2013-03-07 P&Z MeetingCITY OF
SOUTH LAKE
TEXAS
PLANNING AND ZONING COMMISSION MEETING: MARCH 7, 2013
LOCATION: 1400 Main Street, Southlake, Texas 76092
Work Session — Executive Conference Room, Suite 268 of Town Hall
Or City Council Chambers of Town Hall
Regular Session — City Council Chambers of Town Hall
PLANNING AND ZONING COMMISSION WORK SESSION: 6:00 P.M.
1. Call to Order.
2. Recap of City Council's action and discussion on Planning & Zoning
recommended cases.
3. Discussion of all items on tonight's meeting agenda.
4. Adjournment.
REGULAR SESSION: 6:30 P.M. or immediately following the Planning and Zoning
Commission work session.
1. Call to Order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071. Refer to posted list attached hereto
and incorporated herein. Executive Session may be held, under these
exceptions, at the end of the Reaular Session or at anv time durina the
meetinq that a need arises for the Planninq and Zoninq Commission to
seek advice from the City Attorney as to the posted subject matter of this
Planning and Zoning Commission meeting. Section 551.071: Consultation
with attorney
B. Reconvene: Action necessary on items discussed in Executive Session.
3. Consider approval of the minutes for the Planning and Zoning Commission
meeting held on February 7, 2013.
4. Consider approval of the minutes for the Planning and Zoning Commission
meeting held on February 21, 2013.
Planning & Zoning Commission Agenda
March 7, 2013
Page 1 of 3
CITY OF
SOUTH LAKE
TEXAS
5. Administrative Comments.
CONSENT AGENDA:
6. Consider: ZA13-025, Final Plat for Lot 1, Block 1, Rucker Addition (Zelda
Office Development), on property described as a portion of Tract 3A, Obediah
W. Knight Survey, A-899, City of Southlake, Tarrant County, Texas located at
803 E. Southlake Blvd., Southlake, Texas. Current zoning: "0-1"
Office District. SPIN Neighborhood # 9.
REGULAR AGENDA:
7. Consider: ZA13-008, Site Plan for the Shaddock Office Building on property
being described as Lot 3, Block 1, Gumm Scifres Addition an addition to the City
of Southlake, Tarrant County, Texas and located at 131 S Village Center Dr.,
Southlake, Texas. Current Zoning: 01 — Office Zoning District. SPIN
Neighborhood # 8. This item was tabled at the February 21, 2013 meeting.
PUBLIC HEARING
8. Consider: ZA13-009, Site Plan for Del Frisco's Grille on property being
described as Lot 3, Block 1R, Southlake Town Square Addition, City of
Southlake, Tarrant County, Texas and being located at 140 State St., Southlake,
Texas. Current Zoning: DT- Downtown District. SPIN Neighborhood # 8. This
item was tabled at the February 21, 2013 meeting.
PUBLIC HEARING
9. Consider: ZA13-014, Plat Revision for Lot 3R and Lot 5, Block 1R,
Southlake Town Square Addition, on property described as Lot 3, Block 1R,
Southlake Town Square Addition, City of Southlake, Tarrant County, Texas and
being located at 140 State St. Current Zoning: DT- Downtown District. SPIN
Neighborhood # 8. This item was tabled at the February 21, 2013 meeting.
PUBLIC HEARING
10. Consider: ZA13-001, Site Plan for Memo Corporation on property being
described as Lot 1, Block A, Entek Addition an addition to the City of Southlake,
Tarrant County, Texas located at 722 S. Kimball Ave., Southlake, Texas. The
current zoning is 1-1" Light Industrial Zoning District. SPIN Neighborhood # 8
PUBLIC HEARING
11. Consider: ZA13-017, Zoning Change and Concept Plan for 2009 E.
Highland Street on property being described as Tract 2F, T. Mahan Survey,
Abstract No. 1049, Southlake, Tarrant County, Texas and located at 2009 E
HIGHLAND ST., Southlake, Texas. The Current Zoning is "AG" Agricultural
Zoning District. The Requested Zoning is "SF -1A" Single Family Residential
Zoning District. SPIN Neighborhood # 4.
