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1989-03-30
CITY OF SOUTHLAKE 667 N. Carroll Avenue Special City Council Meeting March 30, 1989 7:30 p.m. Present: Mayor, Johnny H. Westerholm; Councilmembers: Betty Springer, Pamela Muller, Sally Hall, Ralph Evans and Jim Wooll. City Staff Present: City Manager, Curtis E. Hawk; Public Works Director, Bill LeGrand; Fire Chief, R.P. Steele; Police Chief, Billy Campbell; Finance Officer, Renee McCarty, Finance Officer; City Engineer, Eddie Cheatham and City Attorney, E. Allen Taylor. Invocation: Ralph Evans Mayor Westerholm called the meeting to order at 7:30 p.m. and began by stating the reason for the special city council meeting is to receive from city staff an update on water and sewer projects and also an update on the 1988-1989 operating budget. Agenda Item #2. Update on Water and Sewer Pro~ects Providing an update on the water and sewer projects was City Engineer, Eddie Cheatham. He began by stating the Trinity River Authority (TRA) is proposing to construct a line along Big Bear Creek, south of Mustang Drive in Grapevine, with the line running parallel to the existing line. TRA first approached the City of Southlake on May 6, 1986, and on January 20, 1987, the contract was signed by the city, for the line and also for the city to become a member city in the Trinity River Authority. This contract is for sewer on the south side of the city. The project is to begin construction in August of 1989 with a completion date scheduled for June 1990. ' The north side sewer projects were also reviewed by Mr. Cheatham. On April 19, 1988, the city council voted to join the Denton Creek Wastewater System which includes the cities of Haslett, Fort Worth, Roanoke, Lake Turner Mud and the City of Southlake. The final contract was executed by the city on April 27, 1988. The project is scheduled to begin construction in October 1989 with a completion date scheduled for June 1990. The city currently has Mini-Sewer Treatment Plants located in Southlake at Mesco, Dove Estates, Summerplace Addition, Bank Place Plant as well as the schools along North Carroll Avenue. The more flow on each plant lowers the unit cost. City Council Meeting March 30, 1989 page two The cost estimates associated with the Denton Creek Regional Wastewater System are described in a letter dated March 22, 1989, from Espey, Huston & Associates, Inc. Engineering and Environmental Consultants, which is attached to the minutes. It was noted that if the extensions belong to the system, they control them, and if the city owns the extensions, we can do what we want to with them. At the present time, the total cost of the extensions is 2.5 million dollars or two-thirds the cost of the extensions. Mr. Hawk stated he feels Southlake needs more acurate figures and a good financial advisor to work on this matter for us. It was noted that the engineering on Continental Park Estates has been done and is ready to go, however, no arrangements have been made to pay for the project. Councilmember wooll stated that the feeder lines will be built as the developers pay for them, this is his original understanding. Mr. Hawk stated that the improvements to State Highway 114 is in the works. To hurry up the project, LAN will do a schematic design for the amount of $133,500. On FM1709, a committment has been made to move the water line for a distance of one mile, from FM1938 east to Shll4. 