1990-02-06 CITY OF SOUTHLAKE
667 N. Carroll Avenue
REGULAR CITY COUNCIL MEETING
February 6, 1990 7:30 p.m.
COUNCILMEMBERS PRESENT: Mayor, Gary Fickes; Mayor Pro Tem Betty
Springer. Members: Ralph Evans, Pamela Muller, and, Sally Hall
COUNCILMEMBER ABSENT: Councilmember Rick Wilhelm
CITY STAFF PRESENT: Curtis E. Hawk, City Manager; Michael Barnes,
Director of Public Works; Karen Gandy, Zoning Administrator; R.P.
Steele, Fire Chief; Billy Campbell, Police Chief; Eddie Cheatham,
City Engineer; E. Allen Taylor Jr., City Attorney; and, Sandra L.
LeGrand, City Secretary.
INVOCATION: Councilmember Ralph Evans.
A work session was held beginning at 6:30 p.m. for the purpose of
discussing the items on the agenda for tonight's meeting.
Councilmember Rick Wilhelm was present for the work session but not
able to stay for City Council meeting.
The meeting was called to order by Mayor Gary Fickes at 7:30 p.m.
Agenda Item #2 Approval of the Minutes
The minutes of the Regular Meeting held on January 16, 1990 were
approved as presented (Councilmember Muller asked that her comments
be added, in regards to the Airport Compatible Zoning Ordinance).
Motion: Evans
Second: Muller
Ayes: Evans, Muller, Hall, Springer
Nays: None
Approved: 4-0 vote.
Agenda Item #3 Mayor's Report
Mayor Pro Tem Springer expressed appreciation to the Fire and
Police Departments for the fine job that they did on the large fire
which took place on the north end of the city. She also expressed
thanks to the other area departments that assisted as needed.
Mayor Fickes commented in regards to a thank you note which was in
the Grapevine newspaper, where members of the Fire Department and
Jeff Paul of the Police Department assisted the Nelson family in
regards to their son Mathew.
City Council Minutes
February 6, 1990
page two
Agenda Item #4 City Manager's Report
Curtis Hawk, City Manager noted that he and the Mayor attended a
Mayor's Council meeting recently, where they are coming up with a
Model Ordinance on Tax Abatement, which will be sent to each city
when it is completed.
Consent Agenda Items
Mayor Fickes noted that items #6 and 97 will be pulled from Consent
and will be acted upon separately.
The consent agenda will consist of items 95, #8, and 99.
Resolution 90-08, authorizing the Mayor to enter into
a contract with the Tarrant County District
Attorney's Office in regards to Forfeitures and
Seizures.
8. Resolution 90-07, calling the General Election for
May 5, 1990.
Resolution 90-11, authorizing the Mayor to execute
the necessary deeds and other instruments conveying
the requested right-of-way frontage along East
Southlake Blvd., to the State of Texas.
Motion was made to approve the consent agenda items listed above.
Motion: Hall
Second: Evans
Ayes: Hall, Evans, Muller, Springer
Nays: None
Approved: 4-0 vote
Agenda Item #6. Resolution 90-09, In support of Toyoma, Japan
Mayor Pro Tem Springer reported that Brad Bradley was unable to
attend the meeting this evening and asked that the resolution in
support of Toyoma, Japan as a Sister City, be tabled. Also, the
Chamber of Commerce had requested more information on Toyoma, and
it had not arrived as of tonight.
Motion was made to table Resolution 90-09, until
1990, meeting.
Motion: Springer
Second: Evans
Ayes: Springer, Evans, Muller, Hall
Nays: None
Approved: 4-0 vote (to table)
the February 20,
City Council Minutes
February 6, 1990
page three
A~enda Item #7. Resolution 90-05, Callin~ Public Hearings for
Annexation.
The City Manager explained that during the last City Council
meeting, city staff was instructed to bring back tonight, the
resolution, calling for two public hearings in regards to
annexation proceedings.
Mayor Fickes read the caption of the resolution, and explained that
the property being considered for annexation consists of two
separate tracts of land. One, a 24.55 acre tract of land owned by
Bill Massey, and two, a 3.61 acre tract of land owned by Fina Oil
Company, and, Explorer Pipeline.
