2001-11-19City of Southlake, Texas
MEMORANDUM
November 15, 2001
TO: Southlake Crime Control and Prevention District Board of Directors
FROM: Shana K. Yelverton, Assistant City Manager
SUBJECT: Order No. 01-01, Calling an election to determine whether the voters desire to
continue the levy of a sales and use tax to support the crime reduction programs
of the Crime Control and Prevention District
Action Requested: Approval of Order No. 01-01.
Background
Information: The Southlake Crime Control and Prevention District was initially authorized
by voters in November 1997 and will dissolve, or sunset, in April 2003.
Chapter 363 of the Local Government Code provides that districts may be
continued, or reauthorized, upon approval by Southlake voters.
The Board has discussed the possibility of district continuation for a number
of months and has indicated a desire to hold the continuation referendum on
February 2002. The attached order provides the mechanism for the Board to
officially call the election, and specify the number of years the district should
be continued.
A report prepared by Board member Craig Sturtevant has also been included
in your packet. Mr. Sturtevant has spent a great deal of time studying the
issue and has prepared a recommendation for the Board to consider when
contemplating the continuation period.
Financial
Considerations: Finance Director Sharen Elam has projected anticipated revenue for the
district under various continuation options. The spreadsheet is attached for
your review.
Citizen Input/
Board Review: N/A
Legal Review: The City Attorney prepared Order No. 01-01.
Alternatives: The board may choose a continuation period of 5, 10, 15 or 20 years.
Supporting
Documents: Order No. 01-01
Memorandum prepared by Craig Sturtevant
Financial projections
NOV-15-2001 THU 04:55 PM TAYLOR OLSON ADKINS FAX NO, 817 332 4740
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRIC,r
ORDER NO. Di' - D I
AN ORDER CALLING AN ELECTION TO DETERMINE WHETHER THE
VOTERS DESIRE TO CONTINUE THE LEVY OF A SALES AND USE: TAX
TO SUPPORT THE CRIME REDUCTION PROGRAMS OF THE CRIME
CONTROL AND PREVENTION DISTRICT; AND PROVIDING AN
EFFECTIVE DATE
P, 03
WHEREAS, the City of Southlake (the "City") is a home rule city acting under its
charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution
and Chapter 9 of the Local Government Code; and
WHEREAS, Chapter 363 of the Texas Local Government Code, the Crime Control
and Prevention District Act ("the Act"), provides for the creation and continuation of a crime
control and prevention district in a city; and
WHEREAS, the City is an eligible city in accordance with the Act; and
WHEREAS, the City previously held an election whereby the voters approved a
one-half of one percent sales and use tax for the benefit of a Crime Control and Prevention
District; and
WHEREAS, Section 363.301 of the Local Government Code provides that a crime
control and prevention district is dissolved on the fifth anniversary of the date the district
began to levy taxes unless a continuation referendum is held; and
WHEREAS, Section 363.251 and 363.2515 of the Local Government Code provide
that the Board of Directors of the Crime Control and Prevention District (the "Board"), may,
order an election on whether to continue the district and the sales and use tax; and
WHEREAS, Section 323.403 of the Tax Code provides that such an election must
be held on the next uniform election not less than 30 days after the day the election order
is passed; and
WASouthlake%Crime ControAReauftrization\Election ordermpd (I 1115101) Page 1
o -01A -a
NOV-15-2001 THU 04:56 PM TAYLOR OLSON ADKINS FAX NO, 817 332 4740 P. 04
WHEREAS, Section 41.001 of the Texas Election Code specifies that the first
Saturday in February shall be a uniform election date available for local special elections;
and
WHEREAS, the first Saturday in February falls on February 2, 2002.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF THE
SOUTHLAKE CRIME CONTROL. AND PREVENTION DISTRICT.
SECTION 1
A special election shall be held on February 2, 2002, on the following proposition:
':1 :161261;M1611 i>P
❑ FOR Whether the Southlake Crime Control and
Prevention District should be continued
❑ AGAINST for years and the crime control and
prevention district sales tax should be
continued for years.
SECTION 2
ELECTION PROCEDURES
Procedures for this election shall be established by separate Resolution.
SECTION 3
NOTICE
A substantial copy of this order shall serve as proper notice of said election. Said
notice, including a Spanish translation thereof, shall be posted not later than the 21" day
before the election on the bulletin board used for posting notices of meetings of the
Southlake City Council and shall also be published at least once not earlier than the 30"
day nor later than the 10'h day before the election in a newspaper published arid of general
circulation in the city.
WASouthlake\Cnme ContrMReauthorizabon0ection Order.wpd (11115/01)
Page 2
NOV-15-2001 THU 04;56 PM TAYLOR OLSON ADKINS FAX NO. 817 332 4740 P. 05
SECTION 4
GOVERNING LAW
The election shall be held in accordance with the constitution of the United States
and the Texas Election Code, Chapter 323 of the Tax Code, and Chapter 36.1 of the Local
Government Code, and all resident qualified voters of the city shall be eligible to vote in the
election.
