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2004-08-04SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT 1/2% SALES TAX REPORT 2003-04 Collected Budget Balance Budget to Date Balance Percent $ 2,166,155 $ 1,728,274 437,881 20.21% MONTH Fiscal Year 2001-02 Actual Percent Increase/ (Decrease) Fiscal Year 2002-03 Actual Percent Increase/ (Decrease) Fiscal Year 2003-04 Actual Percent Increase/ (Decrease) October $192,022 21.62% $180,396 -6.05% $201,663 11.79% November 190,845 17.53% 185,174 -2.97% 211,639 14.29% December 281,020 18.23% 283,333 0.82% 282,041 -0.46% January 159,364 1.09% 176,353 10.66% 205,901 16.76% February 158,580 7.49% 156,983 -1.01% 160,759 2.41% March 210,042 1.51% 219,395 4.45% 235,696 7.43% April 201,261 8.46% 204,622 1.67% 218,828 6.94% May 196,725 -7.95% 221,992 12.84% 211,747 -4.62% June 224,631 0.51% 231,224 2.94% - -100.00% July 190,257 0.06% 205,270 7.89% - -100.00% August 181,522 0.75% 195,235 7.55% - -100.00% September 216,716 8.78% 226,477 1 4.50% --100.00% $2L486 454 1 $1,728,2741 TOTAL $2 402 985 _ $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 Three Year Revenue Comparison by Month 00 00 00 Off` O� � Off` Off` O� O� O� o°� °, p°` �a� F°� �`�� PQM 01 so se vJ Fiscal Year 2001-02 Actual ❑ Fiscal Year 2002-03 Actual ❑ Fiscal Year 2003-04 Actual Budget Actual Estimated (budget -est.) % 2002-03 2003-04 2003-04 2003-04 Difference Change October $ 180,396 $ 184,004 $ 201,663 $ 201,663 $ November 185,174 170,360 211,639 211,639 December 283,333 240,833 282,041 282,041 January 176,353 156,954 205,901 205,901 February 156,983 139,715 160,759 160,759 March 219,395 195,262 235,696 235,696 April 204,622 182,114 218,828 218,828 May 221,992 197,573 211,747 211,747 June 231,224 205,789 - 205,789 July 205,270 182,690 - 182,690 August 195,235 173,759 - 173,759 September 226,477 137,102 - 137,102 _ TOTAL $ 2,486,454 $ 2,166,155 $ 1,728,274 $ 2,427,615 $ -2.37% 17,659 9.20% 41,279 21.63% 41,208 14.66% 48,947 30.71% 21,044 13.27% 40,434 19.25% 36,714 18.24% 14,174 7.21% - 0.00% - 0.00% - 0.00% - 0.00% 261,460 City of Southlake, Texas MEMORANDUM July 30, 2004 TO: Southlake Crime Control and Prevention District Board FROM: Rick Black, Director of Public Safety SUBJECT: Board Approval of Crime Control FY 2004-05 Operating Budget and Multiyear CIP Budget. Action Requested: Approve the proposed FY 2004-05 Operating Budget and Multiyear CIP Budget. Background Information: Your packet contains the proposed operating budget and multiyear CIP. The proposed operating budget simply provides for the continuation of the SRO funding, lease payment for the police 800mhz-radio system, continued funding for the DPS Explorer program, continued replacement of patrol vehicle video camera's, continued funding of tasers, and the annual debt service payment (final payment for the radio infrastructure). New requests for FY 2004-05 include the following: $ 600 Citizen on Patrol (COP) Program $ 3,200 Pepper Spray Program $70,000 Fiber Optic Cable to West DPS (This item was originally approved in the construction cost of the West Facility. The selected company, Pinnacle Integrated Technologies, abandoned the job prior to