site (first part of Option C and Option D), and postponing withdraw from
the 2030 Plan until mid - August. Should SSFI not be successful in raising funds, they
would opt to stay in the 2030 Plan, and not withdraw in mid - August.
As SAC members, they requested a "Consider" item be placed on the next SAC
meeting agenda for SAC to make a recommendation to SSFI to move ahead on the
backup plan as quickly as possible and for SSFI to assume all the responsibility for the
fundraising for the feasibility study and the facility itself; and for SAC to give their
proposed thoughts to City Council.
Agenda Item No. 4.Adiournment.
A motion was made and unanimously approved to adjourn the meeting at 2:00 p.m.
Motion: Sporn
Second: Boland
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
Special Senior Advisory Commission
Minutes of the February 26, 2013
Page 3 of 3
Ayes: Blake, Boland, Boyd, Braun, McCauley, Kyle and Sporn
Nays: None
Abstention: None
Vote: 7 -0
Motion Carried.
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Dick cCauley, Chair U Kari Hap eputy Director
Commu r T r -rvices
A tape recording of this meeting is available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
TA CITY OF
W SOUTHLAKE
senior Advisory Commission Sign -in Sheet
February 26, 2013
4 Senior Activity Center
David Baltimore (Place 4)
Beverly Blake (Place 9, Alt. 2) �-
Jean Boland (Place 1)
Charles Boyd (Place 3) � %/c -7-L L 7 `'
Louis Braun (Place 2)
Marge Kyle (Place 7, Sec) j /24-9
Richard McCauley (Place 6, Chair)
Nancy Sporn (Place 5, Vice Chair)
Vacant (Place 8, Alt 1)
STAFF ��-
Kari Happold
Nancy Brown
Pilar Schank
Neal Perkins (CARS)
Darla Fowler (MMOW)
Bernie McCauley (SSC)
(Guest Speaker)
Milton Blake