PUBLIC HEARING
Planning & Zoning Commission Agenda
March 7, 2013
Page 2 of 3
CITY OF
SOUTHLAKE
TEXAS
12. Consider: ZA13-027, Specific Use Permit for a Mass Gathering Event known
as Relay for Life / Rachel's Challenge on property being described as Lot 1,
Block 1, Carroll ISD No. 1 Addition and Lot 1, Block 1 & Lot 1, Block 2, Carroll
ISD No. 2 an addition to the City of Southlake, Tarrant County, Texas and
located at 801 Shady Oaks Dr. and 800 & 900 N. White Chapel Blvd., Southlake,
Texas. The Current Zoning is "CS" Community Service and "NR -PUD" Non -
Residential Planned Unit Development. SPIN Neighborhood # 7.
PUBLIC HEARING
13. Ordinance No. 480-MMMM, an amendment to the Comprehensive Zoning
Ordinance No. 480 adding variance provisions to Section 45 Specific Use
Permits.
PUBLIC HEARING
14. Adjournment.
A quorum of the City Council may be present at this meeting
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards
at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, March 1, 2013, by
6:00 p.m., pursuant to the Texas Government Code, Chapter 551.
ytitine+'
Alicia Richardson, TRMC ; - @ '
City Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please advise the City Secretary 48 hours in advance at 817-748-8016,
and reasonable accommodations will be made to assist you.
EXECUTIVE SESSION
Section 551.071: Consultation with attorney: The Planning and Zoning
Commission may conduct a private consultation with its attorney when the
Planning and Zoning Commission seeks the advice of its attorney concerning
any item on this agenda or on a matter in which the duty of the attorney to the
Planning and Zoning Commission under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter
551.
Planning & Zoning Commission Agenda
March 7, 2013
Page 3 of 3
gf CITY OF
SOUTHLAKE
TEXAS
REGULAR PLANNING AND ZONING COMMISSION MEETING MARCH 7, 2013
LOCATION: 1400 Main Street, Southlake, Texas
Work Session - Executive Conference Room, Suite 268 of Town
Hall
or City Council Chambers of Town Hall
Regular Session - City Council Chambers of Town Hall
COMMISSIONERS PRESENT: Chairman Robert Hudson, Laird Fairchild, Michael
Springer and Kate Smith.
STAFF PRESENT: Deputy Director, Dennis Killough, City Engineer, Steve Anderson,
City Engineer, Alex Ayala, Planner I, Matt Jones, and Commission Secretary, Holly
Blake.
WORK SESSION:
Item No. 1 — Call to Order: Chairman Hudson called the work session to order at 6:10
p.m.
Item No. 2 — Recap of City Council's action and discussion on Planning & Zoning
recommended cases:
Item No. 3 — Discussion of all Items of Tonight's Meeting Agenda:
Item No. 4 — Work Session Adjourned: Chairman Hudson adjourned the work session at
6:35 p.m.
Regular Session:
Agenda Item No. 1 — Call to Order: Chairman Robert Hudson called the meeting to order
at 6:42 p.m.
Agenda Item No. 2 — Executive Session:
A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071. Refer to posted list attached hereto and
incorporated herein. Executive Session may be held, under these exceptions, at the
end of the Regular Session or at any time during the meeting that a need arises
for the Planning and Zoning Commission to seek advice from the City Attorney as
to the posted subject matter of this Planning and Zoning Commission meeting.
Section 551.071: Consultation with attorney
B. Reconvene: Action necessary on items discussed in Executive Session.
Agenda Item No. 3— Approval of Minutes for the Planning and Zoning Commission
meeting held on February 7, 2013.
Planning and Zoning Commission Meeting Minutes - March 7, 2013
Page 1 of 10
Motion to approve the minutes dated February 7, 2013.
Motion: Fairchild
Second: Smith
Ayes: Fairchild, Springer, Smith and Hudson
Nays: None
Abstain: None
Approved: 4 -0 -0
Agenda Item No. 4 — Approval of Minutes for the Planning and Zoning Commission
meeting held on February 21, 2013.