Bill Massey, 2929 North White Chapel Blvd.
He was present for the meeting and commented that he was in the
city and was disannexed. He is perfectly content being in the
county and does not wish to be in the city.
City Attorney, E. Allen Taylor, explained the procedure for
annexation and the resolution calling the two public hearings.
Motion was made to approve Resolution 90-05, calling two public
hearings in regards to initiating annexation of certain properties
within the exterritorial jurisdiction of Souhtlake.
Motion: Muller
Second: Hall
Ayes: Muller, Hall, Springer, Evans
Nays: None
Approved: 4-0 vote.
A~enda Item #10 Public Forum
David Bergman, 1038 Summerplace Lane.
He signed up to speak, however, he
agenda item.
left the meeting before this
A~enda Item #11. TU Electric/Resolution 90-10, Suspendin~ Rate
Increase
The City Manager, Curtis Hawk, reviewed the facts in regards to the
request for rate increase made by TU Electric. He noted that on
January 16, 1990, TU Electric filed with each of its member cities
City Council Minutes
February 6, 1990
page four
Agenda Item 911 Continued
a request for a rate increase. Unless the City takes action
otherwise, the rates will go into effect on February 20, 1990.
It is the recommendation of the City Manager that Council consider
participating with the Steering Committee and suspend the rate
increase. The City of Arlington has already acted in this manner.
He has received indications that Grapevine, Colleyville, Euless,
and Keller, among others, will also participate.
Richard Owens, with TU Electric was present for the meeting, but
had no comments.
Motion was made to approve Resolution
Electric Rate Case.
Motion: Evans
Second: Muller
Ayes: Evans, Muller, Hall, Springer
Nays: None
Approved: 4-0 vote
90-10, suspending the TU
Mayor Fickes read the caption of the resolution for the
audience.
Agenda Item %12. Ordinance No. 496, let reading. TU Electric
No action is needed in regards to this item.
Agenda Item %13. Ordinance No. 495, 2nd reading. Water Rate
Increase.
City Manager, Curtis Hawk,
looking for several weeks,
in Southlake.
explained that the City Council has been
at an ordinance raising the water rates
The public hearing resulted with no comments.
Motion was made to approve Ordinance No. 495, 2nd reading,
the water rates, but leaving the elderly/hardship rates
were.
Motion: Muller
Second: Hall
Ayes: Muller, Hall, Evans, Springer
Nays: None
raising
as they
Mayor Fickes read the caption of the ordinance.
Approved: 4-0 vote.
City Council Minutes
February 6, 1990
page five
A~enda Item #14. Ordinance No. 480-12, 2nd reading. Javatex,Inc.
Ordinance No. 480-12, 2nd reading, changing the zoning for a 1.33
acre tract of land out of the Thomas Easter Survey, Abstract No.
458, Tract 2C and 2D, from its current agricultural zoning to
Commercial-1 Zoning District.
Karen Gandy, Zoning Administrator, made a presentation stating that
two letters were sent to property owners within 200'. On January
4, 1990, the Planning and Zoning Commission approved the zoning
change to Commerical-2 Zoning District, with a vote of 6-0.
On January 16, the City Council approved the first reading
Commercial-1 Zoning District.
to
The public hearing resulted with no comments.
Motion was made to approve the 2nd reading
to Commercial-1 Zoning District.
Motion: Muller
Second: Evans
Ayes: Muller, Evans, Springer, Hall
Nays: None
Approved: 4-0 vote.
of Ordinance No. 480-12
A~enda Item #15, Ordinance No. 480-13, 1st reading. Dolores White
Zoning change for a 37.253 acre tract of land out of the James
Thornhill Survey, Abstract No. 1505, Tracts lC, 1D, and 1L.
Current zoning is Agricultural, request is for the Single Family
20.0B Residential Zoning District.
A presentation was made by Karen Gandy, Zoning Administrator, who
stated that 13 letters were sent to property owners within 200',
and she received one reply from James Holstein, 1203 Oakwood Trail,
Continental Park Estates.
