1993-08-17 CITY OF SOUTHL~KE; TEXAS
667 NORTH Ci~/~ROLL AVENUE; SOUTHLAKE
REGULAR CITY COUNCIL MEETING
AUGUST 17; 1993
MINUTES
COUNCILMEMBERS PRESENT: Mayor Gary Fickes; Mayor Pro Tem Jerry
Farrier; and, Deputy Mayor Pro Tem Barry Emerson. Members: Stephen
Apple and Andrew Wambsganss.
COUNCILMEMBER ABSENT: Councilmembers Jon Michael Franks, and W.
Ralph Evans.
CITY STAFF PRESENT: Curtis E. Hawk, city Manager; Billy Campbell,
Director of Public Safety; Shana Rice, Assistant to the City
Manager; Greg Last, Director of Community Development; Bob
Whitehead, Director of Public Works; Karen Gandy, Zoning
Administrator; E. Allen Taylor Jr., city Attorney; and, Sandra L.
LeGrand, city Secretary.
INVOCATION: Mayor Pro Tem Jerry Farrier.
WORK SESSIONs The Work Session began at 6:30 p.m., where
Councilmembers and Staff present were able to review agenda items
for tonight's meeting.
REGULaR CITY COUNCIL MEETING: The Regular city Council meeting was
called to order at 7:10 p.m., by Mayor Gary Fickes.
Aqenda Item ~I-B, Executive session
Mayor Fickes advised the audience that Council would be going into
executive session pursuant to Section 2(e) 2(f) 2(g) 2(j) of the
Open Meetings Act, to seek the advice of our city Attorney with
respect to pending and contemplated litigations, to discuss the
purchase, exchange, lease or sale of real property, and to consider
the appointment and evaluation of public officials and regarding
the deployment of specific occasions for implementation of security
personnel or devices.
Council adjourned into executive session at 7:10 p.m.
Council returned to open session at S:00 p.m.
Aqenda Item ~1-c, Action NecessarY/EXecutive Session
No action was taken as the result of the executive session.
Regular city Council Meeting Minutes
August 17, 1993
page two
&qend& Item #2, &pproval of the Minutes:
City Council Meetinas.
July 6. and Auoust 3,
The Minutes of the City Council meeting held on July 6,
approved.
Motion: Apple
Second: Wambsganss
Ayes: Apple, Wambsganss, Farrier, Emerson, Fickes
Nays: None
Approved: 5-0 vote
1993, were
The Minutes of the City Council meeting held
were also approved as presented.
Motion: Emerson
Second: Farrier
Ayes: Emerson, Farrier, Wambsganss, Fickes
Nays: None
Abstention: Apple
Approved: 4-0-1
on August 3, 1993,
Agenda Item ~3, Mayor's Report
No comments were made during the Mayor's Report.
Agenda Item #4. city Manager's Renort.
The city Manager noted the Department Reports are in the packets,
if there are questions, the Directors will respond.
The city Manager reported that Sales Tax for the month of July have
increased by 57% over the same period last year. $80,000 has been
received for July, 1993.
&qenda Item #5. Consent &aenda
The consent agenda consisted of item #5-A, Resolution No. 93-50, in
support of Option #3 of the School Finance Plan for Carroll
Independent School District.
Motion was made to approve consent item #5-A, as presented.
Motion: Wambsganss
Second: Emerson
Ayes: Wambsganss, Emerson, Farrier, Apple, Fickes
Nays: None
Approved: 5-0 vote
Regular City Council Meeting Minutes
August 17, 1993
page three
&qenda Item $5, Continued
Additional Information on Consent Item
5-A. In response to school finance legislation passed by the 73rd
Texas Legislature, the CISD is required to select options for
lowering their taxable wealth to $280,000 per student, option #3
of the plan is through the purchase of attendance credits, and has
been selected as being in the best interest of the school district,
its taxpayers, and students. CISD has decided to seek voter
approval in elections to be held on August 28, 1993.
Agenda Item $6, Public Forum
Dehbie Farrier, 1336 Glen Cove, $outhlake, Texas. Mrs. Farrier
addressed the issue of repairs to South Peytonville Avenue. She
indicated she is hopeful that there will be more supervision during
the construction of South Peytonville Avenue, than there was during
the construction of North Peytonville Avenue. During the
construction of North Peytonville Avenue, trees were cut without
proper planning. In some areas the road was bored, but the roots
of the large trees were damaged, therefore, the trees are dying.
She expressed that the City should try to preserve the trees where
possible.
Aqenda Item #7-A, Ordinance No. 480-91, 2nd readina (SA 93-48)
Ordinance No. 480-91, 2nd reading (ZA 93-48), is a rezoning request
and concept plan for American Aquatics, Inc., being 19.414 acres
out of the R.D. Price Survey, Abstract No. 1207, Tract 3. Existing
zoning is "AG" Agricultural, with a requested zoning of "S-P-2"
Generalized Site Plan District. Owner: Bill Massey. Applicant:
Michael & Dorothy Calli, dba American Aquatics, Inc.
Karen Gandy, Zoning Administrator, noted that on August 3, 1993,
the City Council approved the first reading of the ordinance,
amending the request to "S-P-2" Generalized Site Plan District for
a tropical fish distribution company, further agreeing to eliminate
the bufferyard requirement until further expansion on the site.
The applicant requested a waiver of all bufferyards due to existing
trees on the site. A letter was received from the property owner to
the south requesting "no vegetation barrier' be placed adjacent to
the common property line.
The public hearing resulted with no comments from the audience.
Motion was made to approve Ordinance No. 480-91, 2nd reading,
subject to the second Plan Review Summary dated July 30, 1993,
granting a waiver of bufferyards until future expansion of the
site.
Regular City Council Meeting Minutes
August 17, 1993
page four
&qenda Item #7-A, continued
Motion: Emerson
Second: Wambsganss
Mayor Fickes read the caption of the ordinance.