1,500 feet of water line will be moved to the north and relocated near North White Chapel Road for a cost of $95,000. The cost to relocate the remainder of the line is $220,000. The city will need 12" water line along FM1709 at a cost of $600,000. plus an additional $50,000. for engineering and survey costs. This time frame is September 1989. This is all needed to loop the water system. Also for curb and gutter and lateral drainage at a cost of $950,000. for FM1709. The city also has a One-half million gallon water tank on Florance Road that currently has no lines run to it. This is on the pressure plane, it is in need to planning. Agenda Item #3. Update on 1988-1989 Operating Budget. Finance Officer, Renee McCarty displayed graphs and explained each one for the city council. These graphs are attached to the minutes. Chief Billy Campbell made a presentation in an effort to explain his officers v. their productivity. The City Manager, Curtis Hawk explained a deficite of $219,451. in expenditure level, before he moved funds. He proposed that we must all be good stewarts and do the best we can. City Council Minutes March 30, 1989 page three Mayor Westerholm stated that in the past, we have balanced our funds with reserves. This year we have no reserves and we are using our street funds for a bail-out. We are not bringing in revenues to handle our current operations. We cannot demonstrate to the public what their last year's tax increase has provided. This item will be an agenda item for the Regular City Council meeting to be held on April 4, 1989. Agenda Item #4. Executive Session Mayor Westerholm stated that the city council will convene in executive session pursuant to the Open Meetings Law, Article 6252-17, Section 3E, under the provision dealing with Litigations. (Refer to post list of litigations). Council went into closed session at 9:50 p.m. Agenda Item #5. Action necessary: Litigations Council reconvened in open session at 10:23 p.m. and Mayor Westerholm announced that no action will be necessary as a result of the closed session. Agenda Item 96. Adjournment Motion was made to adjourn the meeting at 10:25 Motion: Springer Second: wooll Ayes: Springer, Nays: None Approved:5-0 vote p,me wooll, Evan Ma ,or AT~EST: 'Sa ra eSran City Secretary „•% • ESPEY, HUSTON & r ' ......' 1 ASSOCIATES, INC. Engineering & Environmental Consultants MAR?, �9 9 PUBLIC WORKS DEPT, March 22, 1989 Mr. Robert Stevens Manager, Wastewater Services Planning Northern Region Trinity River Authority of Texas P. 0. Box 240 Arlington, Texas 76010 Re: Denton Creek Regional Wastewater System Denton Creek Pressure System Dear Robert: Per your request, we are providing a breakdown of the construction cost, right -of- way cost, engineering cost and project cost by component of the Denton Creek Pres- sure System, including the Base System (main line, lift stations and Marshall Branch Interceptor) and each of the lateral extensions. Attached is a cost estimate table for each of the components. In accordance with instructions received in last weeks' Advisory Committee meet- ing, these cost estimates are based on providing sufficient capacity in the system to carry the flows from Lake Turner Municipal Utility District as projected in the 1987 Rady report. If you have any questions or would like to discuss further, please call me. Sincerely, Michael R. Burge, P.E. Project Manager Texas Registration No. 41290 MRB:bls Attachments cc: Mr. Wayne Hunter (TRA) Mr. Bill LeGrand (Southlake) Mr. Albert Huddleston (LTM) Mr. Art Anderson (LTM) Mr. Steve Sallman (LTM) 17811 Waterview Pkwy. • Dallas, Texas 75252 • (214) 669 -9600 DENTON CREEK PRESSURE SYSTEM *BASE SYSTEM PROJECT COST ESTIMATE Unit Description Unit Quantity Cost Cost 12" Force Main LF 12,000 $ 36 $ 432,000 15" Gravity Sewer LF 6,000 $ 45 Z70,000 18" Gravity Sewer LF 2,360 $ 54 127,440 24" Force Main LF 16,760 $ 72 1,206,720 27" Force Main LF 9,380 $ 81 759,780 27" Gravity Sewer LF 7,800 $ 81 631,800 24" Gravity Sewer - LF 8,000 $ 72 576,000 Manholes EA 81 $1,500 121,500 Meter Stations EA 2 $5,000 10,000 Boring /Tunneling (24 ") LF 300 $ 300 90,000 Baring /Tunneling (27 ") LF 300 $ 325 97,500 Jones Branch L.S. LS 220,000 Dove Creek L.S. LS 180,000 Kirkwood Branch L.S. LS 460,000 Marshall Branch L.S. LS 390,000 Subtotal $5,572,740 Contingencies (10 %) 557,274 Construction Cost $6,130,014 Right -of -Way (1) 851,032 Engineering (2) 762,540 Inspection 242,042 TOTAL $7,985,628 * Base System includes the Denton Creek Interceptor with the lift stations and the Marshall Branch Interceptor. (1) The Right -of -Way cost estimate is a preliminary