Motion to approve the minutes dated February 21, 2013.
Motion: Fairchild
Second: Smith
Ayes: Fairchild, Springer and Smith
Nays: None
Abstain: Hudson
Approved: 3 -0 -1
Motion did not pass.
Agenda Item No. 5 — Administrative Comments. Staff had no comments.
CONSENT AGENDA:
Agenda Item No. 6 — ZA13 -025, Final Plat for Lot 1, Block 1, Rucker Addition
(Zelda Office Development), on property described as a portion of Tract 3A, Obediah
W. Knight Survey, A -899, City of Southlake, Tarrant County, Texas located at 803 E.
Southlake Blvd., Southlake, Texas. Current zoning: "0-1" Office District. SPIN
Neighborhood 9.
Motion to approve ZA13 -025, subject to Plat Review Summary No. 2, dated March 1,
2013 and Staff Report dated March 1, 2013.
Motion: Fairchild
Second: Smith
Ayes: Fairchild, Springer, Smith and Hudson
Nays: None
Abstain: None
Approved: 4 -0 -0
REGULAR AGENDA:
Agenda Item No. 12 - ZA13 -027, Specific Use Permit for a Mass Gathering Event
known as Relay for Life / Rachel's Challenge on property being described as Lot 1,
Block 1, Carroll ISD No. 1 Addition and Lot 1, Block 1 & Lot 1, Block 2, Carroll ISD No. 2
an addition to the City of Southlake, Tarrant County, Texas and located at 801 Shady
Planning and Zoning Commission Meeting Minutes —March 7, 2013
Page 2 of 10
Oaks Dr. and 800 & 900 N. White Chapel Blvd., Southlake, Texas. The Current Zoning
is "CS" Community Service and "NR -PUD" Non - Residential Planned Unit Development.
SPIN Neighborhood # 7.
Planner I, Matt Jones presented this item.
Chairman Hudson asked Staff if there were any significant changes to the event from
previous years.
Matt Jones stated that there were no changes that Staff was aware of.
Tina Wasserman of 520 W Highland St. and Shannon Sierras of 3301 W Freeway, Fort
Worth came forward. Mrs. Wasserman identified herself as a resident of Southlake and
chair representative. Ms. Sierras identified herself as the Cancer Foundation
representative.
Chairman Hudson and Commissioner Fairchild asked the applicant if there were any
changes to the event based on previous approvals.
Mrs. Wasserman explained that the only change is the weather provisions that have
been planned for. The event will begin on Friday as scheduled. However, if there is rain
on Friday, the Friday evening events will be cancelled and the scheduled events will be
moved to Saturday and move forward as scheduled. If the rain continues, the event will
only take place on Sunday without any camping out.
Chairman Hudson asked about how many participants are expected.
Mrs. Wasserman stated that 2300 people are roughly scheduled to walk. For other
events the number is about the same which equals about 5000 participants but they are
broken up. The walkers and the evening event participants are generally not the same
people. This way the groups are broken up and that amount of people are not present
all at once.
Commissioner Fairchild stated that this event may or may not change over the years.
There are a lot of factors that affect this event. Being that, a 2 year approval seems
more acceptable than 3 years.
Commissioner Smith agreed.
Chairman Hudson stated that if there are any changes in the request, they will need to
come before the Commission again anyway.
Chairman Hudson opened and closed the public hearing.
The Commission discussed the event and the time limit being requested. Commissioner
Smith is concerned about the event growing beyond what is being requested.
Commissioner Smith stated that this would be good for the number of participants to
grow, but the burden would be on the City regarding barricades, traffic, police staff and
Planning and Zoning Commission Meeting Minutes —March 7, 2013
Page 3 of 10
the added "mass gathering ". Commissioner Smith would like to see how the next 2
years go and then have the applicant come back for additional year approval.
Commissioner Fairchild agreed.
Motion to approve ZA13 -027 subject to the Staff Report dated March 7, 2013 with a
recommendation to Council to consider a 2 year term.