Ayes: Emerson, Wambsganss, Apple, Farrier, Fickes
Nays: None
Approved: 5-0 vote
&aenda Item #8-&, Ordinance No. 480-92, ist readina (SA 93-51).
Ordinance No. 480-92, 1st reading, is a rezoning request for 2.5067
acres situated in the Hiram Granberry Survey, Abstract No. 581,
Tract 3J. Existing zoning is "AG" Agricultural, with a requested
zoning of "SF-1A" Single Family-iA Residential. Owner/Applicant:
Mark Fowler.
Karen Gandy, Zoning Administrator, noted the applicant plans to
build a new single family residence on this site in the future. He
currently lives on the site in a single family dwelling which he
will remove prior to issuance of a certificate of occupancy for the
new structure. Staff anticipates the submittal of a plat showing
on the site which will be reviewed administratively.
Eight (8) notices were sent to property owners within 200' and
three written responses have been received, all in favor. John and
Sharon Barmore, 381 S. White Chapel Blvd.; Lenora Herron, 500 S.
White Chapel Blvd.; and, William and Cindy Baird, 380 $. White
Chapel Blvd. responded.
The owner was present to answer questions for Council.
Motion was made to approve Ordinance No. 480-92, 1st reading,
presented.
Motion: Farrier
Second: Apple
Mayor Fickes read the caption of the ordinance.
Ayes: Farrier, Apple, Emerson, Wambsganss, Fickes
Nays: None
Approved: 5-0 vote
as
Aqenda Item ~8-B, Ordinance No. 480-93, 1st readina (SA 93-52)
Ordinance No. 480-93, 1st reading (ZA 93-52) is a rezoning request
for 6.0 acres situated in the R. Price Survey, Abstract No. 992,
Tract 4A. Existing zoning is "AG" Agricultural, requested zoning
is "RE" Residential Estates. Owner/Applicant: R. Craig Saunders
and Elizabeth A. Rohr-Saunders.
Regular City Council Meeting Minutes
August 17, 1993
page five
Item #8-Bo Continued
The Zoning Administrator, Karen Gandy, noted the property has a lot
width of 202' rather than the required 300' minimum width required
by the "RE" district. The lot meets the minimum acreage
requirement of five (5) acres. The Saunders applied for the "RE"
district because of the flexibility it offered in the construction
of accessory buildings (i.e. 5% of the lot area in the "RE"
district vs. a maximum 1,000 sq. ft. in the "SF-1A" district). The
applicant's lot width variance will be addressed by the Zoning
Board Of Adjustments on August 26, 1993, prior to the Planning and
Zoning Commission reviewing the Final Plat.
Mayor Fickes noted for the record, that the property to the west
is an intensely industrial property that will be changing and
expanding in the future.
Motion was made to approve Ordinance No. 480-93, 1st reading.
Motion: Emerson
Second: Farrier
Mayor Fickes read the caption of the ordinance.
Ayes: Emerson, Farrier, Apple, Wambsganss, Fickes
Nays: None
Approved: 5-0 vote
Aqenda Item ~8-C, Sa 93-53, Pre Plat of Lot 1, Block 1, Quall Oaks
~ddition.
ZA 93-53, is a preliminary plat of Lot 1, Block 1, Quail Oaks
Addition, being 6.0 acres situated in the R. Price Survey, Abstract
No. 992, Tract 4A. Owner/Applicant: R. Craig Saunders and
Elizabeth A. Rohr-Saunders.
The Zoning Administrator, Karen Gandy, noted the same special
issues as noted in item #8-B, in regard to this property.
The applicant has met all the review comments of the Plat Review
Summary dated July 30, 1993, with the exception of those items
addressed in the attached second Plat Review Summary dated August
13, 1993.
Motion was made to approve the Preliminary Plat of Lot 1, Block 1,
Quail Oaks Addition, subject to the Plat Review Summary dated
August 13, 1993.
Motion: Emerson
Second: Apple
Ayes: Emerson, Apple, Wambsganss, Farrier, Fickes
Nays: None
Approved: 5-0 vote
Regular City Council Meeting Minutes
August 17, 1993
page six
Agenda Item ~8-D, Ordinance No. 480-94, 1st readin~ z& 95-54
Ordinance No. 480-94, 1st reading (ZA 93-54), rezoning and concept
plan request for First Baptist Church/Southlake, being 2.1912 acres
situated in the O.W. Knight Survey, Abstract No. 899, Tracts 6D and
6F. Existing zoning is "AG" Agricultural, and "CS" Community
Service District, with a request for "CS" Community Service
District. Owner/Applicant: First Baptist Church/Southlake;
Beverly Bradley, Trustee; and Rev. Falis Holloway.
The Zoning Administrator, Karen Gandy, gave background information,
noting that in September, 1989, the City Council initiated the
rezoning of the eastern half of the property fronting S. Carroll
Avenue with the adoption of Ordinance No. 480 and new Zoning map.
The western half of the Church's property remained "AG"
Agricultural.
The applicant requests two bufferyard variances:
1) a reduction in shrubs by twenty percent (20%); and
2) plantings be divided between Phase I and Phase II
(i.e. when Phase II building and parking occurs then
planting for that work proceeds).
The applicant will apply to the ZBA for a variance to the fifteen
foot (15') building setback requirement along the north, property
line to allow the new structure to align with the existing masonry
building. The applicant requests that the one-story frame building
remain where it is located and at the appropriate time be moved to
a location behind the existing building or be removed from the
property. The applicant has met all the review comments of the
first Plan Review Summary dated July 30, 1993, with the exception
of those items addressed in the attached second Plan Review Summary
dated August 13, 1993.
Motion was made to approve Ordinance No. 480-94, subject to the 2nd
Plan Review Summary, dated August 13, 1993, granting the same
variance as the Planning and Zoning Commission, with a 20%
reduction of shrubs only, with plantings divided between Phase I
and Phase II, as granted by the Planning and Zoning Commission on
August 5, 1993, and allow for the one-story frame building to
remain at its current location until the necessity of the fire
lane.
