2003-07-23City of Southlake, Texas
MEMORANDUM
July 17, 2003
TO: Southlake Crime Control and Prevention District Board
FROM: Sharen Elam, Director of Finance, Ext. 1713
SUBJECT: Proposed Crime Control FY 2003-04 Operating Budget and Multiyear CIP
Budget.
Action Requested: Discussion of proposed FY 2003-04 Operating Budget and Multiyear CIP
Budget.
Background
Information: Your packet contains the proposed operating budget and multiyear CIP. The
proposed operating budget simply provides for the continuation of the SRO
funding, lease payment for the police 800mhz-radio system, funding for the
maintenance of the mounted patrol volunteer program and the annual debt
service payment (final payment on debt related to the West facility and the
first of two payments for the radio infrastructure). New request for FY
2003-04 include the following:
$17,400
M-16 Patrol Rifles and Ammunition
$10,000
Replacement In -Car Police Video Cameras
$ 3,050
Tasers and Replacement Equipment
$ 1,600
Pepperball Pistols and Ammunition
$ 800
Creation of a DPS Explorer Program
$ 5,000
Professional Services for Annual Evaluation
$10,000
Segway Officer Transporter
The multiyear CIP budget provides for the construction of the North facility
in fiscal year 2004-05, as previously presented. Note that we have shifted
the sale of the excess land on the North site to fiscal year 2003-04. The
decision to move the sale of the property to next fiscal year was made to
allow sufficient time for the Board and Staff to determine the future plans for
this site.
Financial
Considerations: The proposed operating budget includes projected sales tax, grant and interest
income of $2,271,155, $513,052 for four School Resource Officers and other
related equipment/capital items, and $1,574,248 for debt service payments.
Citizen Input/
Board Review: Public hearing is scheduled for the August Crime Control and Prevention
District Board meeting.
C"nnme Control and Prevention District Board
Approval of Crime Control FY 2003-04 Operating
Budget and Multiyear CIP Budget
f my 17, 2003
Page 2 of 2
Legal Review: None required
Alternatives: N/A
Supporting
Documents: FY 2003-04 Operating Budget and Multiyear CIP
SOUTHLAKE CRIME CONTROL
AND PREVENTION DISTRICT - OPERATING FUND
REVENUES
Sales Tax
Grant Income
Interest Income
Total Revenues
EXPENDITURES
Personnel
Operations
Capital
Total Expenditures
Net Revenues
Transfers Out -General Fund for debt service
ransfers Out -Vehicle Replacement
Total Other Sources (Uses)
Beginning Fund Balance
Ending Fund Balance
FY2003-04 Proposed Budget 04:11 PM
October 1, 2003 through September 30, 2004 07/17/03
2001-02
Actual
2002-03
Adopted
2002-03
Amended
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
2003-04
Proposed
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
$2,602,202
$2,180,696
$2,180,696
$0
0.0%
$2,166,155
($14,541)
-0.7%
0
45,000
45,000
$0
$45,000
$0
$43,854
$50,000
50.000
N0
$60,000
$10,000
20.0%
$2,275,696
$2,646,056
$2,275,696
$0
$2,271,155
($4,541)
$188,237
$301,898
$301,898
$0
0.0%
$336,191
$34,293
11.4%
$147,344
$144,811
$144,011
(800)
-0.6%
$136,211
(8,600)
-5.9%
NO
$49,186
$55140
5 954
0.0%
$40,650(8,536)