John Levitt, Levitt Engineers, 726
for the meeting, and stated, that
two phases.
Commerce, Suite 104, was present
the project will be developed in
Public Hearing:
James Holstein: He met with Levitt today and they
agreement on shrubbery and lights, and they will put
in writing before the final approval.
have an oral
the agreement
City Council Minutes
February 6, 1990
page six
Agenda Item 915 Continued
Mr. Levitt agreed that fencing or shrubby will be done
side of his house, to block off the lights.
Public hearing closed.
on the north
Mayor Fickes noted that he feels City Council needs to be cautious
on the half acre lot developments, and look at the size of the
property and not have them all over town, that are 20, 30, 40
acres. We need to not be so free with the really small
developments.
Councilmember Hall stated she prefers the two units per acre,
rather than have apartments. She feels we should encourage small
developments, so that in the future we will be able to have better
control of our population.
After further discussion, motion was made
480-13, 1st reading.
Motion: Muller
Second: Hall
Ayes: Muller, Hall, Springer, Evans
Nays: None
to approve
Ordinance No.
Mayor Fickes read the caption of the ordinance.
Approved: 4-0 vote.
Agenda Item %16 Pre Plat of Southlake Hills Addition
The preliminary plat of Southlake Hills, a 37.253 acre tract of
land out of the James Thornhill Survey, Abstract No. 1505, tracts
lC, 1D, and 1L, was discussed.
A presentation was made by the Zoning Administrator, Karen Gandy,
who restated that the one response to the thirteen letters sent to
property owners within 200' was from Jim Holstein, 1203 Oakwood
Trail.
John Levitt noted that there will be some type of entry way off
Continental Blvd., however, due to the limited amount of room, they
are not sure what they will come up with.
Mayor Fickes suggested that the engineer needs to be more creative
with the entrance off Continental Blvd. Mayor Pro Tem Springer and
Councilmember Muller both agreed that the entrance should have some
more thought put into it. It is "plain vanilla" the way it is.
City Council Minutes
February 6, 1990
page seven
Agenda Item #16 Continued
The owner, Dolores White, stated she wants a nice entrance off W.
Continental Blvd. She wants a development that the area can be
proud of. She feels the developer and the engineer will work with
the city on this issue.
Motion was made to approve the preliminary plat of Southlake Hills,
provided that the final plat will provide a landscaped entrance,
that will align with Oakwood Trail, in Continental Park Estates.
Motion: Muller
Second: Evans
Ayes: Muller, Evans, Hall, Springer
Nays: None
Approved: 4-0 vote.
Agenda Item ~17. ZA89-77, Final plat of Timber Lake, Section 1.
The final plat of Timber Lake Addition, Section 1, was discussed by
the City Council.
Karen Gandy, Zoning Administrator, made a presentation stating the
development is being proposed for 165 lots in Section 1. This is on
85.75 acres, or 1.92 lots per acre. On January 18, the Planning
and Zoning Commission recommended approval of the final plat.
Craig Curry, Nelson Corporation, was present for the meeting. He
stated that they have resolved all the issues on the Cheatham
review letter.
Curry noted that the City Council indicated they could have up to
ten (10) lots with 30' front yard set backs. He selected the
following lots as those with 30' front building lines:
Block 1,
Block 2,
Block 3,
Block 4,
Lots 5,9,10,19
none
Lots 22, 37
Lots 10, 14, 21, 23
The developer also agrees to change the name of Shady Lane to
Shadow Glen, and change the name off of Southlake Blvd., to Shady
Oaks.
Motion was made to approve the final plat of Timber Lake, Section
1, with the following amendments:
1) show density
2) compliance to Cheatham letter of 1-30-90, with
exception to #3 (list 10 lots allowed)
3) Shady Glen name amended to Shadow Glen
City Council Minutes
February 6, 1090
page eight
A~enda Item ~17 Continued
Motion: Springer
Second: Evans
Ayes: Springer,
Nays: None
Approved: 4-0 vote
Evans, Muller, Hall
Mayor Fickes stepped down for A~enda Item #18
Agenda Item #18, ZA 89-78, Final plat of Carrick Press Addition
3 acres out of the Thomas Easter Survey, Abstract No. 474, and the
Samuel Freemen Survey, Abstract No. 525. Owner: C.C. Hall Jr.