Motion: Emerson
Second: Wambsganss
Mayor Fickes read the caption of the ordinance.
Ayes: Emerson, Wambsganss, Apple, Farrier, Fickes
Nays: None
Approved: 5-0 vote
Regular City Council Meeting Minutes
August 17, 1993
page seven
Aaenda Item #8-E, Ordinanoe No. 480-95, 1st readina (SA 93-55)
Ordinance No. 480-95, 1st reading (ZA 93-55) is a rezoning request
for 8.471 acres situated in the A.A. Freeman Survey, Abstract No.
522, Tracts 2B and 2B5. Existing zoning is "AG" Agricultural, with
a requested zoning of "RE" Residential Estates. Owner/Applicant:
Karen Ledbetter.
The Zoning Administrator, Karen Gandy, reported that thirteen (13)
notices were sent to property owners within 200' and to date, one
written response has been received, in favor, from Lee Roy McCain,
1504 McCain Lane, Southlake. The applicant plans to build a new
single family residence on the site and has submitted a plat
showing for administrative approval.
The applicant was present, but had no comments.
Motion was made to approve the 1st reading of Ordinance No. 480-95,
as presented.
Motion: Farrier
Second: Wambsganss
Mayor Fickes read the caption of the ordinance
Ayes: Farrier, Wambsganss, Apple, Emerson, Fickes
Nays: None
Approved: 5-0 vote
&aenda Item #8-G. Public Hearina-Amen~ments to the Land Use
Assumptions. capital Improvements Plan and Impact Fees.
Curtis Hawk, City Manager, opened the public hearing in regard to
the amendments to the Land Use Assumptions, Capital Improvements
Plan and Impact Fees, adding this public hearing is a statutory
requirement and in addition to the public hearing, is the second
reading of the Impact Fee Ordinance.
No comments were received as the result of the public hearing on
the Impact Fees.
Aaenda Item #8-F. Ordinance No. 510-A. 1st readlnq, Updatinq and
Amendina the Impact Fee Ordinance No. 510.
The City Manager, Curtis Hawk, stated that LouAnn Heath, Finance
Director, explained in her memorandum to Council the process which
took place in regard to the update. The first phase is the update
of the Land Use Assumptions, which determines the population growth
estimated for the next ten years, and at ultimate build out. The
second phase is the determination of the Capital Improvement costs
for water and wastewater within the next ten years, and at build
Regular City Council Meeting Minutes
August 17, 1993
page eight
Aqenda Item #8-F. continued
out. The final phase compiles this cost information and allocates
debt service costs and other factors to determine a maximum
assessable impact fee for water and wastewater.
The 1993 Impact Fee Update proposes a maximum assessable fee of
$1,635 for water and $1,903 for wastewater, for a total of $3,538.
It has been recommended the actual impact fees to be charged at
$700. for water and $1,300. for wastewater, for a total of $2,000.
The $2,000 represents 56.5% recovery of the maximum assessable fee.
The 1993 Impact Fee, if approved, will apply to lots platted after
the adoption of this ordinance on second reading. Lots platted
prior to the adoption of this ordinance will retain the prior
impact fee rates for a period of one year. After one year has
passed, all lots, regardless of time of plat, will be assessed the
1993 fees.
Motion was made to approve Ordinance No. 510-A, 1st
presented.
Motion: Wambsganss
Second: Emerson
Mayor Fickes read the caption of the ordinance.
Ayes: Wambsganss, Emerson, Apple, Farrier, Fickes
Nays: None
Approved: 5-0 vote
reading, as
Aqenda Item #8~H, Ordinance No. 590. 1st readinq FY 1993-94 Budqet
Ordinance No. 590, 1st reading, Fiscal Year 1993-94 Budget, was
presented by the City Manager, who stated, changes suggested by
City Council during the work sessions, have been incorporated in
the budget summaries included in the packets, as the exhibit to the
budget ordinance.
Councilmember Barry Emerson commended staff for a good
job with the budget, and he appreciates the efforts made
by everyone.
The city Manager stated in all funds, the proposed FY 93-94 Annual
Budget of the municipal corporation presented for Council
consideration projects expenditures of $10,991.519. These
expenditures are accounted for in four (4) separate funds: General
Fund; Debt Service Fund; Utility Fund; and special Revenue-
Parks/Recreation Fund. The General Fund and the Debt Service Fund
together account for the distribution of the expenditures of the
revenue generated by the proposed $.4550 tax rate.
Regular City Council Meeting Minutes
August 17, 2993
page nine
Aqende item #8-H, ~ontinued
Mayor Fickes commented, we are putting the money into Public Works
to make an impact on streets and drainage, as a commitment was made
to make drainage a priority.
Councilmember Wambsganss stated, for the most part, he is
pleased with the budget, as we did not have to raise taxes.
The First Public HearinG, resulted with no comments from the
audience.
Motion was made to approve Ordinance No. 590, 1st reading.
Motion: Emerson
Second: Farrier
Mayor Fickes read the caption of the ordinance.
Ayes: Emerson, Farrier, Apple, Fickes
Nays: None
Abstention: Wambsganss
Approved: 4-0-1 vote
Agenda Item #8-I, Ordinance No. 591, 1st reading Tax Lew
Ordinance
The Tax Levy Ordinance No. 591, sets the tax rate for FY 1993-94 at
$.4550 per $100 Valuation, for the third year in a row. The
general operations and maintenance is set for $.30132. and the debt
service is for $.15368.
Motion was made to approve 1st reading of Ordinance No. 591, with
no tax increase for the third year, and the rate remaining at
$.4550 per $100 valuation.