APPROVED ON THIS DAY OF , 2004.
President
Southlake Crime Control & Prevention District
ATTEST:
City Secretary
WASouthlake\Crime COntmRReauthoriza omElection Oroer.wp4 (11/15101)
GA- 5�
Page 3
Subject: Report to City of Southlake Crime Control and Prevention District Board
By: Craig Sturtevant Date: November 19, 2001
Issue: Should the Crime Control and Prevention District be continued and, if so, for
how long?
Recommendation: That the District Board order a referendum for continuation of
the District for a term of 15 years.
Timing of referendum: The next uniform election date (February 2, 2002) with the
City of Southlake being contracted to handle details for District.
Factors leading to recommendation:
• Needs of community:
- new and modernized police and DPS headquarters to handle growth
- greater police/DPS presence in North and East areas of City
- better equipped and trained police department personnel
- address issues of homeland security
- continued police presence in schools
• Review of Police Department request for District funding:
- will take about 15 years to pay for new HQ and east site/facility
- excellent benefit to City residents from District funding
• What other cities are d ' -4v`� U1'fi''
N. Richland Hil s, Hu andach contine their dist Z
and 1/2 cent sales tax for 10 `�`
Eul nd Halto City eaccent tax. Euless continued its
�1 e ..district -for- ars and H�Ar
5 years.
Z c c- Kl ler's 3/ cent and Colleill in initial term
ec,"O.- �-'��--� •,,.�--`CSptions under law:...
referendum for 5, 10,15 or 20 years or allow District to dissolve in 103 (o
1/2 cent can be altered only with separate ballot item `
if continued, can be dissolved by voters at later time
if election fails, a new election could not be held for another year
RANI
�t,\,Sentiment of Community leaders:
oA "' - District continuation is in best interest of City residents
i` don't over reach what's needed or justified/ taxes are a big issue
J- �• Sales tax funding:
District needs funded, in part, by non-residents
District programs not depleting general fund
`^ relieves homeowners of property tax burden/increases
Southlake Crime Control District
Projected Sales Tax
Years 1 through 3 - 5% increase in sales tax
Years 4 and 5 - 3% increase in sales tax
Years 6 through 20- 0% increase
# Amount per Crime Control Financial Matrix
5 years
10 years
15 years
20 years
Fiscal Year 2002-03
2,321,274
2,321,274
2,321,274
2,321,274
Fiscal Year 2003-04
2,437,338
2,437,338
2,437,338
2,437,338
Fiscal Year 2004-05
2,559,205
2,559,205
2,559,205
2,559,205
Fiscal Year 2005-06
2,635,981
2,635,981
2,635,981
2,635,981
Fiscal Year 2006-07
2,715,060
2,715,060
2,715,060
2,715,060
Fiscal Year 2007-08
2,715,060
2,715,060
2,715,060
Fiscal Year 2008-09
2,715,060
2,715,060
2,715,060
Fiscal Year 2009-10
2,715,060
2,715,060
2,715,060
Fiscal Year 2010-11
2,715,060
2,715,060
2,715,060
Fiscal Year 2011-12
2,715,060
2,715,060
2,715,060
Fiscal Year 2012-13
2,715,060
2,715,060
Fiscal Year 2013-14
2,715,060
2,715,060
Fiscal Year 2014-15
2,715,060
2,715,060
Fiscal Year 2015-16
2,715,060
2,715,060
Fiscal Year 2016-17
2,715,060
2,715,060
Fiscal Year 2017-18
2,715,060
Fiscal Year 2018-19
2,715,060
Fiscal Year 2019-20
2,715,060
Fiscal Year 2020-21
2,715,060
Fiscal Year 2021-22
2,715,060
Total projected sales tax
12,668,857
26,244,158
39,819,459
53,394,759
Projected capital request
# 43,884,000
43,884,000
43,884,000
43,884,000
Difference
(31,215,143)
(17,639,842)
(4,064,541)
9,510,759
Assumptions
Years 1 through 3 - 5% increase in sales tax
Years 4 and 5 - 3% increase in sales tax
Years 6 through 20- 0% increase
# Amount per Crime Control Financial Matrix
City of Southlake, Texas
MEMORANDUM
November 15, 2001
TO: Southlake Crime Control and Prevention District Board of Directors
FROM: Shana K. Yelverton, Assistant City Manager
SUBJECT: Resolution No. 01-01, Approving the terms and conditions of a contract for
election services between the City of Southlake and the Southlake Crime Control
and Prevention District
Action Requested: Approval of Resolution No. 01-01.
Background
Information: The Southlake Crime Control and Prevention District was initially authorized
by voters in November 1997 and will dissolve, or sunset, in April 2003.
Chapter 363 of the Local Government Code provides that districts may be
continued, or reauthorized, upon approval by Southlake voters.
The Board has discussed the possibility of district continuation for a number
of months and has indicated a desire to hold the continuation referendum on
February 2002. Given the City Secretary's experience with conducting
elections, it would be preferable to work with the city rather than have the
District conduct its own election. The attached resolution provides for the
City of Southlake to conduct the election on behalf of the board. Exhibit A
outlines the terms and conditions under which the election will be conducted.