estimate based on approxi- mate length of line. This estimate has been prepared prior to final determin- ation of the number of parcels required and without the benefit of any land appraisal. A donation of easement on Corps of Engineers property has been taken into account. (2) Engineering costs include costs for planning, design, design survey, soils in- vestigation, trench safety program, preparation of plans and specifications, right -of -way survey, preparation of plats and legals, bidding phase services, construction administration and control staking. DENTON CREEK PRESSURE SYSTEM JONES BRANCH EAST INTERCEPTOR PROJECT COST ESTIMATE Unit Description Unit Quantity Cost Cost 6" Gravity Sewer LF 4,410 $ 18 $ 79,380 8" Gravity Sewer LF 2,000 $ 24 48,000 10" Gravity Sewer LF 1,900 $ 30 57,000 12" Gravity Sewer LF 3,150 $ 36 113,400 Manholes EA 38 $1,500 57,000 Boring /Tunneling (8 ") LF 500 $ 150 75, 000 Subtotal $ 429,780 Contingencies (10 %) 42,978 Construction Cost $ 472,758 Right -of -Way (1) 168,380 Engineering (2) 98,570 Inspection 16,702 TOTAL $ 756,410 (1) The Right -of -Way cost estimate is a preliminary estimate based on approxi- mate length of line. This estimate has been prepared prior to final determin- ation of the number of parcels required and without the benefit of any land appraisal. A donation of easement on Corps of Engineers property has been taken into account. (2) Engineering costs include costs for planning, design, design survey, soils in- vestigation, trench safety program, preparation of plans and specifications, right -of -way survey, preparation of plats and legals, bidding phase services, construction administration and control staking. DENTON CREEK PRESSURE SYSTEM JONES BRANCH WEST INTERCEPTOR PROJECT COST ESTIMATE Unit Description Unit Quantity Cost Cost 10" Gravity Sewer LF 2,810 $ 30 $ 84,300 18" Gravity Sewer LF 1,990 $ 54 107,460 Manholes EA 16 $1,500 24,000 Subtotal $ 215,760 Contingencies (10 %) 21,576 Construction Cost $ 237,336 Right -of -Way (1) 65,890 Engineering (2) 40,580 Inspection 8,385 TOTAL $ 352,191 (1) The Right -of -Way cost estimate is a preliminary estimate based on approxi- mate length of line. This estimate has been prepared prior to final determin- ation of the number of parcels required and without the benefit of any land appraisal. A donation of easement on Corps of Engineers property has been taken into account. (2.) Engineering costs include costs for planning, design, design survey, soils in- vestigation, trench safety program, preparation of plans and specifications, right -of -way survey, preparation of plats and legals, bidding phase services, construction administration and control staking. DENTON CREEK PRESSURE SYSTEM DOVE CREEK INTERCEPTOR PHASE I PROJECT COST ESTIMATE Unit Description Unit Quantity Cost Cost 6" Gravity Sewer LF 2,500 $ 18 $ 45,000 8" Gravity Sewer LF 800 $ 24 19,200 18" Gravity Sewer LF 3,560 $ 54 192,240 Manholes EA 23 $1,500 34,500 Subtotal $ 290,940 Contingencies (10 %) 29,094 Construction Cost $ 320,034 Right -of -Way (1) 115,300 Engineering (2) 54, 520 Inspection 11,306 TOTAL $ 501,160 (1) The Right -of -Way cost estimate is a preliminary estimate based on approxi- mate length of line. This estimate has been prepared prior to final determin- ation of the number of parcels required and without the benefit of any land appraisal. (2) Engineering costs include costs for planning, design, design survey, soils in- vestigation, trench safety program, preparation of plans and specifications, right -of -way survey, preparation of plats and legals, bidding phase services, construction administration and control staking. DENTON CREEK PRESSURE SYSTEM DOVE CREEK INTERCEPTOR PHASE II PROJECT COST ESTIMATE Unit Description Unit Quantity Cost Cost 10" Gravity Sewer LF 1,300 $ 30 $ 39,000 12" Gravity Sewer LF 1,650 $ 36 59,400 15" Gravity Sewer LF 3,300 $ 45 148,500 Manholes EA 21 $1,500 31,500 Boring /Tunneling (12 ") LF 500 $ 200 100,000 Subtotal $ 378,400 Contingencies (10 %) 37,840 