$335,581
$495,895
$501,049
$5,154
1.0%
$513,052
$17,157
3.5%
$2,310,475
$1,779,801
$1,774,647
($5,154)
$1,758,103
($21,698)
2,253,715
1,526,370
1,526,370
1,574,248
0
0
0
0
2,253,715
1,526,370
1,526,370
1,574,248
$2,490,550
$2.547.310
$2,547,310
$2.800.741
$2,547,310
$2.795.587
$2,795,587
$2.979.442
TOTAL LINE ITEM BUDGET
P-ge 1 of 2
CITY OF SOUTHLAKE
TOTAL LINE ITEM BUDGET
FUND
DEPARTMENT
DIVISION
331 CRIME CONTROL
$3,399
-999 NON-
$8,400
FINANCE
5103.00 INCENTIVE PAY
OPERATING FUND
$0
DEPARTMENTAL
Account Number / Title
Actual
Budget
Estimated
Proposed
F2003-2004
$1,500
2001-2002
2002-2003
2002-2003
$20,448
5101.00 REGULAR EARNINGS
$147,139
$227,420
$227,420
$219,072
5102.00 OVERTIME
$3,399
$8,400
$8,400
$8,400
5103.00 INCENTIVE PAY
$0
$0
$0
$4,620
5104.00 LONGEVITY PAY
$376
$1,500
$1,500
$1,500
5111.00 HEALTH/DENTAL/LIFE
$10,823
$20,448
$20,448
$17,600
5112.00 WORKERS COMPENSATION
$4,525
$6,776
$6,776
$10,634
5114.00 FICAII-MEDICARE
$2,156
$3,319
$3,319
$3,271
5120.01 RETIREMENT II
$11,720
$22,926
$22,926
$63,733
5120.02 RETIREMENT I
$8,099
$11,109
$11,109
$2,741
TOTAL PERSONNEL SERVICES
$188,237
$301,898
$301,898
$336,191
5230.00 PROFESSIONAL SERVICES
$18,866
$0
$0
$5,000
5240.00 OTHER SERVICES
$0
$0
$0
$0
5248.00 COMMUNITY SERVICES
$0
$2,000
$1,200
$2,000
5260.00 ENGINEERING SERVICES
$0
$0
$0
$0
TOTAL CONTRACTUAL SERVICES
$18,866
$2,000
$1,200
$7,000
5353.00 LEASE-MISC EQUIPMENT
$127,811
$127,811
$127,811
$127,811
TOTAL LEASE OBLIGATIONS
$127,811
$127,811
$127,811
$127,811
5411.00 SUPPLIES -OFFICE
$0
$0
$0
$0
TOTAL SUPPLIES
$0
$0
$0
$0
5542.00 TRANSFER INTERFUND
$0
$0
$0
$0
5545.00 TRANSFER -SUPPORT SERVICES
$2,253,715
$1,526,370
$1,526,370
$1,574,248
5575.00 MISCELLANEOUS EQUIPMENT
$0
$15,000
$15,000
$1,400
TOTAL OTHER EXPENDITURES
$2,253,715
$1,541,370
$1,541,370
$1,575,648
5821.00 UNIFORM -PURCHASE
$667
$0
$0
$0
5823.00 UNIFORM -ALLOWANCE
$0
$0
$0
$0
TOTAL PROFESSIONAL BENEFITS
$667
$0
$0
$0
httns://www.city-crm.com/sniithiake/renorts total lineitemhudget.asn 7/17/2003
TOT A T LINE ITEM BUDGET
P --e 2 of 2
CITY OF SOUTHLAKE
TOTAL LINE ITEM BUDGET
FUND
DEPARTMENT
DIVISION
331 CRIME CONTROL
$0
-999 NON -
$0
FINANCE
$0
OPERA TING FUND
$2,589,296
DEPARTMENTAL
Account Number /Title
Actual
Budget
EstimatedE2003-2004
Proposed
2001-2002
2002-2003
2002-2003
5910.00 COMMUNICATIONS EQUIPMENT
5920.00 FIELD EQUIPMENT
5930.00 VEHICLES
5970.00 BUILDING IMPROVEMENTS
5979.00 LAND
TOTAL CAPITAL OUTLAY
TOTAL FOR 331-999
$0
$0
$0
$2,000
$0
$42,186
$0
$5,000
$0
$0
$0
$49,186
$2,589,296
$2,022,265
$0
$0
$2,000
$40,650
$48,940
$0
$4,200
$0
$0
$0
$55,140
$40,650
$2,027,419
$2,087,300
httns://www.city-cnn.com/southlake/renorts total lineitembudaet.asn 7/17/2003
w
FY1997-98
Approved
FY1999-00
FY2000-01
FY2001-02
FY2002-03
FY2003-04
FY2004-05
FY2005-06
FY2006-07
FY2007-08
TOTAL
Budget
FY1998-99
REVENUES/OTHER SOURCES
$
$
848,479
$
3,384,556
$ 161,178
$
66,262
$
166,262
$
816,262
$ 370,822
$ 370,822
370,822
Fund Balance
$ -
(1,999,503)
$ -
$ -
$
3,000,000
$
23,796,999
$
$
4,196,999
$
2,600,000
$ -
$
1,000,000
$
-
$
13,000,000
$
$
$
-
$
150,000
Bond Proceeds
$
$
-
$
150,000
$
-
$ -
$
$
-
$
_
$
437,261
Sales Tax -Operating Transfer