completion, improperly attached the cable to Charter Cable facilities and improperly bored underneath FM1709. Only a small down payment was made and several suppliers paid. The City filed suit and won a judgment but will not recover any damages. This funding allows the issues with the fiber optic cable to be resolved.) $70,000 iSeries 400 Mini -Computer (The current AS400 is five years old and approaching the end of its lifespan. This mini -computer processes all emergency dispatch and records functions. The drives are near maximum capacity and will soon run out of storage space for Public Safety records.) The multiyear CIP budget provides for completing the funding of design in fiscal year 2004-05 and construction of the North facility in fiscal year 2005- 06 and 2006-07. Note that we have shifted the sale of the excess land on the north site to fiscal year 2006-07. The decision to move the sale of the property to this fiscal year was made to allow sufficient time for the Board and staff to determine the future plans for this site. Southlake Crime Control and Prevention District Board Rick Black, Director of Public Safety July 30, 2004 Page 2 Financial Considerations: The proposed operating budget includes projected sales tax, grant and interest income of $2,646,048, $613,420 for four School Resource Officers, other related equipment and capital items, and $419,150 for debt service payments. Citizen Input/ Board Review: Public Hearing is scheduled for August 4, 2004. Legal Review: None required Alternatives: N/A Supporting Documents: FY 2004-05 Operating Budget and Multiyear CIP City of Southlake mBudget Page 1 of 2 City of Southlake FY 2004-2005 331-999 TOTAL LINE ITEM BUDGET FUND DEPARTMENT DIVISION 331 CRIME CONTROL FINANCE NON -DEPARTMENTAL OPERATING FUND $8,400 $8,400 $0 Actual Budget Estimated Base CMO Supplemental Proposed 2004- Account Number/ Title 2002- 2003- 2003- 2004- Adjustments 2004-2005 2005 $0 2003 2004 2004 2005 $17,600 $17,600 $20,300 5101.00 REGULAR EARNINGS $227,288 $219,072 $219,072 $228,022 $0 bu ZyZZO,ULL 5102.00 OVERTIME $6,205 $8,400 $8,400 $8,400 $0 $0 $8,400 5103.00 INCENTIVE PAY $0 $9,240 $4,620 $4,800 $0 $0 $4,800 5104.00 LONGEVITY PAY $1,540 $1,500 $1,500 $1,884 $0 $0 $1,884 5111.00 HEALTH/DENTAULIFE $16,388 $17,600 $17,600 $20,300 $0 $0 $20,300 5112.00 WORKERS $5,727 $10,634 $10,634 $6,947 $0 $0 $6,947 COMPENSATION 5114.00 FICAII-MEDICARE $3,439 $3,271 $3,271 $3,403 $0 $0 $3,403 5120.01 RETIREMENT II $21,622 $63,733 $40,858 $43,856 $0 $0 $43,856 5120.02 RETIREMENT 1 $14,728 $2,741 $2,741 $1,797 $0 $0 $1,797 Subtotal of PERSONNEL $296,937 $336,191 $308,696 $319,409 $0 $0 $319,409 SERVICES 5230.00 PROFESSIONAL $641 $5,000 $5,000 $0 $0 $0 $0 SERVICES 5240.00 OTHER SERVICES $0 $0 $0 $0 $0 $0 $0 5248.00 COMMUNITY $1,210 $2,000 $2,000 $7,000 $0 $0 $7,000 SERVICES 5260.00 ENGINEERING $0 $0 $0 $0 $0 $0 $0 SERVICES Subtotal of CONTRACTUAL $1,851 $7,000 $7,000 $7,000 $0 $0 $7,000 SERVICES 5353.00 LEASE-MISC $127,811 $127,811 $127,811 $127,811 $0 $0 $127,811 EQUIPMENT Subtotal of LEASE $127,811 $127,811 $127,811 $127,811 $0 $0 $127,811 OBLIGATIONS 5411.00 SUPPLIES -OFFICE $0 $0 $0 $0 $0 $0 $0 Subtotal of