2004-11-03 CCPD PacketCity of Southlake, Texas
MEMORANDUM
October 29, 2004
TO: Southlake Crime Control and Prevention District Board of Directors
FROM: Rick Black, Director of Public Safety
SUBJECT: Election of Board Officers
Action Requested: Election/appointment of Board Officers to serve one year terms.
Background
Information: Section 363.103 of the Local Government Code provides that the Board shall
elect from its members a President and Vice President to serve as officers,
and shall appoint a Secretary who need not be a Director. Historically, the
Board has appointed a City staff member to serve in this capacity. The
person performing the duties of auditor for the political subdivision (Finance
Director Sharen Elam) serves as Treasurer. Each officer serves for a term of
one year. Terms for current officers will expire in December.
Financial
Considerations: N/A
Financial
Impact: N/A
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The board may choose any individual it wishes to serve as President, Vice
President or Secretary.
Supporting
Documents: N/A
Staff
Recommendation: It is recommended that the Board elect/appoint officers at the November
meeting, given the likelihood that there will be no need for the December
Board Meeting.
RB
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT
1/2% SALES TAX REPORT
2003-04 Collected Budget Balance
Budget to Date Balance Percent
$ 2,166,155 $ 2,387,006 (220,851) -10.20%
MONTH
Fiscal Year
2001-02
Actual
Percent
Increase/
Decrease
Fiscal Year
2002-03
Actual
Percent
Increase/
Decrease
Fiscal Year
2003-04
Actual
Percent
Increase/
(Decrease)
October $192,022
21.62%
$180,396
-6.05%
$201,663
11.79%
November 190,845
17.53%
185,174
-2.97%
211,639
14.29%
December 281,020
18.23%
283,333
0.82%
282,041
-0.46%
January 159,364
1.09%
176,353
10.66%
205,901
16.76%
February 158,580
7.49%
156,983
-1.01%
160,759
2.41%
March 210,042
1.51%
219,395
4.45%
235,696
7.43%
April 201,261
8.46%
204,622
1.67%
218,828
6.94%
May 196,725
-7.95%
221,992
12.84%
211,747
-4.62%
June 224,631
0.51%
231,224
2.94%
249,035
7.70%
July 190,257
0.06%
205,270
7.89%
204,586
-0.33%
August 181,522
0.75%
195,235
7.55%
205,111
5.06%
September 216,716
8.78%1
226,477
4.50%
-
-100.00%
TOTALI $2,402,985
1 $2,486,454
1 $2,387,006
Three Year Revenue Comparison
by Month
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
■ Fiscal Year 2001-02 Actual ❑ Fiscal Year 2002-03 Actual ❑ Fiscal Year 2003-04
Actual Budget
2002-03 2003-04
October $
180,396
$ 184,004 $
November
185,174
170,360
December
283,333
240,833
January
176,353
156,954
February
156,983
139,715
March
219,395
195,262
April
204,622
182,114
May
221,992
197,573
June
231,224
205,789
July
205,270
182,690
August
195,235
173,759
September
226,477
137,102 _
TOTAL $
2,486,454
$ 2,166,155 $
Actual Estimated (budget -est.) %
2003-04 2003-04 Difference Change
201,663
$ 201,663 $
17,659
9.20%
211,639
211,639
41,279
21.63%
282,041
282,041
41,208
14.66%
205,901
205,901
48,947
30.71%
160,759
160,759
21,044
13.27%
235,696
235,696
40,434
19.25%
218,828
218,828
36,714
18.24%
211,747
211,747
14,174
7.21%
249,035
249,035
43,246
19.25%
204,586
204,586
21,896
11.51%
205,111
205,111
31,352
17.27%
-
137,102
-
0.00%
2,387,006
$ 2,524,108 $
357,953
1.51%
ulty of aoutniaxe, i exas
MEMORANDUM
October 29, 2004
TO: Southlake Crime Control and Prevention District Board of Directors
FROM: Rick Black, Director of Public Safety (Ext. 2421)
SUBJECT: North DPS Facility Space Needs Assessment Results
Action Requested: Review the completed Needs Assessment Report for the North DPS Facility.
Background
Information: RPGA and McClaren, Wilson, and Lawrie were selected by the Board as
architects for the North DPS Facility. The first step in planning any facility
is to conduct a Needs Assessment. This assessment validates the necessary
square footage and land area needed for the facility. RPGA, MW&L, and
staff conducted the Needs Assessment from May through September of this
year. Six full days of meetings, along with extensive research between
meetings, was necessary to develop the assessment. The final document was
submitted to DPS staff on September 16, 2004. Staff has reviewed the Needs
Assessment thoroughly and agrees with the premises used in development.
After months of work, review and revision, staff believes the Needs
Assessment presented is an accurate portrayal of the square footage and land
area needed by the Department and will serve the City of Southlake through
this century.
Financial
Considerations: The Pre -design phase of the planning is included in the Architectural Fees
already approved by the Board and City Council.
Financial
Impact: This project is funded entirely by the half -cent Crime Control and Prevention
District sales tax and not by property taxes.
Citizen Input/
Board Review: While no formal citizen input is required, all members of DPS have had the
opportunity to review and provide input into the needs of the facility.
Legal Review: No legal review is necessary.
Alternatives: N/A
Southlake Crime Control and Prevention District Board of Directors
` October 29, 2004
Page 2
Supporting
Documents: Space Needs Assessment
Staff
Recommendation: Staff and consultants have worked together to develop the presented Needs
Assessment and concurs with both the methodology and result. Staff issues
the document for your review and comment.
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