$
66,781
$
128,577
$
231,622
$ 10,281
$
$
$
_
$
1,350,000
Interest Income
$
-
$
-
$
-
$
400,000
$
950, 000
$
$
Land Sales (west site/north site)
$
Total Revenue (excluding fund balance carried forwarc $
$
4,263,780
$
2,878,577
$
231,622
$ 10,281
$
1`400,000
$
950,000
$
13,000,000
$
$ -
$
3,000,000
$
25,734,260
REVENUES and FUND BALANCE in excess of/
$ (1,999,503)
$
848,479
$
3,384,556
$
161,178
$ 66,262
$
166,262
$
816,262
$
370,822
$ 370,822
$ 370,822
$
370,822
$
1,370,822
(Less than) EXPENDITURES
EXPENDITURES
Land Acauisition
$
1,999,503
West Site
$ 1,999,503$
$
$
1,045,440
$
1,045,440
East Site
$
$
1,415,798
North Site
$
1,415,798
$
-
Construction Cost
300,000
$
300,000
$
e
W
$
$
$
942,500
3,505,197
Architectural fees
$
$
$
342,500
$
$
-
$
-
$
-
$
$
$
-
$
Construction cost
$
$
$
3,400,000
$ 105,197
$
55,000
Additional FF&E
$
-
$
55,000
$
$
12,400,000
$
$
12,400,000
Construction cost - North Site
$
3,000,000
$
3,000,000
Construction cost - East Site
$
1,000,000
$
-
Radio Infrastructure
Initial Buy In
$
$
$
1,415,798
$
342,500
$
3,455,000
$ 105,197
$
1,300,000
$
300,000
$
13,445,440
$ __
$ -
$
3,000,000
$
24,363,438
Total Expenditures
1,999,503
0
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT
1/2% SALES TAX REPORT
2002-03 Collected Budget Balance
Budget to Date Balance Percent
$ 2,180,696 $ 1,628248 552,448 25.33%
11^�
Fiscal Year
Percent
Fiscal Year
Percent
Fiscal Year
Percent
1b � 3
2000-01
Increase/
2001-02
Increase/
2002-03
Increase/
MONTH
Actual
(Decrease)
Actual
(Decrease)
Actual
(Decrease)
October
$157,886
26.10%
$192,022
21.62%
$180,396
-6.05%
November
162,373
75.79%
190,845
17.53%
185,174
-2.97%
December
237,687
132.29%
281,020
18.23%
283,333
0.82%
January
157,640
16.24%
159,364
1.09%
176,353
10.66%
February
147,534
49.43%
158,580
7.49%
156,983
-1.01%
March
206,912
115.86%
210,042
1.51%
219,395
4.45%
April
185,555
34.76%
201,261
8.46%
204,622
1.67%
May
213,711
68.82%
196,725
-7.95%
221,992
12.84%
June
223,490
84.54%
224,631
0.51%
-
-100.00%
July
190,151
20.40%
190,257
0.06%
-
-100.00%
August
180,172
48.86%
181,522
0.75%
-
-100.00%
September
199,217
62.63%
216,716
8.78%
-
-100.00%
TOTALI
-
164,730
-
$2,262,328
$2,402,985
$1,628,248
300000
250000
200000
150000
100000
50000
0
Three Year Revenue Comparison
by Month
3 9
11^�
11
``b5� 1�6�
r
3 3
1b � 3
� �
3 3
M Fiscal Year 2000-01 Actual ■ Fiscal
Year 2001-02 Actual ❑ Fiscal Year 2002-03 Actual
Actual
Budget
Actual Estimated
(budget -est.)
%
2001-02
2002-03
2002-03
2002-03
Difference
Change
October
$ 192,022
174,259
180,396
180,396
$ 6,137
3.20%
November
190,845
173,191
185,174
185,174
11,983
6.28%
December
281,020
255,024
283,333
283,333
28,309
10.07%
January
159,364
144,622
176,353
176,353
31,731
19.91%
February
158,580
143,910
156,983
156,983
13,073
8.24%
March
210,042
190,612
219,395
219,395
28,783
13.70%
April
201,261
182,643
204,622
204,622
21,979
10.92%
May
196,725
178,527
221,992
221,992
43,465
22.09%
June
224,631
203,851
-
203,851
-
0.00%
July
190,257
172,657
-
172,657
-
0.00%
August
181,522
164,730
-
164,730
-
0.00%
September
216,716
196,669
-
196,669
-
0.00%
TOTAL
$2,402,985 $
2,180,696
$ 1,628,248 $
2,366,155
$ 185,459