Motion: Apple
Second: Farrier
Mayor Fickes read the caption of the ordinance
Ayes: Apple, Farrier, Emerson, Wambsganss, Fickes
Nays: None
Approved: 5-0 vote
Agenda Item ~8-J, Fund Balance Policy
According to the Director of Finance, LouAnn Heath, the City
Council requested that a formal policy statement be proposed for
the city's position on Fund Balance. The policy being proposed
establishes a minimum Fund Balance for the General Fund of 15% with
an optimum goal of 25%. The Utility Fund is proposed to maintain
a minimum of 60 days of working capital, with the optimum of 90
days. Also included in the Policy is a reference to the reserve
funds as required for Debt Service. Bond covenants sometimes
stipulate a minimum required reserve fund be established until the
extinguishment of the debt, according to Mrs. Heath.
Regular City Council Meeting Minutes
Aug,/st 17, 1993
page ten
Aqenda Item #8-J, Continued
The proposed FY 1993-94 Budget conforms to this policy statement,
with the General Fund Budget at 15.2% level and the Utility Fund
with an 83 day working capital balance projected at the 1994 fiscal
year end.
Motion was made to approve the Fund Balance Policy as presented.
Motion: Emerson
Second: Apple
Ayes: Emerson, Apple, Farrier, Wambsganss, Fickes
Nays: None
Approved: 5-0 vote
Aqenda Item #8-K, Ordinance No. 592, 1st readinq, Drovidinq for
Adoption of a Schedule of Fees by Resolution.
Karen Gandy, Zoning Administrator, noted that Ordinance No. 592, as
prepared by our City Attorney, provides for the adoption of a
resolution to establish and revise certain fees for city services,
uses, and activities. This ordinance further repeals all
previously adopted fees which are inconsistent with fees
established by Resolution No. 93-47, adopted pursuant to this
Ordinance. Only the fee provisions of the enumerated ordinances
are repealed by Ordinance No. 593, and all other provisions of
those ordinances shall remain in full force.
Motion was made to approve 1st reading of Ordinance No.
Motion: Wambsganss
Second: Emerson
Mayor Fickes read the caption of the ordinance
Ayes: Wambsganss, Emerson, Farrier, Apple, Fickes
Nays: None
Approved: 5-0 vote
592.
Aqenda Item ~8-L, Resolutlon No. 93-47, Establishinq a Fee Schedule
The city Manager, Curtis Hawk, stated Resolution No. 93-47
establishes the fee schedule for fees charged for city services,
uses and other activities. The Community Development activities
fees are as discussed in the June Retreat.
Mayor Fickes expressed concern over the plan review fees,
and would like for city Council to have more flexibility.
Regular city Council Meeting Minutes
August 17, 1993
page eleven
Agenda Item #S-L. Continued
Motion was made to table Resolution No. 93-47, time
September 7, 1993.
Motion: Wambsganss
Second: Apple
Ayes: Wambsganss, Apple, Farrier, Franks, Fickes
Nays: None
Approved: 5-0 vote (to table)
certain,
Aaenda Item #S-M. Ordinance No. 580, 1st readlna. Callin~ BDeclal
Election for Lev~ of Sales and Use Tax.
The city Manager expressed that the ordinance before Council is the
same one that was previously presented in February 1993, for a
August election.
Mayor Fickes stated this item was discussed in work session
tonight. He would like to get a committee together in September to
form a plan to promote the election for levy of sales and use tax.
He directed staff to send out letters to form a committee, also to
make an appeal in the city newsletter.
This item was removed from the agenda with no action taken.
Agenda Item 10-A, Authorization to proceed with the Advertisement
of Bids for Construction of South Pevtonville Avenue. from
Continental Blvd., to Carroll High school-Preparation of ROW
Documents.
Curtis Hawk, city Manager, stated staff is in need of direction
from the City Council in regard to the construction of South
Peytonville Avenue.
Bob Whitehead, Director of Public Works, commented that South
Peytonville Avenue, from Continental Blvd., to Carroll High School
is in need of reconstruction. Since Tarrant County rejected the
request to improve the street, due to drainage and safety (trees)
concerns, staff has been working on alternative plans for the
reconstruction of this street. Mr. Whitehead feels the best
solution and what he is recommending to Council, is to construct a
twenty-two foot (22') roadway with adequate drainage (Option ~iA).
This design will necessitate the acquisition of additional right-
of-way, the majority from the west side.
Option ~iA will require the taking of a significant number of
trees, as previously discussed with the City Council. However,
because of safety, proper drainage and life of the pavement, this
option is the preferred alternative. Tarrant County declined to
Regular city Council Meeting Minutes
August 17, 1993
page twelve
&qenda Item #iO-A, Continued
construct South Peytonville this summer because of: 1) lack of
proper drainage; and, 2) safety for construction employees and
citizens. It was noted that if Option #iA is authorized, acquiring
the right-of-way will proceed immediately. To accomplish the
acquisition, the City will need to authorize entering into an
agreement with Cheatham and Associates to prepare the right-of-way
descriptions and documents. The agreed cost to the City for this
activity with Cheatham is $2,750.
Upon completion of the ROW acquisition, the utilities can begin to
relocate their infrastructures. The City water division will need
to relocate a water line which is under the existing pavement with
only two (2) feet of cover.
Councilmember Jerry Farrier commented when this item was before
Council prior to this, he stated he would not support any activity
being done until there was a plan in place to determine what trees
would be taken out and until we could assure the citizens that we
have some measure of control as to what was coming out and to what
benefit. He stated he has not seen any evidence that we are any
closer to this than we were two years ago, when North Peytonville
construction began. He feels we need to consider our options
before we begin construction on one of the tree lined streets in
Southlake.
Curtis Hawk stated until we know where the right-of-way will be, we
don't know what trees will be taken out. On the west side of the
road, there is a number of fairly large oak trees, on the other
side, large hackberries. Staff feels there is a possibility for a
curvilinear design on the road where we can save more trees.
Councilmember Stephen Apple asked, is it possible to go ahead with
one phase of this so the clock can start, adding, it is hard to
make the decision, as this is a very nice street.