Construction Cost $ 416,240 Right -of -Way (1) 97,000 Engineering (2) 47,480 Inspection 14,705 TOTAL $ 575,425 (1) The Right -of -Way cost estimate is a preliminary estimate based on approxi- mate length of line. This estimate has been prepared prior to final determin- ation of the number of parcels required and without the benefit of any land appraisal. (2) Engineering costs include costs for planning, design, design survey, soils in- vestigation, trench safety program, preparation of plans and specifications, right -of -way survey, preparation of plats and legals, bidding phase services, construction administration and control staking. DENTON CREEK PRESSURE SYSTEM DOVE ESTATES INTERCEPTOR PROJECT COST ESTIMATE Unit Description Unit Quantity Cost Cost 10" Gravity Sewer LF 3,500 $ 30 $ 105,000 12" Gravity Sewer LF 3,500 $ 36 126,000 Manholes EA 23 $1,500 34,500 Subtotal $ 265,500 Contingencies (10 %) 26,550 Construction Cost $ 292,050 Right -of -Way (1) 120,790 Engineering (2) 65,560 Inspection 10,318 TOTAL $ 488,718 (1) The Right -of -Way cost estimate is a preliminary estimate based on approxi- mate length of line. This estimate has been prepared prior to final determin- ation of the number of parcels required and without the benefit of any land appraisal. (2) Engineering costs include costs for planning, design, design survey, soils in- vestigation, trench safety program, preparation of plans and specifications, right -of -way survey, preparation of plats and legals, bidding phase services, construction administration and control staking. DENTON CREEK PRESSURE SYSTEM KIRKWOOD BRANCH INTERCEPTOR PROJECT COST ESTIMATE Unit Description Unit Quantity Cost Cost 21" Gravity Sewer LF 8,750 $ 63 $ 551,250 Manholes EA 30 $1,500 45,000 Boring /Tul.neling (21") LF 500 $ 275 137,500 Subtotal $ 733,750 Contingencies (10 %) 73,375 Construction Cost $ 807,125 Right -of -Way (1) 82,360 Engineering (2) 68,020 Inspection 29,914 TOTAL $ 987,419 (1) The Right -of -Way cost estimate is a preliminary estimate based on approxi- mate length of line. This estimate has been prepared prior to final determin- ation of the number of parcels required and without the benefit of any land appraisal. A donation of easement on Corps of Engineers property has been taken into account. (2) Engineering costs include costs for planning, design, design survey, soils in- vestigation, trench safety program, preparation of plans and specifications, right -of -way survey, preparation of plats and legals, bidding phase services, construction administration and control staking. DENTON CREEK PRESSURE SYSTEM SOUTHLAKE HIGH SCHOOL GRAVITY SEWER PROJECT COST ESTIMATE Unit Description Unit Quantity Cost Cost 6" Gravity Sewer LF 2,000 $ 18 $ 36,000 Manholes EA 7 $1,500 10,500 Subtotai $ 46,500 Contingencies (10 %) 4,650 Construction Cost $ 51,150 Right -of -Way (1) 36,600 Engineering (2) 17,620 Inspection 1,807 TOTAL $ 107,177 (1) The Right -of -Way cost estimate is a preliminary estimate based on approxi- mate length of line. This estimate has been prepared prior to final determin- ation of the number of parcels required and without the benefit of any land appraisal. (2) Engineering costs include costs for planning, design, design survey, soils in- vestigation, trench safety program, preparation of plans and specifications, right -of -way survey, preparation of plats and legals, bidding phase services, construction administration and control staking. DENTON CREEK PRESSURE SYSTEM MARSHALL BRANCH TRIBUTARY INTERCEPTOR PROJECT COST ESTIMATE Unit Description Unit Quantity Cost Cost 12" Gravity Sewer LF 7,000 $ 36 $ 252,000 Manholes EA 23 $1,500 34,500 Boring /Tunneling (12 ") LF 300 $ 200 60,000 Subtotal $ 346,500 Contingencies (10 %) 34,650 Construction Cost $ 381,150 Right -of -Way (1) 109,810 Engineering (2) 45,110 Inspection 13,466 TOTAL $ 549,536 (1) The Right -of -Way cost estimate is a preliminary estimate based on approxi- mate length of line. This estimate has been prepared prior to final determin- ation of the number of parcels required and without the benefit of any land appraisal. A donation of easement on Corps of Engineers property has been taken into account. (2) Engineering costs include costs for planning, design, design survey, soils in- vestigation, trench safety program, preparation of plans and specifications, right -of -way survey, preparation of plats and legals, bidding phase services, construction administration and control staking. CITY OF SOUTHLAKE REVIEW OF GENERAL FUND FY88 -89 OPERATING BUDGET MARCH 3 0 ,. 