Motion: Fairchild
Second: Smith
Ayes: Fairchild, Springer, Smith and Hudson
Nays: None
Abstain: None
Approved: 4 -0 -0
Agenda Item No. 7 - ZA13 -008, Site Plan for the Shaddock Office Building on
property being described as Lot 3, Block 1, Gumm Scifres Addition an addition to the
City of Southlake, Tarrant County, Texas and located at 131 S Village Center Dr.,
Southlake, Texas. Current Zoning: 01 — Office Zoning District. SPIN Neighborhood #
8.
Planner I, Matt Jones presented this item.
Paul Cragun at 2121 Bear Creek Pkwy, Euless came forward. Mr. Cragun stated he
was the civil engineer for this item.
Commissioner Fairchild asked about the driveway for the proposed building and why it
is not connected to the lower or southern proposed building. The original site plan called
for a common access easement between the two properties and this one does not. It
looks that the requirement of 30 parking spaces is what required the applicant not to
have the common access easement.
Mr. Cragun stated that is correct as well as the grading of the site. The site slopes
significantly from the east to the west which hinders parking in that area.
Commissioner Fairchild stated that if the connection was made from the southern parcel
to the future parcel on the western boundary, the slope wouldn't prevent that from
happening. Also, what are the requirements for more than one egress to a space that is
approximately 4,000 square feet? The current building plans only show one door for an
excess of 4,000 square feet. If an additional door is required, will it be difficult to add
sidewalks to accommodate that?
Mr. Cragun stated that is all agreeable.
Chairman Hudson asked Mr.Cragun if he was able to speak on behalf of the applicant
and /or owner in regards to access to the southern portion of the site.
Mr. Cragun stated that the owner is willing to connect to the southern property, but by
doing so they would lose 3 parking spaces which would take them out of compliance
Planning and Zoning Commission Meeting Minutes -March 7, 2013
Page 4 of 10
with the required amount of parking.
Commissioner Fairchild asked if the property owner on the southern border would be
willing to do that.
Mr. Cragun stated that the southern border property owner has not returned any
communications with his client.
Commissioner Fairchild asked if a variance was granted for the parking spaces with the
idea that when that third building is developed, the driveway then would connect with a
common access agreement, your applicant would actually gain those parking spaces
back plus additional parking.
Mr. Cragun stated that would be agreeable.
Dennis Killough stated that by doing that the applicant will at 63% pervious coverage,
they only have 2% to work with. If they push that driveway to the south and eliminate
the spaces, there may just be enough room to do that and still stay within the maximum
65% that they have, but they may not be able to pick the other parking spaces back up.
They also may require depending how close they end up to that adjustment of the
building floor area to accommodate that.
Commissioner Springer added that it would also change the landscape plan as well.
Commissioner Fairchild stated that a walkway needs to be between the 2 buildings.
Chairman Hudson agreed.
Chairman Hudson asked the applicant if they would be willing to come back before the
Commission with these changes.
Mr. Cragun stated that he would talk to his client about the changes.
Commissioner Fairchild stated that if the building doesn't have common access
between subject property and the southern building, there is a design issue facing the
southern property when it comes to addressing the fire lane.
Mr. Cragun stated that the layout was done with a hammerhead turnaround for the fire
trucks.
Chairman Hudson opened and closed the public hearing.
Motion to table ZA13 -008 per the applicant's request to the Planning and Zoning
Commission meeting dated March 21, 2013.
Motion: Fairchild
Second: Smith
Ayes: Fairchild, Springer, Smith and Hudson
Nays: None
Planning and Zoning Commission Meeting Minutes -March 7, 2013
Page 5 of 10
Abstain: None
Approved: 4 -0 -0
Agenda Item No. 8 - ZA13 -009, Site Plan for Del Frisco's Grille on property being
described as Lot 3, Block 1R, Southlake Town Square Addition, City of Southlake,
Tarrant County, Texas and being located at 140 State St., Southlake, Texas. Current
Zoning: DT- Downtown District. SPIN Neighborhood # 8.
Planner I, Matt Jones presented both items 8 and 9 together.