Counilmember Barry Emerson stated he feels the engineers know more
about how to build a street than City Council, and that Council
needs to step up to the table and make a decision on what they want
done on the street. He is not in favor of continuing to spend
money on the road. Obviously, we have drainage problems that will
have to be addressed.
Hawk feels the direction City Council wants, is for staff to
proceed with the engineering design, come back with specific
alignment, also with the recommendation on the landscape easement,
that was discussed with the discussions on the Tree Preservation
Ordinance, and work that into the subdivision ordinance. Between
now and then,
Regular City Council Meeting Minutes
August 17, 1993
page thirteen
Aaenda lte~ #~O-A. Continued
staff will bring that portion of the subdivision ordinance
amendment through the proper channels, through the P&Z and through
the Council and address that. In the mean time, we are to proceed
with the engineering of this road.
Staff recommends that the City do all the right-of-way acquisition
and improvements, do the drainage work, and have the county come in
and pave the roadway only. That way we would have the maximum
control.
Motion was made to authorize the engineer to proceed with
construction plans and the row alignment as discussed and bring
back to Council; and, approve Option #lA.
Motion: Apple
Second: Wambsganss
Ayes: Apple, Wambsganss, Emerson, Farrier, Fickes
Nays: None
Approved: 5-0 vote
Aaenda Item #lO-B, Authorization to Proceed for the Advertisement
of Bide for Construction of North Carroll Avenue, from F.M. 1709 to
Dove Ro&d, and for the preparation of the Riaht-of-Wav Doouments.
The Director of Public Works, Bob Whitehead, stated that staff
would like to present to City Council the recommended design along
with several alternatives for the construction of North Carroll
Avenue, from F.M. 1709 to Dove Road. Because the estimates used
for determining the $1.5 million bond sale did not include right-
of-way acquisitions, there will not be enough funds in the first
bond sale to complete North Carroll as originally conceived. The
staff's recommendation is to construct:
1) the re-aligned section from F.M. 1709 to the transition
back to North Carroll.
2) a three lane section from SH 114 north to Dove Creek.
3) a two lane section from Dove Creek to Dove Road.
To minimize the right-of-way acquisition, it is Cheatham and
Associates' opinion that the two lane section with adequate
drainage be constructed north of Dove Creek within the existing
right-of-way. Option #5 is the recommended alternative.
With the schools on North Carroll, construction will take place
during the summer. In order to assure that construction time, the
staff needs to start acquiring the right-of-way immediately. The
Schedule of Capital Projects shows that between now and January 1,
1994, right-of-way needs to be acquired. A copy of the Capital
Projects is hereby included in the minutes of this meeting.
Regular City Council Meeting Minutes
August 17, 1993
page fourteen
Aqenda Item ~iO-B. Continued
The options were presented to Council for discussion.
Cheatham recommends Option #5, or Option #4 if we do other bonds ,
as the right-of-way costs is an unknown.
Motion was made to approve Option #4, Construction of North Carroll
Avenue, from F.M. 1709 to Dove Road.
Motion: Apple
Second: Wambsganss
Ayes: Apple, Wambsganss, Emerson, Farrier, Fickes
Nays: None
Approved: 5-0 vote
Council adjourned for recess at 10:05 p.m.
Council returned to open session at 10:15 p.m.
Aae~da Item #10-c, Action Necessary for the Disannexatlon and
release of nroDert¥ located in the city of Southlake/exchenae for
the City of Granevine's Claim on BTJ nronert¥ in North Grapevine.
No action was taken on this item.
Aaenda Item #10-D. Action Necessary as a result of merqer of
Lakeside and Laidlaw.
No action was taken on this item.
Aaenda Item ~11-A. An Ordinance Reaulatinq Public Utilities within
Riaht-of-WeYs.
The city Manager stated that from time to time the City has
experienced problems with various utility work crews. A draft
ordinance regulating public utilities within a right-of-way has
been forwarded to each utility company for their review.
The following representatives of utility companies were present and
expressed, that they will study the ordinance, and would like to
discuss the ordinance and their particular problems in a meeting
between the utility and staff.
Lone Star Gas Company
TU Electric
Tri County Electric
General Telephone
Vernie Henderson, Manager
Sonny James, Manager
John Barrett and Paul
Spears
Jimmy Harris
Director of Public Works, Bob Whitehead, has been designated as the
department who will meet with the utilities on a one on one basis
to review the ordinance.
Regular City Council Meeting Minutes
August 17, 1993
page fifteen
Aqenda Item ~4, City Manaaer's Report, continued
The City Manager reported, in regard to the property located in
the northwest corner of the City of Grapevine, which is served
water, fire and police protection by the City of Southlake. Due to
the fact that Grapevine is considering annexation of this property,
Southlake staff will bring a back-up plan to Council, in regard to
these services for this area.
~qenda Item #12, Ad4ournment
The meeting was adjourned by at 11:05 p.m.
Motion: Apple
Second: Wambsganss
Ayes: Apple, Wambsganss, Farrier,
Nays: None
Approved: 5-0 vote
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ATTEST:
- '"r':"-,,,/
S~ndra L. LeGrand ~llllllhll~lll~%%
City Secretary
Emerson, Fickes
City of Southlake, Texas
CITY COUNCIL MEETING
SIGN UP IF YOU WISH TO SPEAK DURING THE MEETING
DATE: ala pitt /7 N9?
i
NAME ADDRESS TELEPHONE AGENDA ITEM
AGENDA ITEM # 10 -A
SUMMARY OF STREET RECONSTRUCTION COSTS
FOR PEYTONVILLE AVENUE
Peytonville: Project Cost:
(Continental to High School)
Option #1 Acquire R.O.W. on west side $385,000
and bid street and drainage.
Option #1A Acquire R.O.W. on west side $295,000
and county const. street, bid
drainage.
Option #2 Existing R.O.W. w /curb & $449,000
gutter and drainage, all
bid by contractor.
Option #3 Existing R.O.W. w /2" overlay $208,600
and const. drainage culverts
w /min. ditches, all bid by
contractor.