Financial
Considerations: Funds to conduct this election were included in the City's general fund
budget; therefore, no District funds will be required.
Citizen Input/
Board Review: N/A
Legal Review: The City Attorney prepared Resolution No. 01-01.
Alternatives: The board may choose to conduct its own election.
Supporting
Documents: Resolution No. 01-01, including Exhibit A, Contract for election services
between the City of Southlake and the Southlake Crime Control and
Prevention District.
NOJ-15-2001 T HU 04:56 PN TAYLOR OLSON ADM"') NS FAX NO. 817 332 4740 P. Oe
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT
RESOLUTION NO. 01- I
A RESOLUTION OF THE SOUTHLAKE CITY CRIME CONTROL AND PREVENTION
DISTRICT, APPROVING THE TERMS AND CONDITIONS OF A CONTRACT FOR
ELECTION SERVICES BETWEEN THE CITY OF SOUTHLAKE AND THE SOUTHLAKE
CRIME CONTROL AND PREVENTION DISTRICT; AUTHORIZING THE PRI:SIDENTTO
EXECUTE THE CONTRACT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS. Chapter 791 of the Texas Government Code (the "Interlocal
Cooperation Act") authorizes local governments, including special districts, to contract with
one another to increase their efficiency and effectiveness; and
WHEREAS, the. Southlake Crime Control and Prevention District has been
presented with a proposed contract by and between the City of Southl.3ke and the
Southlake Crime Control and Prevention District to provide election services for the
February 2, 2002 special election on whether to -continue the Crime Control and Prevention
District and the sales tax therefor, a copy of which is attached hereto as Exhibit "A" and
incorporated herein by reference (hereinafter called the "Contract"); and
WHEREAS, upon full review and consideration of the Contract and all matters
attendant and related thereto, the Board of Directors of the Crime Control and Prevention
District (the 'Board") is of the opinion that the Contract will increase the efficiency and
effectiveness of the parties to the Contract.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT, THAT:
SECTION 1.
The Board finds that the terms of the Contract will increase the efficiency and
effectiveness of the City of Southlake and the Southlake Crime Control and Prevention
District and otherwise meet the criteria of the Interlocal Cooperation Act, Section 791 of the
Texas Government Code.
SECTION 2.
The terms and conditions of the Contract, having been reviewed by the Board and
found to be acceptable and in the best interest of the District, the City and its citizens, are
hereby approved.
SECTION 3.
The President is hereby authorized to execute the Contract and all other documents
in connection therewith on behalf of the Southlake Crime Control and Prevention District
substantially according to the terms and conditions set forth in the Contract.
WASouthiakokCrima Control\Reauthorization=12D Contract Resolmpd (11115/01) Page 1
NOV-15-2001 THU 04:56 Pit TAYLOR OLSON ADKINS FAX N0, 817 332 4740
SECTION 4.
This Resolution shall become effective from and after its passage.
PASSED AND APPROVED this the day of '2001.
President
Southlake Crime Control & Prevention District
ATTEST:
Sandy LeGrand, City Secretary
WASouthlake\Crime ControNReauthorization\CCP0 Contract Re5ol.wpd (11/15101)
P, 07
Page 2
NOV-15-2001 THU 04:55 NM TAYLOR OLSON ADKINS
EXHIBIT A
FAX NO, 817 332 4740 P. 08
CONTRACT FOR ELECTION SERVICES BETWEEN THE CITY OF SOUTHLAKE
- AND THE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT
WnSouthlakekCrime Control\Reauthorization\CCM Contract Resol.wpd (11/15101)
Page 3
IVUv- 1 o-CUU 1 t Ki UJ ; U4 rn I HT LUK ULJUN HUN 1 NJ r M IVU. b 1 1 3JC 9 l 9U Y. U11
CONTRACT FOR ELECTION SERVICES BETWEEN THE CITY OF SOUTHLAKE
AND THE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT
THIS CONTRACT is made this day of , 2001, by and
between the City of Southlake (hereinafter referred to as "the City"), acting by and through
its City Manager, and the Southlake Crime Control and Prevention District (hereinafter
referred to as "the District'), acting by and through its president, and by authority of Texas
Government Code Section 791, (the "Interlocal Cooperation Act"), authorizing local
governments to contract with one another, for the matters related to the spacial election
to be held on February 2, 2002.
I. PURPOSE OF CONTRACT
The District has called an election, to be held on February 2, 2002, for the purpose
of determining whether to continue the District and the sales tax adopted therefor. The
City agrees to conduct said election on behalf of the District under the terms set forth
herein.
2. DUTIES AND SERVICES OF THE DISTRICT
The District shall be responsible for performing the following duties and shall furnish
the following services:
(a) Adopt Order calling for a special election to be held on February 2, 2002 to
determine whether voters desire to continue the Southlake Crime Control
and Prevention District and the Crime Control and Prevention District sales
tax.
(b) Canvass the returns of the February 2, 2002 election.
