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SPIN2013-07 Email from SPIN Representative - Meeting RecommendationLori Payne From:Alison Ortowski Sent:Thursday, February 28, 2013 9:51 AM To:Lori Payne Subject:FW: SPIN #1 Meeting Inquiry - 3200 N. White Chapel Boulevard SPIN2013-07 Alison Ortowski Assistant City Manager (817) 748-8261 - Office From: Rob Baker [mailto:shakenbake923@yahoo.com] Sent: Thursday, February 28, 2013 8:17 AM To: Patrick X.Palacios Cc: Alison Ortowski Subject: RE: SPIN #1 Meeting Inquiry - 3200 N. White Chapel Boulevard Based on what you emailed below, Yes, I believe a SPIN meeting is definitely needed. Alison can provide the next available dates and deadlines as I do not have those handy. Alison, please reference this email as my decision to call a SPIN meeting for this item. The construction aspects of this, fencing, generators, building, as well as potential traffic issues, etc. deem it necessary to take it through SPIN for residence input. Baker... Wed, 2/27/13, Palacios, Patrick X. <palaciospx@cdmsmith.com> --- On wrote: From: Palacios, Patrick X. <palaciospx@cdmsmith.com> Subject: RE: SPIN #1 Meeting Inquiry - 3200 N. White Chapel Boulevard To: "shakenbake923@yahoo.com" <shakenbake923@yahoo.com> Cc: "Alison Ortowski" <aortowski@ci.southlake.tx.us> Date: Wednesday, February 27, 2013, 5:04 PM Mr. Baker, Per your voice mail, I am sending you an e-mail to provide information related to the TRA Denton Creek Regional System – Kirkwood & Cade Branch Lift Stations, and Schooling Road Drop Manhole Improvements Project. CDM Smith (and Gupta and Associates) are developing contract documents on behalf of the Trinity River Authority of Texas (TRA), the client. the Kirkwood Lift This TRA project includes work at five existing TRA wastewater conveyance facilities. One facility, Station,the City of Southlake is located within . The remaining four facilities included in the project are located in the 1 Cities of Westlake and Roanoke. Kirkwood Lift Station Proposed Work Summary: Site Address: 3200 North White Chapel Boulevard, Southlake, Texas 76092. rehabilitation The project includes the of TRA’s existing Kirkwood (sewage) Lift Station. Improvements are intended to improve electrical service reliability and safety, ease of maintenance, and overall site appearance. The major proposed items of work on the project include:  Installation of an approximately 55-foot by 15-foot single-story, off-site/factory-constructed electrical building.  Installation of an approximately 35-foot by 12-foot emergency/standby power generator with outdoor enclosure and foundation slab.  Removal of the existing outdoor electrical facilities and replacement within the new electrical enclosure building.  Removal of the existing 25-foot by 12-foot canopy cover and columns over the existing electrical facilities to be removed.  Construction of steel frame monorail hoist over the existing pump wet well to allow for sewage pump removal without use of a mobile crane.  Replacement of concrete pavement removed for construction of the above, to current pavement limits.  Installation of a new 10-foot by 10-foot below-grade concrete flow meter vault.  Removal of the existing and replacement of 8-foot high chain link fencing with new 8-foot high wrought iron fence with cedar pickets and one strand upper barb wire. I have attached two site plans to help you visualize what we are planning at the lift station: One is a demolition plan, the other is a proposed site plan. Again, the improvements are a rehabilitation effort at an existing lift station; we are not constructing a new residential development or anything along those lines. After review of these documents, can you please let me know if a SPIN meeting is still required. 2 We are in the process of preparing the Concept Plan/Site Plan/Development Plan Application and Traffic Impact Analysis submittals for formal City review. Please do not hesitate to contact me if you have any questions. Regards, Patrick 214-346-2858 office 214-728-5003 cell From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us] Sent: Wednesday, February 27, 2013 3:27 PM To: Palacios, Patrick X. Cc: Rob Baker (SPIN #1) Subject: RE: SPIN #1 Meeting Inquiry - 3200 N. White Chapel Boulevard Hi Patrick, Rob is copied on this email. Thanks, Alison Ortowski Assistant City Manager (817) 748-8261 - Office 3 From: Palacios, Patrick X. [mailto:palaciospx@cdmsmith.com] Sent: Wednesday, February 27, 2013 2:35 PM To: Alison Ortowski Subject: RE: SPIN #1 Meeting Inquiry - 3200 N. White Chapel Boulevard Allison Can you please give me Mr. Baker’s e-mail address? Thanks From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us] Sent: Tuesday, February 26, 2013 9:58 AM To: Palacios, Patrick X. Subject: RE: SPIN #1 Meeting Inquiry - 3200 N. White Chapel Boulevard Hi Patrick, I’m happy to talk with you but the SPIN Representative makes the recommendation regarding whether or not a meeting is necessary – staff is not involved in the recommendation process. I would suggest that you call Mr. Baker (info in previous email) as soon as possible. Alison Ortowski Assistant City Manager (817) 748-8261 - Office From: Palacios, Patrick X. [mailto:palaciospx@cdmsmith.com] Sent: Tuesday, February 26, 2013 9:47 AM To: Alison Ortowski Subject: RE: SPIN #1 Meeting Inquiry - 3200 N. White Chapel Boulevard 4 Thanks Allison. Perhaps I can give you a call regarding this. We are trying to determine if a SPIN meeting is actually needed here. EXISTING The project that we (CDM Smith) are working on is an engineering design for a rehabilitation for an wastewater pump station in Southlake. The pump station has been there since 1995; it is not a new site. My client is TRA (Trinity River Authority), and they now own the parcel that the pump station is located on (since 2012). TRA is looking to bid this project this spring, so any decisions/meetings that need to occur needs to happen very soon. Can I call you tomorrow Wednesday? Thank you, Patrick X. Palacios From: Alison Ortowski [mailto:aortowski@ci.southlake.tx.us] Sent: Tuesday, February 26, 2013 8:10 AM Subject: FW: SPIN #1 Meeting Inquiry - 3200 N. White Chapel Boulevard Hi Patrick, 5 Andrea gave me your phone message regarding your SPIN Meeting inquiry. Below is the information regarding how to start the SPIN meeting process. Here is an updated meeting date / submittal deadline schedule: Meeting DateSubmittal Deadline March 25, 2013 February 28, 2013 April 8, 2013 March 14, 2013 April 22, 2013 March 28, 2013 May 13, 2013 April 18, 2013 May 20, 2013 April 25, 2013 June 10, 2013 May 16, 2013 Please let me know if you have questions. Thanks, Alison Ortowski Assistant City Manager (817) 748-8261 - Office 6