1989 C I ' 1"Y TY 01 ' ;;ox P 1'I I l Am.: : ;1 '1 '1 AI ('1 T1 ('O1 If J( I1, 11d(; 11: ('O1PI'1'.N'I l''1°.1 .(l, ] `1,t') 1. GRAP]llCS 1A. Ad Valorem Tax Collections History • 1E. Ad Valorem Ten Year Analysis 1C. Franchise Tax Collections History D. Sales Tax Collections History 1E. Fines & Forfeitures Collections History 1F. Citations v.s. Officer Strength 1 C. Warrant Collections Summary 1E. Building Permits Revenue History 1.1. Pater Sales 2. SUMI' -.T, ^V BUD= = ` NS 3. COMPARISON OF FY89 REVENUE BUDGET TO PROJEC'Ill) FY 8 9 ACTtJALS 4. PROPOSED DPE:dDITTJFE BUDGET REVISIONS 5. INFORMATIONAL SECTION February 28, 1989 Budget Comparison Report A. Comparative Statement of Revenues, Expenditures, and Change in Fund Balance B. Revenue PeZ ort C. Expenditure Report D. Encumbrance Report E. Sales Tax Summary F. Cash Analysis Lu CO ` I co i ! , , • :: CO 1 , 1 1 , , •,.; D ›.- -- ›... , . " 1 _-I Cr 1 i i . ■ 0 i I ; . . . • . ._. >- - Z ,-.... . . . _......_ D Lu , , , - 1 ..11. ,..- ...s r- Lo _ • - - Cr 1 I ! , . , , , cp LL ;--= , — 0 CO ! ; .-- , — C) 1 i , 1 ' i . i .- < 1 1 LIJ co 7-3 0 , , 1.1j ›.- .•-- .c.r.J• a Li..1 i I i .... , ............1.......... -----, < .1 .,ii,:i.::.,:„i,:::::::::.:,:::,.:..,::•:„....:„....:,....:.:::.„,...:.: ... _v.. ......11 i i I i 1 I i '') I ■-■-■ 0 1 I 1 1 I I ! 1 ',1 1 1 .11/11 1 1 1111 . 1 0 •--, ..-- ! 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WARM XP C01.IJC1'1ONS S11141APY Budget Review, March 30, 1989 Warrant Number Other Number 'lentil Officer Cleared Ag Total Cleared otal Cite`__ Nov 87 $ 5,796 39 $ 5,542 33 $11,338 58r, Jan 1 05` 35 5, 365 30 8, 320 is ,.c:i 88 - Feb 88 4,118 28 3,981 24 8,099 0^.ar 88 6,418 63 1,586 10 8,004 672. Apr 82 6,902 57 2,169 14 9,071 172 May 88 '1,536 22 6,673 34 8,209 1C1 Jun 88 2,312 14 3,731 20 6,043 Jul 88 4,811 58 3,722 22 8,533 = Aug 88 4,088 4,398 25 8,486 1,31 23 5,057 6,276 Sep 88 - _ n- `_` 'DOTAL 83% FY87 -88 $40,2 339 $42,224 235 $82,479 4,215 Oct 88 $ 3,330 20 $ 2,146 12 $ 5,476 Nov 88 4,701 33 830 10 5,531 .. -- S 5 r Dec 88 3,203 19 2,678 20 ,881 dan 89 5,452 32 2,885 23 8,337 33 1,656 17 6,590 Feb 89 4,934 33 - - - TOTAL 42% FY88 -89 $21,620 137 $10,195 82 $31,815 i , I & 1 • r ail D_ ! , • !--------' L.1.1 0) ! 1 1 , ! • 7:!: (/) co i I , co . . oo I . >-- I , ..„, u_ CO , i . , 1 , , i . H ! 1 1 , ! ! i' = -) . ..-.-..,--2. 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III -- , , , I 1 ! ! _ cx) f•-• E._, 1 In b 1 1 i MENNE CD CD v < I I ; ! ._1:, cv tf) i i ' .11111110111111111111 z . cf.) ...... . . . .. .. ... . .. . . __ _! 0 ■ I I I 1 1 1 ,--1-__omnli 0 1 ;,rs:s.;::: ..-;.. , ...:...:.:...LL Ili .. 0 C.) ; ; 1 1 I 1 1 CO in — C) < F 1;11.1111111.11111 > .; .L.:LL....::::.1::.:_.: 0 co 0 (.2 >- ."-- Er.1 cr) LL co 7i 1 I '-iiMilliniailMing F-- Pj2, 00 0 ' I V/ 00 1 r r - F - a':ff,1% ; ;;Y", Zz 0 /A/ o 0 0 0 0 0 0 0 LO 0 LC) 0 10 0 10 id') CO CO C\I C\I I T --- te 69- (;13 C/3 Ea Ea 69 i CITY OF SOUTHLAKT SUMMARY OF PROPOSED BUDGET REVISIONS BUDGET WORKSHOP, MAROG 1 30,1989 1 of 1 DESCRIPTION APPROVED ADDITION PROPOSED DEFICIT BUDGET (D h i'ION) REVISIONS REEV HUES: Ad Valorem Taxes $1,288,648# $(108,720) *$1,179,928 Sales Taxes 300,000 (41,520) 258,480 Franchise Taxes 165,000 9,698 174,698 Total Taxes $1,753,648 $(140,542) $1,613,106 Other Revenue(attached) 539,000 (78,909) 460;091 Total Gen. Fund Revenue $2,292,648 $(219,451) $2,073,197 EXPENDITURES: : City Secretary $ 96,946 $ (5,890) $ 91,056 City Administration 390,173 