(c) Determine and declare by Order the final results of the February 2, 2002
election.
3. DUTIES AND SERVICES OF THE CITY
The City shall be responsible for making reasonable decisions concerning
establishing election procedures and conducting the election, including, but not limited to
the following duties:
(a) Determine the polling places.
(b) Appoint election judges, alternate election judges, and clerks.
(c) Set the compensation of the judges and clerks.
WASouthlake\Crime Control\Reauthorization\Election A9reementl mpd (11115101) Page 1
iwv- 1 o-LUU 1 r N 1 UJ , U4 n I I H T LUK ULJUH hull 11NJ r tin INV. 011 JJL 4 14U r. uJ
(d) Establish the method of voting.
(e) Publish and post the notice of the election.
(f) Establish procedures for early voting.
(g) Prepare submissions to the United States Justice Department.
4. GENERAL CONDITIONS
(a) Nothing contained in this contract shall authorize or permit a change in: (1)
the officer with whom or the place at which any document or record relating
to the election is to be filed; (2) the place at which any function is to be
carried out; (3) the officer who will serve as custodian of the voted ballots or
other election records; or (4) any other nontransferable functions specified
by the Texas Election Code.
(b) The parties represent that the person signing this Contract on their behalf
has been fully authorized to do so by the governing body of the respective
party.
(c) The City shall pay all expenses attributable to conducting the flection.
S. EXECUTION
This Contract is executed and agreed to on this the day of _
2001 by the City of Southlake and the Southlake Crime Control & Prevention District.
By:
Billy Campbell, City Manager
City of Southlake, Texas
By:
Martin Schelling, President
Southlake Crime Control and Prevention District
WASouthlakelChme ControllReauthonzationlElection Agreementlmpd (11115/01) Page 2
�a �
City of Southlake, Texas
MEMORANDUM
November 15, 2001
TO: Southlake Crime Control and Prevention District Board of Directors
FROM: Shana K. Yelverton, Assistant City Manager
SUBJECT: Election of Board Officers
Action Requested: Election/appointment of board officers, to serve one year terms.
Background
Information: Section 363.103 of the Local Government Code provides that the board shall
elect from its members a president and vice president to serve as officers,
and shall appoint a secretary who need not be a director. Historically, the
board has appointed a city staff member to serve in this capacity. The person
performing the duties of auditor for the political subdivision (Finance
Director Sharen Elam) serves as treasurer. Each officer serves for a term of
one year. Terms for current officers will expire in December.
Financial
Considerations: N/A
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The board may choose any individual it wishes to serve as president, vice
president or secretary.
Supporting
Documents: N/A
Staff
Recommendation: It is recommended that the Board elect/appoint officers at the November
meeting, given the likelihood that there will be no December board meeting.
City of Southlake, Texas
MEMORANDUM
November 16, 2001
TO: Southlake Crime Control and Prevention District Board of Directors
FROM: Rick Black, Director of Public Safety
SUBJECT: North DPS Facility Programming
Action Requested: Board discussion of North DPS Facility.
Background
Information: The programming 'kick-off' meeting for the North Facility Study was held on Dec.
19, 2000. In that meeting project goals were discussed such as what services were
to be housed, how the building should relate to the neighborhood, and how the site
should be parceled.
Based on population projections of 5 years out and 10 years out, two building sizes
have been developed. Since the 2011 projections are very close to the City's build-
out, this appears to be a good benchmark. In addition to the space program, the
design team has developed room diagrams, adjacency diagrams, site diagrams, cost
projections and schedules.
• Space Needs
o At this stage, the programming indicates a need for 67,364 square foot
total space for the North DPS Facility. A detailed breakdown of the
spaces and staffing has been prepared and will be available to the Board.
• Room Diagrams
o Each major space identified in the program has been diagramed in order
to confirm the furniture and activities associated with that room are
adequately accommodated.
• Relationship Diagrams
o The functional relationships between various work groups within the
building have been diagrammed to describe the adjacencies and work
flow of the building.
• Site Diagrams
o The site has a great deal of grade change which is actually quite
beneficial to the accessibility and stacking of the buildings program. The
size of the building area will be most effectively combined in a two story
structure. The site slope will allow at grade entry to both the upper and
lower levels. This will also allow the Emergency Operations Center
(E.O.C.) to be embedded into a hillside, thus effectively underground,
Southlake Crime Control and Prevention District Board of Directors
November 16, 2001
Page 2
for a very highly secure and protected facility. Considerations for
parking, scale, screening, access and egress, drainage, and expansion
have all been discussed and several options will be reviewed.
Financial
Considerations: Financial Considers are dependent upon the continuation of the Crime Control
and Prevention District.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: N/A
Supporting
Documents: N/A
Staff
Recommendation: N/A
711-&;?--
Southlake Department of Public Safety
Headquarters -North Facility
Phillips Swager Associates 8/09/01
Current 2006
Wk
2011
Unit
iy:
1 2006 2011
Fire
Pol.IBld.
Fire
Pol.
Bld.
Fire Pol. Bid.