Frank Bliss with Southlake Town Square Management, 1256 Main St., Suite 240 came
forward and presented a power point regarding these items. The power point gave a
brief history of the Town Square Development, current layout and future layouts and
possible developments including what is before the Commission tonight.
Bill Martens with Del Frisco at 604 Shetland Dr. Colleyville came forward. Mr. Martens
explained Del Frisco's concept and target patrons.
Commissioner Fairchild pointed out that the building will have a large amount of
windows and are there any concerns regarding the glare and heat that would come from
the western elevation.
Mr. Martens stated that automatic mecho shades would be installed to assist with the
western elevations. These have been used in other sites.
Commissioner Fairchild verified that no additional awnings would be installed.
Mr. Martens agreed.
Commissioner Fairchild asked about the northern elevation and if it could be designed
to match the remainder of the building and there isn't enough room for landscaping.
Mr. Martens referred to the landscape plan showing the live oaks. There will also be
considerable landscaping around the perimeter of the parking lot. We have been
working closely with the Landscaping Administrator.
Commissioner Fairchild asked about the canopy and how far out it will extend.
Mr. Bliss stated it will extend to the boundary of the masonry.
Commissioner Fairchild asked if the brick pattern were set in stone. The elevation plat
indicates that they are subject to change.
Mr. Martens stated that these are set.
Commissioner Fairchild verified that the a/c equipment is located in a parapet roof.
Mr. Martens agreed.
Planning and Zoning Commission Meeting Minutes —March 7, 2013
Page 6 of 10
Commissioner Springer asked about the doors on the patio.
Mr. Martens stated that they plan to have 2 on the first floor that will open up to the bar
area.
Mr. Bliss added that the doors will be part of the patio application.
Chairman Hudson opened and closed the public hearing for both items 8 and 9.
Motion to approve ZA13 -009, subject to Staff Report dated March 1, 2013 and Site Plan
Review Summary No. 3, dated March 1, 2013.
Motion: Fairchild
Second: Smith
Ayes: Fairchild, Springer, Smith and Hudson
Nays: None
Abstain: None
Approved: 4 -0 -0
Agenda Item No. 9 - ZA13 -014, Plat Revision for Lot 3R and Lot 5, Block 1R,
Southlake Town Square Addition, on property described as Lot 3, Block 1R,
Southlake Town Square Addition, City of Southlake, Tarrant County, Texas and being
located at 140 State St. Current Zoning: DT- Downtown District. SPIN Neighborhood #
8.
Motion to approve ZA13 -014, subject to Staff Report dated February 15, 2013 and Plat
Review Summary No. 2, dated February 15, 2013.
Motion: Fairchild
Second: Smith
Ayes: Fairchild, Springer, Smith and Hudson
Nays: None
Abstain: None
Approved: 4 -0 -0
Agenda Item No. 10 - ZA13 -001, Site Plan for Memo Corporation on property being
described as Lot 1, Block A, Entek Addition an addition to the City of Southlake, Tarrant
County, Texas located at 722 S. Kimball Ave., Southlake, Texas. The current zoning is
"1 -1" Light Industrial Zoning District. SPIN Neighborhood # 8
Motion to table ZA13 -001, per the applicant to the March 21, 2013 Planning and Zoning
Meeting.
Motion: Fairchild
Second: Smith
Ayes: Fairchild, Springer, Smith and Hudson
Nays: None
Planning and Zoning Commission Meeting Minutes —March 7, 2013
Page 7 of 10
Abstain: None
Approved: 4 -0 -0
Agenda Item No. 11 - ZA13 -017, Zoning Change and Concept Plan for 2009 E.
Highland Street on property being described as Tract 2F, T. Mahan Survey, Abstract
No. 1049, Southlake, Tarrant County, Texas and located at 2009 E HIGHLAND ST.,
Southlake, Texas. The Current Zoning is "AG" Agricultural Zoning District. The
Requested Zoning is "SF -1A" Single Family Residential Zoning District. SPIN
Neighborhood # 4.
Planner I, Matt Jones presented this item.