77,908 468,081 Court 150,466 (47) 150,419 Fire 348,618 8,660 357,278 Police 730,570 7,024 737,594 Building /Zoning 134,020 (2,965) 131,055 Streets 355,314 (165,452) 189,862 Park 52,177 (1,936) 50,241 Public Works 30,983 (778) 30,205 Total General Fund $2,289,267 $ (83,476) $2,205,791 Difference between Revenue and Expenditures: $(132,594) # Anount available for operations, as show: in the FY89 approved budget. * $58,720 (shortfall in collections) + $50,000 (borrowed in excess of the budgeted amount) = $108,720. c2 CITY OF SO'iTI71LAKE COMPARISON OF FY89 REVENUE BUDGET TO PROJEZTED FY89 ACTUALS MARCH 30,1989 1 of 1 DESCRIPTION FY88 -89 FY88 -89 DIFFERENCE PRA APPROVED OVER (UNDER) OVER(UNDER) COLLECTIONS BUDGET BUDGET BUDGET GENERAL FUND: Ad Valorem Taxes $1,620,341 $1,679,061 $ (58,720) (3.50) Sales Tax 258,480 300,000 (41,520) (13.84) Franchise Tax 174,698 165,000 9,698 5.88 Total Taxes $2,053,519 S2,144,061 $ (90,542) (4. Licenses /Permits 121,212 120,000 1,212 1.01 Charges for Services 43,899 36,000 7,899 21.95 Fines 249,034 360,000 (110,966) (30.83) Interest 10,000 5,000 5,000 100.00 Miscellaneous 3,819 18,000 (14,181) (78.78) Auction Proceeds 8,000 -0- 8,000 Admin.strative Fee from Water Fund 24,127 -0- 24,127 General Fund Total $2,513,610 $2,683,061 $ (169,451) (6.32) Footnote: Administrative Fee Detail: Finance salaries & benefits: $ 73,131 Times the average percentage of water fund expenditures to total expenditures (general and water) for five years. 31% $ 22,671 Legal fees paid by general fund 1,456 Total $ 24,127 3h CITY OF SOLT HLA E PROPOSED EXPENDITURE BUDGET REVISIONS BUDGET WORKSHOP, MARCH 30, 1989 1 of 3 OBJECT DESCRIPTIONS ORIGINAL ADDITION PROPOSED CHANGES CODE BUDGET (DELETION) BUDGET GENERAL FUND: 130.10 Workers Comp. Insurance rate increase - effects every department - average of 26% 38,661 9,428 48,089 City Secreta'v /Council /Mayor: 210.00 Legal Services 7,800 (5,935) 1,865 City Administration: 210.00 Legal Fees 80,000 105,000 185,000 $25,000 Sept. Boyle bill $80,000 additional fees 212.00 Professional Services 350 5,000 5,350 Personnel Polices 230.00 Copier Lease 3,869 (2,580) 1,289 238.00 Ccarputer Training -0- 1,000 1,000 900.00 Codification of ordinances 15,000 (15,000) -0- 901.00 Office Furinture /Equiprent -0- 500 500 air conditioner for computer 910.00 Lease Municipal Building 10,000 (10,000) -0- 915.00 Animal Control 25,000 (9,092) 15,908 920.00 Economic Development 11,060 2,975 14,035 Trophy Club Merger s lint Fire Department: 663.00 Equipment Lease -0- 6,266 6,266 Fire truck final payment *This is a column for marking, if you have questions or suggestions. 2 of 3 OBJECT DESCRIPTIONS ORIGINAL ADDITION PROPOSED CHANGES CODE BUDGE (DELETION) BUDGET 925.05 Conmrsni cations Equipment -0- 1,103 1,103 911 Battery Power Back -up Police Depai Luent: 925.05 Communications Equipment -0- 1,102 1,102 911 Battery Power Back -up Building /Zoning Department: 230.00 Copier Lease 3,869 (2,579) 1,290 520.00 Postage 1,500 1,000 2,500 612.00 Software Maintenance 350 (350) -0- 710.00 Travel Fuses 150 (150) -0- 928.00 Pro - Printer 1,000 (1,000) -0- Streets Department: 260.00 Insurance 2,989 (2,989) -0- 341.00 Street Upgrade 146,000 (146,000) -0- Use impact fees in Street Fund for inprovenent project 925.50 Traffic Control Counter 2,000 (2,000) -0- 925.52 Radio Communication Equip. 3,200 (3,200) - 0 - 935.00 Capital Vehicles 13,000 (13,000) - 0 - Pick-up Truck Parks Department: 212.00 Professional Services 175 (175) - 0 - 574.10 Landscaping 2,000 (2,000) -0- *This is a column for marking, if you have questions or suggestions. 