Director of Public Safety
280
280 280
0
717,
1
Chief
1
1
1
1 1
1
210
630 630
locate with departments
Battallion Commander
1
1
1
180
180 180
Fire Marshal
1
1
1
180
180 180
Fire Inspectors
1
2
3
120
240 360
Emergency Management Coordinator
1
1
1
120
120 120
Emergency Management Intern
0
1
1
80
80 80
Plans Examiner
1
2
2
80
160 160
EMS Coordinator
1
1
1
120
120 120
Haz-Mat Tech.
1
1
1
120
120 120
Training Coordinator
1
1
1
120
120 120
Training Assistant
I
I
1
1 1
80
160 160
Professional Standards Coordinator
1
1
1
80
80 80
Accreditation Assistant
I
1
1
120
120 120
Grant Coordinator
1
1
1
120
120 120
Intern
1
1
1
64
64 64
Research and Planning
1
I
1
120
120 120
Budget Administrator
I
1
1
80
80 80
Volunteer DPS Assistant
1
1
80
80 80
Administrative Secretary
1
1
1
80
80 80
Admin. Waiting
48
48 48
Gen. Files
64
64 64
Confidential Files
64
64 64
Admin. Conf. Room
360
360 360
Admin. Storage
j
20
20 20
Ref. Shelving
45
45 45
Coffee Station
F
48
48 48
Coat Room
I
E
16
16 16
Photocopier
80
80 80
Paper Shredder
10
10 10
Layout Area
47 1
47 1 47
Unit Total:
3,936 4,056
Commercial Plans Examiner
I
1
1
160
1607160Residential
Plans Examiner
1
1
1
160
160
Landscape Administrator
1
1
1
160
160 160
Administrative Secretary
!
I
1
1
80
80 80
Building Assistant
I
1
2
2
64
128 128
DPS Assistant / Cashier
1
1
1
64
64 64
Building Inspection Supervisor
1
1
1
120
120 120
Building Inspector
4
4
4
80
320 320
Drainage Inspector
1
1
1
80
80 80
Code Enforcment Supervisor
0
1
1
120
120 120
Code Enforcment Officer
2
3
3
80
240 240
Building Division Intern
0
1
1
64
64 64
Phillips Swager Associates 8/09/01
Southlake Department of Public Safety
Quik Conference Area
180
180
180
Commercial Plan Storage Room
400
400
400
Inspections Plan Examination Area
120
120
120
File Storage
600
600
600
Equipment Storage
180
180
180
Waiting/Receiving Area
120
120
120
Mail Area
80
80
80
Copy and Fax Machines
120
120
120
Coffee Station
120
120
120
Feet Cleaning Area
0
0
0
Unit Total:
i
E
3,616
3,616
Ujigin
Comm. Supervisor
I
' 2
2
160
320
320
Shift Supervisor
4
5
6
120
600
720
Dispatchers
12
;, 20
25
100
200
200
3 per shift
Training Console
160
160
160
2 stations
Radio Tech.
I
2
2
Restroom
i
50
100
100
Lockers
!
330
330
430
Breakroom
160
160
160
Storage Room
80
80
80
Reference Shelves
30
30
30
Lateral Files
':.
24
24
24
Copier
i
30
30
30
Computer Stn.
42
42
42
Printers
54
54
54
Conference Room
Tel./Computer Room
200
200
200
Program./Maint. Rm.
160
160
160
Radio Equip. Rm.
j
400
1 400
400
Counter
I
120
120
120
Operators
3
5
64
192
192
3 per shift max.?
Storage
1
1
100
100
100
Unit Total:
i
(
3,302
3,522
Manager
i
1
180
180
180
1
Shift Supervisor
0
0
0
240
0
0
Clerks
0
0
0
64
0
0
Volunteers
0
1
l
64
64
64
Public Counter
32
64
96
Staff Counter
32
32
32
Worktable
47
47
47
Mail/Packaging
100
100
100
Parcel/Fingerprinting
80
80
80
Copy/Workroom
150
150
150
Active File Storage
700
700
700
File Storage
400
400
400
Optical Disc Stn.
80
80
80
Break/Cof, Stn.
120
120
120
shared
Toilet
Unit Total:
2,017 1
2,049
Phillips Swager Associates 8/09/01
Southlake Department of Public Safety
v v vv
DARE Sgt.
v
DARE Officers
�Stora_• Room1
1
1
NONE
0■.
11
11
-01110
A���a� \�..����\V��\�� Yti�\\�\��\\\\\�\\�\
Alarm Coordinator
a�\\\\\\\ia\\O\�\�o�\\�\as��\`
�\�\�\
�\\\\\...��\...:�\�a�\.�\oho\\\\......;.
11
1
120
Data Entry
64
.4
64
liVolunteer
..
Files
45
.1 ii
75
AMP,
Fire Lieutenant
11TREN
.1
.1
160
3 shifts
Engineer
3 shifts
FirefighterFire
1
13
shifts
!Police1
.11
.11
4 shifts
'Police• .•
Patrol Officers
• Officer
•,
1
120
120
Animal Control Officer
80
80
80
• •
1
64
.4
64
' •
4 shifts
Unit Total:
77,
Interview Rooms.,1
1
24U
roomsU
Report Writing
120
120
120
material
45
45
45
ReportForms/ref.