Applicant: Carrick Press.
Ms. Gandy made a presentation, stating the final plat was approved
by the Planning and Zoning Commission subject to the Cheatham
Review letter of January 8, 1990.
Bob Brumstead, Century 21, was presenting C.C. Hall and Carrick
Press. He stated the State Department of Highways and Public
Transportation has not requested right-of-way on this item,
however, they feel a proposal will be made within 30 days.
Motion was made to approve the final plat of Carrick Press.
Motion: Hall
Second: Evans
Ayes: Hall, Evans, Springer, Muller
Nays: None
Approved: 4-0 vote.
Mayor Fickes returned to the Council table.
A~enda Item #19, RFPs for Water Rate Study and City Hall Space
The City Manager explained the need for a Water Rate Study and for
a study for Space Utilization for City Hall. Attached to the
minutes is a copy of the memorandum and specifications as presented
to the council.
Motion was made to approve the City Manager's request
for water rate study and city hall space utilization.
Motion: Springer
Second: Hall
Ayes: Springer, Hall, Muller, Evans
Nays: None
Approved: 4-0 vote
for proposals
City Council Minutes
February 6, 1990
page nine
Council adjourned for recess as 9:50 p.m.
Council returned to open meeting at 10:05 p.m.
Agenda Item #20, Agreement, Conveying Capacity in Big Bear Creek
to TRA
The City Manager explained to the City Council that this item is a
follow up to the action taken last Council meeting, that will allow
us to receive interim sewer service through Colleyville. This
agreement will convey our capacity rights in the Big Bear Creek
Interceptor project to the TRA, thus enabling Colleyville to
receive service. This is a precedent condition to our receiving
interim Colleyville service.
Motion was made to approve the authorization for the Mayor to
execute the agreement between the City of Fort Worth, City of
Keller, City of North Richland Hills, and City of Southlake, with
regards to conveying the city's capacity rights in Big Bear Creek
Interceptor Extension Project to TRA.
Motion: Hall
Second: Springer
Ayes: Hall, Springer, Muller, Evans
Nays: None
Approved: 4-0 vote.
Agenda Item ~21 Developers Agreement for Timber Lake, Phase I.
Director of Public Works, Michael Barnes, presented the Developers
Agreement for Timber Lake, Phase I. He reviewed the document for
the City Council members, and indicated that he is recommending the
maintenance bond for utilities be set at 20% and the maintenance
bond for streets be set at 50%. The agreement allows for a 3%
inspection fee. It was decided that Timber Lake will not be
required to comply with the dedication requirement for park on
Phase I of the project.
Motion was made to approve the Developers Agreement, subject to the
following amendments: 1) amend Section D to indicate the
maintenance bonds for utilities will be at 20%, and for streets
will be at 50%: 2) the developer will provide an inventory of
non-standard pavers for streets and for stone walls; 3) Section 3
in regard to Parks; and, 4) to include verbiage in regards to
installation and development of the amenities.
Motion: Springer
Second: Evans
Ayes: Springer, Evans, Hall, Muller
Nays: None
Approved: 4-0 vote.
City Council Minutes
February 6, 1990
page ten
Agenda Item ~22 Developers Agreement for Arvida, Phase II, and
Amending Phase I.
Michael Barnes, Director of Public Works noted that in the Phase I,
Developers Agreement for Arvida, he sees three amendments:
1) reimbursement of off site sewer facilities
2) reimbursement of oversizing of water mains
3) reimbursement of street policy
Councilmember Hall recommended that the the City Council waive the
perimeter road requirement in lieu of building the boulevard. The
city does intent to pay the difference between a eight (8) and
twelve (12) inch water line.
Motion was made to approve the developers
Phase II, and the amendment to Phase I,
suggested by the city attorney (he indicated
the amendment) in regards to bonds.