Option #4 Existing R.O.W. w /2" overlay $89,600
w/o culverts and w /min. ditches
all bid by contractor.
AGENDA ITEM # 10 -B
Option #4
Same as Option #1 except do not acquire additional R.O.W. from Dove Creek
to Dove Road, but clean existing ditches in this area, and reconstruct road
w /4" HMAC.
Estimated Cost:
Construction $ 780,200
Contingency 78,800
Engineering &
Surveying 97,500
Right -of -Way 140,000
Total .$ 1,096,500
Trees to be Removed: West - 29 East - 4
Option #5
Same as Option #2 except do not acquire additional R.O.W. from Dove Creek
to Dove Road, but clean existing ditches in this area and reconstruct road w /4"
HMAC.
Estimated Cost:
Construction $ 594,500
Contingency 59,500
Engineering &
Surveying 97,500
Right -of -Way 95,000
Total $ 846,500
Trees to be Removed: West - 28 East - 4
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City of Southlake, Texas
MONTHLY ADMINISTRATIVE CALENDARS
AND DEPARTMENTAL REPORTS
JULY 1993
Building 4 -A
Community Development 4 -B
Complaints 4 -C
Finance 4 -D
Municipal Court 4 -E
Public Safety 4 -F
Public Works 4 -G
Street /Drainage 4 -H
Utility 4 -I
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City of Southlake, Texas
COMMUNITY DEVELOPMENT DEPARTMENT
FEE REVENUE REPORT
FOR THE MONTH ENDING 31 July 1993
ZONING $ 400.00
NO. OF CASES (
PLATTING 1,520.00
NO. OF CASES (
SITE PLAN /CONCEPT PLANS 100.00
NO. OF CASES (
SPECIFIC USE PERMITS 100.00
NO. OF CASES (
BOARD OF ADJUSTMENT 150.00
NO. OF CASES (
MISCELLANEOUS INCOME 371.45
NO. OF RECEIPTS (24)
TOTAL REVENUE $ 2,641.45
TOTAL NO. OF RECEIPTS (3
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COMPLAINTS REPORT
JULY 1993
DEPARTMENT THIS LAST # CLOSED # CLOSED YTD* YTD*
MONTH MONTH THIS MO. LAST MO. RCVD. CLOSED
JUL93 JUN93 JUL93 JUN93 1993 1993
Streets & 11 17 11 12 135 125
Drainage
Code 21 71 20 64 221 184
Enforcement
Water & 0 0 0 0 0 0
Wastewater
* YTD totals for 1993 Calendar Year
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CITY OF SOUTHLAKE
General Fund and Debt Service Fund
Statement of Revenues, Expenditures and Changes in Fund Balance
for the period ended July 31, 1993
with Comparative Actual amounts for the period ended July 31, 1992
To Date Percent To Date Actual Percent
1992 -93 Actual Collected/ Actual Total Collected/
REVENUES Budget 7/31/93 Expended 7/31/92 9/30/92 Expended
Ad Valorem Taxes $2,909,533 $2,949,471 101.4% $2,692,913 $2,739,250 98.3%
Sales Tax 579,000 453,485 78.3% 367,207 510,036 72.0%
Franchise Fees 304,450 284,342 93.4% 269,683 279,619 96.4%
Fines 270,600 147,225 54.4% 180,326 207,499 86.9%
Charges for Services 55,750 46,157 82.8% 39,915 47,540 84.0%
Permits/Fees 622,150 1,038,751 167.0% 626,198 791,983 79.1%
Miscellaneous 17,340 24,487 141.2% 19,561 42,194 46.4%
Transfer In -Other Funds 267,295 107,849 40.3% 29,451 191,224 15.4%
Interest Income 65,000 66,478 102.3% 57,374 75,139 76.4%
Total Revenues $5,091,118 $5,118,245 100.5% $4,282,628 $4,884,484 87.7%
EXPENDITURES
City Secretary $145,599 $109,905 75.5% $94,905 $124,457 76.3%
City Manager 141,239 118,901 84.2% 107,157 129,129 83.0%
Support Services 509,964 382,394 75.0% 341,701 417,493 81.8%
Finance 205,487 169,354 82.4% 162,925 192,339 84.7%
Municipal Court 162,858 116,373 71.5% 122,170 145,345 84.1%
Fire 569,238 432,800 76.0% 365,735 531,671 68.8%
Police 909,333 696,094 76.5% 643,350 825,242 78.0%
Public Safety Support 378,852 297,304 78.5% 281,729 340,626 82.7%
Building 161,870 125,646 77.6% 102,231 127,329 80.3%
Community Development 197,888 194,765 98.4% 114,551 145,414 78.8%
Streets/Drainage 883,730 588,923 66.6% 399,931 685,700 58.3%
Parks 139,595 92,662 66.4% 57,372 101,924 56.3%
Public Works Administration 93,739 52,626 56.1% 56,494 69,674 81.1%
Debt Service- General
Obligation Bonds 916,398 776,707 84.8% 685,608 758,997 90.3%
Total Expenditures $5,415,790 $4,154,454 76.7% $3,535,859 $4,595,340 76.9%
Excess (deficiency) of
Revenue over Expenditures ($324,672) $963,791 $746,769 $289,144
OTHER FINANCING
SOURCES AND (USES)
Transfer to other fund $0 $0 80 ($796)
Excess (deficiency) of
Revenues and other sources
over Expenditures ($324,672) $963,791 $746,769 $288348
FUND BALANCE OCT 1 $1,276,569 $1,276,569 $988,221 $988,221