1
30
30
Briefing Room
400
400
400
15 capacity
Demonstration E. .
100
100
100
Coffee/Break
200
200
200
Conference/Debriefing11
200
11
Mail :•xes (vol. distr. mail into patrol .•
11
100
100
Kitibriefease storage
Supplies
11
300
300
•
1
:1
•1
Armory
:1
:1
:1
Cleaning
120
120
120
First Aid
1
40
•1
Photocopy/FAX[Printer
i 80
80
80
Decontamination
1
40
40
iWarrants/Prisoner Transport1
11
120 li
120
'Unit TotaT--
-MIN
11
11
-
200
MIM-
\A
••
25
25
25
•48
120
180
•
•
•
• •
.
112
I
• • • .♦
11
.11
1,200
•
1.
Phillips Swager Associates 8/09/01
Southlake Department of Public Safety
Booking Officer
0
? 0
1
100
100
100
Sallyport
600
600
600
Weapons Locker
10
10
10
Vestibule Entry
70
70
70
DUI/Intox. Rm.
100
100
100
Intox. Rm.
70
70
70
DRE Rm.
70
70
70
Uncuffing Circulation
200
200
200
Adult Processing/M+P
I
90
90
90
Juvenile Process/M+P
90
90
90
Officer Work Area
120
120
120
Safety Cell
72
72
72
Male Drunk Tank
120
120
120
Female Drunk Tank
70
70
70
Male Holding Cells
i
70
560
700
8 to 10 cells
Female Holding Cells
I
70
280
280
4 cells
Juvenile Holding Cells
j
70
420
420
Interview Rooms
100
200
200
Property Lockers
i
i
100
100
100
Clothing Storage
40
40
40
Kitchen
120
120
120
Search/Shower/Toilet
120
120
120
Janitor/Storage
100
100
100
Staff Toilet
j
50
50
50
Cuffing Bench
30
1 30
30
Unit Total:
1
3,802
3,942
Evidence Tech.
j
1
0
0
100
Break/Coffee
25
25
Evid. Drop Lockers
100
100
100
Evidence Process. Rm.
100
100
100
Evidence Room
600
600
600
Sink Area
40
40
40
Worktable/barcoding
i
50
50
50
Bicycle Storage
200
200
200
Gun Locker
15
15
15
Drugs/Money Vault
15
15
15
Drying Room
40
40
40
Evid. Refrigerator
15
15
15
Evid. Freezer
15
15
15
Vehicle Inspection Bays
;
500
500
500
Seized Vehicles
Unit Total:
1,715
1,815
Phillips Swager Associates 8/09/01
Southlake Department of Public Safety
Crime Scene Supr.
120 0
0
Crime Scene Techs.
I
i 1
1
120 120
120
AFIS Station
80 80
80
Dust/Superglue/Ninhydrin Lab
240 240
240
Refrigerators
45 45
45
Alternative Light Room
SuppliesNestibule
40 40
40
Drying Room
40 40
1 40
Unit Total:
i 565
565
CID Lieutenant
I
1
1
160 160
160
CID Sergeant
I
1
1
120 120
120
Detectives
2
2
3
90 180
270
Det. Lateral Files
+
84 216
324
Warrant Officer
1 !
1
1
80 80
80
Interview Room
100 200
200
Video/Line-up
100 100
100
Suspect Toilet
50 50
50
Safe
15 1 15
15
Unit Total:
841
1,039
Central Files
j
48
72
96
Supplies forms
i
40
40
40
ACIJIS/LEJIS Stn.
64
64
64
Printer
15
30
30
Front Door/Waiting
j
96
96
96
Mon./Mini-conf. Rm.
128
128
128
Conference Rm (30)
Project Room
{
250
250
250
Seized Property Storage
60
60
60
Equipment/Crime Scene Stor.
60
60
60
Video Line-up Stn.
I
80
80
80
Layout Table
I
50
50
50
Coffee Station
!
25
25
25
Copy/Work hub
150
150
150
Safe Phone Rm.
40
40
40
Unit Total:
1,145
1,169
Phillips Swager Associates 8/09/01
Southlake Department of Public Safety
.1 floe 7,-) `\
Report Taking Rooms
100
200
200
Public Restrooms
60
120
120
Public Counter
70
70
70
Information Kiosk, walk-up computer
40
40
40
ATM Machine
40
40
40
Metal Detector Area
60
60
60
Entry Vestibule
70
70
70
Lobby Seating
300
300
300
Display Area
100
100
100
Shared Conf. Rm.
840
840
840
Multipurpose Room / E.O.C.
600
600
600
E.O.C. Equip. Space
120
120
120
Kitchenette
80
80
80
near EOC
Chair Stor.
