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Item 4A(1)CITY OF lug TEXAS SOUTHLAK.E CITY COUNCIL WINTER WORKSHOP: February 6, 2013 LOCATION: 1400 Byron Nelson Parkway, Southlake, Texas 76092 Timarron Country Club CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tern Brandon Bledsoe, Deputy Mayor Pro Tern Pamela Muller and Councilmembers Carolyn Morris, Martin Schelling, Jeff Wang and Al Zito (present at 5:56 p.m.). CITY COUNCIL ABSENT: None. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison Ortowski, Assistant City Manager Ben Thatcher, Communication and Website Manager Pilar Schank, Director of Community Services Chris Tribble, Director of Human Resources Stacey Black, Fire Chief Mike Starr, Senior Director of Planning and Development Services Ken Baker, Police Chief Steve Mylett, Director of Public Works Bob Price, City Attorney Betsy Elam and City Secretary Alicia Richardson. WORK SESSION: 1. WELCOME The Winter Workshop was called to order by Mayor Terrell at 5:40 p.m. 2. DISCUSSION: STRATEGIC USE OF LOCAL OPTION SALES TAXES Assistant City Manager Alison Ortowski presented Council with an overview of local option sales taxes. She informed Council each of the sales taxes would require approval from the voters. Ms. Ortowski also reviewed the local option sales taxes — Crime Control and Prevention District and Southlake Parks Development Corporation authorized and adopted in Southlake. She advised Council the purpose of this topic is to discuss and determine if the current sales tax configuration is appropriate for the City's future strategy. Staff and Council discussed the current sales tax configuration and other local option sales taxes available to the City. 3. DISCUSSION: SOUTHLAKE COMMUNITY RECREATION CENTER UPDATE Assistant City Manager Ben Thatcher provided Council with an overview of the project that included a history of the project and funding options. The information being CITY COUNCILWINTER WORKSHOP MEETING MINUTES, FEBRUARY 6, 2013 Page 1 of 4 presented to Council is to facilitate discussion and seek direction for the Community Recreation Center. Council and staff discussed the three options presented by staff. 4. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. 1. Section 551.071: Consultation with attorney a. Seek advice of the city attorney regarding sales tax use options. b. Seek the advice of the city attorney regarding vesting regulations and requirements associated with Section 245 of the Texas Local Government Code and the City's Zoning Ordinance No. 480, as amended, the City's Subdivision Ordinance No. 483, as amended, the City's Masonry Ordinance No. 557, as amended and the City's Landscape Ordinance No. 544, as amended. c. Seek the advice of the city attorney regarding the ability to regulate certain retail operations through Zoning Ordinance No. 480, as amended. d. Seek the advice of the city attorney regarding regulations outlined in the City's Zoning Ordinance No. 480, as amended regarding review procedures associated with amendments to the Zoning Ordinance. e. Seek advice of the city attorney regarding regulations and requirements associated with site plan and plat expiration associated with the City's Zoning Ordinance No. 480, as amended and the City's Subdivision Ordinance No. 483, as amended. Council did not convene into Executive Session. 5. STRATEGY MAP REVIEW Assistant City Manager Ben Thatcher reviewed the current strategy map for the City of Southlake. He reviewed the results of the survey taken by Council. The survey provided staff a tool and starting point for tonight's discussion regarding the City's strategy map. The results showed that Council was in agreement with the first sentence of the vision statement —The City of Southlake provides municipal service that support the highest quality of life for our residents and businesses. The Council as a whole was less enthusiastic with the second sentence —We do this by delivering outstanding value and unrivaled quality in everything we do. The survey indicated that Council thought the second sentence was too vague, general and subjective. Mr. Thatcher also reviewed the current mission statement and presented two options based upon comments from Council. CITY COUNCILWINTER WORKSHOP MEETING MINUTES, FEBRUARY 6, 2013 Page 2 of 4 Current mission statement — The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything we do. Option A — The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and tourists. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency and sustainability. Option B — The City of Southlake strives to enhance the quality of life for our citizens, businesses, and tourists by providing services that are: • Efficient • Balanced and Sustainable • Open and Transparent • Fiscally Sound Council and staff discussed the current mission and options presented by staff. Council provided comments to staff and their consensus and direction was to move forward with Option B. Council recommended that the word "tourists" be changed to "visitors". Council also directed staff to incorporate financial sustainability under "Provide Financial Stewardship" in the City of Southlake Strategy Map. Mr. Thatcher advised that staff would bring forward a resolution that incorporates Council recommendations to the strategy map. 6. FOCUS AREAS: SPECIAL TOPIC DISCUSSION • Mobility — Vehicular And Mobility • Infrastructure • Quality Development • Volunteerism • Partnerships • High Performance Management • Safety & Security • City Values City Manager Shana Yelverton informed Council this item allows the opportunity to discuss topics in the City's focus areas. CITY COUNCILWINTER WORKSHOP MEETING MINUTES, FEBRUARY 6, 2013 Page 3 of 4 Staff responded to Council's questions on the following: funding for traffic counts; economic development meetings, decorations and lighting during the holidays; landscaping located at intersections; additional lights along FM 1709; bridge to be located by Staples; and enhanced landscaping along the bridge. Council also discussed safety and security and the important role it plays to have a healthy community. Mayor Terrell provided Council with an update on the Mayor's Security Task Force Committee and the Committee's charge to protect and address issues and concerns of the youth. City Manager Shana Yelverton informed Council there is not a single component, but many facets that need to be available to provide options for the youth. SPARK, a City board, is one component that has the infrastructure in place to assist parents and students. It will be important to understand what kids want and that they have what they need to support one another. Council member Wang recommended that sustainability be added as one of the focus areas on the strategy map. Ms. Yelverton commented that the strategy map guides the work of the City, but that it is also utilized as a communication tool. Staff will work on the recommendation to incorporate sustainability as a focus area and illustrate it in a manner that is understood by the public. 7. MEETING ADJOURNED. Mayor Terrell adjourned the meeting at 9:11 p.m. John Terrell Mayor ATTEST: Alicia Richardson City Secretary CITY COUNCILWINTER WORKSHOP MEETING MINUTES, FEBRUARY 6, 2013 Page 4 of 4