ENDING FUND BALANCE $951,897 $2,240,360 $1,734,990 $1,276,569
CITY OF SOUTHLAKE
Water and Sewer Enterprise Fund
Comparative Statement of Revenues and Expenses
for the period ended July 31, 1993 and July 31, 1992
To Date Percent To Date Total Percent
1992 -93 Actual Collected/ Actual Actual Collected/
REVENUES Budget 7/31/93 expended 7/31/92 9/30/92 expended
Water Sales- residential $1,677,540 $1,224,671 73.0% $1,180,802 $1,557,620 75.8%
Water Sales - commercial 419,385 259,856 62.0% 241,172 318,453 75.7%
Sewer Sales 205,454 156,140 76.0% 150,804 185,824 81.2%
Sanitation Sales 258,000 217,518 84.3% 190,406 235,603 80.8%
Other utility charges 145,067 208,856 144.0% 168,726 276,578 61.0%
Miscellaneous 22,118 46,372 209.7% 8,299 21,323 38.9%
Interest Income 25,970 23,223 89.4% 26,192 35,693 73.4%
Total Revenues $2,753,534 $2,136,636 77.6% $1,966,401 $2,631,094 74.7%
EXPENSES
Water $1,605,572 $1,052,058 65.5% $801,239 S1,244,888 64.4%
Sewer 559,601 443,916 79.3% 628,917 866,652 72.6%
Sanitation 232,200 192,712 83.0% 146,595 206,396 71.0%
Debt Service -
Revenue Bonds 79,719 79,719 100.0% 74,519 89,423 83.3%
Other -Line Oversizing 25,000 3,072 12.3% 0 0 0.0%
Transfers -other funds 267,295 107,849 40.3% 0 159,446 0.0%
Total Expenses $2,769,387 $1,879,326 67.9% $1,651,270 S2,566,805 64.3%
Net
Income /(Loss) ($15,853) $257,310 $315,131 $64,289
CITY OF SOUTHLAKE
UTILITY BILLING
MONTHLY REPORT
JULY 1993
THIS MONTH
THIS MONTH LAST MONTH LAST YEAR
7/31/93 6/30/93 7/31/92
ACCOUNTS BILLED:
WATER $348,946.31 $290,925.93 $210,520.27
SEWER 24,914.08 23,909.78 16,691.05
GARBAGE 25,526.04 25,201.70 21,940.51
SALES TAX 1,842.08 1,820.37 1,583.92
OTHER 3,660.67 3,022.08 2,568.45
TOTAL $404,889.18 $344,879.86 $253,304.20
NUMBER OF CUSTOMERS:
WATER 3,094 3,041 2,612
SEWER 942 906 566
GARBAGE 3,085 3,029 2,640
TOTAL
ACCOUNTS BILLED: 3,334 3,280 2,858
NEW CUSTOMERS:
(increases for the month)
WATER 53 78 33
SEWER 36 40 25
GARBAGE 56 72 21
TOTAL ACCOUNTS
BILLED 54 82 30
CONSUMPTION BILLED (IN 000'S):
WATER 89,756 72,772 49,064
SEWER 37,241 29,969 0
CITY OF SOUTHLAKE
BOND PROJECT FINANCIAL REPORT AS OF JULY 31, 1993
Original Budget/ Total
1993 STREET PROJECTS Estimate (1) Encumbered 7/31/93 Fiscal YTD Balance
Bond Proceeds (11/92) 1,500,000.00 1,500,000.00 0.00 1,500,000.00 0.00
Less: Expenditures
Engineering contract 0.00 149,625.00 6,081.25 132,536.25 17,088.75
Administrative expenses (bond issuance) 0.00 24,437.33 0.00 24,437.33 0.00
Projects:
N. Carroll- Dove /Burney 125,000.00 200,913.75 0.00 0.00 200,913.75
N. Carroll -SH114 /Dove 575,000.00 0.00 0.00 0.00 0.00
N. Carroll- FM1709/SH114 225,000.00 0.00 0.00 0.00 0.00
Peytonville Road- FM1709 /Continental 350,000.00 0.00 0.00 0.00 0.00
Intersection realignment- 225,000.00 0.00 0.00 0.00 0.00
Dove /White Chapel
Carroll /FM 1709
ROW Peytonville
Total expenditures 1,500,000.00 374,976.08 6,081.25 156,973.58 218,002.50
Add: Interest earnings 0.00 35,723.63 4,029.46 35,723.63 0.00
Ending Balance 0.00 1,160,747.55 (2,051.79) 1,378,750.05 (2)
(1) Project estimates include engineering fees
(2) Actual Cash on Hand
Original Budget/ Total
1993 WATER /SEWER PROJECTS Estimate (1) Encumbered 7/31/93 Fiscal YTD Balance
Bond Proceeds (11/92) 1,300,000.00 1,300,000.00 0.00 1,300,000.00 0.00
Less: Expenditures
Engineering contract 0.00 123,125.00 43,433.24 61,276.99 61,848.01
Administrative expenses (bond issuance) 0.00 20,816.98 0.00 20,816.98 0.00
Projects:
High pressure plane (Keller) 450,000.00 0.00 0.00 0.00 0.00
Low pressure plane 465,000.00 0.00 0.00 0.00 0.00
12" water line -SH114 385,000.00 0.00 0.00 0.00 0.00
White Chapel /N. Carroll
Water line -N. White Chapel 0.00 160,255.80 24,295.68 160,255.80 0.00
Bob Jones (Oakwood Est)
Water line- FM1709 west 0.00 6,290.60 (280.57) 6,290.60 0.00
(Balance of contract)
Total expenditures 1,300,000.00 310,488.38 67,448.35 248,640.37 61,848.01
Add: Interest earnings 0.00 31,655.60 3,267.45 31,655.60 0.00
Developer Participation (Oakwood Estates) 0.00 45,000.00 25,000.00 35,000.00 10,000.00
Ending Balance 0.00 1,066,167.22 (39,180.90) 1,118,015.23 (2)
(1) Project estimates include engineering fees - Oe
(2) Actual Cash on Hand bondrptxdo
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MUNICIPAL COURT MONTHLY REPORT