80
80
80
AV/Stor. Room
80
80
80
Lunchroom/Breakroom
800
800
800
near fire station
Central Supplies
150
150
150
Quartermaster (w/workstation, issue counter)
250
1 250
250
Unit Total:
4,000
4,000
M Lockers
i
10
600
600
60 Lockers -near fire station
FM Lockers
10
300
300
30 Lockers -near fire station
M toilet/sinks/showers area
420
420
490
near fire station
FM toilet/sinks/showers area
II
280
280
350
near fire station
Defensive Tactics/Mat Room/FATS Room
iii
800
800
800
near fire station
Defensive Tactics Storage
i
80
80
80
near fire station
Cardiovascular Area
z
400
400
400
near fire station
Free Weights
400
400
1 400
near fire station
Unit Total:
5,880
5,880
Kitchen
!
200
200
200
Dormitory
90
1,080
1,080
12 beds
Equipment Storage
150
150
150
EMS Storage
120
120
120
Vending
j
30
30
30
Truck Bays (18' x 75')x 4
j
1,350
5,400
5,400
Gear Storage (10' x 22')
220
220
220
Decontamination Rm.
180
180
180
SCBA Work Room
160
160
160
Cascade Room
160
160
160
Workshop/Storage
160
160
160
Hose Racks
48
48
48
Hose Drying Tower
200
1 200
200
Unit Total:
8,108
8,108
Jail il:i::Illiil!I;I;illllltllillillim
44,306
45,857
Subtotal
8 46
i15
25 72
19 26 ;83.5
19
Circulation Factor 30%
E
13,292
13
— id -1 i t-1cw
Total Net Square Footage
!I
57,598
59,614
Structural Design Factor (0.08 x NSF)
4,608
4,769
Rest Rooms/Jan/Mech Factor (0.05 x NSF)
2,880
2,981
UA c
SF/Staff
7 ! 1=1
564
524
Phillips Swager Associates 8/09/01
-Q-k
-M 6
V56OP1ASE.jpg (20(,()x1313x256 peg)
f SOUTHLAKE DEPT. OF PUBLIC SAFETY
SITE FEASIBILITY STUDY 1 NORTH FACILITY PSAN
° 50 100 200 ---
SOUTHLAKE TEXAS 1 °'
N PHIL L i P 5 SWAGE R
STH ASSOCIATES
V560P2ASW.jpg (2000x1313x256 jpeg)
50 °° 20CSITE FEASIBILITY STUDY 2
SOUTHLAKE DEPT. OF PUBLIC SAFETY
NORTH FACILITY
SOUTHLAKE TEXAS
NORTH
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PHIL L I P S S W A G E R
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TOTAL ALL FLOORS: 75,000 SF
TOTAL PARKING: 211 SPAC�S
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SOUTHLAKE DEPT. OF PUBLIC SAFETY
NORTH FACILITY
SOUTHLAKE TEXAS
T
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SOUTHLAKE DEPT. OF PUBLIC SAFETY
SITE FEASIBILITY STUDY 1 NORTH FACILITY// n4ot** PSA
0 50 100 200 SOUTHLAKE TE ^S 1-79-0'
N PHILLIPS SWAGER
NORTH ASSOCIATES
City of Southlake, Texas
MEMORANDUM
November 16, 2001
TO: Southlake Crime Control and Prevention District Board of Directors
FROM: Rick Black, Director of Public Safety
SUBJECT: West Facility Construction Progress Report
Action Requested: Board discussion of West Facility Construction.
Background
Information: The City of Southlake entered into an agreement with CMPA, Inc for the
construction of the Department of Public Safety - West Facility on December
12, 2000. The first several months were frustrating because this area
experienced above average rainfall which in turn resulted in delayed
construction. The weather has since improved, leaving the current schedule
only five weeks behind. Progress is noted as follows:
• Stone masonry nearly complete.
• Cast stone arches mostly in place over front entry tower and overhead
doors.
• The site has been cleaned up considerably and the rear drives are being
graded for paving.
• Large portion of the concrete drive apron along front of Apparatus Bay in
place.
(� • Heaters have been installed in the Apparatus Bay and required flues have
been cut into the roof and walls.
• Majority of the mechanical duct and-Ie;,ehave been installed in thye
Apparatus Bay attic space.
• The shingle roofing has been completed.
• Step flashing has been installed along all roof/wall intersections. Counter
flashing still needs to be installed.
• Gypsum board ceilings partially installed.
9 The hollow metal door frames in the interior have been painted.
Southlake Crime Control and Prevention District Board of Directors
November 16, 2001
Page 2
Financial
Considerations
Citizen Input/
Board Review:
Legal Review:
Alternatives:
Supporting
Documents:
Staff
Recommendation:
• Many of the interior rooms have been taped, floated and primed.
• Tile has been installed in some of the restrooms.
The contract currently provides a "contingency" item in the amount of
$150,000.00. Change orders are included under this "contingency" item and no
change in the contract amount or the contract time will occur as a result of these
changes. No change orders have been received since my last report, therefore,
the balance of the contingency item remains at $120,362.00.