SUPPLIES $0 $0 $0 $0 $0 $0 $0 5542.00 TRANSFER $0 $0 $0 $0 $0 $0 $0 INTERFUND 5545.00 TRANSFER -SUPPORT $1,526,370 $1,574,248 $1,578,928 $419,150 $0 $0 $419,150 https://www.mclaindss.com/southlake/overview_redirect.asp 7/29/2004 ` City of Southlake mBudget Page 2 of 2 C City of Southlake FY 2004-2005 331-999 TOTAL LINE ITEM BUDGET FUND DEPARTMENT DIVISION 331 CRIME CONTROL FINANCE NON -DEPARTMENTAL OPERATING FUND Actual Budget Estimated Base CMO Supplemental Proposed 2004- Account Number / Title 2002- 2003- 2003- 2004- Adjustments 2004-2005 2005 2003 2004 2004 2005 $0 $0 $0 SERVICES 5575.00 MISCELLANEOUS $16,128 $1,400 $1,400 $3,200 $0 $0 $3,200 EQUIPMENT Subtotal of OTHER $1,542,498 $1,575,648 $1,580,328 $422,350 $0 $0 $422,350 EXPENDITURES 5821.00 UNIFORM -PURCHASE $435 $0 $0 $0 $0 $0 $0 5823.00 UNIFORM- $3,343 $0 $0 $0 $0 $0 $0 ALLOWANCE Subtotal of PROFESSIONAL $3,778 $0 $0 $0 $0 $0 $0 BENEFITS 5910.00 COMMUNICATIONS $0 $0 $0 $140,000 $0 $0 $140,000 EQUIPMENT 5920.00 FIELD EQUIPMENT $0 $40,650 $40,650 $16,000 $0 $0 $16,000 5930.00 VEHICLES $29,584 $0 $0 $0 $0 $0 $0 5970.00 BUILDING $0 $0 $0 $0 $0 $0 $0 IMPROVEMENTS 5979.00 LAND $0 $0 $0 $0 $0 $0 $0 Subtotal of CAPITAL OUTLAY $29,584 $40,650 $40,650 $156,000 $0 $0 $156,000 Totals for NOW $2,002,459 $2,087,300 $2,064,485 $1,032,570 $0 $0 $1,032,570 DEPARTMENTAL 331-999 h"s://www.melaindss.com/southlake/overview—redirect.asp 7/29/2004 FY1997-98 Approved Budget FY1998-99 FY1999-00 FY2000-01 FY2001-02 FY2002-03 FY2003-04 FY2004-05 FY2005-06 FY2006-07 FY2007-08 TOTAL I REVENUES/OTHER SOURCES Fund Balance $ - $ (1,999,503) $ 848,479 $ 3,384,556 $ 161,178 $ 66,262 $ 263,592 $ (21,408) $ 5,901,592 $ 5,301,592 $ 4,301,592 Bond Proceeds $ $ 4,196,999 $ 2,600,000 $ - $ 1,007,720 $ - $ 8,000,000 $ 7,000,000 $ 3,750,000 $ - $ 26,554,719 Sales Tax -Operating Transfer $ $ - $ 150,000 $ - $ - $ - $ - $ - $ - $ - $ $ 150,000 Interest Income $ 66,781 $ 128,577 $ 231,622 $ 10,281 $ 7,687 $ 15,000 $ 459,948 Land Sales (west site/north site) $ $ - $ - $ - $ 396,600 $ - $ - $ - $ 950,000 $ $ 1,346,600 Notal Revenue (excluding fund balance carried forwar $ $ 4,263,780 $ 2,878,577 $ 231,622 $ 10,281 $ 1,412,007 $ 15,000 $ 8,000,000 $ 7,000,000$ 4,700,000 $ $ $ 28,511,267 REVENUES and FUND BALANCE in excess of/ $ (1,999,503)11 $ 848,479 $ 3,384,556 $ 161,178 $ 66,262 $ 263,592 $ (21,408) $ 5,901,592 $ 5,301,592 $ 4,301,592 $ 1,021,592 $ 1,936,269 (Less than) EXPENDITURES EXPENDITURES I Land Acquisition 'West Site $ 1,999,503 $ 1,999,503 East Site $ $ $ $ 1,046,000 $ 400,000 $ 1,446,000 North Site $ 1,415,798 $ 1,415,798 $ Construction Cost $ 'Architectural fees $ $ $ 342,500 $ $ $ 300,000 $ 300,000 $ 1,031,000 $ 200,000 $ 200,000 $ $ 2,373,500 :Construction cost ;Additional FF&E $ $ $ $ - $ 3,400,000 $ $ 55,000 $ 105,197 $ $ $ - $ - $ - $ $ 3,505,197 $ 55,000 Construction cost -North Site $ $ 7,000,000 $ 5,000,000 $ 12,000,000 Construction cost -East Site $ - $ 500,000 $ 3,280,000 $ 3,780,000 i Radio Infrastructure $ 914s77 j $ Initial Buy In $ Total Expenditures $ 1,999,503 1 $ 1,4157798 $ 342,500 $ 3,455,000 $ 105,197$ 1,214,677 j $ 300,000 $ 2,077,000 $ 7,600,000 $ 5,700,000 $ 3,280,000 $ 26,574,998