Item 4DCITY OF
SOUTHLAK
MEMORANDUM
February 19, 2013
To: Shana K. Yelverton, City Manager
From: Michael Starr, Fire Chief
Subject: Item 41): Approve the purchase of a Pierce Quantum
Pumper from Siddons-Martin Emergency Group in the
amount of $676,728.
Action
Requested: Approve the purchase of a Pierce Quantum Pumper from
Siddons-Martin Emergency Group in the amount of
$676,728.
Background
Information: The purpose of this item is to approve the purchase of a
Pierce Quantum Pumper from Siddons-Martin Emergency
Group in the amount of $676,728. The purchase of this
engine is necessary due to the completion of DPS North
Training Facility in December 2013. This engine will be
stationed and staffed at the DPS North facility on a full-time
basis and will provide Fire and EMS coverage to the
northern portion of the City.
Once purchased, the engine will be delivered within seven
(7) to eight (8) months, in time for the opening of the DPS
North Training Facility.
Financial
Consideration: This purchase was budgeted in the FY 2013 Strategic
Initiative Fund. The purchase price of $676,728 is based on
the current Buy Board cooperative purchasing contract and
includes a prepayment discount of $21,789.
Strategic Link: Performance Management and Service Delivery; Safety and
Security; C1, Achieve the highest standards of Safety and
Security; B1, Achieve Best in Class Status in all City
Disciplines; B4, Provide High Quality Customer Service; B5,
Improve Performance of Delivery and Operational
Processes;
Citizen Input/
Board Review: N/A
Legal Review: The final purchase contract will be sent to the City Attorney
for review.
4D- i
City Council Meeting
Meeting Date — February 19, 2013
Page 2 of 2
Alternatives: Council may approve, modify or deny this item.
Supporting
Documents: Proposal for Top Mount Quantum Pumper; EP/300205-355
Staff
Recommendation: Staff recommends the approval of the purchase of a Pierce
Quantum Pumper from Siddons-Martin Emergency Group in
the amount of $676,728.
4D - 2
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January 16, 2013
Southlake Department of Public Safety
Chief Mike Starr
667 N Carroll Avenue
Southlake, Texas 76092
3500 Shelby Lane
Denton, Texas 76207
GDN P115891
TXDOT Franchise No. A115890
EIN: 27-4333590
RE: Proposal for Top Mount Quantum Pumper; EP/300205-355
Dear Chief Starr
Siddons-Martin Emergency Group the licensed and authorized dealer for Pierce Manufacturing
Inc. in the State of Texas is pleased to provide the following proposal for Top Mount Quantum
Pumper. This proposal is based on the accompanying proposal specifications, which are tailored
to meet your needs. The proposal pricing is based on current BuyBoard Contract and includes
the fees associated with a Buy Board purchase.
Top Mount Quantum Pumper EP/300205-355
Sales Price
$698,517.00
Trade -In Credit
-$0,000.00
Chassis Prepay Discount
-$0,000.00
Full Prepay Discount
-$21,789.00
Loose Equipment
$00,000.00
Final Sales Price After Trade -In and Discounts
$676,728.00
To take advantage of prepayment discounts, payment must be made by 15 days of contract.
The proposal pricing includes the delivery cost from Plant. Travel expenses for Two (4) of your
personnel to travel to our factory for post paint, preconstruction and final acceptance are
included.
Proposal for Southlake Department of Public Safety Page 1 of 3
EP/300205-355
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Delivery time for the proposed unit will be within 7 to 8 months from the date of order which
will be the date a Purchase Order is received by Siddons-Martin Emergency Group.
This proposal is valid for 60 days from the above date.
Tax is excluded from this proposal. In the event the purchasing organization is not exempt from
Sales Taxes or any other applicable taxes and/or the proposed apparatus does not qualify for
exempt status, it is the duty of the purchasing organization to pay any and all taxes due.
Balance of sales price is due upon acceptance of the apparatus at the factory. Payment must be
remitted to:
Payment Mailing Address
Siddons-Martin Emergency Group
P.O. Box 975262
Dallas, TX 75397-5262
Payment Wiring Information
Available Upon Request
Fed Tax ID 27-4333590
Any changes to the original specification will be invoiced or credited as a separate transaction
from the original proposal.
A late fee of .033% of the sale price will be charged per day for overdue payments beginning
ten (10) days after the payment is due for the first 30 days. The late fee increases to.044%
per day until the payment is received. In the event of a Prepayment received after the due
date above, the discount will be reduced by same percentages above increasing the cost of
the apparatus.
In the event this proposal is accepted and a purchase order is issued then cancelled or
terminated by Southlake Department of Public Safety before completion, Siddons-Martin
Emergency may charge a cancellation fee. The following charge schedule based on costs
incurred may be applied:
(a) 10% of the Purchase Price after order is accepted and entered by Pierce;
(b) 20% of the Purchase Price after completion of the approval drawings;
(c) 30% of the Purchase Price upon any material requisition.
The cancellation fee may increase accordingly as costs are incurred as the order progresses
through engineering and into manufacturing. Siddons-Martin Emergency endeavors to mitigate
Proposal for Southlake Department of Public Safety Page 2 of 3
1 r I rJ1�-�1JJs` r1J EP/300205-355
any such costs through the sale of such product to another purchaser; however, the customer
shall remain liable for the difference between the purchase price and, if applicable, the sale
price obtained by Siddons-Martin upon sale of the product to another purchaser, plus any costs
incurred by Siddons- Martin to conduct such sale.
In an effort to ensure the above stated terms and conditions are understood and adhered to,
Siddons-Martin requires an authorized individual from the purchasing organization to sign and
date this proposal and include it with any purchase order.
Upon signing of this proposal, the terms and conditions stated herein will be considered binding
and accepted by Southlake Department of Public Safety. The terms and acceptance of this
proposal will be governed by the laws of the state of Texas. Venue of any claim regarding this
proposal will lie in the county Southlake Department of Public Safety is located. No additional
terms or conditions will be binding upon Siddons-Martin Emergency Group unless agreed to in
writing and signed by a duly authorized officer of Siddons-Martin Emergency Group.
Sincerely,
rrcwva-owvLby
Travis Own by
Sales Representative
817-454-5394
town by@a siddons-martin.com
I, , the authorized representative of Southlake Department
of Public Safety, agree to purchase the Top Mount Quantum Pumper and agree to the terms of
this proposal.
Signature
Date
Proposal for Southlake Department of Public Safety Page 3 of 3