3 of 3 OBJECT DESCRIPTIONS ORIGINAL ADDITION PROPOSED CHANGES CODE BUDGET (DELETION) BUDGET Public Works Department: 326.00 Tools 600 (600) -0- 700.00 Tuition 200 (200) -0- Totals $543,773 $(83,476) $ 510,297 Borrowed excess of budget $175,000 $ 50,000# $ 225,000 *This is a cols for marking, if you have questions or changes. #See the "Summary of Proposed Budget Revisions" - revenue section at Ad Valorem Taxes. ijP CITY OF SOUTHLAKE GENERAL FUND COMPARATIVE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCE FEBRUARY 28, 1989 FY89 FY89 ENCUMBRANCE TOTAL ACTUAI YTD BUDGET YTD ACTUAL & ENCUMBEREC Revenues: Taxes: Property $1,487,648 $1,452,302 Sales $104,100 $87,983 Franchise $124,575 $133,498 Licenses and Permits $52,615 $48,503 Charges for Services 816,381 $13,464 Fines $144,000 $80,957 Interest $1,305 83,949 Miscellaneous 86,894 $2,054 Total Revenues $1,937,518 $1,822,710 $0 $0 Expenditures: Current: General Government: City Sec /Mayor /Council $34,725 $36,211 $555 $36,76.5 Administration $191,395 $173,818 $5,802 $179620 Court $56,383 $43,581 $238 $43, Total Gen. Gov't $282,503 $253,610 86,595 $260,205 Public Safety: Fire $149,618 $145,006 $7,869 $152,875 Police $341,272 $276,137 $11,970 $288,10 - Building $57,536 $49,067 $2,134 851,200 Total Pub. Safety $548,426 $470,210 $21,973 $492,182 Public Works: Streets $126,771 8106,379 $589 $106966 Parks $17,346 $11,861 8709 812,570 Public Works 813,671 $12,070 $816 $12,886 Total Public Works 8157,788 $130,310 $2,114 $132,424 Total Expenditures 8988,717 $854,130 $30,682 $884,812 Excess Rev. (Expenditures) $948,801 $968,580 Other Financing Sources (Uses): Tax Ant. Notes 10/88 $225,000 Extinguish Debt 10/88 (8175,000) (8175,000) De Deposit Return Service Transfers 88 sfers (8 ($4 5 , ,543 ) Trans. Out - Police Fund 1/89 ($13,848) Trans. Out - Street Fund 2/88 (812,572) Excess Revenues & Other • Financing Sources over Expenditures & Other Financing Uses - Actual 8672,978 8913 617 Fund Balance 10/01/88 ($90,531) ($90,531)* Fund Balance 2/28/89 $582,447 $823,086 *The calculations in this report are year to date; therefore, arrying the ending fund balance forward to beginning balance n the current month incorrect) duplicates the changes in fund balance. he beginning fund balance for the fiscal year will be shown the entire year. 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Cd ; I Co , I r I 1 r; � I .a I i ! � 1 1 f h I -o 1 i rr , , it 1 M , 1 r 1 I (1 i '0 In r I 0 t .o V' i M O I i a .4 ; i 1 4 ;' I 41 ; ;; i I 0 .� 1 I o I - 1 in • } € 1 N 1. -4 ; ; I 3 ; 1 ' li ;I ti r I ,. , ,i , . 1 i ;3 50-1L-- City of Southlake, Texas - CITY OF SOU THLAKE ` " ' r i CO rl ENCUMBRANCE E REPORT ,V P(c2 t Q . -f ('- - ) I PERIOD ENDING FEBRUARY, 1989 y% _ U ) L . > 0 -0 iy. ' i i , t t`_ >, .x of 2 DEPART. ACCOUNT PURCHASE AMOUNT SUB- TOTAL SUB -TOTAL NO. NO. ORDER NO. BY ACCT BY DEPT CAL FUND: 100 220.00 585 $ 25.00 $ 25.00 305.00 580 71.61 71.61 $ 96.61 105 576.00 1021 375.00 375.00 640.00 1188 13.18 13.18 388.18 110 525.00 141 108.00 108.00 108.00 120 322.00 1032 102.49 322.00 712 68.00 170.49 326.00 1035 3.77 3.77 405.00 1136 3,888.00 3,888.00 615.00 1197 259.00 259.00 625.00 1030 6.41 625.00 1195 1.12 625.00 1177 10.60 18.13 665.00 1199 185.00 665.00 1037 8.00 193.00 700.00 1018 154.00 154.00 825.04 1023 1,372.50 1,372.50 6,058.89 130 305.00 1122 90.00 90.00 314.00 1120 2,804.16 314.00 1003 155.00 314.00 1129 84.00 3,043.16 315.00 1127 93.45 93.45 405.00 1136 3,888.00 3,888.00 974.00 879 1,400.00 974.00 1152 1,400.00. 2,800.00 9,914.61 140 305.00 1142 350.00 350.00 926.00 960 550.00 550.00 900.00 i 150 345.00 1091 39.57 345.00 1077 56.64 345.00 1111 25.00 345.00 1092 25.00 146.21 625.00 1118 2.36 625.00 1113 5.53 7.89 665.00 950 65.00 65.00 219.10 160 307.00 888 520.00 520.00 574.10 1054 23.98 23.98 543.98 GENERAL FUND TOTAL: $18,229.37$ 18,229.37 $ 18,229.37 I ib 1 CITY OF SOUTHLAKE ENCUMBRANCE REPORT PERIOD ENDING FEBRUARY, 1989 2 of 2 DEPT ACCOUNT PURCHASE AMOUNT SUB -TOTAL SUB -TOTAL NO NO NO BY ACCT BY DEPT WATER FUND: 200 625.00 836 $ 110.44 $ $ 625.00 1102 110.44 625.00 1086 168.00 388.88 670.00 1095 67.00 670.00 1103 321.96 670.00 1069 15.00 670.00 1067 22.46 670.00 1052 71.94 498.36 925.00 1055 3,567.37 3,567.37 4,454.61 WATER FUND TOTAL: $ 4,454.61 $ 4,454.61 $4,454.61 Department Number Legend: 100 City Secretary /Mayor /Council 140 Building /Zoning 105 Administration 150 Streets 110 Court 160 Parks 120 Fire 240 Public Works 130 Police 