Motion: Hall
Second: Evans
Ayes: Hall, Evans, Springer, Muller
Nays: None
approved: 4-0 vote.
agreements for Arvida,
with the changes as
that he would prepare
Agenda Item 923, Amendment to Keller/Southlake Water Agreement
The City Manager, Curtis Hawk stated to Council that he has been
working with the City of keller, and that the City Attorney has
prepared the finalized amendment to the City of Southlake/ City of
Keller water contract. He asked for council consideration of this
agreement.
Motion was made to approve the amendment
Water Agreement.
Motion: Muller
Second: Evans
Ayes: Muller, Evans, Hall, Springer
Nays: None
Approved: 4-0 vote
to the Keller/Southlake
Agenda item 924, Discussion: Street Light Ordinance.
The City Manager noted that this draft of the street light
ordinance is for City Council to review, and staff will bring it
back in ordinance form for 1st reading on the next City Council
meeting.
City Council Minutes
February 6, 1990
page eleven
Agenda Item ~24, Continued
The City Attorney suggested that the lights
certificates of occupancy or building permits.
not be
tied to
Agenda Item ~25, Executive Session
Mayor Fickes announced that the City Council would be
executive session pursuant to V.T.A.S. Article 6252-17,
(e), 2(f), 2(g). Refer to posted list of litigations.
going into
Section 2,
Council went into Executive Session at 11:40 p.m.
Council returned to Open Session at 12:05 a.m.
Agenda Item #26 Action Necessary
No action was necessary as a result of the executive session.
Agenda Item ~27, Action Necessary/ Land Acquisition
No action was necessary as a result of the executive session.
Agenda Item #28, Resolution 90-03, appointment to S.E.D.C.
Resolution 90-03, appointment to the Southlake Economic Development
Council was discussed.
Motion was made to reappoint the existing members to another term,
including: Rick Wilhelm for Council representative, and, Phillip
Bressinck, Virginia Clow and Michael Thompson, members.
Motion: Springer
Second: Muller
Ayes: Springer, Muller, Hall, Evans
Nays: None
Approved: 4-0 vote
Agenda Item #29, Adjournment
The meeting was adjourned at 12:15 a.m.
Motion: Evans
Second: Hall
Ayes: Evans, Hall, Springer, Muller
Nays: None
Approved: 4-0 vote
LeGrand
City Secretary
/~~fay o r G~ry~
THE STATE OF TEXAS
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COUNTY OF
I, (77P V 'c_� s as a member of the NJ
make this affidavit and hereby on oath state the following: I,
and /or a person or persons related to me, have a substantial
interest in a business entity that would be peculiarly affected by
a vote or decision of the as
those terms are defined in Chapter 171, Texas Local Government Code.
The business entity is `fi L►J C- 1J -- J v t
4- 5 'w7
(name and address)
I have a substantial interest in this business entity for the
following reasons: (Check all which are applicable)
Ownership of 10% or more of the voting stock or
shares of the business entity.
,�� Ownership of 10% or more or $5,000 or more of the
1 u fair market value of the business entity.
Funds received from the business entity exceed 10%
of gross income for the previous year.
Real property is involved and
have an equitable or legal ownership with a fair
market value of at least $2,500.
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A relative of mine has a substantial interest in the
business entity or property that would be affected
by a decision of the public body of which I am a
member.
Upon filing of this affidavit with the City Secretary, I affirm
that I will abstain from voting on any decision involving this
business entity and from any further participation on this matter
whatsoever. �
Signed this 6 day of 4-/ LOCI, , 19 767
gnature of of icial
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Title
BEFORE the unde signed authority, this day personally appeared
Y and on oath stated that the
facts herei above stated are true to the best of 7x,y/
knowledge o belief.
Sworn to and subscribed to before me on this 1 day of
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STATE
C TA E OF 1 2 S the State of Texas
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Type /Print Notary's Name
City of Southlake, Texas
CITY OF SOUTHLAKE
REQUEST FOR PROPOSAL
WATER AND WASTEWATER RATE STUDY
I. GENERAL:
The City of Southlake is requesting proposals from qualified
fianancial planning or engineering firms to perform a
comprehensive financial analysis of the City's Utility System,
which consists of both water and wastewater services and
facilities. The study is intended to achieve the following
goals:
A. Development of a rate structure that will assure adequate
revenues through user charges to recover the operational,
debt and other costs of the system and to meet the
coverage ratios and other requirements in the City's bond
covenants; and to establish a structure that is
equitable, fair, non - descriminatory, competitive, simple
and encourages conservation of resources.