JUNE /JULY 1993 COMPARISON
JUNE JULY
1. NUMBER OF CASES FILED: 551 730
2. DISPOSITIONS PRIOR TO TRIAL:
A. Deposit Forfeitures 0 0
B. Payments of Fine 193 138
C. Cases Dismissed 129 109
3. DISPOSITIONS AT TRIAL:
A. Trial by Judge 9 3
(1) Finding of Guilty 4 0
(2) Finding of Not Guilty 0 0
B. Trial by Jury
(1) Finding of Guilty 0 0
(2) Finding of Not Guilty 0 0
C. Dismissed at Trial 0 0
4. CASES DISMISSED:
A. After Defensive Driving 34 32
B. After Deferred Adjudication 14 26
C. After Proof of Insurance 46 67
5. CASES APPEALED 0 0
6. WARRANTS ISSUED 74 100
TOTAL REVENUE COLLECTED: CITY $17,924.76 $12,337.25
STATE 7,046.50 5,287.00
TOTAL 24,971.26 17,624.25
MUNICIPAL COURT MONTHLY REPORT
JULY 1993
TRAFFIC NON TRAFFIC
Non State City
Parking Parking Law Ordinance Total
1. NUMBER OF CASES FILED: 692 0 35 3 730
2. DISPOSITIONS PRIOR TO TRIAL:
A. Deposit Forfeitures 0 0 0 0 0
B. Payments of Fine 115 1 20 2 138
C. Cases Dismissed 105 0 4 0 109
3. DISPOSITIONS AT TRIAL:
A. Trial by Judge
(1) Finding of Guilty 2 1 0 0 3
(2) Finding of Not Guilty 0 0 0 0 0
B. Trial by Jury
(1) Finding of Guilty 0 0 0 0 0
(2) Finding of Not Guilty 0 0 0 0 0
C. Dismissed at Trial 0 0 0 0 0
4. CASES DISMISSED:
A. After Defensive Driving 31 0 0 1 32
B. After Deferred Adjudication 25 0 1 0 26
C. After Proof of Insurance 67 0 0 0 67
5. CASES APPEALED 0 0 0 0 0
6. WARRANTS ISSUED 50 0 50 0 100
TOTAL REVENUE COLLECTED: CITY $12,337.25
STATE 5,287.00
TOTAL 17,624.25
.-Q---' 01/
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SOUTHLAKE DEPARTMENT OF PUBLIC SAFETY
MONTHLY REPORT
MONTH / YEAR
July 1993
POLICE SERVICES
Citations Issued 517 Residential Burglaries 1
Arrests 35 Business Burglaries 4
Traffic Accidents 14 Vehicle Burglaries 2
Alarm Calls 173 Assaults 5
Animal Calls 42 New CID cases assigned . 36
Thefts Under $750 7 CID Investigations Cleared 30
Thefts $750 and up 4 Active CID Investigations 52
FIRE SERVICES
Residential Fires 4 Ambulance Calls:
Commercial Fires 0 Vehicle Accidents 6
Other Building Fires 0 Non - accident EMS 26
Vehicle Fires 2 Total Patients Transported 14
Grass Fires 10 Grass /Weed Complaints 3
Fire Alarms - False 4 Burn Permits Issued 0
Fuel Spills /Leak 4 Pre -fire Inspections 8
Other Haz -Mat Calls 4 Building Plans Reviewed 4
Bomb Threats 0
SUPPORT SERVICES
Total Police Service Calls 723 Total Training Hours:
Total Fire Service Calls 41 Police 56
Crime Prevention Surveys 5 Fire 0
Total DARE Classes Taught 0 Communications 0
Warrants Received 174 Volunteers
Warrants Cleared 33 Total Personnel Trained 3
Total Warrant Collections $ 5,541.00 9 -1 -1 Hang -up
Investigations 0
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City of Southlake, Texas
M E M O R A N D U M
August 09, 1993
TO: Robert Whitehead, Director of Public Works
FROM: Brad Payton, Street Superintendent
SUBJECT: Monthly Report for Street Department
July, 1993.
Description June July
1. Tons of asphalt used
a. Ultimate Petroleum Mix 0 0
b. Hot Mix Asphalt 0 0
c. Cold Mix Asphalt 500 100
d. Base Material 400 200
2. Lane Miles of Road Repaired 125 115
3. Number of Street Signs
Repaired or Replaced (all
types) 29 33
4. Feet of Ditch Line Cleaned
and shaped 100 100
5. Number of Vehicles Repaired 2 3
a. Front end loader engine is being rebuilt
b. Grader transmission rebuilt
c. Gradal bucket is being repaired
6. Row mowed in miles of streets 90 90
BP/cbk
1-7/y
UTILITY DEPARTMENT REPORT
MONTH July, 1993
JUNE JULY
GALLONS PUMPED FROM WELLS 0 0
PURCHASED FROM FORT WORTH 68,077,000 148,300,000
TOTAL PUMPED AND PURCHASED 68,077,000 148,300,000
WATER METERS SET 42 51
NEW WATER TAPS MADE 2 , 1
VALVES REPAIRED 18 4
VALVES TESTED 12
FIRE HYDRANTS INSTALLED 2 0
FIRE HYDRANTS REPAIRED 17 3
FIRE HYDRANTS FLUSHED 1 0
DEAD END WATER MAINS FLUSHED 0 0
WATER MAINS REPAIRED 0 2
WATER METERS AND SERVICE LINE REPAIRED 9 11
NEW ACCOUNTS 37 80
FINAL ACCOUNTS 86 83
LOCKED METER FOR DELINQUENT PAYMENT 5 1
PULLED METERS 3 1
METERS REPLACED 3 6
MISCELANEOUS WORK ORDERS 128 233
SEWER LIFT STATIONS CHECKED (4 L.S.) 100 75
REQUIRED MONTHLY SEWAGE TESTS 8 10
SEWER PLANT MAINTENANCE (BANK & DOVE) 40 50
SEWER MANHOLES INSPECTED 5 4
MISCELLANEOUS PROJECTS 0 0
/4(/4.1:
WATER SUPERINTENDENT
DIRECTOR OF PUBLIC WORKS