Brandon Stake, 2207 Mapplewood Trail, Colleyville and Wes Lindsey, 121 Nestlewood,
Grapevine came forward. They had nothing to add, but were available for questions.
Chairman Hudson asked about similar homes in the area.
Mr. Stake stated he wasn't aware of any.
Commissioner Fairchild asked about landscaping plans.
Mr. Stake stated that there will be a privacy wall with a great deal of landscape and a
great deal of trees throughout the property will be planted.
Chairman Hudson opened and closed the public hearing.
Motion to approve ZA13 -017, subject to Staff Report dated March 1, 2013 and Site Plan
Revised Review Summary No. 2, dated March 1, 2013.
Motion: Fairchild
Second: Smith
Ayes: Fairchild, Springer, Smith and Hudson
Nays: None
Abstain: None
Approved: 4 -0 -0
Agenda Item No. 13 - Ordinance No. 480 -MMMM, an amendment to the
Comprehensive Zoning Ordinance No. 480 adding variance provisions to Section 45
Specific Use Permits.
Planner I, Matt Jones presented this item.
Chairman Hudson opened and closed the public hearing.
Motion to approve Ordinance 480 -MMMM as presented.
Motion: Fairchild
Second: Smith
Ayes: Fairchild, Springer, Smith and Hudson
Planning and Zoning Commission Meeting Minutes —March 7, 2013
Page 8 of 10
Nays: None
Abstain: None
Approved: 4 -0 -0
Chairman Hudson recognized Paul Cragun representing ZA13 -008. Mr.Cragun came
forward and requested that the Commission reopen this item and reconsider an
approval so that the applicant could move forward with the recommended changes and
stay on schedule.
Dennis Killough advised the Commission on reopening the item and protocol.
The Commission agreed with Staff's advice on protocol.
Agenda Item No. 7 - ZA13 -008, Site Plan for the Shaddock Office Building on
property being described as Lot 3, Block 1, Gumm Scifres Addition an addition to the
City of Southlake, Tarrant County, Texas and located at 131 S Village Center Dr.,
Southlake, Texas. Current Zoning: 01 — Office Zoning District. SPIN Neighborhood #
8.
Motion to reopen and reconsider Item 7, ZA13 -008.
Motion: Fairchild
Second: Smith
Ayes: Fairchild, Springer, Smith and Hudson
Nays: None
Abstain: None
Approved: 4 -0 -0
Chairman Hudson opened and closed the public hearing.
Motion to approve ZA13 -008, subject to Staff Report dated March 1, 2013 and Site Plan
Review Summary No. 2, dated March 1, 2013 with a revision to the site plan that will
allow for cross access easement between the subject property and the property to the
south with a special note to City Council that the Planning and Zoning Commission
acknowledges the possibility of a variance needed to accommodate that requirement as
well as a special recommendation to City Council to consider ingress /egress to the
building and possible sidewalk between or on the south side of the building.
Motion: Fairchild
Second: Smith
Ayes: Fairchild, Springer, Smith and Hudson
Nays: None
Abstain: None
Approved: 4 -0 -0
Agenda Item No. 4 — Approval of Minutes for the Planning and Zoning Commission
meeting held on February 21, 2013.
Planning and Zoning Commission Meeting Minutes —March 7, 2013
Page 9 of 10
Motion to reopen the vote on the minutes dated February 21, 2013.
Motion: Fairchild
Second: Smith
Ayes: Fairchild, Springer, Smith and Hudson
Nays: None
Abstain: None
Approved: 4 -0 -0
Motion to table the minutes dated February 21, 2013 due to lack of quorum present for
approval.
Motion: Fairchild
Second: Smith
Ayes: Fairchild, Springer, Smith and Hudson
Nays: None
Abstain: None
Approved: 4 -0 -0
Agenda Item No. 14 — Meeting Adjournment at 8:18 p►
7 f i
obert Hudson
of
ATTEST: Chairman
600,..
Holly Blake
Commission Secretary
Planning and Zoning Commission Meeting Minutes -March 7, 2013
Page 10 of 10