B. Development of a personal computer rate model, customized
to the particular requirements of the City's Finance
Department, that will enable the staff to continuously
monitor the adequacy of the rate structure to ensure that
it is meeting the first goal. Software package shall be
designed for compatibility with Southlake's computer
capabilities and for use in future rate studies.
C. Development of the rate structure will be in compliance
with the Texas Public Utility Commission, Environmental
Protection Agency, Texas Water Commission, and the
American Water Works Association and bonding requirements
and /or recommendations.
II. GENERAL INFORMATION:
A. Water: The City of Southlake is being served with
water by the City of Ft. Worth. The water system serves
approximately 6,000 people and has approximately 2,000
accounts. There are approximately seven (7) major
developments that are planned or under construction at
the present time with a projection of approximately 200
homes to be built for the next several years. The City
has recently adopted a comprehensive zoning ordinance
that allows for controlled growth for residential,
commercial and industrial markets.
-1-
City of Southlake, Texas
B. Sewer: In October of 1990, the Trinity River
Authority will complete the Big Bear Interceptor sewer
line that will serve the southern half of Southlake. The
northern half will be served by a pressure system that
will be constructed as growth dictates. Presently, two
trunk lines are either being designed or constructed to
serve two drainage basins in the southern half of
Southlake that will tie to the Big Bear Interceptor.
C. Available Documents: The contractor will have access
to or be provided any documentation needed, that the City
has in it's files, to properly evaluate the water and
sewer rates for the City's system. The City of Southlake
is presently under contract with an engineering
consulting firm to establish a Water and Sewer Impact Fee
Ordinance. This study is due to be completed in June
1990 and will be available to the contractor.
III. SCOPE OF SERVICES:
Full and complete analysis of the current cost of operation of
the System in order to allocate cost between water and
wastewater and to develop methodology to project current costs
based on growth in the customer base, cost adjustments from
contractual obligations and other commitments of the City and
issuance of additional debt.
Presentation to City Council and staff of various rate
structure methodologies and alternatives that will satisfy the
goals listed above. Staff and Council will provide direction
to the firm on which alternatives to utilize in the
development of the revenue generating portion of the analysis.
The development of a multi -year (five year) financial plan for
use with the City's personal computer system that will enable
the City to fund the expenses of the system, meet required
working capital and debt reserve requirements and comply with
all legal and financial coverage ratios stipulated in bond
requirements. The model must contain sufficient detail to
allow the user to alter any factor that would affect the
calculation of rates. It must also calculate the various
tests for rate adequacy including but not limited to working
capital reserve, coverage ratios and degree of adequacy of the
water and wastewater rates individually. The model must be
permanently available to the City for its staff members in the
use of the model.
The consultant shall analyze carefully the future revenue
requirements, taking into consideration planning and technical
reports prepared by the City, Cheatham & Associates, and the
-2-
1
City of Southlake, Texas
proposed Impact Fee Ordinance. Analysis of future operating
costs must be conducted, taking into consideration state and
national water quality regulations, energy costs, etc. A
recommended rate of return on investment should be provided.
The Consultant shall conduct a cost of service study for the
Water, Wastewater Collection and Wastewater Treatment
divisions to determine the proper rate structure for each
class of customer. Customer classes shall be of similar
description to current rate - making practices of area utilities
and the State Regulatory Commissions to the extent that such
classes are applicable to the City of Southlake's water and
wastewater and gas systems. Rates shall be recommended that
properly establish user charges and industrial cost recovery.
The Consultant shall review the existing and proposed
contracts between the City of Southlake and Ft. Worth and
evaluate if contractual terms with respect to rates are
adequate to meet current cost of service as well as future
cost of service.