N/A
N/A
N/A
N/A
N/A
713 a
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT
1/2% SALES TAX REPORT
2000-01 Collected Budget Balance yi
Budget to Date Balance Percent
$ 1,925,450 $ 2,232,251 (306,801) -15.93%
MONTH
Fiscal Year
1998-99
Actual
Percent
Increase/
Decrease
Fiscal Year
1999-00
Actual
Percent
Increase/
Decrease
Fiscal Year
2000-01
Actual
Percent
Increase/
Decrease
October
$ 125,207
100%
$137,412
9.75%
$169,140
23.09%
November
92,367
100%
134,564
45.68%
157,886
17.33%
December
102,325
100%
123,346
20.54%
162,373
31.64%
January
135,618
100%
160,790
18.56%
237,687
47.82%
February
98,730
100%
133,181
34.89%
157,640
18.37%
March
95,853
100%
122,112
27.40%
147,534
20.82%
April
137,694
100%
167,030
21.31%
206,912
23.88%
May
126,588
64%
149,947
18.45%
185,555
23.75%
June
121,107
41%
149,028
23.05%
213,711
43.40%
July
157,929
46%
170,640
8.05%
223,490
30.97%
August
121,035
15%
153,942
27.19%
190,151
23.52%
September
122,495
36%
145,397
18.70%
180,172
23.92%
September
145,397
158,657
TOTAL
$1,436,950
207%
$1,747,389
$2,232,251
$1,747,389 $ 1,925,450 $ 2,232,251 $ 2,232,251 $ 306,801
21.60% 27.75%
Actual
Budget
Actual
Estimated
(budget -est.)
%
1999-00
2000-01
2000-01
2000-01
Difference
Change
October
$137,412
$ 162,315
$ 169,140
$ 169,140
$ 6,825
4.97%
November
134,564
156,924
157,886
157,886
962
0.71%
December
123,346
131,316
162,373
162,373
31,057
25.18%
January
160,790
184,843
237,687
237,687
52,844
32.87%
February
133,181
141,906
157,640
157,640
15,734
11.81%
March
122,112
125,732
147,534
147,534
21,802
17.85%
April
167,030
191,005
206,912
206,912
15,907
9.52%
May
149,947
154,999
185,555
185,555
30,556
20.38%
June
149,028
157,309
213,711
213,711
56,402
37.85%
July
170,640
199,477
223,490
223,490
24,014
14.07%
August
153,942
160,968
190,151
190,151
29,183
18.96%
September
145,397
158,657
180.172
180.172
21,515
14.80%
$1,747,389 $ 1,925,450 $ 2,232,251 $ 2,232,251 $ 306,801
21.60% 27.75%
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT
1/2% SALES TAX REPORT
2001-02
Collected
Budget
Balance
Budget
to Date
Balance
Percent
$ 2,214,268
$ 199,217
2,015,051
91.00%
MONTH
Fiscal Year
1999-00
Actual
Percent
Increase/
Decrease
Fiscal Year
2000-01
Actual
Percent
Increase/
Decrease
Fiscal Year
2001-02
Actual
Percent
Increase/
Decrease
October
$137,412
9.75%
$169,140
23.09%
$199,217
17.78%
November
134,564
45.68%
157,886
17.33%
0.00%
-100.00%
December
123,346
20.54%
162,373
31.64%
237,687
-100.00%
January
160,790
18.56%
237,687
47.82%
- 156,370 -
-100.00%
February
133,181
34.89%
157,640
18.37%
April
-100.00%
March
122,112
27.40%
147,534
20.82%
184,060
-100.00%
April
167,030
21.31%
206,912
23.88%
0.00%
-100.00%
May
149,947
18.45%
185,555
23.75%
190,151
-100.00%
June
149,028
23.05%
213,711
43.40%
- 178,720 -
-100.00%
July
170,640
8.05%
223,490
30.97%
-100.00%
August
153,942
27.19%
190,151
23.52%
-100.00%
September
145,397
18.70%
180,172
23.92%
-100.00%
TOTAL
$1,747,389
$2,232,251
$199,217
$2,232,251 $ 2,214,268 $ 199,217 $ 2,245,708 $ 31,440
0.60%
Actual
Budget
Actual Estimated (budget -est.)
%
2000-01
2001-02
2001-02 2001-02 Difference
Change
October
$ 169,140
167,777
199,217 199,217 $ 31,440
18.59%
November
157,886
156,614
- 156,614 -
0.00%
December
162,373
161,065
- 161,065 -
0.00%
January
237,687
235,772
- 235,772 -
0.00%
February
157,640
156,370
- 156,370 -
0.00%
March
147,534
146,345
- 146,345 -
0.00%
April
206,912
205,245
- 205,245 -
0.00%
May
185,555
184,060
- 184,060 -
0.00%
June
213,711
211,990
- 211,990 -
0.00%
July
223,490
221,690
- 221,690 -
0.00%
August
190,151
188,619
- 188,619 -
0.00%
September
180,172
178,720
- 178,720 -
0.00%
$2,232,251 $ 2,214,268 $ 199,217 $ 2,245,708 $ 31,440
0.60%