200 Water 15AK City of Southlake, Texas M E M O R A N D U M March 15, 1989 TO: Mr. Hawk FROM: Renee McCarty SUBJECT: Sales Tax Summary through 3/15/89 SALES TAX SUMMARY October, 1988 - March, 1989 MONTH RECEIPT AMOUNT SAME MONTH LAST YEAR %CHANGE OCT $ 27,970 $ 35,715 -21.69 NOV 15,428 22,647 -31.88 DEC 17,830 16,323 9.23 JAN 26,756 32,703 -18.19 FEB 15,894 13,163 20.75 TOTAL $ 103,878 $ 120,551 -13.84 AVERAGE DECREASE: -8.36% Based on this average decrease, the sales tax collections will be $274,920 for fiscal year 1989, a difference of $25,080. Based on the percent decrease calculated on the total receipts to date compared to the same period last year, the sales tax collections be $258,480 for fiscal year 1989, a difference of ,$41,520. ) ________________1 _____________ o Jd.A Jf .A' .A'Ye::'4•;, 1J.e:: :.' . X P 1 f 10 DS S0 - +.30.0..0- SrN ?S'+ .o Ln.p Ptin tr .1 UPS- -+Nlf1PN r C OS ^PONP U11oM MM OM .0PO...M r -.Mrrr MN Nr OS.no. Ul 1 a M 0 NOO ^ - O .0JN M .SN00.-• -+.DPrPNJ ul U NNNMcfl N. .- .N.- ......+. -.M I J 1 -tll N..1 1!1 1 .T 1 -+N I - -. 1 t0 1 1 1 -• 1 X • CI a 0 -- •.O ^NUI SOMOMr...e0 rSS O.oc000 P.o00SOM tf10 -SNr NU11•o •O d ++ - r 14. +S • .0^SN- .0r ^ GSS.1 .o 0.1 .0 .1.- 00.0 -•mIW P • u m ^ rN. oN. mc0. ..o- +PM.o . WNr.o.pON000NtI 1Mll1 P If10M{P NrCO- . ^rtI cp E•• L r1.0MSN.O S r 0..7 co.o.1 r P SOM') 4..0 - •44.0 .p p. 04.18.010' N S Cr Lt) 0- • u1' r ›(1 PNSNP .o NItISSNIAr.0-- ..-.S -•r1 NSr P-+': 07.. . -.N.Or U1cOU1Sl^• P M 0- - +111- •0■ .�)M 0''0 00'0- .v00r- ..00. -M-. 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(N N ' E -• 44 4444 4 44 44 ' 7 1,, N V) y • 0 0 O O O N C) •• O X .: X \' V. . \' . \• : • \ : • . \• :..1 \' . \• .. . \' . \• . \• ?t * \ . \' . \• . \' . \• : ' . \' . \' ::: . \ ".X U L 0) rNNO POMOOMMOMNUI COS0r ^..0^ 00. .0 000-* 0.1-■ S 0011 M N < • C 0 .00 OLIINM 0 ••N 00 .7 0..0 -+.0r 1.-0.044.7 NNP r ^J P 01 .004. Vf JCC :N M a a 11 . . . . . . . . . . . . . . . . . . . . . . . .4 . X V E L - +JM.0JNN0M r 04-.u)o• -I .0001•.0...0r NN- 4'- 00PMIN JMt-. P 0-•IU1 O +. O U UI.7MrUIM 0 4.4.1114.... -. UIN O+T ..MN••. N...„,.4.. -.- .• I •• J MM1�-. .. F- . . .. 1 f 1 I - U . I I .-. L Y 1- 7 X o O. a 4- • 11- y 0 O y 4 N C r U) U)'.0 0.7.7.7.00 M•• M P.7 0 -• '- ..74.000.700. -.P V•+ ^ 0. 0+0 • cameos M y L 7 • 00.0U1rM P.+M-•NU1-.-.r00P••. -. ^ 04....O.•MJLIII-PN0yV .0OUI OPONOJ -' V) 10 EL 1 . • ."e 7 >el ONMMSr .0 ^ N .0JSM0r0r.. •+PLf1M.0 MPMON00•..0 0 -. C MO CONS 1110.70••- •- • U1.0000N.0 U) UIU1 P V1M r •00 N L .0rM 01. 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OQ DA 000W w wLLw C7LD2S SYY J J Z Z 0.0. :N1n(322 - •Q0• -•J=r F -1'- L0 L JA L a n o 2/28/89 CITY OF SOUTHLAKE CASH ANALYSIS SUMMARY PISCAL YEAR 1988 -89 OCT NOV DEC JAN FEB Beginning Cash Balance 8,324 79,343 7,877 141,224 107,529 Deposits 399 ,159 * * 164,041 355,553 963,986 350,601 Investments (785,000)(160,000) Accounts Payable ( 232,437) *(64, 788)(110,552)(118,685)(132,930) Payroll ( (94,741) (93,996) (92,108) Debt Service (11,419) (31,058) (16,913) Ending Cash Balance 75,343 7,877 141,224 107,529 73,092 * *225,000 Tax Anticipation Notes *175,972 Pay off commercial loan J1 CITY OF SOUTHL,AKE CASH ACTIVITY REPORT - GENERAL FUND FOR THE PERIOD ENDED, FEBRUARY, 1989 WEEK ENDING DEPOSITS - ACCOUNTS PAY. - PAYROLL - DEBT = RUNNING SERVICE BALANCE Beginning Balance: $'07,529 02/10/89 $ 86,954 $ 50,615 $ 47,199 $ $ 96,669 02/17/89 199,625 19,302 160,000* 116,992 02/24/89 18,865 57,301 44,909 33,647 03/03/89 19,481 5,712 25,676& 73,092 Average Weekly Deposit: $ 81,231 (excluding footnoted items) Average Weekly Disbursement (excluding footnoted items): 33,233 Average Payroll: 46,054 Total Certificates of Deposit to Date: 945,000* *Investment in Certificates of Deposit for the end of the year when revenues decline. $225,000 of these CD's are reserved to pay the principal due on the Tax Anticipation Notes, due April 1, 1989. &Receipt recorded by journal entry that was missed in the preparation of this report in an earlier period.