The Consultant shall investigate the feasibility of impact
fees and determine the effect of such a system instead of
future utility rate increases.
It is the intent of the City to have the consultant perform a
water and wastewater rate study. However, if during the
negotiations with the successful consultant the projected fee
for the water and wastewater study is more than the budgeted
amount, then only a water rate study will be performed.
IV. INFORMATION TO BE SUBMITTED:
The City believes that qualified firms must be successfully
experienced in performing water and wastewater rate studies
for municipalities and in the creation of water and wastewater
rate models. Proposals from qualified firms must include the
following information as a minimum in order to be considered
for the study:
A. Qualifications of the firm and the office locations that
would be involved in the study.
B. Qualifications of personnel involved in the study.
C. A list of water and wastewater studies performed in the
last ten years.
D. Firms are encouraged to submit a summary example of one
water and wastewater rate model they have developed.
E. List of references, (names, addresses, contact person,
and telephone number, date and project description) for
whom the same type of work has been performed.
F. Firm should provide summary of the work plan, approach,
tasks and a brief outline of information required from
City staff.
-3-
City of Southlake, Texas
G. Detailed schedule for the completion of the study. This
should include the name of the individuals involved,
estimated hours for each subdivided into the various
phases of the project. The firm should provide a billing
schedule.
V. SUBMITTAL DATE AND REQUIREMENTS:
Ten copies of the proposal should be delivered to the Office
of the City Secretary no later than 10:00 a.m. on Tuesday,
February 27, 1990.
Proposals shall be directed to the following:
Sandra L. LeGrand, City Secretary
667 N. Carroll Avenue
Southlake, Texas 76092
VI. SELECTION PROCESS:
Firms will be evaluated based on the following criteria:
A. Experience in similar types of projects for other
cities.
B. Ability to perform the study in a timely manner.
C. Personnel assigned to the study.
All proposals will be reviewed and evaluated by staff and
three finalists will be selected for personal interviews. The
finalists are requested to appear before the City Council to
present their proposals.
The City reserves the right to evaluate each proposal on a
separate and individual basis, to invite selected firms to
make personal presentations to staff and /or City Council and
to reject any and all proposals submitted.
The City Council shall contract with the firm whose proposal
is most advantageous to the City, taking into consideration
the evaluation factors set forth in this Request for Proposal.
It is anticipated that the selected firms will make their
presentations to the City Council on March 6, 1990, and the
final selection will be made by the City Council on March 20,
1990.
-4-
1
' City of Southlake, Texas
CITY OF SOUTHLAKE
REQUEST FOR PROPOSAL
SPACE UTILIZATION STUDY FOR SOUTHLAKE CITY HALL
I. GENERAL:
The City of Southlake is requesting proposals from qualified
architects /engineers to analyze and evaluate existing and
future manpower vs. space requirements. The study is intended
to achieve the following:
A. Review and evaluate existing manpower vs. space
requirements according to general accepted practices.
B. Develop and recommend additional space requirements for
the next five (5) years based on projected personnel
requirements.
C. Evaluate the need for a new City Hall.
II. GENERAL INFORMATION:
The City of Southlake is located adjacent to and south of
Grapevine Lake between the city of Grapevine on the east and
the cities of Westlake and Keller on the west. The City is
experiencing a tremendous growth rate presently and it is
anticipated this growth rate to continue through the 1990's.
Southlake has a population of approximately 6,500 and is
primarily a residential community. There are approximately 63
employees working out of one centralized building of
approximately 13,000 square feet located on 3.0 acres. This
building also houses the police and fire departments. City
Hall is centrally located on North Carroll Road between State
Highway 114 and FM 1709.
III. SCOPE OF SERVICES:
The scope of services shall include but not be limited to the
following items:
A. Consultant will analyze and evaluate existing space
utilization presently used by existing employees and make
appropriate recommendations for the most effective and
productive utilization of existing space conditions by
moving departments from one section of the building to
another or adding additional space.
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City of Southlake, Texas
B. If additional space is required, the consultant will
provide plan view drawings showing proposed location of
expansion, alternate methods of construction, and
projected cost estimates of alternatives. Type of
expansion should not be limited to existing site.
C. Consultant will familiarize themselves with the layout of
the City of Southlake and recommend possible satellite
fire station sites.
D. Consultant will analyze and evaluate the need for a new
City Hall and recommend the following:
1) Projected size and date for new City Hall building
2) Site and location of new City Hall building
including acreage required for building, parking
requirements, etc.
3) Utilization of existing City Hall (including
additional space requirements recommended in this
report) after a new City Hall is built
IV. INFORMATION TO BE SUBMITTED:
The City believes that qualified firms must be sucessfully
experienced in performing space utilization studies for
minicipalities. Proposals from qualified firms must include
the following information as a minimum in order to be
considered for the study:
A. Qualifications of the firm and the office locations that
would be involved in the study.
B. Qualifications of personnel involved in the study.
C. A list of space utilization studies performed in the last
ten years.
D. Firms are encouraged to submit a summary example of one
space utilization study they have performed.
E. List of references, (names, addresses, contact person,
and telephone number, date and project description) for
whom the same type of work has been performed.
F. Firm should provide summary of the work plan, approach,
tasks and a brief outline of information required from
City staff.
G. Detailed schedule for the completion of the study. This
should include the name of the individuals involved,
estimated hours for each subdivided into the various
phases of the project. The firm should provide a billing
schedule.
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City of Southlake, Texas
• V. SUBMITTAL DATE AND REQUIREMENTS:
Ten copies of the proposal should be delivered to the Office
of the City Secretary no later than 10:00 a.m. on Tuesday,
February 27, 1990.
Proposals shall be directed to the following:
Sandra L. LeGrand, City Secretary
667 N. Carroll Avenue
Southlake, Texas 76092
VI. SELECTION PROCESS:
Firms will be evaluated based on the following criteria:
A. Experience in similar types of projects for other
cities.
B. Ability to perform the study in a timely manner.
C. Personnel assigned to the study.
All proposals will be reviewed and evaluated by staff and
three finalists will be selected for personal interviews. The
finalists are requested to appear before the City Council to
present their proposals.
The City reserves the right to evaluate each proposal on a
separate and individual basis, to invite selected firms to
make personal presentations to staff and /or City Council and
to reject any and all proposals submitted.
The City Council shall contract with the firm whose proposal
is the most advantageous to the City, taking into
consideration the evaluation factors set forth in this Request
for Proposal.
It is anticipated that the selected firms will make their
presentations to the City Council on March 6, 1990 and the
final selection will be made by the Council on March 20, 1990.
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City of Southlake, Texas
M E M O R A N D U M
February 2, 1990
TO: HONORABLE MAYOR FICKES AND CITY COUNCIL MEMBERS
FROM: Sandra L. LeGrand, City Secretary
SUBJECT: Appointments to Southlake Economic Development
Council
Appointments are in order for the 1990 term on the Southlake
Economic Development Council.
I have attached Resolution 90 -03, to be completed by the
Council. Also, the original appointments were made under
Resolution 87 -82, naming Phillip Bressinck and Virginia
Clow. Michael Thompson was appointed in August, 1989, to
fill the term of Patricia Broeker.
As indicated during the last City Council meeting, I have
contacted the current members (Phillip, Mike, Virginia) and
they are interested in continuing to serve. There has been
advertisements, but at the time of this writing, I have not
had any new applicants.
If you have any questions, please do not hesitate to contact
me.
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City of Southlake, Texas
M E M O R A N D U M
February 2, 1990
TO: HONORABLE MAYOR FICKES AND CITY COUNCIL MEMBERS
FROM: Sandra L. LeGrand, City Secretary
SUBJECT: Calling Public Hearings for Annexation
Resolution 90 -05, calling two public hearings for the
purpose of considering the institution of annexation
proceedings to annex two tracts of land, is attached for
your information. I have also attached metes and bounds and
plats of the two tracts of land being considered.
As indicated during the January 16, 1990, City Council
meeting, this item has been placed on the agenda for
February 6, 1990, for consideration.
With the approval of this resolution, I will complete the
schedule for the annexation process.
If you have any questions, please give me a call.
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